IRCM VOL-1, CHAPTER-4 WARRANTS PDF

11/21/24, 3:04 PM CHAPTER IV WARRANTS CHAPTER IV WARRANTS, CONCESSION ORDERS, HIGH OFFICIAL REQUISITIONS AND FREE PASSES ETC....

11/21/24, 3:04 PM CHAPTER IV WARRANTS CHAPTER IV WARRANTS, CONCESSION ORDERS, HIGH OFFICIAL REQUISITIONS AND FREE PASSES ETC. 401. Military warrants.—Charges for the conveyance of military passengers and their baggage, etc., whether by ordinary trains or military special trains or reserved carriages attached to ordinary trains are payable by warrants as follows:— (i) warrant Form B (IAFT. 1707) for small parties, invalids, families, etc. (ii) warrant Form C (IAFT. 1707A) for military special trains, vehicles wagons and compartments; (iii) military warrant and ticket form (I. A. F. T. 1752) for individuals. Charges for conveyance of consignments of military stores by military special trains are also payable by military credit note (I. A. F. T. 1711) if the issuing officer does not hold military warrant Form C (IAFT. 1707A) and passes a remark to this effect on the military credit note. 402. Booking of traffic on warrants.—Only one warrant is given at the despatching station by the military authorities and the traffic is booked through from start to destination, irrespective of whether the journey involved is over one or more railways, or whether or not the railways over which the journey is to be performed are party to the rules and rates appearing in the I. R. C. A Military Tariff. The charges are calculated at the Military Tariff rates over those railways over which such rates apply, and at the public tariff rates over the other railways. These warrants (upper portion in the case of IAFT. 1752) should be treated as vouchers and forwarded to the cash office along with the day's cash duly entered in the cash remittance note (Com./C9 Rev.). 403. Issue of soldier's tickets in exchange of warrant Forms B (IAFT. 1707) and C (IAFT. 1707A).— A soldier's ticket should be issued in exchange for a military warrant Form B (IAFT. 1707) and Form C (IAFT. 1707A). A specimen of soldier's ticket appears as Appendix IV-A. These tickets are machine numbered and supplied in sets of three counterfoils, viz.. Record foil, Guard's foil for baggage and livestock to be carried with the Guard, and the Passenger's foil. Season tickets are also issued in exchange of military warrant Form B (IAFT. 1707). 404. Examination of entries in warrants before issue of soldier's tickets.— Before the soldier's ticket mentioned in the previous paragraph is issued, the Station Master should see— (i) that entries in the warrant are complete in all respects including signature of the officer issuing the warrant; (ii) that the warrant bears the stamp of the issuing office; (iii) that the officer or person travelling or superintending the despatch of troops has signed in the certificate column on the warrant form as to the actual accommodation provided as entered in column 3 thereof, and in the case of IAFT.1707, has also entered the weight of baggage and the stores conveyed: the Station Master should point out any error or omission in number, weight, etc. to the certifying officer and get him to make the necessary corrections in warrant form (IAFT. 1707A) and initial the same : no alterations are permitted in warrant Form B (IAFT. 1707), as any alteration on this warrant renders it null and void; and (iv) that other instructions printed on the reverse of the warrant forms are carefully observed. 405. Particulars of warrants to be filled in soldier's ticket.—All necessary particulars contained in the warrant and any special remarks made thereon should be filled in the soldier's ticket issued in connection therewith. When the route is not shown or is incorrectly shown in the warrant, the ticket should be issued by the main route, the particulars of via or vias being entered both on the warrant and ticket It should also be seen that the free allowance of baggage has been correctly calculated and that cash is duly paid for the excess baggage and any other items the freight on which is, under the rules, recoverable at the time of booking. This is https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh4_data.htm#401. 1/16 11/21/24, 3:04 PM CHAPTER IV WARRANTS necessary as in cases of failure to recover what should be paid in cash, no subsequent claim is admitted by the Ministry of Defence. 406. All baggage carried in excess of the weight allowed on the warrant and paid for in cash by the owner should be booked under a luggage ticket. Particulars of luggage ticket should be entered on the warrant and the soldier's ticket, and cross reference of the same should be given on the luggage ticket. 