JCI India Constitution and Policy Manual Part I & II 2024 PDF

CONSTITUTION AND POLICY MANUAL PART I & II Constitution as amended and adopted at the 68th JCI India National Convention held at Bengaluru, between 27th to 30th December, 2023 hosted by JCI India. POLICY MANUAL - PART I as amended and adopted at the 68th JCI India...

CONSTITUTION AND POLICY MANUAL PART I & II Constitution as amended and adopted at the 68th JCI India National Convention held at Bengaluru, between 27th to 30th December, 2023 hosted by JCI India. POLICY MANUAL - PART I as amended and adopted at the 68th JCI India National Convention held at Bengaluru, between 27th to 30th December, 2023 hosted by JCI India. POLICY MANUAL - PART II as amended and adopted by the 4th NGB in it’s meeting held at Alleppey, in 2023 Constitution as amended and adopted at1 the of68th 112JCI India National Convention held at Bengaluru, between 27th to 30th December, 2023 hosted by JCI India  INDEX 1. Constitution of JCI India Page 3 to Page 45 2. Policy Manual Part I Page 46 to Page 77 3. Policy Manual Part II Page 78 to Page 112 2 of 112  CONSTITUTION As amended and adopted at the 68th JCI India National Convention held at Bengaluru, between 27th to 30th December, 2023 hosted by JCI India. MEMORANDUM OF ASSOCIATION AND ARTICLES OF ASSOCIATION 3 of 112  PREAMBLE "We young men and women of India gathered at this convention, conscious of the fact that adequate personal development of young persons will enable them to exercise decisive influence in providing judicious and sustainable solutions to the problems of humanity. We therefore Resolve to unite our efforts in this direction by constituting an association of Jaycees based upon the principle enshrined within this Constitution." 4 of 112  CONSTITUTION OF JCI INDIA (As amended and adopted at the 68th JCI India National Convention held at Bengaluru, between 27th to 30th December, 2023 hosted by JCI India.) The Constitution of this Society shall comprise of the Memorandum of Association and the Articles of Association as provided hereunder: MEMORANDUM OF ASSOCIATION 1.1 NAME OF THE SOCIETY The name of the Society shall be Junior Chamber International India. 1.2 THE REGISTERED OFFICE The Registered Office of the Society shall be situated within India, subject to the provision that the National Governing Board of Junior Chamber International India shall be empowered to change the Registered Office at any other place within India. At present its Registered Office is at 506, Windfall, Sahar Plaza, J.B. Nagar, Andheri (East) Mumbai 400 059. 1.3 THE ADMINISTRATIVE OFFICE The National Governing Board of Junior Chamber International India shall be empowered to establish one or more administrative offices in India. The current administrative office of Junior Chamber International India is at 506 Windfall, Sahar Plaza, J.B. Nagar, Andheri (East) Mumbai 400 059. 1.4 JCI VISION STATEMENT To be the foremost global network of young leaders. 1.5 JCI MISSION STATEMENT To provide leadership development opportunities that empower young people to create positive change. 1.6 AIMS AND OBJECTIVES The aims and objectives of the society defined hereunder shall be the Declaration of the Principles and Values, as inspired by the JCI Creed which is as follows: 5 of 112 JCI CREED We believe, That faith in God gives meaning and purpose to human life, That the brotherhood of man transcends the sovereignty of nations, That economic justice can best be won by free men through free enterprise, That Government should be of laws rather than of men, That earth's great treasure lies in human personality, and That service to humanity is the best work of life. 1.7 The purpose of Junior Chamber International India inspired by the Declaration of Principles shall be to contribute to the advancement of the global community by providing development opportunities for young people to enhance their leadership skills, social responsibility, entrepreneurship and fellowship that necessarily creates a positive change. 1.8 To encourage the extension of Junior Chamber International India Association and it’s ideals throughout India in such manner as may be though fit. 1.9 To co-ordinate the activities of the Local Organizations of this society and to take common actions in the interest of the society. 1.10 To foster amongst every individual member of the society a spirit of genuine civic interest, offering them opportunities for personal participation, development and avenues for their intelligent participation in the social and economic advancement of the nation. 1.11 To encourage and strengthen international understanding and goodwill especially through active participation of the Local Organizations of this society in projects and activities of the Junior Chamber International India movement. 1.12 To encourage and advance mutual understanding and goodwill amongst young men and women in the Republic of India regardless of caste, creed or colour and to promote brotherhood among them through fellowship. 1.13 To help in social emancipation of all individuals. 1.14 To encourage young people to handle civic problems by arousing civic consciousness amongst citizens. 1.15 To impart training to young people, developing leadership skills and in 6 of 112  promotion of individual development. 1.16 To encourage and provide facilities to help activities in sports. 1.17 To encourage and provide facilities for discussions of social, economic and cultural matters of local and national importance. 1.18 To organize programmes, seminars, conferences etc. in furtherance of all or any of the objects of this society. 1.19 To co-ordinate the activities of this society with any other associations, cultural or charitable institutions which have its objects, similar to any or all of the above objects. 1.20 To rent, purchase, lease, build or otherwise acquire for the use of the society suitable building or buildings in the Republic of India and to fit and furnish the same or make arrangements for the building or buildings being properly fitted and furnished. 1.21 To manage, conduct and carry on in the building purchased, leased, built or otherwise acquired, the business of the society for the comfort and convenience of the members of the society and visitors thereto. 1.22 To raise funds through subscription from members for the fulfillment of the objects of this society. 1.23 To borrow any money required for the purpose of the society upon such securities as may be determined. 1.24 To develop the individual abilities and stimulate the joint efforts of young people of India, for the purpose of improving the economic, social, cultural and spiritual wellbeing of mankind in general and of the people of India in particular. 1.25 To develop an awareness and acceptance of an integrated India as the responsibility of all the citizens therein. 1.26 To develop the potential of the youth through training and participation. 1.27 To promote, plan and execute programs for the development of the community. 7 of 112 1.28 To promote a sense of “self-reliance” and “dignity of labour” amongst the youth of the country. 1.29 To Promote a strong economy through equal opportunities and benefits for all. 1.30 To recognize the outstanding youth of country in the various fields of human endeavour and to further the involvement of youth in the mainstream of India's life. 1.31 To establish common purpose and identity with the youth of this nation in all walks of life and to provide necessary leadership to harness their potential 1.32 To provide a platform to involve our members in every aspect of our country's struggle to achieve a just society based on opportunity and democratic rule of law, with peace and harmony amongst people of this country and the world. 1.33 To take steps for establishment of an efficient National Headquarters and other administrative offices of Junior Chamber International India to give greater efficiency to all our endeavours. 1.34 To donate or otherwise assist in any manner, to any or all public charitable institutions or public charitable objects; in so far, as such donations or assistance do not contravene any of the objects enumerated in this memorandum. 1.35 To grant medical aid to persons without any discrimination of caste or creed. 1.36 To grant relief in any form to destitute and orphaned persons and to needy and poor persons who are maimed, blind infirm or to similar other handicapped persons. 1.37 To establish and maintain or support convalescent homes, hospitals, dispensaries, maternity homes, clinics etc. or to contribute for the support of such institutions. 1.38 To maintain or contribute towards the cost of building for any cultural activities of charitable nature. 1.39 To establish or maintain or contribute towards cost of buildings for any purpose connected with the promotion of educational activities of the people. 8 of 112 1.40 To contribute, subscribe to or donate to Government or local institutions such sum or sums on such terms and conditions for all or any of the object of this society herein before or hereinafter stated. 1.41 To spread primary and secondary school or college and post graduate education including physical, moral, technical, medical, arts, commerce, science, engineering, social education by establishing and or by promoting and or maintaining such schools, colleges, research institutions for imparting all and every kind of education and or giving grants, scholarships, contributions and establishing and maintaining hostels. 1.42 To give donations to institutions which are doing the work of social and spiritual uplift of humanity and by helping or subsidising the books or periodicals, magazines and pamphlets and holding seminars, conferences which may contribute to the advancement of any object of general public utility. For constructing or for maintaining buildings, for carrying out any cultural activities which may have the effect of encouraging social welfare. 1.43 To promote high ethical standards in trade, business, profession, vocation, occupation etc. 1.44 To accept donations, contributions either in cash or in kind from any person, firm, company, institution or government for creating a sinking fund for disaster management and/or disaster relief. 1.45 To accept any form of corporate social responsibility fund for the community development projects undertaken by JCI India as per discussion with the donor corporate and spend the fund as per the directions of the National Governing Board of JCI India. 1.46 To pay, out of the funds of the society, the costs, charges and expenses, preliminary and incidental to the formation, establishment and registration of the society. 1.47 To take any action necessary or conducive to the accomplishment of any of the above purposes. The Objects set forth in any clause or clauses of this part shall not be in any way limited or restricted to by reference to or inference from the term or terms of any other clause or clauses or the powers thereby conferred, shall be deemed subsidiary or ancillary quoted here in merely to satisfy the objects mentioned in the first part of this Constitution finally reserving the supreme power of this society to exercise all or any clause of this part. 9 of 112 1.48 To recognize the contribution of nation builders and achievers in any field so as to motivate the youth at large. 