Work On Track Safeworking Competency Management Procedure 2022 PDF

WORK ON TRACK SAFEWORKING COMPETENCY MANAGEMENT PROCEDURE Document Number: A1626 Approvals Version: 2.0 Name Document Author Document Endorser Approving Manager Published: 07/12/2022 Position Shoaib Ahmed Rail Safety Training Manager Charles Robinson Head of Training Chad Burke Head of...

WORK ON TRACK SAFEWORKING COMPETENCY MANAGEMENT PROCEDURE Document Number: A1626 Approvals Version: 2.0 Name Document Author Document Endorser Approving Manager Published: 07/12/2022 Position Shoaib Ahmed Rail Safety Training Manager Charles Robinson Head of Training Chad Burke Head of Metro Academy Kevin Morrison Head of Infrastructure Safety Peter Sikkes Head of Rail Safety, Projects Wayne Bastin Head of Network Safety Rob Duvel Executive Director, Safety & People Amendment record  Procedure updated to new template.  Purpose of the procedure is updated in Section 1.  Roles and responsibilities are added in Section 3.  Minimum Competency Exposure and Logbook Completions section is removed and embedded in Pre-requisites Section 5.1.  Evidence to meet Industry / Operational Exposure is updated in Section 5.1.  Knowledge and Practical Assessment section is added as Section 5.2.  Infield Assessment Requirements are updated in Section 5.3.  Request for Assessment Task Extension form is added in Infield Assessment requirement Section 5.3.  ‘Reassessment Period’ is replaced with ‘Ongoing Competency Maintenance (Renewal)’ and more detail is added in Section 5.4.  Restricted competency and Unrestricted competency definitions are removed.  2017/18 Reassessment Process section is removed.  ‘Restricted’ & ‘Unrestricted’ Classification is removed as it is covered in A1632 Restricted and Unrestricted Work On Track Safeworking Competencies Procedure.  ‘Theory Only’ for a ‘Work on Track’ Safeworking Competency is updated with ‘Knowledge-based Familiarization’ in section 5.5.  ‘Work on Track’ Safeworking Competency Pathway is updated for better readability and clarity in Section 6.  Abbreviations and Acronyms are added in Section 7.  Following Definitions are added in Section 8: o Australian Qualifications Framework (AQF), o Handsignaller, o Lookout, o Works within Live Train Running environment, o Rail Corridor, o Rail Safety Worksite Hazard Assessment, o Track Access Number, UNCONTROLLED WHEN PRINTED Classification: Internal | Page 1 of 13 WORK ON TRACK SAFEWORKING COMPETENCY MANAGEMENT PROCEDURE Document Number: A1626 Version: 2.0 Published: 07/12/2022 o Volume of Learning (VoL), o Work on Track App, and, o Worksite.  ‘Work on Track’ Safeworking Competency Matrix is removed and embedded in relevant sections as a standalone table.  Appendix A Pre-requisite Declaration Form is created and embedded in the procedure. UNCONTROLLED WHEN PRINTED Classification: Internal | Page 2 of 13 WORK ON TRACK SAFEWORKING COMPETENCY MANAGEMENT PROCEDURE Document Number: A1626 Version: 2.0 Published: 07/12/2022 Table of contents Purpose .................................................................................................................................................................................4 Scope .....................................................................................................................................................................................4 Roles and responsibilities ......................................................................................................................................................4 ‘Work on Track’ Safeworking Competencies.........................................................................................................................4 'Work on Track' Safeworking competencies requirements ..................................................................................................4 5.1. Pre-Requisites ............................................................................................................................................................................. 4 5.2. Knowledge and Practical Assessment ......................................................................................................................................... 6 5.3. Infield Assessment Requirement ................................................................................................................................................ 6 5.4. Ongoing Competency Maintenance (renewal) ........................................................................................................................... 7 5.5. Knowledge-based Familiarization ............................................................................................................................................... 8 ‘Work on Track’ Safeworking Competency Pathway ............................................................................................................8 Abbreviations ........................................................................................................................................................................9 Definitions .............................................................................................................................................................................9 Records management ......................................................................................................................................................... 