407. The number of soldier's ticket together with fares and freight due, in accordance with the rules contained in the Military Tariff, will be entered in his warrant under the dated signature of the Station Master who will also affix his station seal. The individual numbers on vehicles provided, with their carrying capacity, must be recorded in the warrant Form C (IAFT. 1707A). Particulars of vehicles loded with explosives and ether dangerous foods, over-dimension consignments and wagons used as dummy wagons, and of military credit notes (IAFT. 1711) obtained on payment of the following charges, should be strictly shown on warrant and the soldier's ticket, a true copy of which should be attached to the warrant itself:— (i) Infringement; (ii) Crane; (iii) Sidings. 408. Issue of return tickets on warrants.—In exchange of warrant in which requisition is made for a return passage, two soldiers' tickets are to be issued at the starting station, viz., one for the outward and one for the return journey. This applies to all ranks. The fare and freight chargeable for military passengers and their baggage, etc., both ways, should be entered on the warrant 409. Entries oa soldier's ticket.—The Station Master should observe the following instructions in the preparation of soldier's tickets:— (i) must cross out in ink all items in column 1 of the ticket for which accommodation is not provided, care being taken to see that the line goes through the items not required; (ii) must draw a diagonal line across the portion of the ticket both above and below the entry made of the number of passengers for whom the ticket is issued: (iii) must endorse across the face of the ticket, the number of passengers of each class authorized to travel, e. g.: "Available for two first class and one second class only"; and (iv) cancel the unused baggage foil of the soldier's ticket to avoid its fraudulent use and retain it with the record foil. 410. Reservation slip for military personnel travelling on warrants.—Military personnel holding warrant Forms No. IAFT. 1707 and IAFT. 1752 are allowed to obtain tickets in exchange thereof on the date of commencement of the journey or in advance also. They are, however, permitted to reserve accommodation in advance on a separate form of requisition for reservation (IAFT. 1752A) if they do not purchase the tickets in advance in the exchange of IAFT. 1707 or IAFT. 1752. 411. Free allowance of baggage on military warrants.—Soldiers travelling on military warrants will be given a free allowance of 40 Kgs. for each adult and 20 Kgs. for each child, for all classes. Any excess baggage will be paid for in cash and no free allowance will be granted on baggage booked under a luggage ticket 412. Military warrant and ticket form (IAFT. 1752).—(a) This form is divided into two parts, both of which will be filled in, where applicable, by the issuing officer and handed over to the individual travelling. (b) The individual travelling, before the commencement of the journey, will present complete https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh4_data.htm#401. 2/16 11/21/24, 3:04 PM CHAPTER IV WARRANTS warrant at the booking office. The Booking Clerk will see that the instructions printed on the reverse of the form have been observed and that the form is complete in all respects. Thereafter, he will enter the essential details on the paper and lower portions' of the warrant, affix station seal on both the portions, and detach and retain the upper portion for submission to the cash office along wish the day's cash duly entered in the cash remittance note. If the route is not shown or is incorrectly shown on the warrant particulars of via or vias falling on the main route should be entered in the appropriate column of the upper and lever portions of the warrant. The lower portion will be handed back to the passenger, issuing him at the same time a check soldier ticket for single or return journey, as the case may be. These tickets are serially numbered, printed on blue or badami coloured cards and are of the same size as ordinary card ticket. The specimen form of the ticket is given below— When check soldier tickets are not available, a free excess fare ticket, with the following endorsement will be issued in lieu thereof— "issued in lieu of Check Soldier Ticket valid upto..................station via...................... in exchange of IAFT 1752 No......................... The particulars of the excess fare ticket issued should be recorded in the warrant and the Government Passenger, Baggage, etc. return. 