1.49 To apply the income and property of the society whose so ever derived solely towards the promotion of the objects of the society as set-forth in this memorandum of association and no portion thereof shall be paid or transferred directly or indirectly by ways of dividends, bonus or otherwise how-so-ever by way of profits that nothing herein shall prevent the payment of salary or remuneration in good faith to officers or servants of the society or other persons in return for any service actually rendered to the society. 1.50 To provide opportunities for national and international business networking. 1.51 To provide a platform for connecting JCI alumni across the country. 1.52 To borrow money from banks and/or financial institutions under the government of India for acquiring landed properties or investments or for any of its projects as decided by the NGB. 1.53 To rent and/or lease out and/or sell the properties of the society and accept and use the revenue generated through the rent and/or lease compensation and/or sale consideration for the common objectives of the society. ARTICLES OF ASSOCIATION ARTICLE 1 - REGISTRATION AND JURISDICTION 1.1 REGISTRATION a. This society shall be registered under the Societies Registration Act XXI of 1860 as amended by the Societies Registration Act (Punjab Amendment Act 1957) as extended to the State of Delhi. b. The affairs of the society shall be governed by the provisions contained in the 10 of 112  Memorandum of Association and in these Articles, subject to the provisions of the Societies Registration Act XXI of 1860 as amended by Punjab Act 31 of 1957 as extended to the State of Delhi. 1.2 AFFILIATION This Society may be affiliated with Junior Chamber International (JCI) Incorporated, and incorporate the National Organisation Member (NOM) and Local Organization (LO) requirements as suggested by JCI from time to time. The National General Assembly is authorized to make the necessary changes from time to time. 1.3 JURISDICTION a. No Association or Society or Institution or Firm in any part of the Republic of India shall be entitled to be known as JCI India or Junior Chamber International India or Junior Chamber International unless it is affiliated to this Society under Article 3 of this Constitution. b. This Society has the exclusive right to assign and allot territories within the Republic of India to LOs. c. There shall be no area of exclusive command for activities or influence for any Local Organisation and no territory shall be considered as assigned to any Local Organisation for the purpose of projects, programs and membership. d. In all aspects concerning the dispute of sponsorship and territorial limits, the decision of the National Governing Board (NGB) of this Society shall be final and binding. 1.4 POLICY MANUAL The Society shall have a Policy Manual governing its activities as defined hereunder: The Policy Manual maintained by this society consists of three parts, the first part dealing with the procedural aspects of the provisions and directions contained in the Constitution including the guidelines and directives given to the officers, the second part dealing with Model Local Organisation Constitution, all forms and formats, official publications and the adoption of programs, and the third part dealing with the service regulations for employees and all other matters pertaining to the 11 of 112 organization consistent with the Constitution of the society 1.5 CORPORATE IDENTITY The emblem, colour combinations, slogan, printed materials and other specifications of the society shall be in accordance to the corporate identity of Junior Chamber International (JCI) which will be adopted from time to time by the National Governing Board (NGB) of Junior Chamber International India (JCI India). ARTICLE 2 – DEFINITIONS 2.1 Society - Means Junior Chamber International India. 2.2 Local Organisation Member - Means a Local Organisation having permanent affiliation membership to this Society and which for the sake of brevity hereinafter known as Local Organisation or (LO). 2.3 Directive Policy - Means the policies specifying goals, objectives and the activities of this Society. 2.4 National Convention (NATCON) - Means the Annual General Meeting of this Society. 2.5 National General Assembly - Means a meeting of the active members of the society as described under Article 4 of this Constitution. 2.6 National Executive Committee - Means the body of Executive Officers of this Society as stated in Article 6 of the Constitution. 2.7 National Governing Board - Means the body as stated in Article 7 of the Constitution. 2.8 Robert's Rules of Order - Means The Modern Parliamentary Procedures laid down in the Robert’s Rules of Order (Latest Edition). 2.9 Active Member – Means a permanent affiliated Local Organisation having paid its all dues & subscriptions to JCI India along with membership List within the 12 of 112 stipulated time and along with all other documents as prescribed by the NGB time to time. 2.10 Chief Delegate – Means the President of the current year of a Local Organisation. 2.11 Alternate Chief Delegate – Means an active member of the Local Organisation duly authorised by the Local Organisation President as prescribed in Art. 3.2 of Policy Manual Part I to represent the Local Organisation in his absence provided that no person can serve as Alternate Chief Delegate for more than two times in the National Convention or in the Zone Conference. 2.12 Deadline - Means the time prescribed for any act contemplated under this Constitution or Policy Manuals. If however such prescribed time falls on a postal holiday in Mumbai, the immediate next working day shall be treated as the deadline for the said act. Provided further for remittance of membership subscription in bonafide cases, affecting the postal services and bank services, such bonafide cases referred to the National President or the National Headquarter within seven days of such occurrence, the National Governing Board by its unanimous decision can extend deadline. 2.13 Jaycee - Means an individual aged between 18 and 40 who is a member of a LO affiliated to this society. 2.14 Jayceerette - Means the wife of a Jaycee who herself is not a Jaycee. 2.15 Jaycee Lord - A husband of a Lady Jaycee who himself is not a Jaycee. 2.16 Jayceelete - Any child of a Jaycee who is not a member of this organization is called a Jayceelete. 2.17 Junior Jaycee - Means a student between the age of 14 and 18 who accepts the Junior Chamber International India philosophy and continues to be a member of Junior Jaycee Wing attached to any Local Organization, which is an active member of this Society. 2.18 Officer - Means a Jaycee who has been elected or appointed for the NGB or ZGB as the case maybe. 2.19 Secretary General - The Secretary General is the chief administrative head of the organization, who shall not be an active JCI member, and shall work under supervision and control of the National President. 13 of 112 2.20 Trainer - Means a Jaycee who has graduated in any of the recognized training programmes of JCI India or JCI. 2.21 Associate Member – An Individual member who completes the age of 40 years shall be eligible for Associate membership provided that conferment of the Associate membership and framing of related policies is under the total discretion of the NGB of JCI India. 2.22 JCI Alumni Club - India – A program of JCI India, to reunite the alumni of JCI India by providing a platform to engage them and the rules of governance and subscription amount shall be decided by the National Governing Board. 2.23 Model Local Organisation Constitution - Means the Model Memorandum of Association and Articles of Association of a Local Organisation for its functioning, duly approved by the National Governing Board and as prescribed in policy manual part 2. 2.24 Term - Means 9 continuous months of holding of office either of the National or Zone as the case may be. However, 6 continuous months of holding an office incase of filling in vacancies of National or Zone shall be sufficient to call a term. For LO officers, 6 continuous months of holding an office for elected or co-opted posts shall be sufficient to call a term. 2.25 Year - The administrative year shall be the English Calendar year, whereas the accounting year shall be the financial year ending 31st March of each year. 2.26 Zone - Means a group of LOs as decided by the National Executive Committee, with a minimum strength of 30 LOs and a maximum strength of 100 LOs with a minimum of 1000 active members of the LOs, affiliated to this Society. 2.27 Zone Conference - Means the Annual meeting of all Presidents/duly authorised representative of all active Local Organizations and members of Local Organization Members of Junior Chamber International India within the Zone. 2.28 Zone Governing Board – Means the governing body of the zone as described in Article 8.50 of this Constitution. 2.29 Provisional Zone – An existing zone that is not able to meet the eligibility of minimum 30 Local Organizations and 1000 Members as stated in Article 2.26 will automatically become a Provisional Zone. 14 of 112 2.30 Potential Zone – Means a proposed Zone created by the NGB with minimum of two LOs in close vicinity in an unrepresented area which has potential to develop in to a Zone. 2.31 JCI India Senate - JCI India Senate is a body consisting of JCI Senators the rules and regulations for whose operation is decided by the NGB from time to time. 2.32 JCI India Senate Board - JCI India senate board shall consist of Chairman and 9 Board Members. JCI India immediate past National President will be the chairman of JCI India Senate Board. JCI India NEC shall appoint a maximum of 9 members from among the JCI India Senate members. 2.33 JCI Senator - Means a member of a Local Organization who has been conferred with the honour of “JCI Senator” by JCI as per the rules framed by JCI. 2.34 Indian Jaycees Charitable Trust - Means a charitable trust registered under the Indian Trust Act which functions to achieve charitable objectives of JCI India as per the trust deed registered with Bombay charitable Trust. 2.35 JCI India Foundation – Means a body which shall be registered under section 8 non-profit company or a registered society owned by JCI India through NEC or NGB or Indian Jaycees Charitable Trust which will work to promote charitable objectives of JCI India like scholarship to students, safe drinking water, women empowerment, leadership development and any other social development objective the NGB may decide from time to time with the interest/earnings income from funds raised through various donation and recognition programs with titles framed and defined time to time. 2.36 JCI India Foundation Board – Means a board consisting of a Chairman and 5 directors appointed by the National Governing Board along with the NP, IPNP, SG, NT & GLC as the Ex-Officio members. 