Module 2 Lesson 2: Bibliographic Principles, Control, and Elements PDF

Module 2 Lesson 2 Bibliographic Principles, control, and elements: Overview and Area 1 Objectives: Assess the bibliographic standards used in cataloging and classification of library material;. Validate the bibliographic information obtain from a library material by determining it...

Module 2 Lesson 2 Bibliographic Principles, control, and elements: Overview and Area 1 Objectives: Assess the bibliographic standards used in cataloging and classification of library material;. Validate the bibliographic information obtain from a library material by determining its prescribe source of information Activity: How helpful is the bibliographic record to you? Functions of Bibliographic Descriptions The three main functions of bibliographic control tools can be summarized as follows (Taylor, 2006): A library user looking for a book Evaluation functions reflect the entitled Botany, the tools Collocation is a means for law of S.R. Ranganathan, which is provided by the library is the bringing together all related terms ‘’Every Book, His Reader’’. It library catalog that contains cards and closely related materials in means that you need to provide of each library materials, one place; for example, records materials or library materials that therefore, when the user uses this for all items about dinosaurs are best suited to the needs of card, the user should be able to should be grouped together. your library client, may it be in find or locate library materials any format. that matched his/her needs. Evaluating or selecting the most suitable item Identifying or finding a particular Collocating or gathering closely that contains the required information and/or is in bibliographic item related materials the appropriate physical form (e.g. on paper or on disc). Functions of Bibliographic Descriptions The three main functions of bibliographic control tools can be summarized as follows (Taylor, 2006): Collocating or gathering closely related materials Functions of Bibliographic Descriptions The three main functions of bibliographic control tools can be summarized as follows (Taylor, 2006): Example: a user looking for a particular language edition of Huckleberry Finn, search results suggested several formats, the choice is in the user whether to select a CD-ROM, PDF, or books. Evaluating or selecting the most suitable item that contains the required information and/or is in the appropriate physical form (e.g. on paper or on disc). When does a catalog card becomes a bibliographic tool? A catalog becomes a bibliographic record when all the bibliographic descriptions is present, and it becomes a bibliographic tools when your user can access and use it in locating materials in the library. Overall…. Bibliographic control is a broad term that refers to all tasks related to the organization of materials. Bibliographic Description refers to the details or information found in the library materials such as but not limited to author, title, physical description subjects, etc. Bibliographic record is the result of all the tasks delivered in Bibliographic control. Bibliographic Tools refers to tools used by library user in locating the library material they need. CATALOG CARD ANATOMY Levels of Description AAC2Rr offers three levels of description containing those elements that must be given as a minimum by libraries and other cataloging agencies: First level. A minimum level with the least number of elements and usually adopted by small libraries with general collections and simple users. AAC2Rr offers three levels of description containing those elements that must be given as a minimum by libraries and other cataloging agencies: Second level. Offering a fuller description and usually adopted by medium-sized libraries with a varied collection. AAC2Rr offers three levels of description containing those elements that must be given as a minimum by libraries and other cataloging agencies: Third level. Shows all the bibliographic elements found in the library material and is usually recommended for use by national bibliographic agencies that exchange bibliographic information with others. AREAS AND ELEMENTS OF BIBLIOGRAPHIC DESCRIPTION Prescribed Areas AREA SOURCES Title proper = Parallel title : other title Title page or its substitute Area 1 information [GMD] / statement of responsibility Area 2 Edition Title page, other preliminaries, colophon Area 3 Special area for serials, maps, music Title page, other preliminaries, colophon Area 4 Publication area Title