10 Document hierarchy ............................................................................................................................................................10 10.1. Parent document ...................................................................................................................................................................... 10 10.2. Subordinate documents ........................................................................................................................................................... 10 References ...........................................................................................................................................................................11 Appendices ..........................................................................................................................................................................11 UNCONTROLLED WHEN PRINTED Classification: Internal | Page 3 of 13 WORK ON TRACK SAFEWORKING COMPETENCY MANAGEMENT PROCEDURE Document Number: A1626 Version: 2.0 Published: 07/12/2022 Purpose The purpose of this procedure is to outline the management of 'Work on Track' Safeworking competencies required for Metro Trains Melbourne (MTM) Metropolitan Rail Network. The competency management process covers:  Initial Competency requirements and pathway; and,  Ongoing Competency Maintenance (renewal). Scope This procedure applies to all Rail Safety Workers (RSWs) who require or hold a ‘Work on Track’ Safeworking competency for MTM Metropolitan Rail Network. Roles and responsibilities  RSWs and safeworking companies shall comply with the requirements of this procedure.  RTO Manager is responsible for governance and compliance of the training to National Standards.  Rail Safety Training Manager is responsible for the compliance of the training material currency and validity.  General Managers or their authorised delegate are responsible for the approval of an individual attending a knowledge-based familiarization training (Section 5.5). All other specific responsibilities are listed within this document. ‘Work on Track’ Safeworking Competencies The ‘Work on Track’ Safeworking Competencies include the following:  Level 2.1 Lookout,  Level 2.2 Handsignaller,  Level 3.1 Track Force Protection Coordinator (TFPC),  Level 3.2 TFPC, and,  Level 3.3 TFPC. In addition, the following competencies are also covered in this procedure:  Train Track Safety Awareness (TTSA),  Track Vehicle Operator (TVO) 1, and,  Level 5 On-Track Maintenance Machine Competent Person. 'Work on Track' Safeworking competencies requirements 5.1. Pre-Requisites There are pre-requisite requirements to be obtained before applying for ‘Work on Track’ Safeworking competencies as depicted in the table below. The minimum age requirement for all ‘Work on Track’ Safeworking competencies is 18+ years of age. Individuals are expected to have a demonstrated capacity in learning, reading, writing, oracy, and numeracy competencies to Level 2 of the Australian Core Skills Framework (ACSF). Individuals must be able to communicate verbally in English due to the safety critical nature of competency. RSWs are required to obtain and maintain the medical category required as per MTM’s “Safeworking (Track Protection)” metrics. UNCONTROLLED WHEN PRINTED Classification: Internal | Page 4 of 13 WORK ON TRACK SAFEWORKING COMPETENCY MANAGEMENT PROCEDURE Document Number: A1626 Competencies Level 2.1 Lookout Level 2.2 Handsignaller Level 3.1 TFPC Published: 07/12/2022 Pre-Requisite Competencies Pre-Requisite Evidence to meet Industry / Operational Exposure TTSA At least 40 hours completed shadowing a Lookout or performing tasks under live train running environment for works conducted in the danger zone (inclusive of 3 x shifts, minimum 8 hours each). TTSA Level 2.1 Lookout TTSA Level 2.1 Lookout TTSA Level 3.2 TFPC Version: 2.0 Level 2.1 Lookout Level 2.2 Handsignaller At least 40 hours performing the role of a qualified Lookout under Live train running environment. At least 120 hours performing the role of a qualified Lookout and / or Handsignaller (inclusive of 60 hours under Live train running environment). Also, must hold the Lookout competency for at least 6 months. A total of 240 hours completed as per below:  at least 40 hours performing the role of a qualified Handsignaller, and,  at least 200 hours as a qualified TFPC 3.1 (inclusive of 4 x shifts holding a non-obstructive permit to foul and at least 25 x RSWHAs under a TAN). Level 3.1 TFPC TTSA Level 2.1 Lookout Level 3.3 TFPC Level 2.2 Handsignaller Level 3.1 TFPC At least 3 x shifts (minimum 8 hours each) completed as a qualified TFPC 3.2 (performing the role of a TFPC 3.2) under Live train running environment. Level 3.2 TFPC TTSA Level 5 On-Track Maintenance Machine Competent Person Level 2.1 Lookout Level 2.2 Handsignaller Level 3.1 TFPC At least 200 hours completed as a qualified TFPC 3.2 (performing the role of a TFPC 3.2) under Live train running environment. Level 3.2 TFPC TVO1 TTSA N/A The RSW and safeworking company must complete the A9802 Pre-requisite