2.37 Foundation Recognition - Means various titles of honour conferred by the JCI India Foundation on individuals or institutions or business establishments namely; Henry Giessenbier Fellow, Jaycee Foundation Member, Jaycee Foundation Donor, Jaycee Foundation Achiever, Jaycee Foundation Patron, Jaycee Foundation Fellow, Jaycee Foundation Star, Jaycee Foundation Gem, Rajendranath Pai Patron, Jaycee Foundation Ratna, Jaycee Foundation Jewel, Jaycee Foundation Kohinoor or any other title or recognition as proposed by the foundation and approved by the NGB, against the consideration of prescribed donations from time to time. 2.38 JCOM – Means Jaycees Chamber of Commerce which is a program of JCI 15 of 112 India for it’s members interested in business. The rules of governance and fees of which is as formulated by the NGB from time to time. 2.39 TOYP – Means an award of JCI India, named, Ten Outstanding Young Persons. The awardee, at the time of receiving the award, shall be not more that 40 years in age. The criteria for the same will be as decided by the NGB in its plan of action from time to time. 2.40 TOBIP – Means an award of JCI India, named, Three Outstanding personalities in the field of Business, Industry and Profession. There will be no age limit for this award. The criteria for the same will be as decided by the NGB in its plan of action from time to time. 2.41 Kamal Patra – Means an award of JCI India, awarded in the memory of Late Jc Kamal Sarahan for outstanding achievements in the field of business by an active JCI Member. 2.42 Abbreviations - The Following abbreviations are used in this Constitution and policy manual part I and II for the sake of Brevity: 1. LOM : Local Organisation Member 2. LO : Local Organisation 3. NOM : National Organisation Member 4. NATCON : National Convention 5. ZONCON : Zone Conference 6. NP : National President of the year 7. ZP : Zone President 8. NVP : National Vice President 9. ND : National Director 10. ZVP : Zone Vice President 11. SG : Secretary General 12. NHQ : National Headquarters 13. NEC : National Executive Committee 14. NGB : National Governing Board 15. ZGB : Zone Governing Board 16. LGB : Local Organisation Governing Board 17. AOS : Awards Orientation Seminar 18. CAPP : Chairmanship and Parliamentary Procedures 19. GA/NGA : General Assembly/National General Assembly 20. PNP :Past National President 21. PZP : Past Zone President 22. PEVP : Past Executive Vice President 16 of 112  23. PNVP : Past National Vice President 24. SG : Secretary General 25. GLC : General Legal Counsel 26. NT : National Treasurer 27. ZD : Zone Director 28. ZS : Zone Secretary 29. JCI : Junior Chamber International 30. JCI INDIA : Junior Chamber International India 31. LMC : Life Member Counsel 32. CD : Chief Delegate 33. ACD : Alternate Chief Delegate 34. LDMT : Local Organisation Development and Management Training 35. LAV : Local Organisation Assistance Visit 36. MSP : Minimum Standard of Performance 37. SMA : Senior Members Association 38. JCOM : Jaycees Chamber of Commerce 39. EO : Executive Officer 40. CRC : Constitution Review Committee 41. LRPC : Long Range Planning Committee 42. JAC : Jaycee Alumni Club ARTICLE 3 – MEMBERSHIP 3.1 TYPES OF MEMBERSHIP There shall be five types of membership in this society: a. ACTIVE MEMBER A provisional Local Organisation affiliated for minimum 12 months from the date of provisional affiliation certificate issued by NHQ and having paid the membership subscription for minimum 25 active members for one year will be granted Active Status by NGB against the application made in the prescribed format. b. ASSOCIATE MEMBER 17 of 112  A member as defined under Article 2.22 of this Constitution and rules of which as laid down in the Policy Manual Part I under Article 2.3 & in the Policy Manual Part III. c. PROVISIONAL MEMBER Provisional Membership may be granted on application by the sponsoring LO or NGB member by satisfying the following conditions: i. Provisional member should have minimum membership of 20. ii. Adhoc committee of the provisional LO has signed and submitted the provisional affiliation form accepting the model LO Constitution. iii. Should have paid membership subscription, to JCI India along with an affiliation fee as decided by the General Assembly from time to time. d. HONORARY MEMBERSHIP Individuals or organizations, who have rendered outstanding and distinguished services to this movement or contributed for the Nation Building or have achieved an outstanding recognition in the International or National level may be conferred with Honorary Membership by the National Governing Board. e. SUSTAINING MEMBERSHIP Individuals, business houses and institutions who have faith in this movement but, unable to participate actively, at the same time interested in donating funds periodically to this society may be admitted as sustaining members by the National Governing Board subject to payments of membership subscription. 3.2 MEMBERSHIP SUBSCRIPTION Active and Provisional Local Organisations have to pay the annual membership subscription as fixed by the General Assembly from time to time 18 of 112  through the prescribed mode of payment as stated in Art. 2.5 of the Policy Manual Part I. 3.3 TERMINATION OF MEMBERSHIP Membership of this Society shall automatically stand terminated if a Local Organization Member gets dissolved or is disaffiliated in terms of Article 2.7 of Policy Manual Part I. ARTICLE 4 – NATIONAL GENERAL ASSEMBLY 4.1 NATIONAL GENERAL ASSEMBLY a. As defined in Article 2.5 of this Constitution. b. The Secretary General shall issue a notice of the National General Assembly to all the Local Organisation members of Junior Chamber International 30 days prior to date of such National General Assembly and in the absence of Secretary General, any NEC member with the prior approval of NEC shall issue the above notice. c. The National President shall be the chairman of the General Assembly and he will have a casting vote in this assembly in case of a tie. d. The Quorum for the National General Assembly will be 30% of the total voting strength of Junior Chamber International India. e. All the Decisions at the National General Assembly shall be determined by simple majority vote unless otherwise provided for in this Constitution. f. Voting by Proxy is Prohibited. 4.2 NATIONAL CONVENTION a. The Bid for the National Convention for the following year shall be received at the National General Assembly of that year. All such Bids for the National 19 of 112  Convention shall be presented before the NGB for Approval and finalisation. b. In the event, if there is no valid bid received in the National Convention for the ensuing National Convention, the National Governing Board of the ensuing year shall promote and finalise a host or JCI India shall host the Convention. 4.3 EXTRA-ORDINARY GENERAL BODY MEETING An Extra Ordinary General Body Meeting of the authorised representatives of all the Active Local Organisations of Junior Chamber International India can be called to discuss and decide specific subject or subjects. An Extra Ordinary General Body Meeting may be held: a. On requisition by 30% (Thirty Percent) of active LOMs of JCI India or b. By a decision of the 3/4th (Three Forth) majority of the society in any meeting of the society or c. By a decision of the 3/4th (Three Forth) majority of the NGB. 4.4 QUORUM 30% of the total voting strength shall comprise a quorum for all the General Body Meetings of Junior Chamber International India. 4.5 VOTING a. The Decisions of all the General Body Meetings shall be determined by simple majority vote unless otherwise provided for in this Constitution. b. Voting by a Chief Delegate or an Alternate Chief Delegate is only permitted. c. Voting by proxy is prohibited. 20 of 112  4.6 BUSINESS AT THE NATIONAL CONVENTION In addition to any other business, the following business shall be transacted at the National Convention: 1. To receive the report of the National President and to consider the recommendations of the National Governing Board. 2. To elect the National President and Six National Vice Presidents. 3. To receive and adopt audited accounts of the Society for the previous year. 4. To approve the budget for the ensuing year. 5. To appoint Auditors. 6. To decide the place of National Convention for the ensuing year. 7. To decide the amendments to the Constitution. 8. To take such policy decisions and issue directives to NGB and NEC that may become necessary from time to time subject to the rights and duties conferred on the NEC and NGB under the Constitution. 9. To correct and approve the minutes of previous year National Convention and if any Extra Ordinary General Body Meeting held during the year. 4.7 VOTING a. Any Active Local Organisation (as described in art. 3.1 (a) of this Constitution) of JCI India whose membership subscription has been paid in time as per article 2.5 of the policy manual part I, such an active Local Organisation shall have votes as per the following voting schedule under article 4.7(c) of this Constitution. b. The voting rights schedule is as follows: i. Active members having a membership strength from 25 to 29 will have 4 votes. 21 of 112  ii. Active members having a membership strength from 30 to 34 will have 5 votes. iii. Active members having a membership strength from 35 to 39 will have 6 votes. iv. Active members having a membership strength from 40 to 44 will have 7 votes. v. Active members having a membership strength from 45 to 49 will have 8 votes. vi. Active members having a membership strength from 50 to 59 will have 9 votes. vii. Active members having a membership strength from 60 to 69 will have 10 votes. viii. Active members having a membership strength from 70 to 79 will have 11 votes. ix. Active members having a membership strength from 80 to 89 will have 12 votes. x. Active members having a membership strength from 90 to 100 will have 13 votes, xi. Active members having a membership strength from 101 to 125 will have 14 votes. xii. Active members having a membership strength from 126 to 150 will have 15 votes xiii. Active members having a membership strength from 151 to 200 will have 16 votes xiv. For every additional 50 members a Local Organization will have 1 extra vote in addition to the above. c. In case if the national convention is, for any reason postponed beyond the calendar year, the membership strength as on 10th April of the preceding year for which the membership subscription has been paid will be considered for the purpose of voting rights. d. If any Local Organization, having failed to pay the membership subscription in time as provided under Article 3.2 of the Constitution, pays the entire membership subscription along with 10% late fee, before the adjournment of the first day of the business session of the National Convention, the said Local Organization shall be granted one vote only irrespective of the membership strength. In the case of Zone Conference / Zone Elections, if the Local Organization remits membership subscription along with 10% late fee after the deadlines prescribed under article 3.2 of the Constitution, the Local Organization shall be granted one vote only irrespective of the membership strength. Provided however, a Local Organization granted with one vote as above, at the National Convention or the Zone Conference, shall not be eligible to contest for any elective post of the ensuing year, at the Zone or the National level. 