page, other preliminaries, colophon Area 5 Physical description The whole publication Area 6 (Series information) Series title page, monograph title page, cover Area 7 Notes area The whole publication Area 8 Standard number The whole publication AREA 1: TITLE AND STATEMENT OF RESPONSIBILITY AREA 1: TITLE AND STATEMENT OF RESPONSIBILITY The title and statement of responsibility area is the area of bibliographic description in which the title proper of a work and information concerning authorship (statement of responsibility) are recorded. It contains the following elements. Refers to the materials or books Refers to place or origin where the written by a certain author or bibliographic information is writer. gathered or collected. Works or Items or Bibliographic Materials Chief source of information AREA 1: TITLE AND STATEMENT OF RESPONSIBILITY The title proper is the main name of an item, including any alternative title but excluding parallel titles and other title information. An alternative title is also known as the subtitle of the book. A parallel title is a translation of a particular title in another language. The title may also appear repeatedly, in full or abbreviated form, at the head or foot of each page or leaf. This is known as the running title. AREA 1: TITLE AND STATEMENT OF RESPONSIBILITY Rule 1B. Title proper Transcribe the title proper exactly as it is found in the chief source of information except that the punctuation and the capitalization found there need not be followed. Example: Introduction to library science ; Ethics ; Arts: an introduction However, do not transcribe introductory words that are not intended to be part of the title. Example: Riel : the sleeping man not Disney presents Riel: the sleeping man AREA 1: TITLE AND STATEMENT OF RESPONSIBILITY Rule 1B. Title proper If the name of an author, publisher, etc., is an integral part of the title proper, record it as such. Do not repeat the name in a statement of responsibility. Example: The adventure of Johanne Roble not The adventure of Johanne Roble / Johanne Roble AREA 1: TITLE AND STATEMENT OF RESPONSIBILITY Rule 1B. Title proper If the title proper consists solely of the name of the person or body responsible for the bibliographic resource or work of which it is a manifestation, give that name as the title proper. Example: Amazon.Com (the online company’s Website) AREA 1: TITLE AND STATEMENT OF RESPONSIBILITY Rule 1B. Title proper If the title proper of a serial includes a date or numbering that varies from issue to issue, omit this date or numbering. Indicate the omission by “ … ” unless the date or numbering occurs at the beginning of the title. Example: Report on the conference of Library Science (chief source reads / original title: Report on the Second Conference of Library Science) Annual report X not … annual report (chief source reads / original title: 1987 Annual Report) AREA 1: TITLE AND STATEMENT OF RESPONSIBILITY Rule 1B. Title proper If there is no chief source of information (for example, a book without a title page), supply a title proper (in this order of preference) from the rest of the bibliographic resource, from its accompanying material, or from elsewhere (for example, a reference source). If no title can be found anywhere, make up a brief descriptive title yourself. Give a supplied or made- up title in square brackets and make a note ( [ ] ). Example: Concrete example for this is when you catalog a CD compilation of programs presented in your school, to organize it you may supplied a title such as: [School Intrams] or [Intramulas 2019] AREA 1: TITLE AND STATEMENT OF RESPONSIBILITY Rule 1B. Title proper If the title appears in two or more languages, use the one that is in the main language of the bibliographic resource as the title proper. If there is more than one main language, use the title that appears first REMEMBER! Any information you supplied must be enclosed in square bracket ( [ ] ). This is only applicable when titles are not available. Copy the title as it is. AREA 1: TITLE AND STATEMENT OF RESPONSIBILITY Rule 1C. General material designation (GMD) optional addition. This indicates the broad class of material to which the item belongs. GMD is commonly used in non- print material to indicate what type of non-print material is being cataloged. Punctuation used: preceded by a space open/close-bracket-space ( [ ] ) Give a term from the following list immediately following the title proper. Activity card Diorama Kit Motion picture Sound recording Art original Electronic resource Manuscript