Time Management Fall 2024 PDF

Time Management Time What challenges are you experiencing...

Time Management Time What challenges are you experiencing Management regarding time management? LEARNING SKILLS SERVICES 2024 - 2025 ⓘ Start presenting to display the poll results on this slide. 1 Learning Skills Services 1 2 Land Acknowledgement Learning Skills Services In this moment, we recognize that many Indigenous Nations have longstanding relationships with the HOW WE CAN HELP Starting off Time territories upon which York University campuses are Build knowledge, skills and confidence in a Strong Management located that precede the establishment of York variety of learning skills University. Apply the most effective study strategies, Motivation & Study Strategies according to learning science Procrastination that Work York University acknowledges its presence on the Open to all students – all years & all programs! traditional territory of many Indigenous Nations. The Effective Reading Note-Taking area known as Tkaronto has been care taken by the SERVICES AND PROGRAMS Strategies Essentials The Indigenous Students’ Association at York’s (ISAY) Anishinabek Nation, the Haudenosaunee 21st All Nations Pow Wow Workshops Presentation Confederacy, and the Huron-Wendat. Graduate Student Certificate Program Critical Thinking Skills Centre for Indigenous Student Services: Drop-In to speak with a LSS Peer It is now home to many First Nation, Inuit and Métis https://aboriginal.info.yorku.ca/about-us/ Class Visits & Special Events Tests, Midterms, communities. We acknowledge the current treaty Native Land Digital: https://native-land.ca/ Online Resources Group Work & Exams holders, the Mississaugas of the Credit First Nation. Understanding the Land Acknowledgement: This territory is subject of the Dish with One Spoon https://bit.ly/CISS_Land Wampum Belt Covenant, an agreement to peaceably share 3 and care for the Great Lakes region. CONNECT WITH US yorku.ca/scld/learning-skills [email protected] @StudentLifeYorkU 3 4 Learning Skills Services www.yorku.ca/scld/learning-skills/  Time Management What to Expect from this Workshop What to Expect from this Workshop (LSS Online Workshops) (LSS In-Person Workshops) This workshop is interactive! CHECK-IN NOW! THIS WORKSHOP IS INTERACTIVE! Slido: You will need access to a web browser on your Used to track attendance Online Participation Tool: Slido – you will phone or other device need access to a web browser on your phone Questions: Ask throughout in the chat, there will also The link to download today’s slides will be or other device be time at end in the e-mail response to your submitted Zoom Features: Chat, Reactions check-in form In-Person Participation: We invite you to participate in any workshop You are invited to rename yourself how you would like polls/discussions to be addressed (name, pronouns) Questions: Ask throughout by raising your How to access workshop materials? hand, there will also be time at end Captioning: Live Transcript is enabled Workshop slides: The link to download today’s slides is in your confirmation email https://bit.ly/lsscheckin2024 5 Learning Skills Services 6 Learning Skills Services 5 6 Guidelines for Participation Agenda Take care of yourself What is time management? Respectful listening and speaking Time awareness Reflect before responding Confidentiality Goals, priorities & planning Participate Organizing your time Ask questions and take risks with learning Openness to diverse viewpoints Focus on building awareness and understanding Source: YorkU Centre for Human Rights, Equity, and Inclusion Learning Skills Services 8 Learning Skills Services 7 8 Learning Skills Services www.yorku.ca/scld/learning-skills/  Time Management What do we mean by "time What is Time management"? Management? ⓘ Start presenting to display the poll results on this slide. 10 Learning Skills Services 9 10 What is Time Management? Time Management is a Skill! Time Management IS: Setting goals that work for you Time management is the skill of Creating a workable plan to get you there Dealing with reality making smart decisions about Working with who you are, playing to your strengths how to allocate your time and Finding balance and energy energy to the goals you value Decreasing anxiety and stress and have clearly defined for Time Management is NOT: yourself. Scheduling and micromanaging everything Filling every second with productivity Trying to become someone you’re not Like any other skill, time management improves with consistent effort, Increasing your anxiety and stress feedback, and adaptation! Learning Skills Services 12 Learning Skills Services 11 12 Learning Skills Services www.yorku.ca/scld/learning-skills/  Time Management Get to Know Your Body & Work With It Sleep is essential for academic success Studying for 1 hour with a well-rested brain is better than 3 hours with a tired brain (Oakley, 2014) Build in time for a sleep routine and a good night’s rest – our colleagues in Health Education can help with this! What do you spend time on that helps When can you focus best? Morning? Afternoon? to boost your energy and maintain Evening? balance? Schedule your more focused work during these periods What helps to boost your energy? Exercise? Meditation? Time with a friend? Other? Schedule in energy-boosting activities between periods of focused work to give you the energy that you need to focus ⓘ Start presenting to display the poll results on this slide. 