Running-Your-Event.docx

You have the flexibility to schedule your Course Play event at a time and date to suit your venue each month. You should allow enough time for learners attending the event to arrive and collect a scorecard, warm up, meet their playing partners, get to the tee and complete up to 9 holes on the cours...

You have the flexibility to schedule your Course Play event at a time and date to suit your venue each month. You should allow enough time for learners attending the event to arrive and collect a scorecard, warm up, meet their playing partners, get to the tee and complete up to 9 holes on the course. You may also decide to run a short award ceremony after the event. It is also recommended that you allow time at the end of the event for those on the program to meet each other and reflect on their experience. On the screen now is an example of the event timetable using a Shotgun Start format. The event is scheduled to begin at 2pm on the first Sunday of the month. 30 minutes is allowed for registration and warm up with 2 hours and 15 minutes allocated for on course play. Fifteen minutes at the end of the event is allocated for socialising and a short award ceremony. The exact timings of your event will vary and be specific to the needs of your day, however, the flow of the event and role you are recommended to play includes starting with the event setup. You should ensure you have the equipment you need to run your event. Your adapted course should be setup, scorecards prepared, welcome table setup and any equipment required by your learners is ready to distributed. Next you should prepare to meet and greet event attendees. Provide them with scorecards, adapted rules, guides, and directions to the first tee or starting position. This is also an opportunity for your attendees to warm up before play if they wish. Shortly before play starts, provide an introduction to the group and be on hand to answer any final questions. You should then help direct event learners to their starting position to ensure that attendees arrive at their tee on time. You should be on hand throughout the event to support learners and assist with any issues. After the completion of the event, be ready to welcome learners in from playing and collect scorecards. At this stage you can also direct them to the social area where they can wait until all learners have finished. Take the opportunity at the end of the event to thank learners for attending, publicize the next event and allow time for learners to socialize. You should also use this time to help your learners update the challenges within the MyGame+ section of the GLF Connect App. To run your event effectively, you will need some equipment and you may also need to supply this to your learners, especially those new to the program. You will need Scorecards for each participant and editable versions can be accessed via the Marketing Toolbox. You should organize a welcome table to add a professional impression of your event and ensure you have all the equipment available to those attending and any information about your event. Although you should be recommending that learners purchase the correct equipment for the program, you should be ready to supply learners with an equipment bag if they require it. You may choose to supply basic on course equipment such as pencils, balls, ball markers and pitchforks. This will also help with the education of those attending. As this event takes place on the course it is vital that you are organized. The event should offer your learners the chance to play the Academy Course and therefore you need to ensure you set this up prior to the event beginning. The Step by Step guides available in the Coaches Toolbox will help you prepare but some of the key actions should be completed at least a few days prior to the event. This includes ensuring you have reserved access to the Golf Course, that you have the equipment you need for the event including clubs, basic equipment and scorecards. You should ensure you have some time blocked into your schedule prior to the event start time and message your students on GLF or via email reminding them of the event, their tee time and equipment required. On the day of the event and you should ensure you arrive at least 30 minutes prior in order to ensure the specific adapted course teeing positions are setup on the holes you are using if this isn\'t setup permenantly. You should do a final check to ensure you have all of the equipment required. Make yourself available 5 minutes prior to the event start in order meet and greet those attending. It's time to then run your event and deliver a great Course Play Event experience at your club! Providing a knockout experience to those attending the event doesn't just stop with delivering the event itself. What you deliver at the end of the event is just as important to it\'s success and development of each learner. At the end of the event, we recommend you take the time to actively encourage social connections between learners will allow those who may not have been confident in starting a conversation the opportunity to engage with others in the group. This is also a great chance to engage with learners on a one to one basis, to receive feedback on how they felt the event went and to provide additional support if needed. Learners should be encouraged to play together outside of the weekly classes, practice clubs and monthly course play events. Facilitating the opportunity to play together will help to improve the learner's ability, enjoyment and confidence on the course and you should ensure you promote these playing opportunities. To record the learners progress through the 3-Level Progression Pathway and the skill based challenges, the GLF Connect myGame+ feature can be used. Learners may have completed On Course Challenges during the event and can also log their score on the Course Play section. Finally, the event is an opportunity to promote the other opportunities within the program and you should be prepared with all of the information you need to promote the other program elements.