Music Technical drawing Art reproduction Filmstrip Microform Picture Toy Braille Flash card Microscope slide Realia Transparency Cartographic material Game Model Slide Videorecording Chart (not a map) AREA 1: TITLE AND STATEMENT OF RESPONSIBILITY Rule 1C. General material designation (GMD) optional addition. Example: The adventure of Garjev Dupla [motion picture] Bj Lomenio : the happy kid [videorecording] For the material for the blind and visually impaired, add “(braille)”, “(large print)”, or “(tactile)” to any of the above terms when appropriate. Example: The sound of Kaycee [music(braille)] AREA 1: TITLE AND STATEMENT OF RESPONSIBILITY Rule 1D. Parallel Title This is the title proper in another language. If the title appears in the chief source of information in two or more languages, choose one of these as the title proper. Give one other title (the one appearing first or the one following the title proper) as the parallel title. Punctuation used: preceded by a space-equal sign-space ( = ) Example: Noli me Tangere = Touch Me Not AREA 1: TITLE AND STATEMENT OF RESPONSIBILITY Rule 1D. Parallel Title Transcribe other title information (for example, a subtitle) appearing in the chief source of information. Example: Bits of happiness : Twenty-One collected stories AREA 1: TITLE AND STATEMENT OF RESPONSIBILITY Rule 1D. Parallel Title If there is more than one subtitle (or unit of other title information) appearing in the chief source of information, give them in the order in which they appear there. Example: Clawhammer banjo : the return of the clawhammer banjo : Twenty Irish, English, and American tunes AREA 1: TITLE AND STATEMENT OF RESPONSIBILITY Rule 1F. Statement of responsibility This is a statement transcribed from the item being described, relating to persons responsible for the intellectual or artistic content of the item, to corporate bodies from which the content emanates, or to persons and corporate bodies responsible for the performance of the content of the item. Punctuation used: preceded by a space-slash-space ( / ) ; for a subsequent statement of responsibilities is preceded by a space-semicolon- space ( ; ) AREA 1: TITLE AND STATEMENT OF RESPONSIBILITY Rule 1F. Statement of responsibility First statement of responsibility. Always give the statement of responsibility that appears first in the chief source of information, unless the name of the author, publisher, etc., has already appeared as part of the title or other title information. Example: The Philippine Islands : a history / Cherry Gabaton  but The life of Reev Ulla X not The life of Reev Ulla / Reev Ulla AREA 1: TITLE AND STATEMENT OF RESPONSIBILITY Rule 1F. Statement of responsibility Other statements of responsibility. Give other statements of responsibility that appear in the chief source of information in the form and order in which they appear there. If the order is ambiguous, give them in the order that makes the most sense. Example: The Philippine Islands : a history / Noldanne Quiapo ; edited by Aldrich Cuizon AREA 1: TITLE AND STATEMENT OF RESPONSIBILITY Rule 1F. Statement of responsibility Give the statements of responsibility after the title information, even if they appear before the title in the chief source of information. Example: Only the lonely boy / Daniel Zoleta (disc label reads: DANIEL ZOLETA Only The Lonely Boy) AREA 1: TITLE AND STATEMENT OF RESPONSIBILITY Rule 1F. Statement of responsibility If a single statement of responsibility names more than three persons or bodies, omit all except for the first or highlighted authors’ name. Indicate the omission by “... ” and add “et al.” in square brackets. Example: Life of Aldrich : a novel / edited by Daniel Zoleta… [et. al] (other authors’ are Riodelmar Amboc, Melanie Pamaong, Kyle Bililan) The Philippine Islands : a history / Rena Jean Cugay… [et. al.] (original number of author is five) AREA 1: TITLE AND STATEMENT OF RESPONSIBILITY Rule 1F. Statement of responsibility Omit titles, qualifications, etc., attached to personal names in statements of responsibility unless omitting them makes the statement un-intelligible or misleading. Example: The lovelife of Johanne / by Aldrich Cuizon (name appears as: Dr. Alster Amoguis) Now that you have ended this lesson and was able to get to know the first prescribed area of bibliographic information. There is still more! Remember, getting to know someone is interesting, just as like as knowing the other parts of the prescribed areas of bibliographic information. Get to know it as you proceed to the next lesson.