Declaration Form and ensure that:  It is provided to Metro Academy two (2) weeks prior to the nominated training date to confirm enrolment, failure to do so will result in the participant being removed from the training, and,  It is signed by the Managing Director (or their authorised delegate) for external safeworking companies or the Direct Manager for MTM employees. UNCONTROLLED WHEN PRINTED Classification: Internal | Page 5 of 13 WORK ON TRACK SAFEWORKING COMPETENCY MANAGEMENT PROCEDURE Document Number: A1626 Version: 2.0 Published: 07/12/2022 Evidence applicable to the Level 2.1 Lookout and Level 2.2 Handsignaller competencies may be obtained from worksites established on the MTM, V/Line or ARTC Networks. Evidence applicable to the Level 3.1, 3.2 & 3.3 TFPC competencies must be obtained from worksites established on the MTM Network. Evidence to meet Industry / Operational Exposure must be maintained in the logbook format by the individuals for hours worked in the live environment and below details are to be included. Date TAN WOTA Job ID Supervising TFPC Name Supervising TFPC Sign Start Time Finish Time Total Hours Managing Director (Authorised Delegate) / Direct Manager Name: _______________ Signature: _________ Date: _________ MTM can request the evidence in case of any safety incidents, investigations or as part of its auditing arrangements. 5.2. Knowledge and Practical Assessment All ‘Work on Track’ Safeworking competencies have a knowledge and practical assessment requirements. The individuals will have to successfully meet the requirements of these assessments as part of their initial training sessions. These assessments cover the knowledge and practical demonstration of skills required for the competency. If an individual is unable to successfully complete the knowledge and/or practical assessment, then they will be required to repeat the initial training. 5.3. Infield Assessment Requirement ‘Work on Track’ Safeworking competencies Level 2.1 Lookout, Level 2.2 Handsignaller, Levels 3.1, 3.2 & 3.3 TFPC have an Infield Assessment requirement, along with a written and practical assessment. The Infield Assessment tool is a record of the operational experience obtained in the workplace and is considered as assessment evidence for awarding the National Units of Competency. This information is recorded in an MTM approved template used by a Metro Academy Assessors to support a final assessment decision. An approved Infield Assessment tool is designed to record evidence of employment in a nominated capacity. Individuals are required to complete all the requirements outlined in the respective Infield Assessment tool. All the information recorded in the Infield Assessment tool must be:  Legible,  Sufficient details to demonstrate operational experience, and,  Co-signed by an infield Supervisor. These signatures are required for authenticity to be validated by a Metro Academy Assessor. It is important to note below timeframes allocated to submit the Infield Assessment after completing the face-to-face classroom training with Metro Academy: Competencies Timeframe to submit Infield Assessment Level 2.1 Lookout Within 2 months of post training completion Level 2.2 Handsignaller Within 2 months of post training completion UNCONTROLLED WHEN PRINTED Classification: Internal | Page 6 of 13 WORK ON TRACK SAFEWORKING COMPETENCY MANAGEMENT PROCEDURE Document Number: A1626 Version: 2.0 Level 3.1 TFPC Within 2 months of post training completion Level 3.2 TFPC Within 3 months of post training completion Level 3.3 TFPC Within 3 months of post training completion Published: 07/12/2022 If the Infield Assessment cannot be completed by the specified due date, individuals can request an extension through A4277 Request an Assessment Task Extension form. Individuals will have to include a plan which details when they expect to complete and submit the Infield Logbook. Individuals may also be required to provide a letter of support from their employer which demonstrates that sufficient opportunity will be provided to complete the specified operational tasks. The individual will be withdrawn from the initial training if the Infield Logbook is not received by the due date and no extension request has been submitted and approved prior to the due date. 5.4. Ongoing Competency Maintenance (renewal) ‘‘Work on Track’ Safeworking competencies are required to be renewed as per below table: Competencies Frequency for Ongoing Competency Maintenance (renewal) TTSA Within every 24 months of obtaining the initial competency Level 2.1 Lookout Within every 24 months of obtaining the initial competency Level 2.2 Handsignaller Within every 24 months of obtaining the initial competency Level 3.1 TFPC Within every 24 months of obtaining the initial competency Level 3.2 TFPC Within every 24 months of obtaining the initial competency Level 3.3 TFPC Within every 24 months of obtaining the initial competency TVO 1 Within every 24 months of obtaining the initial competency Level 5 On-Track Maintenance Machine Competent Person Within every 36 months of obtaining the initial competency The ongoing Competency Maintenance (renewal) timeframes are determined by relevant Industry Stakeholder engagement. Individuals are required to complete the training and assessment as part of