4. Running-a-Playing-Event.docx

You have the flexibility to schedule your Junior Playing event at a time and date to suit your venue. You should allow enough time for juniors attending the event to arrive and collect a scorecard, warm up, meet their playing partners, get to the tee, and complete up to 9 holes on the course. You m...

You have the flexibility to schedule your Junior Playing event at a time and date to suit your venue. You should allow enough time for juniors attending the event to arrive and collect a scorecard, warm up, meet their playing partners, get to the tee, and complete up to 9 holes on the course. You may also decide to run a short award ceremony after the event. Furthermore, it is recommended that you allow time at the end of the event for juniors and their families to socialise and get familiar with the club environment. Displayed here is an example of the event timetable which uses a Shotgun Start format. The exact timings of your event will vary and be specific to the needs of your day, however the flow of the event and role you are recommended to play on the day should follow our guidelines. Firstly, ensure you have the equipment you need, communicate with your club to check everything is in place and set up the 5-stage teeing system over 9-holes on your course. Prepare to meet and greet event attendees and parents, as well as provide them with scorecards, adapted rules guide and directions to the first tee. Be on hand to answer any final questions and direct event participants to their starting position to ensure that attendees arrive at their tee on time. Be sure to be on hand through the event to support participants and assist with any issues. After the completion of the event, be ready to welcome participants in from playing and collect scorecards. At this stage you can also direct them to prize giving and the social area where they can wait until participants have finished. Lastly, it's time to distribute prizes for the event. Take the opportunity at this time to thank participants for attending, upsell additional Junior Programs and publicise the next Playing event. To run your event effectively, you will need some equipment and you may need to supply this to your juniors, especially those new to the program. Where necessary, this is available to you within the Coaches Toolbox. For the event, you will need Scorecards for each participant and these can be downloaded from the Coaches Toolbox and this also includes the adapted rules. You should organize a welcome table to add a professional impression of your event and ensure you have all the equipment available to those attending and any information about your event. Make sure you set up your Academy Course and the relevant starting positions using at least colored cones. Where feasible, the starting positions can also be sprayed at the relevant yardage on the cart path or be a permanent addition to the course. On the day, you may need to distribute Crush it Hats or Hat pins if a child successfully completes the required challenges within each element and level. Although it is recommended that parents purchase the correct equipment for attendees, you should also be ready to supply participants with an equipment bag if they require it. Finally, you may choose to supply basic on course equipment such as pencils, balls, ball markers and pitchforks. This will help with the education of those attending. As this event takes place on the course it is vital that you are organized for the event. The event should offer your juniors the chance to play from the Academy Course tees, and therefore you need to ensure you set this up prior to the event beginning. The Step by Step guides available in the Coaches Toolbox will help you prepare, but there are some key required actions just prior to your event starting. In the week prior or a few days before your event we recommend you ensure you have reserved access to the Golf Course. You should organize the equipment you need for the event including clubs, basic equipment and scorecards. Ensure you have some time in your schedule prior to the event start time on GLF. Additionally, message parents on GLF or via email reminding them of the event, tee times and equipment required. On the day of the event you should ensure you arrive at least 30 minutes prior in order to ensure the specific adapted course teeing positions are setup on the holes you are using for the event. You should also ensure you have all of the equipment required, including spare clubs. Make sure to be available 5 minutes prior in order to meet and greet the juniors. Lastly, ensure you have scorecards, ball markers, pitchforks and other essential equipment. It's now time to run your event and deliver a great Junior Playing Event experience at your club! Providing a knockout experience to those attending the event doesn't just stop with delivering the event itself. What you deliver at the end of the event is just as important to the success of the program and development of each learner. At the end of the event, we recommend you take time to actively encourage social connections between juniors and the family, which will allow friendships to be formed and confidence to be built at the club. This is also a great chance to engage with juniors and their parents on a one to one basis to receive feedback on how they felt the event went and to provide additional support if needed. Juniors should be encouraged to play together outside of the weekly classes and monthly playing events. Facilitating the opportunity to play together will help to improve the juniors ability, enjoyment and confidence on the course as well as promote club membership. To record the juniors progress through the 6-Level Progression Pathway, the GLF Connect myGame+ feature and the myAcademy folder can be used. Juniors may have completed On Course Challenges during the event and should be encouraged to log their scores. Finally, this event is a chance to promote the other opportunities within the program and you should be prepared with all of the information you need to promote the other program elements.