'Accounts' foil of the excess fare ticket should be sent along with Government passengers, baggage, etc. return and a suitable remark given in the excess fare ticket return. (c) The check soldier ticket together with lower portion of the warrant will constitute the travel authority for the Military personnel. The one is invalid without the other, and both are required to be handed over to the Ticket Collector on completion of the journey. In the case of return journey, only the outward journey portion of the check soldier ticket, i.e., the left hand portion will be handed over to the Ticket Collector on completion of this part of the journey, and the holder will be allowed to retain the 'Return' portion of the check soldier ticket together with the lower portion of the warrant which will be collected at the destination on completion of the return journey. (d) Freight for baggage in excess of the authorized baggage should be recovered in cash and a luggage ticket issued in connection therewith, particulars of which should be entered on the warrant and the check soldier ticket. Cross-reference of the warrant and check soldier ticket should also be given on the luggage ticket. The warrant should be signed by the Station Master and stamped with line station seal. (c) Personnel of the General Reserve Engineering Force travelling on leave between stations serving their place of duty and home will be issued military warrants with the following enfacements:— "Debitable to Border Heads; "Leave Travel Concession G. R. E. F.; "The booking clerk should collect from the holder of this warrant, fares for distance equal to 360 kms. plus 1/10th of the total distance; the balance amount will be recovered by the Railway https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh4_data.htm#401. 3/16 11/21/24, 3:04 PM CHAPTER IV WARRANTS Accounts Office from the C. D. A. (Fys.), Calcutta by book adjustment." Public tariff rates will be leviable on these warrants and the distance for which fare is to be recovered in cash from the individual will be taken from the station from which the journey commences. After scrutiny of the warrant as laid down earlier, a soldier's ticket or a check soldier ticket of single series will be issued, entering the following details also among others as required in the warrant Form 3 and the soldier ticket or in the middle and lower portions of warrant Form No. IAFT. 1752. Rs. P. (i) Fares at public tariff rate........................ (ii) Fares collected........................ (iii) Difference chargeable to Government........................ In the daily train cash book-cum-summary and coaching balance sheet, the amount under (i) will be taken to debit under the head "Government passengers", while cash collected, under (ii) along with warrant, remitted with the day's earning to the cash office taking credit for amount under (iii) under the head 'vouchers' in the aforesaid accounts books of the station. In the return for Government passengers, baggage, etc. full amount under (i) will be accounted for. (f) Full particulars of all warrants (Form IAFT. 1752) and of check soldier tickets issued in connection therewith should be recorded in a register to be maintained in duplicate in a manuscript form appearing as Appendix IV/B. The entries of check soldier tickets must be made in the same progressive order in which they are issued irrespective of local or through traffic. The correct maintenance of the register will facilitate the preparation of Government passengers, baggage, etc. return to be submitted to the Traffic Accounts Office at the end of the month. A copy of check soldier ticket register will be sent to the Traffic Accounts Office along with return for Government passengers, baggage, etc. (local). 413. Correct calculation of fares.—The Station Masters should exercise adequate care to see that charges are correctly calculated and entered in warrants, as errors upto Re. 1 in charges paid by warrants are not open to subsequent readjustment between the Railway and the Ministry of Defence. 414. Military certificate forms.-The following Military certificate forms are in use: S. No. Form No. Particulars 1 IAFT. 1714 Military certificate for training movements. 2. IAFT. 1953 Military certificate for Army Reservists/Territorial Army Personnel called up for service. 3 IAFY. 1954 Military certificate for Army Reservists and Non- commissioned Officers and men of the Territorial Force on being called up for training or service. 4 INF. 3 Military certificate for Fleet Reservists of Navy on being called up at the time of general mobilization. 5 IN. 461 Military certificate for Fleet Reservists of Navy on being called up for training. 6.......... Certificate for tickets required for attendants travelling in empty kitchen cars. 415. When the above certificate forms are presented by the the persons authorized to travel, it should be seen that the entries in the certificate forms are complete in all respects, that they bear the signature of the issuing officer and the stamp of the issuing office and that the instructions printed on the forms are fully complied with. After the certificates have been https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh4_data.htm#401. 