22 of 112 e. Notwithstanding anything mentioned hereinabove, no Local Organization other than an active member as prescribed under Article 3.1(a) shall be granted voting rights. f. Notwithstanding anything mentioned hereinabove, no Local Organization, which has been granted provisional affiliation, shall have any voting rights till they get affiliated as Active Members. g. The NGB can decide to hold online elections through an approved online platform if the need arises due to unforeseen difficulties, events, natural calamities, government regulations and for any other reason the NGB may deem fit. 4.8 MAIL BALLOT a. A mail ballot among the active members of this society shall be valid on all matters concerning the National General Assembly unless the matter is specifically directed by this Constitution that it is to be done at the annual general body meeting. b. A mail Ballot among the National Executive Committee of Junior Chamber International India shall be valid on all matters concerning the National Executive Committee unless the matter is specifically directed by this Constitution that it is to be done at the National Executive Committee Meeting. c. A mail Ballot among the National Governing Board of Junior Chamber International India shall be valid on all matters concerning the National Governing Board unless the matter is specifically directed by this Constitution that it is to be done at the National Governing Board Meeting. 4.9 VOTING RIGHTS a. Only the President of the active Local Organisation or it’s Alternate Chief Delegate (as described in the Art. 2.12 of this Constitution) shall be entitled to vote on behalf of the Local Organisation at the Zone Conference and/or the National Convention as the case may be, provided that, notwithstanding anything contained anywhere in this Constitution, the President/ Alternate 23 of 112  Chief Delegate is registered as a Chief Delegate/Alternate Chief Delegate at the National Convention/Zone Conference before 10:00 am on the third day of the National Convention or before 10:00 am on the Second day of the Zone Conference as the case maybe. No Application of the Chief Delegate for withdrawal of registration of an Alternate Chief Delegate shall be entertained after 10:00 am of the third day of the National Convention or after 10:00 am on the Second day of the Zone Conference as the case may be. b. The Secretary General shall, 30 days prior to the National Convention, and 20 days prior to the Zone Conference, circulate the list of the Local Organizations eligible to vote, together with their voting entitlements and in the absence of Secretary General, any NEC member with the prior approval of NEC shall circulate the above information. Any dispute arising out of the voting entitlements shall be decided by the nomination committee strictly within the provisions of the Constitution and Policy Manual part I and its decisions shall be final. c. In the event of mail ballot, the National Headquarter shall supply a list of Local Organizations to vote, together with their voting entitlements, as on the date of issue of mail ballot. ARTICLE 5 – ELECTIONS 5.1 NATIONAL ELECTIONS At every National Convention, as part of the mandatory business laid down in Art. 4.6 of this Constitution, the National General Assembly shall elect the following members of the National Governing Board: a. The National President of the next calender year. b. Six National Vice Presidents of equal ranks for the next calendar year. 5.2 QUALIFICATION OF CANDIDATES a. Candidate for the post of the National President, National Vice President, 24 of 112  Zone President and Zone Vice President shall be a Jaycee of an Active Local Organization having voting rights. b. No candidate shall be eligible for nomination if he/she has completed forty (40) years age prior to assuming office or if he is a member of a Local Organization, which has not paid its membership subscription as per provision of Article 3.2, in the current year. c. A candidate for the office of National President shall have served as an Executive/National Vice President for one term prior to seeking election. d. A Candidate for the office of National Vice President shall have served as a member of the National Governing Board for one term prior to seeking elections in any capacity other than that of General Legal Counsel, Secretary General, National Treasurer or National Director. e. A Candidate for the office of Zone President shall be a member of an active Local Organization of Junior Chamber International India from that respective Zone. He should be a Jaycee of minimum three years standing from an active Local Organization having voting rights and he should have served as Zone Vice President for one term prior to seeking election. f. A candidate for the office of Zone Vice President shall be a member of an active Local Organization of JCI India from that respective Zone. He/She shall have served as the President of an active or provisionally affiliated Local Organization, as the case may be, for one full term, and shall also be a Jaycee for a minimum period of 2 years in an active / provisionally affiliated Local Organization. If any individual member of a Local Organization has consecutively paid 4 halves or 2 yearly membership subscription at the time of Zone election, he/she will be deemed to have completed two years of standing as an active member. g. Notwithstanding anything stated hereinabove, a candidate shall not be eligible to contest for an office, if he has contested twice for the same office. h. All the candidates for the post of National President and National Vice Presidents must undergo Junior Chamber International India organized Candidates Training School before the election he / she contests. All the candidates for the post of Zone President and Zone Vice Presidents must undergo Junior Chamber International India organized Officers’ Training Seminar in the year he / she is elected and before he / she assumes office. The officers’ training seminar should be completed before 15 th December of 25 of 112  the year in which election is held. i. No Local Organization can nominate more candidates than the available number of positions for any office in the Zone / National level. j. Certification by the Local Organization (LO) and Resolution by the Local Organization Governing Board (LGB) to nominate a Candidate for the Zone or National Office may be signed by either the President or Secretary or Vice President - Management, as may be specified in the LGB resolution of the LOM. k. For any co-opted officer or any officer elected through floor nomination or mail ballot, there will be a relaxation in the rule for attending the mandatory training seminars as stated in article 5.2(h) provided that the date of the seminars fall before the election/co-option. 5.3 NOMINATIONS a. All nominations for NEC shall be made in the prescribed form along with the fees as prescribed by the NEC plus GST which is nonrefundable. b. Deadline – All nominations for Elective Offices must be made in the prescribed form by the LO to the Secretary General through online Portal of JCI India or through any other means of delivery so as to reach him 40 days prior to the convening of the National Convention or Zone Conference as the case may be. The Secretary General may within 20 days prior to the convening of the National Convention or 10 days prior to the convening of the Zone Conference as the case may be, forward copies of list of nomination to the Local Organizations provided however the deadline of the nomination should not be changed in the case of postponement of the National Convention or Zone Conference respectively. If the nomination form is submitted through any other means of delivery other than the online portal of JCI India than the LO is responsible to take acknowledgement of submission from the JCI India National Headquarters. c. Extension of Deadline - In case however that insufficient nominations are received for any elective office, the same will be kept open and such nominations can be made on the floor of the house twenty four hours before the scheduled time of the election. In such cases the candidates whose nominations have been received within the deadline will be declared elected 26 of 112  provided the candidates fulfill other requirements of this Constitution and the nomination form is in order. The election if it becomes necessary will be held for the remaining posts only from among the candidates who file nomination during the extended deadline, if it becomes necessary. d. In case there are no candidates for election to the post of Zone President for any particular Zone, then the NGB shall co-opt from among those eligible to become Zone President from the respective Zone. e. If the number of nominations received for any post falls below the number of posts to be filled, fresh nominations may be called from the floor only for the balance posts remaining to be filled, subject to eligibility criteria under Art. 5.2 of this Constitution and sending the prescribed nomination papers to National Headquarters within 15 days by Registered Speed Post/Online Portal of JCI India or any other means of delivery with acknowledgement. f. The Immediate Past National President or the Immediate Past Zone President shall be the Chairman of the Nomination Committee at the National Convention and at the Zone Conference respectively. The members of Nomination Committee shall be appointed by the Chairman of the Nomination Committee and the strength of the Committee shall not be more than five and shall be amongst the chronological order of Past National Presidents and Past Zone Presidents/ Presidents of that particular zone, starting from Immediate past, subject to their availability at the National Convention and Zone Conference respectively. g. The nomination committee shall examine the eligibility and qualification of all nominations for any elective office and present its findings to the General Assembly at the National Convention or at the Zone Conference as the case may be. Such nominee/candidate shall personally appear before the nomination committee and on his / her failing to appear, he/she shall be considered as disqualified. Any exemption to such appearance shall be decided by the chairman of the nomination committee such absence of the candidate is due to circumstances over which the candidate had no control. If vacancy arises for any reasons, the National President/Zone President shall appoint the chairman of the nomination committee from one of the past National Presidents or the past Zone Presidents/Presidents, as the case may be, by keeping the chronological order of Past National Presidents or Past Zone Presidents/ Presidents starting from immediate past, subject to their availability at the National Convention and Zone Conference respectively. 27 of 112  5.4 EXECUTIVE OFFICER The National President shall appoint a present or past National Executive Committee member as Executive Officer for every Zone Conference. Executive Officer will supervise the conduction of the Zone Conference and will ensure free and fair Zone elections and all other related businesses which is specified by the NGB from time to time to be carried out at the Zone Conference. Executive Officer is a member of the Zone Nomination Committee. Executive Officer will submit a confidential report within 30 days of the completion of the Zone Conference. 