Project Management Lecture Notes PDF

Project Management Introduction By:Eng. Mohammed Osamah Supervised: Dr. Nasser Almufa 1  Lecture Overview Project Definition and Characteristics Organization Structures The Overall Product Life Project Life Cycles / Phases Project Manage...

Project Management Introduction By:Eng. Mohammed Osamah Supervised: Dr. Nasser Almufa 1  Lecture Overview Project Definition and Characteristics Organization Structures The Overall Product Life Project Life Cycles / Phases Project Management Plan Risk Management Quality Management Progress Reporting 2 Source: PMI presentations  What is a Project? A Project is a temporary and one-time activity (effort or attempt) undertaken to create a unique product or service, which brings about beneficial change or added value. Another Definition used by PMI A Project is a temporary endeavor undertaken to create a unique product or result or service A project usually is time-constrained, and often constrained by funding or deliverables. 3 Source: PMI presentations  What is a Project? Project is A planned set of activities A Project has a scope A Project has time, cost, quality and resource constraints Why project is needed? In order to achieve goals and planned results within a defined schedule and a budget. 4 Source: PMI presentations  Project Characteristics Project has start and end dates. Project is a temporary activity and results in a unique product or service. Project brings form or function to ideas or needs (means convert ideas and needs to a product). Project is not a routine operations, but a set of operations designed to accomplish a singular 5 goal. Source: PMI presentations Project Life Cycle Models Project phases: “A collection of logically related project activities usually culminating in the completion of a major deliverable.” Project life cycle: “Collectively the project phases are known as the project life cycle.” Product life cycle: The natural grouping of ideas, decisions, and actions into product phases, from product conception to operations to product phase out. 6 Source: PMI presentations Project Life Cycle-Example Phases 7 Source: PMI presentations Generic Cost and Staffing Life Cycle 8 Source: PMI presentations  Project Phases / Stages A traditional phased approach identifies a sequence of steps to be completed. In the "traditional approach", six developmental components of an engineering project can be distinguished (five stages plus origination stage) as: Project origination Project Initiation Project planning and design Execution and construction Monitoring and controlling systems Completion and finish point 9 Source: PMI presentations  Project Phases / Stages 10 Source: PMI presentations  Project Phases / Stages Project Origination include: Project proposal, by individual, or a group to solve a specific problem (or achieve specific goal). Proposal evaluation and selection (done by supervisors / management / organization). 11  Project Phases / Stages Initiation includes: Project kick off meeting (supervisor and team / group) Define scope (framework), schedule, and quality measures. Perform risk identification (internal and external). Initial project plan (identify responsibilities and develop communication process for the project). Decide on whether to do the project or not! 12  Project Phases / Stages Planning, includes: Project planning kick off meeting. Clarify the needed resources, scope, schedule. Perform risk assessment (develop a response plan to each identified risk). ▪ Means assess what kind of obstacles can be faced during execution and how to overcome them. Clarify project plan (to be prepared to utilize for execution). Confirm approval to proceed (by management). 13  Project Phases / Stages Project Execution and control (here development take place, longest phase ) include: Conduct Kick off meeting (review the current status). Manage any changes in resources, schedule, scope and quality measures. Manage project execution by making sure that all aspects of the project plan are performed correctly and on time. Gain project acceptance (when project group, supervisor, department, acknowledge that the product completed, accepted and approved). 14  Project Phases / Stages Project Closeout include: Conduct post presentation review ▪ Assess the result by getting feedback from all related, especially supervisors and department, and prepare the lessons learned, and post presentation report if required. Perform administrative closeout (feedback to team members and archiving the data). ▪ Usually soft copies and hard copies are handed over to the supervisors and department for archiving purposes. 15 Project Management (PM) Definition Project Management (PM): is the applications of knowledge, skills, tools and techniques to project activities to meet project requirements and organizing and managing resources so the project is completed within defined scope, quality, time, and cost constraints (execute effectively and efficiently). Planning, execution and controlling of a project is the primary field of project management to achieve specific goals and meet specific success criteria. 16  Project Management Steps Define the problem (Project Proposals) Develop solution options Brainstorm solution alternatives Plan the project What must be done, by whom, for how much, how, when, and for how long? Execute the plan Implement the plan and follow its steps. Monitor and control progress Monitor the indication of the success and failure, mange the change. Close the project Deliver the reports, get feedback and lessons learned 17  Project Management Process 18 Source: PMI presentations  Project Management Process 19 Source: PMI presentations Key Points in Project Set-up and Definition Create Project Management Plan (PMP) Be clear of scope and objectives Establish clear statement of what is to be done (WBS) Establish Risks to be Managed Establish Costs and Durations Establish Resources Required 20  Importance of PM Project Management (PM) is important to achieve higher level of performance in terms of time, cost, and quality. 21 The Project Management Knowledge Areas 22 Source: PMI presentations  The Main Project Management Focuses There are Four Project Management Focuses: Performance: The quality of the work being done. Scope: The magnitude of the work to be performed. Cost: The cost of project work, directly related to the human and physical resources applied. Time: The schedule that must be met 23  The Main Project Management Focuses Remember: Cost depends on performance, scope, and time: Cost=f(P, S, T) The primary challenge of project management is to achieve all of the project goals within the given Constraints 24  PM Triple Constraints 25 Source: PMI presentations  The Scope of Project 26 Source: PMI presentations  The Scope of Project Serious scope changes are the common reasons for project failure. A project manager has a responsibilityto keep stakeholders informed about the impact of scope changes on the project on time , cost and other important issues. 27  Stakeholders Engagement Process Identify Stakeholders Assess needs Define actions Establish communication channels Gather feedback Monitor and review 28  SMART Objectives Once the scope has been defined, apply the SMART evaluation to it: Specific: Does it address a real business problem? Measurable: Are we able to measure the problem, establish a baseline and set for improvement? Attainable: is the goal achievable? Is the project completion date realistic Relevant: does it relate to business objective? Time Bound: have we set a date for completion? 29  Assignment Read Relevant Topics in the textbooks Research in literature review about the role of project Manager and required competencies Submit a summary not more than 2-3 pages typed Prepare to discuss the research during the coming lecture 30