4/16 11/21/24, 3:04 PM CHAPTER IV WARRANTS scrutinized and found to be in order, ordinary printed card or blank paper tickets, as the case may be, should be" issued in exchange for the same, the number of tickets and the cost debit able to the Ministry of Defence being noted on them, except in the case of military certificate Form IAFT. 1714, for which payment may be accepted by cheques on the State Bank of India or Government Treasuries or by cash, as may be convenient in each case. When payment is made by cheques, it should be seen that commission charges for cashing cheques are included in the total amount of the cheques. The certificate duly completed with regard to the accommodation provided and weight booked will be submitted to the Traffic Account Office along with the passenger classification return at the end of the month, while the other certificates will be treated as vouchers and sent to the cash office along with daily cash remittance note duly entered in the list of vouchers. 416. Military concession forms:- The following concession forms for travel of military personnel are in use:- S. No. Form No. Particulars 1 IAFT. 1709-A Concession Voucher Form D for military officers travelling on leave at their own expense and for their families. 2 IAFT. 1719 Certificate for concession to cadets of the National Defence Academy/Air Force College/Naval Training Establishment or Ships. 3 IAFT. 1720-A Certificate for tickets for Junior Commissioned Officers, Warrant Officers, Chief Jetty Officers of the Navy, other ranks and certain non-combatants of the Defence Service when travelling on leave at their own expense and for families (subject to a maximum of six members) of those individuals except Non- combatants. 4 IAFT. 1728 Railway certificate for military pensioners proceeding to attend Regimental Re-unions. 5 IAFT. 1732 Leave concession voucher form G for members of the Military Nurs ing Services including Matrons of Military Family Hospitals. 6 IAFT. 1736 Certificate for competitions and spectators of the Army, the Air Force, the Navy and the Territorial Force, attending any match, competition, tournament, assault-at-arms, rifle meeting or athletic or cross-country running meeting held under Military arrangements. 417. Issue of tickets in exchange of military concession forms:-Before issuing tickets in exchange of a concession certificate referred to in para 416, it should be seen that the certificate is complete in all respects, bears the stamp of the issuing office as well as signature of the issuing officer and that no alterations have been made in the certificate. It should also be seen that other instructions printed on the reverse of the concession certificate have been observed. 418. After the certificate has been carefully scrutinized and found to be in order in all respects, ordinary card or blank paper tickets, single or return journey, as the case maybe, should be issued on recovery of the fares due in cash. The concession certificates should be sent to- (i) Traffic Accounts Office When second class tickets are issued in exchange for concos along with the relevant- sion forms, passenger classification (ii) Cash office as voucher.. When AC sleeper/first class tickets are issued in exchange for concession certificates referred to in para 416. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh4_data.htm#401. 5/16 11/21/24, 3:04 PM CHAPTER IV WARRANTS 419. AC sleeper/First class tickets issued at concessional fares in exchange for military concession forms will be accounted for in the daily train cash book-cum-summary and passenger classification at full ordinary fares, credit being taken for the amount not collected in cash on the authority of the concession vouchers. Total fares due, amount collected in cash and the difference debitable to the Ministry of Defence will be shown separately by the Booking Clerk on the top of each concession form. 420. Military personnel found travelling on unexchanged warrants.—Military personnel detected travelling on unexchanged warrant Forms IAFT. 1707 and IAFT. 1752 will be dealt with as under— (i) when detected at destination, the fare due plus excess charge will be collected in cash : the warrant will also be collected, marked 'cancelled' and sent to the Traffic Accounts Office along with the relevant excess fare return (Com./R-19 Rev.); (ii) When detected en route, the fare due plus excess charge will be recovered in cash upto the point of detection and an excess fare ticket (Com./T-12 Rev. or Com./T-13 Rev.) granted : a second excess fare ticket for the remaining portion of the journey will be issued free of charge and the warrant collected : if the warrant is available for the return journey, a separate excess fare ticket will be issued free of charge for the return journey; the date of availability as shown on the warrant being endorsed on the excess fare ticket: in the free excess fare tickets, particulars of the warrant and of the paid excess fare ticket already issued should be given : full particulars of all the excess fare tickets issued should also be entered on the warrant : the warrants should be scrutinized to see that they are complete as laid down in paras 404 and 412 (b). 