Minutes of the Meeting - Central Alberta Forage and Livestock Association - November 2024 PDF

Minutes of the Meeting ====================== Monday, November 25, 2024, Regular Board Meeting ------------------------------------------------ Central Alberta Forage and Livestock Association, 4528 Bay C 47 Ave, Rocky Mountain House **Present: Sheldon Mehlhaff (Chair), Dylan Berg, Logan Thevenaz...

Minutes of the Meeting ====================== Monday, November 25, 2024, Regular Board Meeting ------------------------------------------------ Central Alberta Forage and Livestock Association, 4528 Bay C 47 Ave, Rocky Mountain House **Present: Sheldon Mehlhaff (Chair), Dylan Berg, Logan Thevenaz, Shelby Blosky, Deb Skeels** **Via ZOOM: Amber Bell, SherryAnn Hoogland, DJ Formanski, Abby Redman** **Regrets: Carah Leacock, Dallas Jenson** 1. **The meeting was called to order by the Chair at 6:03 p.m.** 2. **Deb Skeels moved to approve the agenda; Shelby seconded. Motion carried.** 3. **Logan Thevenaz moved to adopt the Minutes of the Meeting October 28, 2024, as read; SherryAnn seconded. Motion carried.\ ** 4. **Strategy Health Dashboard report** 1. **RENOWNED REGIONAL FORAGE & GRAZING ADVISORS** **Extension\ **Logan presented for Quebec Farmers Association on November 13 on the topic of swath grazing. **Soil/Forage Sampling**\ From October 25 to date, 24 soil samples have been collected for 6 producers; 7 forage samples processed for 3 producers. CAFLA received a very positive email about the soil sampling service provided for one of the producers along with a \$500 donation. **Projects\ **Dylan Berg moved to accept the report from the Project Committee Chair as presented; Logan Thevenaz seconded. Motion carried. 2. **THRIVING ORGANIZATION WITH DYNAMIC, ENGAGED BOARD, STAFF & MEMBERS** **Financial\ **BakerTilly is on standby for assistance with transition to online bookkeeping and app setup. With the calendar year almost over, it makes more sense to stick with the current version until the T4's are generated for the current tax year. Board reviewed the Profit and Loss statement for April 1 -- October 31, 2024, period. Shelby Blosky moved to accept the report as presented; Dylan Berg seconded. Motion carried. **Audit\ **Audit of financial statements FYE March 31, 2024, has been completed and forwarded to RDAR. The board reviewed Observation and Implications included in the client package provided by BakerTilly. **Capital Asset Funding** Based on the \$3.2 Million Capital Funds Allocation consensus by applied research associations (ARA's), CAFLA can apply for \$150,433. Quotes have been obtained for a drone, truck, side by side and quad. An ad hoc committee was established to review the quotes and provide recommendations to staff to complete the grant funding application. Applications are to be submitted to ARECA prior to December 15. Sheldon moved that staff proceed with application for funding for 1. New Truck; 2. SxS; 3. trailer; 4. drone; as recommended by the committee (Shelby, Amber and DJ) and 5. RazerGrazer and 6. off-site waterer depending on funding; Dylan seconded. Motion carried. Sheldon made a motion that we source a drone with remote sensing capabilities, not a spray drone; Dylan seconded. Motion carried. Foothills Forage and Grazing Association (FFGA) board has committed to transfer unused portion of their capital funding over to CAFLA. The amount will range between \$30,000-\$40,000. Details will be confirmed once the funding is distributed to the associations. **Administration/HR** Tatyana to send a copy of the HR Policy (Employee Handbook) for board to review before the next meeting. The board reviewed a draft of job posting for communications and member engagement coordinator. No changes were suggested. Sheldon Mehlhaff moved to proceed with hiring one summer student regardless of whether we are approved for funding through Canada Summer Jobs program; Dylan Berg seconded. Motion carried. CAFLA will apply for funding for two summer students through the CSJ. Reid and Tatyana are signed up for EFP tech training which should be completed before February 1, 2025. **4.3 EXPERTS AT MEASURING OUR IMPACT AND TELLING OUR STORY** **Rebranding\ **New popup banners and signage are in production. The website will be launched by mid-December. Sheldon Mehlhaff made a motion to order 10 purple 10 green wildrags with white logo icon; Dylan Berg seconded. Motion carried. **Next Meeting** Monday, January 27 at 5:30 p.m. in person; 6:00 via ZOOM 5. **Adjourned at 7:50 p.m.** **Minutes prepared by Tatyana Irodenko** **\ Approved by \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Date \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_**