5.5 BALLOT a. Voting shall be by secret ballot. b. In any ballot for any elective office the Local Organization authorised representative shall cast votes for the total number of officers to be elected on that ballot. Otherwise, the ballot shall be Invalid. ARTICLE 6 - NATIONAL EXECUTIVE COMMITTEE 6.1 COMPOSITION The National Executive Committee shall be comprised of the following: The National President, the Immediate Past National President, Six National Vice Presidents, the General Legal Counsel, the Secretary General and the National Treasurer. The National President, and Six National Vice Presidents shall be elected at the National Convention as stated in Article 4.6 (2) of the Constitution. The Secretary General shall be a paid officer appointed by the National President with the approval of the National Executive Committee. The National Treasurer and the General Legal Counsel shall be appointed by the National President with the approval of the National Executive Committee. The National Treasurer shall in addition to being an active Jaycee of any active Local Organization shall also be a person with sufficient knowledge of accounts, and the General Legal Counsel in addition to being active Jaycee of an active Local Organization shall also be required to be a person with sufficient knowledge of Law. The Secretary General shall not be a member of 28 of 112  any Local Organization Member or retain any kind of membership under Article 3 of this Society. 6.2 CONFLICT OF OFFICE No member of the National Executive Committee shall hold an office at the Local Organization or the Zone level. However, the position of the Immediate Past President of a Local Organization or a Zone shall not be considered as an office at the Local Organization or Zone level for this purpose. 6.3 ASSUMPTION OF OFFICE No Officer elected or appointed shall assume office without oath of office being administered to him. The National Executive Committee shall assume office on the first day of the calendar year. They shall be in office till the installation of the newly elected National Executive Committee of the succeeding Convention or the end of the calendar year whichever is later. 6.4 REMUNERATION All members of the National Executive Committee shall, except the Secretary General, serve without remuneration. They will however be paid expenses towards administration travel, and daily allowances as decided upon by the National Governing Board and within the framework of the annual budget as approved by the General Assembly. 6.5 VACANCIES a. If the post of the National President falls vacant, the Immediate Past National President shall hold the office of the National President for the unexpired period of the term provided this period is less than six months; otherwise, fresh election shall be called within ten days from the date of vacancy. In case re-election has to take place as per the above provisions, the Secretary General shall, within ten days from the date of the vacancy mail a notice thereof to all the members of the General Assembly under certificate of posting inviting nominations for the post of National President to be forwarded to the National Headquarter under registered post with 29 of 112  acknowledgment due within twenty one days from the date of such notice, and thereafter the Secretary General shall, within seven days, dispatch ballot forms with the list of candidates contesting, for taking the mail ballot. Procedure for mail ballot under Article 4.8 shall apply to all mail balloting under this clause. The mail ballot scrutiny and declaration of results shall be supervised by a Nomination Committee appointed by the IPNP. b. A vacancy may occur in the post of NVP/NT/GLC due to death, permanent disability, resignation, removal or for any other reason. The NGB shall have power to fill up all vacancies by co-option provided those co-opted fulfill the eligibility criteria which is prescribed for the said post. c. All the vacancies for the post of NVP/GLC/NT shall be communicated by the Secretary General to all the NGB members, active and provisional members of JCI India through their registered email with the NHQ. 6.6 MEETING OF THE NEC a. The National Executive Committee shall endeavour to meet once in three months for conducting the business and the Secretary General shall arrange the meetings in consultation with the National President. b. The National President shall preside over these meetings and in the absence of the National President the Immediate Past National President shall chair these meetings. c. Quorum - There shall be at least five members with voting rights present to form a quorum. d. Majority Decision - All decisions shall be made on the simple majority of the votes. e. Casting Vote – the National President shall have an additional casting vote in the NEC apart from his member’s vote provided that he/she has casted his member’s vote along with others during voting. The casting vote will only then be cast to make a tie or break a tie before announcing the result of the vote. 6.7 VOTING RIGHTS 30 of 112  The Secretary General, shall have all the privileges as of the members of the NEC except voting rights. As for the other NEC members, each member of the NEC will have one vote in all proceedings. 6.8 SECRECY Every member of the National Executive Committee shall, if so required by the National President, observe strict secrecy in respect of all transactions of the Society and in matters relating thereto. They shall not reveal any of these matters which may come to their knowledge in the discharge of their duties except when required. ARTICLE 7 - NATIONAL GOVERNING BOARD 7.1 COMPOSITION The National Governing Board shall be comprised of the following: a. National Executive Committee as per Article 6 and; b. All Zone Presidents except the Zone Presidents of Provisional and Potential Zone. c. There shall be Six National Directors appointed by the NGB. The co-opted Directors should have been a past ZVP/ZP as the case may be for a minimum of one full term. The appointed Directors have only the right to speak and not voting rights. d. The applications of the willing Jaycees who wish to serve as National Appointees should be duly supported by the parent Local Organization Governing Board (LGB) resolution. 7.2 ASSUMPTION OF OFFICE 31 of 112 a. No officer elected or appointed shall assume office without the oath of office being administered to him. b. The National Governing Board shall assume office on the day of installation at the Convention or at the first day of the calendar year whichever is later. The National Governing Board shall be in office till the installation of the newly elected National Governing Board or till the end of the Calendar year whichever is later. 7.3 REMUNERATION a. All members of the National Governing Board shall, except the Secretary General, serve without remuneration. They will however be paid expenses and daily allowances as decided upon by the National Governing Board, as far as possible within the framework of the annual budget as approved by the General Assembly. b. Provisional Zone President will be paid expenses towards administration, travel claim whenever he is officially invited to attend the meetings as decided upon by the NGB as per the budget approved by General Assembly. 7.4 CONFLICT OF OFFICE No member of the National Governing Board shall simultaneously hold elective office at the Local Organization Member or at the Zone level. However, the position of Immediate Past President of a Local Organization or a Zone shall be exempted from this rule. 7.5 POWERS OF THE NGB a. The National Governing Board shall have powers for general management, supervision, delegation and appointment for conducting the affairs of this Society. b. The National Governing Board shall allocate the required funds to the zones on the basis of the number of Local Organizations and individual active Jaycees for whom membership subscription are paid by each Local 32 of 112  Organization. c. The National Governing Board shall review the functioning of each Zone as well as Local Organization, affiliated to this Society if it deems fit. d. The NGB shall enjoy all powers and perform all duties mentioned herein this Constitution and policy manual I and II. 7.6 DELEGATION The National Governing Board shall delegate any of its powers to committees consisting of member or members of it’s body or as it thinks fit except the power conferred under Article 7.8. Every action taken upon any such delegation shall be placed before the next immediate NGB meet for ratification. 7.7 MINIMUM NUMBER OF MEMBERS OF THE NATIONAL GOVERNING BOARD The National Governing Board shall continue to exercise its powers even in case of vacancies due to any cause, provided however, the number of remaining members of the Governing Board shall not be below 50% in number excluding the Secretary General, and National Directors. 7.8 REMOVAL a. A member of the National Governing Board shall forthwith cease to be member upon being convicted for criminal offence involving moral turpitude or on being declared insolvent or on becoming insane. b. A member of the National Governing Board who fails to attend any meeting of the National Governing Board without proper explanation of his absence acceptable to the National Governing Board shall be deemed to have resigned from the National Governing Board. c. A member of the National Governing Board shall not continue to be a member of the National Governing Board if he has been expelled as a member of his Local Organization subject to the provisions that the expelling Local 33 of 112  Organization immediately informs this Society, of the expulsion with the reasons thereof to the Junior Chamber International India. Provided further, the National Governing Board Member ceases to be the member of the National Governing Board after bonafide expulsion by National Governing Board or by the Arbitration/Enquiry Committee appointed by it. d. A member of the National Governing Board who fails to meet the standards of performance shall be removed by two third (2/3rd) majority vote of the total members of the National Governing Board at the meeting of the National Governing Board only. e. Any member of the National Governing Board, who, in the opinion of the National Governing Board has committed an act which is repugnant to the interest and prestige of the organization, shall be removed at a meeting of the National Governing Board provided that the member concerned shall be given sufficient opportunity of being heard before any action is taken under this provision. Notwithstanding anything contained in any other provisions of this Constitution any removal made by the National Governing Board in accordance with the provisions of this Article shall be final and binding on all concerned. f. A member of the National Governing Board shall cease to hold office on his resignation being accepted by the National Governing Board. The National Governing Board shall accept or reject the resignation either at the National Governing Board meeting or through a mail ballot within one month of the resignation letter from the concerned individual by the Secretary General failing which the resignation shall be deemed to have been accepted by the National Governing Board. 7.9 MEETING OF THE NATIONAL GOVERNING BOARD a. ORDINARY MEETING i. The National Governing Board shall endeavor to meet at least once in four months for the dispatch of business, adjourn or otherwise regulate its meetings as it thinks fit. ii. The Secretary General shall convene the meeting of the National Governing Board in consultation with the National President and issue a notice 21 days prior to the convening of such a meeting. 