421. Military personnel found travelling with unexchanged certificates and concession forms- Fare plus excess charge due in the case of public traffic will be recovered, and an excess fare ticket issued except in the following cases:— Concession form IAFT. Half AC sleeper/first class or half mail second class fare from the 1720-A. starting station to destination plus the excess charge upto the point of detection should be recovered; Concession forms IAFT. (i) When detected on the outward journey, he should be charged 1728 and 1736. the single fare from the starting station to destination plus the excess charge upto the point of detection; a free excess fare ticket being issued for the return journey;. (ii) When found travelling on the return journey with an unexchanged form, a single fare from the starting station to destination plus the excess charge should be recovered for having travelled without a ticket on the outward journey. 422. Military personnel travelling with unexchanged warrant on Guard's certificate- When military personnel are unable to get their warrants exchanged for tickets at the starting station and advise the Guard or Conductor of the train or any other staff authorized in this behalf before undertaking the journey, the latter should issue a certificate that the passengers have been permitted to travel on the condition that they subsequently get the warrants exchanged for excess fare tickets at the next stopping station where there is time or even earlier if they can contact the ticket checking staff. In such cases, the warrants will be collected and free excess fare tickets covering the journey from the starting station to destination station shown in the warrants will be given to them. The particulars of the warrant should be entered in the excess fare ticket, and similarly, the particulars of the excess fare ticket issued should be shown on the warrant. 423. Military personnel travelling with unexchanged concession form IAFT. 1720-A, https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh4_data.htm#401. 6/16 11/21/24, 3:04 PM CHAPTER IV WARRANTS IAFT. 1728 or IAFT. 1736 with Guard's certificate.-When military personnel are found travelling with unexchanged Form IAFT. 1720-A, IAFT. 1728 or IAFT. 1736 but holding a certificate from the Guard or other authorized railway servant, they should be charged the concessional fare due on the concession form from the starting station to destination without any excess charge. 424. Disposal of unexchanged warrants collected by checking staff.—The unexchanged warrants collected by the checking staff vide paras 420 (ii) and 422 will be made over to the Booking Clerk along with the cash earnings under an acknowledgement which will be obtained on the back of the record foil of the relevant excess fare ticket Full particulars of the warrant together with the station name at which it was made over to the Booking Clerk for onward submission to the cash office will be entered in the remarks column of the excess fare return. The Booking Clerk receiving the warrants will account for them, in the daily train cash book-cum- summary, as if the warrants were exchanged at his station for that portion of the journey for which free excess fare tickets have been issued. The warrants will be sent to the cash office along with the day's earnings duly entered in the list of vouchers. These will also be accounted in the relevant Government passenger, baggage, etc. returns and under the head 'Government passengers' in the station books and coaching balance sheet to be submitted to Traffic Accounts Office at the end of the month. 425. Military personnel travelling on unexchanged warrants or other forms. refusing or unable to pay fares and excess charge.—In the event of the military personnel refusing or being unable to pay fares or excess charge due as mentioned above, action under section 137 or 138 of the Railways Act, as appropriate to the circumstances, should be taken. 426. Permission to commence journey after date of issue of ticket (IAFT. 1720B).—In cases where personnel holding tickets issued in exchange of military certificates IAFT. 1720A are permitted by the military authorities to travel upto 14 days after purchase of tickets, a permit in form IAFT. 1720B will be issued and carried by the passenger with him. On completion of the journey, the permit together with the ticket will be handed over to the Ticket Collector at destination for submission to the Traffic Accounts Office along with other collected tickets. Any alteration in this form renders it null and void. 427. Misuse of military warrants, certificates and concession forms.