their ongoing competency maintenance (renewal) with Metro Academy. If an individual is unable to successfully complete the renewal training and assessment within prescribed timeframes, then they will be required to complete the initial training, knowledge and practical assessment and in-field assessment requirements. Individuals completing the higher-level competencies will renew their lower-level competencies. For Example, completing the Level 3.3 TFPC renewal training will renew the Level 3.2 TFPC, Level 3.1 TFPC, Level 2.2 Handsignaller, Level 2.1 Lookout and TTSA competencies. The exceptions are TVO1 and Level 5 On-Track Maintenance Machine Competent Person competencies that has its own renewal training and assessment. UNCONTROLLED WHEN PRINTED Classification: Internal | Page 7 of 13 WORK ON TRACK SAFEWORKING COMPETENCY MANAGEMENT PROCEDURE Document Number: A1626 Version: 2.0 Published: 07/12/2022 As per A1678 Rail Industry Worker Extension and Exemption Requests procedure, individuals can request an extension where extenuating circumstances have prevented an individual from ongoing competency maintenance (renewal). 5.5. Knowledge-based Familiarization An individual may elect to attend a ‘Work on Track’ Safeworking competency for theory purposes only. This may be particularly relevant where office-based personnel are required to maintain a functional knowledge of ‘Work on Track’ safeworking practices to fulfil the conditions of their employment and / or job role i.e., safety auditor, rail safety officer etc. Individuals must have approval from their General Managers or their authorised delegate to attend a knowledge-based familiarization training. Individuals will be issued with Certificate of Attendance at the end of completing the knowledge-based familiarization training session. ‘Work on Track’ Safeworking Competency Pathway An individual may elect to follow either of the three (3) pathway options for upskilling in competencies. The three (3) competency pathways are as follows: Individuals who hold the competencies from interstate will have to follow the same pathway as mentioned above. Metro Academy will recognise the national units of competency, however, due to the safety critical nature of the rail industry and MTM’s business requirements, an individual may be required to undertake some if not all training and assessment in relation to job roles and tasks. UNCONTROLLED WHEN PRINTED Classification: Internal | Page 8 of 13 WORK ON TRACK SAFEWORKING COMPETENCY MANAGEMENT PROCEDURE Document Number: A1626 Version: 2.0 Published: 07/12/2022 Abbreviations ACSF Australian Core Skills Framework AQF Australian Qualifications Framework ASQA Australian Skills Quality Authority LMS Learning Management System MTM Metro Trains Melbourne RSWHAs Rail Safety Worksite Hazard Assessments RSWs Rail Safety Workers RTO Registered Training Organisation TAN Track Access Number TFPC Track Force Protection Coordinator TTSA Train Track Safety Awareness TVO Track Vehicle Operator VET Vocational Education and Training VoL Volume of Learning VQF VET Quality Framework WOTA Work on Track App Definitions Australian Qualifications Framework The Australian Qualifications Framework (AQF) establishes the quality of Australian qualifications. The AQF is the national policy for regulated qualifications in the Australian education and training system. It incorporates the quality assured qualifications from each education and training sector into a single comprehensive national qualifications framework. Handsignaller A rail safety worker who displays hand signals to the operators of rail traffic movements. Infield Assessment Requirements This is used to record practical evidence of specified tasks performed in the practical field to assess against the relevant unit of competency, in line with the AQTF requirements. The infield logbook is completed by the learner and signed off by an authorised person/supervisor i.e., employer after directly observing the candidate perform the required task under direct supervision. Works within Live Train Running environment Works that are conducted outside of an Absolute Occupation within the Danger Zone UNCONTROLLED WHEN PRINTED Classification: Internal | Page 9 of 13 WORK ON TRACK SAFEWORKING COMPETENCY MANAGEMENT PROCEDURE Document Number: A1626 Version: 2.0 Published: 07/12/2022 Lookout A rail safety worker appointed to watch for / warn the work group of all approaching rail traffic. Ongoing Competency Maintenance (Renewal) The period within which an individual must renew their competencies. Pre-requisites The minimum evidence that must be held by the individual prior to being accepted for enrolment in ‘Work on Track’ Safeworking competencies. Rail Corridor All space from fence line to fence line, or where there are no fences, 15 metres from the nearest rail. This includes a station platform. Rail Safety Worker Any individual who has carried out, is carrying out, or is about to carry out rail safety work see RSNL Section 8 Rail Safety Worksite Hazard Assessment An assessment of the rail safety hazards to determine the level of track protection required for a worksite. Track Access Number The access authority number that will be issued by the TAD following an approved Danger Zone access application being completed