34 of 112 iii. The quorum required for any meeting of the National Governing Board shall be fifty percent (50%) of the National Governing Board strength. iv. Majority Rule - All decisions of the National Governing Board shall be by a simple majority of votes, except otherwise provided for in this Constitution. v. Provisional Zone President shall be invited to the second National Governing board to review and sensitize the functioning of his/her Provisional Zone. b. CHAIRMAN OF THE MEETING i. The National President shall chair the National Governing Board meeting. ii. In the absence of the National President the Immediate Past National President shall chair the meeting. iii. In the absence of the National President and the Immediate Past National President, the members shall elect a Chairman from amongst the National Vice Presidents present at the meeting. iv. On matters within the scope of the National Governing Board, which are not required to be only transacted at the meetings as per this Constitution, mail balloting as per Article 4.8 shall be valid. 7.10 REQUISITION MEETING A meeting of the National Governing Board shall be called at the request of members constituting at least fifty percent (50%) voting strength of the National Governing Board. 7.11 VOTING RIGHTS a. Every member of the National Governing Board except the Secretary General and National Directors shall have one vote each at all meetings of the National Governing Board. b. Provisional Zone President shall not have any voting rights during the meeting 35 of 112  of NGB. 7.12 SECRECY Every member of the National Governing Board shall, if so required by the National President, observe strict secrecy in respect of all transactions of the Society and in matters relating thereto. They shall not reveal any of these matters which may come to their notice unless required to do so by the National Governing Board at any meeting or by the Court of Law and except so far as that be necessary in order to comply with any if the provisions of this Constitution. 7.13 VACANCIES a. A vacancy may occur in the post of ZP due to death, permanent disability, resignation, removal or for any other reason. The NGB shall have power to fill up all vacancies by co-option provided those co-opted fulfill the eligibility criteria which is prescribed for the said post. b. All the vacancies for the post of ZP shall be communicated by the Secretary General to all the present NGB, ZGB of that Zone, active and provisional members of JCI India of that Zone through their registered email with the NHQ. ARTICLE 8 - ZONE 8.1 COMPOSITION Means a group of Local Organizations as decided by the National Executive Committee, with a minimum strength of 30 Local Organizations and maximum of 100 Local Organizations and with a minimum of 1000 Jaycees, affiliated to this Society, situated as far as possible in the close vicinity of each other, preferably having common language and taking into consideration political boundaries of the state. The process of the composition of the once constituted Zone shall be decided by the NEC every 6th year. Such decision should be started after 30th June taking into account the number of Local Organizations as on 1st July of the sixth year and shall be reported to the subsequent NGB provided further, that in case of minimum strength of 30 Local Organizations not being met in a Zone, the NEC should decide the 36 of 112  composition of this Zone distributing the existing Local Organizations of these Zones which are in close vicinity of this Zone. 8.2 ZONE CONFERENCE a. Meeting of the authorized representatives of all active Local Organisations of Zone. b. The Zone Conference shall be held 40 days before the date of National Convention of JCI India. c. The Secretary General/Zone President shall issue a notice of the Zone conference to all LOs 21 days prior to the date of such Zone Conference. d. The host and the venue for the ensuing Zone Conference shall be decided by the voting members in the respective Zone, present at the Zone Conference, by a simple majority. In the event that the host and the venue are not decided at the Zone Conference, the Zone Governing Board shall endeavour to fix the same. e. Quorum - 30% of the total voting strength shall comprise a quorum for all the General Body Meetings. 8.3 BUSINESS AT THE ZONE CONFERENCE In addition to any other businesses the following businesses shall be transacted at the Zone Conferences: a. To receive the report of Zone President. b. To elect the Zone President and 3 to 8 Zone Vice Presidents for the ensuing year. c. To decide the place of the Zone Conference for the ensuing year. d. To approve the minutes of the previous Zone Conference. 37 of 112 8.4 ZONE ELECTIONS a. At every Zone Conference, the voting Local Organization in the respective Zone present at the Zone Conference shall elect the following officers: i. Zone President ii. Three to eight Zone Vice President of equal rank. b. Numbers of the Zone Vice Presidents shall be to a maximum of 8, which shall be determined on the number of Local Organizations in the Zone as on August 10th of that year. Based on the number of Local Organizations, the following shall be the number of Zone Vice Presidents: i. Up to 40 LOMs - 3 Zone Vice Presidents ii. 41 - 52 LOMs - 4 Zone Vice Presidents iii. 53 - 64 LOMs - 5 Zone Vice Presidents iv. 65 - 76 LOMs - 6 Zone Vice Presidents v. 77 - 88 LOMs – 7 Zone Vice Presidents vi. 89-100 LOMs and above – 8 Zone Vice Presidents 8.5 ZONE GOVERNING BOARD a. Means the body consisting of the Zone President, Immediate Past Zone President, three to eight Zone Vice Presidents as per the number of the Local Organization Members as per Article 8.4 of the Constitution, the Zone Secretary, the Eight Zone Directors and the JCOM Chairman of the Zone. b. The Zone President, in consultation with the Zone Governing Board will appoint Zone Secretary, the JCOM Chairman of the Zone and Eight Zone Directors, from among LOM Presidents who served at least one full term for the Six portfolios based on the areas of opportunities of JCI India or as decided by the General Assembly and along with two other portfolios as decided by the Zone Governing Board. 38 of 112 c. A vacancy may occur in the post of ZVP due to death, permanent disability, resignation, removal or for any other reason. The NGB shall have power to fill up all vacancies by co-option provided those co-opted fulfill the eligibility criteria which is prescribed for the said post. d. All the vacancies for the post of ZVP shall be communicated by the Secretary General to all the present NGB, ZGB of that Zone, active and provisional members of JCI India of that Zone through their registered email with the NHQ. 8.6 VOTING RIGHTS Every Elected member of the Zone Governing Board shall have one vote each at all ZGB meetings. 8.7 POTENTIAL ZONE NGB can decide to establish a Potential Zone in a state which does not initially have any Local Organization. As soon as 2 Local Organizations are opened in such a state and when membership becomes 50, the Potential Zone can be established. The Zone President of a Potential Zone will participate in NGB proceedings, as an observer with the permission of the Chair without voting rights. Zone President of a Potential Zone will not be eligible for election to any Executive Office of JCI India. The NGB will appoint one Zone Vice President for every set of 5 Local Organizations from amongst the active members of any active Local Organization. There will be no election in a Potential Zone for Zone President and Zone Vice President. The NGB will appoint directors from amongst the active members of any active Local Organization if required by the Zone President of the Potential Zone. 8.8 PROVISIONAL ZONE After the deadline of membership subscription, automatically the status of Zone will be updated on the basis of membership and number of Local Organization Members in a Zone. Zone President of any provisional Zone will participate in NGB proceedings, as an observer with the permission of the Chair without voting rights. The Zone President of a Provisional Zone will not be eligible for election of any Executive Office unless his zone achieves active 39 of 112  status. ARTICLE 9 – FINANCE The accounting year of this Society shall be the financial year ending on 31 st March of that year. 9.1 FUNDS OF THE SOCIETY a. All funds and other assets of the Society shall be held in the name of Junior Chamber International India. The funds of Junior Chamber International India shall either be kept in an account with a scheduled bank, or in the form of approved Government of India Securities or both. The account shall be operated jointly by the National President along with either National Treasurer or any one among of 6 National Vice Presidents. 9.2 BUDGET a. The National Treasurer shall prepare the budget for presentation to the National Convention and the Secretary General shall circulate it to all the Local Organizations and National Governing Board members, at least twenty one days prior to the opening of the National Convention. b. The Pre-Convention National Executive Committee and the National Governing Board meetings shall discuss the budget as presented and give its recommendation to the National General Assembly in the National Convention at the time of presentation of the budget. c. The budget shall have to be approved by the National General Body at the National Convention. The National Executive Committee/National Governing Board shall carry out the functions of the Society, as far as possible within the sanctioned budget, and shall exercise proper budgetary control over the income and expenditure of the Society, provided that the NGB shall have power to revise the budget if and when it is found absolutely necessary in the interest of the Society. All Accounting and Statutory records shall be maintained at the National Headquarter under the supervision and control of the Secretary General. 40 of 112 9.3 AUDIT a. The accounts of the Society shall be audited every year by certified auditors appointed at the Annual General Meeting (National Convention). The Secretary General/National Treasurer shall prepare the annual accounts in the forms of a Balance Sheet and Income and Expenditure account of the accounting year last concluded for certification by the auditors and the same shall be approved by the National Executive Committee. The certified copies of the audited accounts shall be forwarded to all Local Organizations twenty- one (21) days prior to the Annual General Meeting for adoption or at such extended time as the General Body may decide by a majority of votes. b. The accounts of the Society when audited and approved by the Annual General Meeting shall be conclusive. 9.4 MEMBERSHIP SUBSCRIPTION a. Within seven (7) days of the receipt of membership subscription, the Secretary General shall issue necessary receipt mentioning the period for which membership subscription are considered paid. b. The Secretary General shall maintain individual accounts for each Local Organization. 