13 Learning Skills Services 14 Learning Skills Services 13 14 On a scale of 1-10 (highest), how aware Time are you of what your time is spent on? Awareness ⓘ Start presenting to display the poll results on this slide. 16 Learning Skills Services 15 16 Learning Skills Services www.yorku.ca/scld/learning-skills/  Time Management Improve your Time Awareness Where Does your Time GO? Let’s look at an example… Each day = 24 hours long Each week = 168 hours SLEEPING 8 hours x 7 days = 56 EATING Eating/Meal Prep ATTENDING CLASS PART-TIME JOB COMMUTING 1.5 hours x 7 days = 10.5 2 hours x 7 days = 14 12-week term = 2016 hours Total = 87.5 hours/week (out of 168 hours) Where does the rest of Let’s break down these hours… your time go? SOCIALIZING PERSONAL EXERCISING CARE 1 hour x 7 days = 7 17 Learning Skills Services 18 Learning Skills Services 17 18 Learning Takes Time For a typical full course load at university… Class Time (5 courses x 3 hours) + 15 hours/week Aligning Your Studying (1.5 hours/class hour) + 22.5 hours/week Time Spent With Your Total academic time per week = 37.5 hours/week Personal Goals Full course load = full time job ! 19 Learning Skills Services 19 20 Learning Skills Services www.yorku.ca/scld/learning-skills/  Time Management Goals and Priorities Reflection How are you spending your time in relation to your priorities? Are there any areas being neglected? Are there any areas taking up more time than they WHAT AREAS ARE MOST IMPORTANT TO RANK THESE IN TERMS OF TIME SPENT should? YOU? Does your use of time reflect your goals and My top priority areas are: What takes the most time? priorities? 1. 1. 2. 2. Can you re-direct your energy to: 3. 3. Improve your use of time? 4. 4. Move you towards the goals that are most important 5. 5. to you? 21 Learning Skills Services 22 Learning Skills Services 21 22 SMART Goals SETTING GOALS FOR YOURSELF WHAT IS A SMART GOAL? Set specific goals based on your Specific priorities Measurable Attainable Task-based goals are more effective than performance based-goals Relevant/ Realistic Planning & Time-based Task: "To give myself enough time to learn the content, after each class I will dedicate Organizing your EXAMPLE one hour to reviewing my notes" Performance: "I need to get an A in this “To complete the 1st draft of my term Time course" paper by the deadline (Tuesday at 6pm) Write down your goals and visualize I will give myself 2 weeks to complete them! the paper, working on it each evening for one hour". 23 Learning Skills Services 23 24 Learning Skills Services www.yorku.ca/scld/learning-skills/  Time Management Now that you have a better understanding of… Pro-Active Time Management Where your time And, where you want your time to be spent to match Strategies: Planning Ahead your personal is currently priorities/goals… being spent…. What time management IS and ISN’T… 25 Learning Skills Services 25 26 1) Create Structure and Routine Structure your day and week Doing the same thing each week (every Tuesday, I do X) Doing the same thing sequentially (after I finish X, I will do Y) Build a daily routine Create a sleep routine and wake up around the same What have you built into your routine time every day Set start and stop times that has been helpful for you? Cue yourself into "work mode" by getting dressed even if you are studying from home Routines decrease the number of decisions you must make each day This frees up your brain for other tasks, like your studies! ⓘ Start presenting to display the poll results on this slide. 27 Learning Skills Services 28 Learning Skills Services 27 28 Learning Skills Services www.yorku.ca/scld/learning-skills/  Time Management 2) Use Planning Tools Templates and Sample Schedule by Month guides on our website! By Term By Month/ By Week By Day "Big Picture" Outline and Monthly/weekly planning "Daily Plan" Targets sessions Flexibility and Balance 4-month Calendar Time-based "To-Do" lists Include all deadlines, shifts and commitments 29 Learning Skills Services 30 Learning Skills Services 29 30 Sample Schedule by Week Sample Schedule by Day What do you like/dislike about this schedule? Remember: Everyone manages time differently; you may prefer more or fewer details! Schedule BREAKS and time to see others and practice self-care The ideal review time is 1.5 hours for every hour of class Don't fill your day with nonstop productivity – be realistic 31 Learning Skills Services 32 Learning Skills Services 31 32 Learning Skills Services www.yorku.ca/scld/learning-skills/  Time Management 3) Break it Down & Space it Out Essay or Presentation