and registered in the ARMS. Volume of Learning In addition to the above, the AQF also provides a guide to the Volume of Learning (VoL). The VoL describes how long a learner who does not hold any of the competencies identified in the relevant units of competency would take to develop all the required skills and knowledge. Work on Track App The Work On Track Application is a Geographical Information System that incorporates maps of the MTM network with asset and geographical information for the purpose of pre-planning work in the rail corridor and conducting a Rail Safety Worksite Hazard Assessment. Worksite The nominated area of work which is defined by geographic boundaries. Records management All records required to be maintained by this procedure are to be stored as per the requirements of the Records Management Procedure (A985). Document hierarchy 10.1. Parent document SER Management Standard Rail Safety (A1052), Metro Trains Melbourne 10.2. Subordinate documents A9802 Pre-requisite Declaration Form A4277 Request for Assessment Task Extension Form A2133 Initial Safety Investigation Form A1956 RIW Block Removal Application Form UNCONTROLLED WHEN PRINTED Classification: Internal | Page 10 of 13 WORK ON TRACK SAFEWORKING COMPETENCY MANAGEMENT PROCEDURE Document Number: A1626 Version: 2.0 Published: 07/12/2022 References Rail Safety National Law 2012 Rail Safety National Law National Regulations 2012 Standards for Registered Training Organisations (RTOs) 2015 Australian Qualifications Framework A2023 Integrated Risk Management Procedure A986 Consultation and Safety Issue Resolution A2089 Consultation and Issue Resolution Poster A2145 Investigation Management Procedure A1636 RIW Block Removal Application For Contractors Procedure A1678 Rail Industry Worker Extension and Exemption Requests Procedure A2020 Safety and Environmental Requirements for Contractors and Third Parties Procedure A2033 Planning Work Site Protection in The Rail Corridor Procedure A1632 Restricted and Unrestricted Work on Track Safeworking Competencies Procedure Appendices UNCONTROLLED WHEN PRINTED Classification: Internal | Page 11 of 13 WORK ON TRACK SAFEWORKING COMPETENCY MANAGEMENT PROCEDURE Document Number: A1626 Version: 2.0 Published: 07/12/2022 Section 1 Learner Details Name: RIW Number: Company Name: Course (to be enrolled): Section 2 The declaration is to confirm that above individual has completed the pre-requisite requirements to meet Industry / Operational Exposure as ticked below and will be supported to complete the infield assessments following the completion of training course. Tick ✓ Competencies Medical Pre-requisite Category Competencies Level 2.1 Lookout CAT 2 TTSA Level 2.2 Handsignaller TTSA Level 3.1 TFPC CAT 1 CAT 1 Level 2.1 Lookout TTSA Level 2.1 Lookout TTSA Level 3.2 TFPC CAT 1 Level 2.1 Lookout Level 2.2 Handsignaller Level 3.1 TFPC Pre-requisite Evidence to meet Industry / Operational Exposure At least 40 hours completed shadowing a Lookout or performing tasks under live train running environment for works conducted in the danger zone (inclusive of 3 x shifts, minimum 8 hours each). At least 40 hours performing the role of a qualified Lookout under Live train running environment. At least 120 hours performing the role of a qualified Lookout and / or Handsignaller (inclusive of 60 hours under Live train running environment). Also, must hold the Lookout competency for at least 6 months. A total of 240 hours completed as per below:  at least 40 hours performing the role of a qualified Handsignaller, and,  at least 200 hours as a qualified TFPC 3.1 (inclusive of 4 x shifts holding a non-obstructive permit to foul and at least 25 x RSWHAs under a TAN). TTSA Level 2.1 Lookout Level 3.3 TFPC CAT 1 Level 2.2 Handsignaller Level 3.1 TFPC At least 3 x shifts (minimum 8 hours each) completed as a qualified TFPC 3.2 (performing the role of a TFPC 3.2) under Live train running environment. Level 3.2 TFPC UNCONTROLLED WHEN PRINTED Classification: Internal | Page 12 of 13 WORK ON TRACK SAFEWORKING COMPETENCY MANAGEMENT PROCEDURE Document Number: A1626 Level 5 On-Track Maintenance Machine CAT 1 Competent Person TVO1 CAT 1 Version: 2.0 Published: 07/12/2022 TTSA Level 2.1 Lookout Level 2.2 Handsignaller Level 3.1 TFPC At least 200 hours completed as a qualified TFPC 3.2 (performing the role of a TFPC 3.2) under Live train running environment. Level 3.2 TFPC TTSA N/A Section 3 Learner Declaration I declare that all claims made in this document and any evidence presented are true and correct. I understand that MTM can request evidence in case of any safety incidents, investigations or as part of its auditing arrangements. If information cannot be substantiated, MTM will investigate, and appropriate actions will be taken. Name: Position: Signature: Date: Section 4 Company Declaration (Managing Director or authorised delegate) I declare that all claims made in this document and any evidence presented are true and correct. I understand that MTM can request evidence in case of any safety incidents, investigations or as part of its auditing arrangements. If information cannot be substantiated, MTM will investigate, and appropriate actions will be taken. Name: Position: Signature: Date: UNCONTROLLED WHEN PRINTED Classification: Internal | Page 13 of 13