9.5 FINANCE COMMITTEE a. Each year the National President shall appoint a finance committee. b. A Past National President shall be the finance committee Chairman. In the absence of a Past National President, the National President shall designate a Chairman from among the committee members. c. The Finance Committee should be comprised of three persons: one Past National President as Chairman and two past or present National/Zonal officers who are either practicing Chartered Accountants or persons technically qualified in Finance and Accountancy matters, as members. The National President and the National Treasurer shall be the Ex-officio members 41 of 112  of the committee. d. The Finance Committee members shall scrutinize, review and propose for the approval of the audited accounts of the previous year, internal audited accounts of the current year, and assist the NGB in preparing the Budget. e. Finance Committee shall be present during the Pre-Convention NGB and the General Assembly. f. The Finance Committee shall meet for a minimum of 3 times in a year on any convenient dates in the month of February, June and August. The committee shall also be convened during any situation of emergency to fulfill the required purpose. ARTICLE 10 - GENERAL 10.1 ROBERT’S RULES OF ORDER The Modern Parliamentary Procedures laid down in the Robert’s Rules of Order (Latest Edition) shall be followed, wherever this Constitution is silent on mode of conducting business, meeting procedures or for certain provisions that are not provided for in this Constitution. 10.2 AMENDMENTS a. The provisions of the Policy Manual Part - I shall be amended by the National General Assembly during the National Convention with a simple majority at the National Convention. b. The Policy Manual Part – II and Policy Manual Part – III shall be reviewed or amended by the National Governing Board at its regular meeting. c. This Constitution shall be reviewed and necessary amendments carried out once in two years with two third (2/3rd) majority decision of the General Assembly at the National Convention. The Constitution and the Policy Manual - Part I amendment proposals by the members must reach NHQ on or before 31st August of that year and in the same year the Constitution Review Committee (CRC) will recommend its findings to 4th NGB and the same shall be printed in NATCON Kit of that year with recommendations of Constitution 42 of 112  Review Committee. The Secretary General shall give notice of the proposed amendments thirty (30) days prior to the National Convention to all the members of the General Assembly. d. Any active Local Organization, National Governing Board member and the National Governing Board can move an amendment to the Constitution and the Policy Manual Part -1. e. The amendments to the Constitution and the Policy Manual Part -1 as adopted at the National Convention shall be circulated to all members of the General Assembly within forty five (45) days after the assumption of office of the newly elected National Governing Board. f. In case of any addition or deletion to Constitution and Policy Manual NGB shall alter the number of Article/Rule accordingly in its next circulation. 10.3 ARBITRATION a. No member of a Local Organization or official of such Local Organization or official of this Society shall be entitled to go to Court of Law or to commence any proceeding in connection with the activities of this Society without exhausting the remedies provided in this Constitution and the Policy Manual. All Proceedings initiated against this society are subjected to territorial jurisdiction of the courts located at the place where the National Headquarter of this Society is located. b. In all disputes between the members of the Society or internal disputes of Local Organisations or individual members of the Local Organisations or between the members of the National Governing Board, the same will be referred to Arbitration via a request letter for Arbitration along with an arbitration fee of Rs. 15,000/-. The Arbitrator shall be appointed by an Arbitral Institution appointed by NGB. The Arbitrator so appointed shall have sufficient knowledge of the society. The Arbitrator shall frame the procedure and conduct the arbitration online. The Seat of the Arbitration shall be Mumbai. c. Those Local Organizations/ individual members of Local Organisations who request for Arbitration to settle disputes as provided under Article. 10.3 (b) of the Constitution, such Local Organizations/ individual members should pay an arbitration fee of Rs. 15,000/- along with request for arbitration. In election related issues of any Local Organization/Zone, the aggrieved party shall ask 43 of 112  for arbitration in writing through a letter to NHQ within 15 days of the declaration of the results and the arbitrator thus appointed shall pass the award within 30 days of the acceptance of appointment by him. 10.4 OFFICIAL LANGUAGES a. The Official languages of Junior Chamber International India shall be English and Hindi. b. A Local Organization shall use its regional language in working of its own activities. c. At Local Organizations the official language together with the regional language shall be used. 10.5 LONG RANGE PLANNING COMMITTEE A Long Range Planning Committee (LRPC) of Junior Chamber International India to review the working of Junior Chamber International India and to do a proper forward planning shall be constituted once in 6 years by the then current National President in consultation with the NEC/NGB during the 1st NEC/NGB meeting of that year. The Committee shall consist of 3 Past Officers and 3 current NGB Members and the NP as the ex-officio member. The Committee shall report to the NGB within 6 months and the recommendation of the LRPC to be considered at the National Convention, shall be circulated in advance to all Local Organizations before Zone Conferences for facilitating deliberations at Zone Conference. ARTICLE 11 – WAIVER 11.1 ARTICLE Any article of the Constitution shall be waived by an unanimous vote of the National General Assembly at the National Convention provided that four-fifth (4/5th) of the total voting strength of the General Assembly registered at the 44 of 112  National Convention participates in the vote. 11.2 RULES AND REGULATIONS OF THE ASSOCIATION Any provision may be waived by an unanimous vote of the National General Assembly provided that two third (2/3rd) of total voting strength of the General Assembly registered at the National Convention participate in the vote. ARTICLE 12 – DISSOLUTION The society shall be dissolved if three fourth (3/4th) of all active Local Organization Members of the Society express a desire for such a dissolution by being present at the General Body Meeting convened specifically for this purpose. If upon the dissolution of the Society, there shall remain after satisfaction of all its debts and liabilities any property whatever, the same shall not be paid to or distributed among the members of the Society or any of them, but shall be donated to any other organization, which has the same or similar objectives of this Society. The Society shall be dissolved as per provision laid down under Article 10 and 11 of the Societies Registration Act, 1860. 45 of 112  POLICY MANUAL PART -1 As amended and adopted at the 68th JCI National Convention held at Bengaluru, Between 27th to 30th December, 2023 hosted by JCI India. RULES AND REGULATIONS OF THE SOCIETY 46 of 112  DIRECTIVE POLICIES OF THE SOCIETY 1. The purpose of this society shall be as inspired by the Memorandum of Association, the JCI Creed, and the Directive Policies stated herein particularly; 2. To develop the individual abilities and stimulate the joint efforts of young people of India, for the purpose of improving economic, social, cultural and spiritual wellbeing of mankind in general and the people of India in particular by; a. Developing an awareness and acceptance of an integrated India and the responsibility of citizenship therein. b. Developing the potential of the youth through training and participation. c. Promoting, planning, participating and executing the programmes for the development of the community and the Indian Nation. d. Promoting self-reliance and the dignity of labour in the youth of this country. e. Promoting a strong economy through equal opportunity and benefits for all. 3. Furthering, understanding, and more particularly, to provide goodwill and operation amongst the people of India and the world. 4. To design Activities directed towards development of National Integration and solidarity. 5. To design A National Development program to undertake projects of critical importance such as Cleanliness, Population control, Economic growth and Self- sufficiency and such others and to give a lead in our national efforts for progress. 6. To provide the benefits of the Junior Chamber International India movement to every stratum of Indian Youth through rapid expansion of the movement. 7. Extending the benefits of this movement to the youth of our country at large, even be and the members of this organization. 8. Development & promotion in those areas of our country, where Junior Chamber International India is particularly weak and to create a balanced growth of the 47 of 112  movement in India 9. Recognizing the outstanding JCI men of our country in the various fields of human endeavour and to further the involvement of youth in the mainstream of India's life. 10. A common purpose and identity with the youth of our country in all walks of life and provide necessary leadership to harness their potential. 11. Extending JCI movement to the neighboring Nations. 12. An organization and platform to involve our members in every aspect of our country's struggle to achieve a just base on equality of opportunity and democratic rule of law, with peace and harmony amongst people of India and the world. 13. Establishment of a strong and efficient National Headquarter to give efficiency to all our endeavours. ARTICLE 1 - OATH OF OFFICE No individual person shall be a member of the Local Organisation of JCI India without taking the following Oath of Solemn Declaration: “I do solemnly promise that I shall faithfully serve the purposes of JCI and shall at all times uphold its ideals and principles.” ARTICLE 2 - MEMBERSHIP 2.1 NAME OF LOCAL ORGANIZATION A member of this society shall have its name which shall include the name of the city or town or place where it is located with the prefix JCI (Junior Chamber International). Moreover, no member of this society shall have a name, which denotes caste, religion or name of any section or with a description, which shall prejudice the identity or seniority of any existing Local Organization. 48 of 112 2.2 ACTIVE MEMBER a. A permanently affiliated Local Organisation having paid its all dues & subscriptions to JCI India along with membership List/ Signature and all other documents as prescribed by the NGB time to time. b. A provisionally affiliated Local Organisation will be granted Active member status on application in prescribed format to the NHQ provided that they have completed 12 months from date of provisional affiliation and their membership strength is minimum of 25 active members. 2.3 ASSOCIATE MEMBER a. The conferment of Associate Membership and framing of related policies is at the sole discretion of the NGB of JCI India. b. The Associate Member shall have all the privileges and rights of active members except the right to vote, Hold any LO, Zone or National office, and will not be considered for the purpose of granting voting rights. c. The Senior Member Association member will, by default, be considered as Associate member of the LO wherein their membership as active members was registered, provided that their LO is having active membership of JCI India. 2.4 PROVISIONAL MEMBERSHIP 2.4.1 Those eligible to be admitted and retained for provisional membership of this Society shall: a. Fulfill the Society's Constitutional requirement for membership. b. Have provision to admit to membership any person between ages 18 and 40 without undue restrictions. c. Be duly Constitutional with democratically elected officers. 