Choosing a topic Research Introduction Body Paragraphs Conclusion Time Management Strategies for Citations Edit In The Moment Exam Organizing notes Create study notes Review Tip: Use spaced practice to complete large tasks over time Recall/retrieval closed book Tool: Magic ToDo can help generate smaller tasks to work on! Practice tests 33 Learning Skills Services 33 34 1) Calm Your Mind and Body to Prepare for Your Next Task 2) Using the Pomodoro Method to Get Down to Work Choose a task Adjust Your Mindset you'd like to get Reframe the task done Helps to increase focus on the task at hand and reduce the urge to Positive self-talk Every 4 Set a timer for 25 procrastinate Adopt a Growth Mindset Pomodoros, take a minutes longer break Easier to keep track of exactly how Fuel Your Brain and Body long you are spending on a task Take a “bio break” to take care of your physical needs Encourages taking breaks to let your Take a movement break – stretch, go for a walk, or even brain digest information and to relax dance it out to your favourite song Work on the task your body Take a 5-minute until the timer Recentre yourself by taking some deep breaths break rings Pomofocus Timer (pomofocus.io) When the timer Online Pomodoro Timer rings, put a checkmark on a paper 35 Learning Skills Services 36 Learning Skills Services The Pomodoro Technique Core Process 35 36 Learning Skills Services www.yorku.ca/scld/learning-skills/  Time Management 3) Prioritization Saying “no” Reflect on your priorities/goals and time awareness to help decide when to say no Not sure where to get started? 1 item to-do list: Take the pressure off by What strategies do you use for identifying the one thing that you will do next and focus on that one task prioritization? ABC Method: Label your tasks as either: A - must do, B – should do, C – nice to do (Alan Lakein) Feel like everything is your top priority? The “Time Management Matrix” can help you to decide (Steven Covey) ⓘ Start presenting to display the poll results on this slide. 37 Learning Skills Services 38 Learning Skills Services 37 38 Some Words of Wisdom from our Learning Skills Peers to You… Schedule in buffer time and remain Flexible Be pro-active instead of re-active Break down tasks into small manageable steps Prioritize time for well-being Wrap-Up Learn from everything Time management is a learned skill Allow yourself time to find what works best for you 40 Learning Skills Services 39 40 Learning Skills Services www.yorku.ca/scld/learning-skills/  Time Management Workshop Review You should now be able to… Define time management Have an increased awareness of how you currently spend your time Set a SMART goal for yourself From everything we discussed today, Identify at least one tool/strategy that you will try what are your main takeaways? out for managing your time and maintaining balance ⓘ Start presenting to display the poll results on this slide. 41 Learning Skills Services 42 Learning Skills Services 41 42 Your Feedback, Please! Additional Resources https://bit.ly/lss2025 Please take two minutes now to give us some feedback – Thank You! 43 Learning Skills Services 43 44 Learning Skills Services www.yorku.ca/scld/learning-skills/  Time Management Explore More of Learning Skills Services! The YorkU Learning Commons learningcommons.yorku.ca Explore our other learning Learn more about test prep: Health skills topics: www.yorku.ca/scld/learning- Education www.yorku.ca/scld/learning- skills/exams skills/#help Learning Writing Skills Centre Register for another Access the Learning Career Workshop: Commons: Centre www.yorku.ca/scld/learning- www.yorku.ca/scld/learning- skills/workshops skills/visit ESL Open Libraries Learning Centre SPARK: SNACK: Student Academic Follow-us on Social Media: Leave us a testimonial: Research @StudentLifeYorkU bit.ly/lss-testimonial Numeracy Kit CONNECT WITH US yorku.ca/scld/learning-skills [email protected] @StudentLifeYorkU Learning Skills Services 45 46 YorkU Well-Being Resources Read More About Time Management Well-being is part of all aspects of life Covey, S. (1987). The seven habits of highly effective people. New York: Fireside. See “Wellness Wheel” David Allen's GTD® Methodology. (n.d.). https://gettingthingsdone.com/ Staying healthy and balanced gives you the energy needed for academic success Francesco Cirillo’s Pomodoro® Technique. (n.d.) https://francescocirillo.com/products/the- pomodoro-technique Student Counselling, Health and Well-being Supports students in realizing and developing their Lakein, A. (1973). How to get control of your time and your life: discover how to set your personal potential and manage the demands of priorities, manage your life and achieve your goals. New York: Signet. university life Same-day walk-in counselling Skill Development & Health Education Workshops The Wellness Wheel (Baldwin et al, 2017) Well-Being is Essential for Academic Success Learning Skills Services 47 www.yorku.ca/well-being 48 47 48 Learning Skills Services www.yorku.ca/scld/learning-skills/