2.4.2 PROCEDURE OF APPLICATION a. A Provisional member shall be sponsored by an active Local Organization 49 of 112  of good standing of this Society or a member of the National Governing Board. b. An application for title clearance has to be applied for by the sponsoring active LO/ member of the NGB on their respective letterhead sent to the Secretary General and a title clearance fee should also be paid to JCI India. The NGB will decide the amount of the title clearance fees from time to time. c. A title clearance certificate to the proposed provisional LO will be granted only in the name of place which is clearly designated in the political map of India as per the terms of art. 2.1 of the policy manual part 1. Any suffix added in the title of the proposed provisional LO after the name of the place will also require written approval from the NGB in the form of a title clearance certificate. d. Application for the provisional membership shall be forwarded to the National Headquarter in the prescribed form. e. The application form will be accompanied by the following: i. A resolution by the applicant showing that they have adopted the Model Local Organization Constitution published by Junior Chamber International India. If the new Local Organization decides to adopt the Model Local Organization Constitution with some changes, then that Local Organization needs to forward two copies of their Constitution to JCI India National Head Quarters. ii. Resolution for the formation of a Local Organization under Junior Chamber International India together with list of founder members with signatures. iii. Names and addresses of the office bearers along with Membership fee as prescribed under Article 3 of the Constitution and an affiliation fee as decided by the NGB from time to time. iv. A provisional member applying for membership after June of that year will pay only half of the annual membership fees. v. A certificate from National Trainer/past officer not below the rank of Zone Vice President certifying the conduction of orientation for the members of the proposed Local Organization, and that, in his/her opinion they are 50 of 112  oriented to the purpose of the society and are fairly conversant in their knowledge about the organization. f. Affiliation will be granted to the applicants by the National Governing Board and its’ decision shall be final. g. Notwithstanding anything written hereinabove in this article, no Local Organisation will be considered as a provisional member of this society if the above procedure from 2.4.2(a) to 2.4.2(f) is not complied with. 2.5 MEMBERSHIP SUBSCRIPTION AND PAYMENT PROCEDURE AND MEMBERS WELFARE SCHEME FOR INDIVIDUAL MEMBERS a. Each Active and Provisional Local Organisation shall pay an annual membership subscription to the Society at the rate of Rs. 2,400/- (Rupees Two Thousand Four Hundred only) plus applicable taxes as per the Government laws for every active member, to be paid in one yearly installment for the membership strength. b. The deadline for the annual membership subscription is on or before 10th March of the year. c. The annual membership subscription paid with a late fee of 10% on or before 10th April shall be considered to have been paid in time for all administrative and Constitutional purposes. The statutory taxes, if applicable, are liable to be paid along with the membership subscription. d. An individual new member or continuing member who pays the Local Organisation (Active or Provisional) his annual membership subscription after the stipulated deadlines, mentioned hereinabove at clause 2.5 (b) and 2.5 (c), have passed will not be counted as active member of the Local Organisation and he or she will not be counted for calculation of voting rights of the Local Organisation. A new individual member who joins the Local Organisation (Active or Provisional) on or after 1st July of the year shall pay 50% of the annual membership subscription as stipulated in Article 2.5(a). e. The membership subscription shall be paid by the way of Demand Draft on a scheduled bank in favor of JCI India payable at Mumbai or by payment gateway as may be duly authorized by JCI India and the same shall be done by the Local Organization President only or in the absence of Local Organization 51 of 112  President any other LGB member duly authorized by the LGB of that Local Organization along with a resolution of LGB to that effect. f. If paid by the Demand Draft, the Demand Draft should be prepared in favour of Junior Chamber International India and mailed to Secretary General at National Head Quarter by registered AD post or by registered speed post of Indian postal services before the dead lines prescribed under article 3.2 of the Constitution. g. Every Active and Provisional Local Organisation shall submit its membership list to the Secretary General, in the prescribed format as decided by the NGB, along with the membership subscription only through the online portal of JCI India duly certified by the President of concerned Local Organisation or in absence of President, any LGB member as authorised by the LGB of the Local Organisation. h. Provisionally affiliated member to this society during the year shall pay the membership subscription according to the halves remaining on the date of provisional affiliation. i. Permanently Affiliated Local Organisation shall send the membership mailing list on the online membership portal of JCI India along with the membership subscription only. j. A Members Welfare Scheme shall be created to support the bereaved families of Active members of Local Organisations in case of the demise of the active members, wherein Rs. 500 per active member of the LOs paying their membership subscription to JCI India will be reserved in a separate fund from the membership subscription. The policy for this member welfare scheme will be formulated by the NGB along with the rules of governance of the same. 2.6 SUSPENSION OF MEMBERSHIP AND SERVICES a. Services to a Local Organisation are liable to be suspended for non-payment of membership subscription for one year till 31st December of that year. b. The service will be automatically restored upon the Local Organisation completing payment of all their outstanding membership subscription. c. Every Local Organization shall be required to maintain a minimum Membership of 25 Members, failing which the Local Organization shall be 52 of 112  suspended. d. Such services may also be suspended if the National Governing Board feels that the activities of the Local Organization are detrimental to the objects of the Society. e. A Local Organization may be suspended on or in between any pending enquiry into acts of misconduct or pending disciplinary action against it or for any act done by a Local Organization or its members in contravention of this Constitution. f. In all the matters of suspension and restoration of Membership/ services of LO, the decision of the National Governing Board shall be final. 2.7 TERMINATION OF MEMBERSHIP a. Membership of this Society shall automatically stand terminated if a Local Organization gets dissolved or is disaffiliated. b. Any Local Organization of this Society shall be disaffiliated on failing to pay the prescribed subscription for two consecutive years. c. If the activities of the Local Organization are considered as injurious to the society or to the National Organization, its membership shall be disaffiliated provided the decision is taken by a resolution passed by 3/4th majority of the National Governing Board subject to ratification by the National General Assembly. d. If the activities of an individual member of any Local Organization are found injurious to the society or to the National Organization, the Local Organization in which such a person is a member, may be directed by the NGB to expel such person from the Local Organization. If the Local Organization fails to comply with the above direction within a month from the date of receipt of such direction, such individual member of the Local Organization can be expelled from the organization by a resolution passed by 3/4th majority of the members of the National Governing Board subject to ratification from the National General Assembly. 2.8 PROCEDURE FOR DISAFFILIATION 53 of 112 a. A Local Organisation proposed to be disaffiliated shall be given a notice in writing of not less than 30 days asking for its explanation. b. The National Governing Board shall thereafter consider the explanation and disaffiliate the Local Organisation by three-fourth (3/4) majority if the explanation is not found satisfactory. 2.9 RIGHT TO APPEAL: PROCEDURE FOR APPEAL a. A Local Organization so disaffiliated shall upon receipt of the notice of such disaffiliation can appeal to the National General Assembly stating out the reason for the appeal. b. The appeal shall reach the National Headquarter 30 days prior to the National Convention. c. The National Convention shall appoint from its members, a committee of 5 persons to hear this appeal. d. The committee shall hear the aggrieved member and representative members of the National Governing Board if necessary and shall present its report to the National Convention. The National Convention shall thereafter consider the appeal of the disaffiliated member and may reinstate the member by a two third (2/3) majority if satisfied. 2.10 TRANSFER OF MEMBERSHIP Any member of Local Organisation desirous of transferring his Membership to any other Local Organisation in India can do so after paying the full membership subscription to the Local Organisation to which he originally belongs to and apply for obtaining a no objection certificate. Having paid such membership subscription and other arrears and on receipt of the notice for obtaining no objection certificate, the Local Organisation to which the member originally belongs to shall be obliged to give the necessary no objection certificate. 2.11 RE-AFFILIATION 54 of 112  Any Local Organization which was an active member as per article 3.1 (a) of the Constitution for 10 years, and has been disaffiliated as per article 2.7a and 2.7b of the policy manual part I be re-affiliated back into this society within 5 years of it's disaffiliation by remitting the entire membership subscription. Re-affiliation can be granted only once by the National Governing Board, by an unanimous decision in bonafide cases. ARTICLE 3 - VOTING RIGHTS 3.1 Only the President of the Local Organization or Alternate Chief Delegate authorised by the President of the Local Organization will be entitled to vote on behalf of the Local Organization, subject to his registration as a delegate for the National Convention/Zone Conference as the case may be. 3.2 Alternate Chief delegate can be appointed only in the prescribed form by affixing the photo of the Alternate Chief Delegate in the space provided and the president of the Local Organisation puts his signature such that it starts on the paper, crossing the photo and ends on the paper. 3.3 The Specimen Signature Card in the prescribed format shall be sent by the President of the Local Organisation so as to reach the National Headquarters of JCI India on or before the previous day of the zone conference of the respective zone, duly filled and signed with photograph in duplicate by registered post. Any appointment or any authorisation of an alternate chief delegate to repr