—(a) To guard against the misuse of military warrants, certificates and concession forms, the military personnel at the time of exchanging these vouchers should be asked to show: (i) the first page of the Pay Book which contains a photograph of the holder in the case of Junior Commissioned Officers, Non-Commissioned Officers and other ranks; or (ii) The Identity Card in the case of officers, (b) When families travel unaccompanied from the duty station, warrants will be exchanged by the head of the family personally establishing his bona fides. Unaccompanied families moving from their home stations, however, should not be asked to produce Pay Books or Identity Cards at the time of exchanging warrants, concession forms, etc. (c) Recruits, pensioners and T.A. personnel are not in possession of Identity Cards/Pay Books : they should be asked to show their call-up notice at the time of exchanging the forms. 428. High Official Requisitions.—When High Officials of the Central or State Governments entitled to reserved accommodation travel over any railway, they furnish the Station Master at the starting station with a requisition which is in two portions. Both portions of the requisition contain a certificate which should be signed by the Station Master after filling in the details of accommodation provided. It should be specifically indicated whether, or not other than the authorized persons also travelled in the same carriage/compartment The number of tickets held by such persons should be recorded in the certificate and if no other passenger travels, the word 'no" should be written in the appropriate place on the certificate and the words 'on first class single journey ticket Nos........................' scored out The outer foil of the requisition duly signed and stamped by the Station Master will be returned to the official, and this will constitute https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh4_data.htm#401. 7/16 11/21/24, 3:04 PM CHAPTER IV WARRANTS an authority for him to travel in the reserved accommodation provided and will be collected at the destination station for submission to the Traffic Accounts Office along with other collected tickets. The inner portion retained by the Station Master will be treated as a voucher and submitted to the cash office along with the day's earnings, duly entered in the cash remittance note. Full particulars of the accommodation provided and the charges due should be entered in the daily train cash book-cum-summary against the distinct head 'high Official Requisition",'. Charges due, on these requisitions should be accounted for in the relevant passenger classification with full particulars and remarks. A list of high officials, together with the accommodation to which they are privileged, is given in the I. R. C. A. Coaching Tariff. A specimen of the High Official Requisition is appearing at Appendix IV/C. 429. Police warrants and Jail requisitions.—Police officers travelling on duty are permitted to purchase railway tickets by means of police warrants or jail requisitions. The following rules should be observed when tickets are thus purchased:— (i) all warrants and jail requisition should bear the machine number, the name of the District and the State, the stamp of the issuing office and the designation of the issuing officer; warrants will be issued by the Reserve Inspectors or Sub-Inspectors at the Headquarters and by such Inspectors and Officers incharge of police stations as are supplied with books for the purpose; jail requisitions will be issued by Superintendents of Jails or Magistrates in the case of transfer of under-trial prisoners; (ii) no one above the rank of an Inspector (in the case of police warrants) and Chief/Head Warder (in the case of jail requisitions) is entitled to travel under a warrant/requisition, and such a warrant/ requisition, if presented by any police/jail officer above that rank, should be refused; (iii) as members of the railway police are given free passes, they are not allowed to travel on these warrants, but they may use these warrants for the conveyance of all prisoners whether connected with railway cases or not; the railway police officials, however can use these warrants when required to undertake journeys beyond the places covered by the free passes issued to them; (iv) all entries should be in ink; all alterations should be attested, and no erasure may be made; if any warrant is rendered illegible owing to corrections or otherwise, it should not be accepted; (v) special care should be taken to see that the number of position shown in column 4 of the warrant is the same as shown in column 3, in the event of the actual number travelling being less than the number entered in column 3, the person in charge of the party should alter the entries in column 3 under his dated signature to agree with those in column 4 if the incharge of the party is unable to write, he should take it to the nearest officer empowered to issue warrants who should correct and sign it for him; (vi) warrants or jail requisitions should be exchanged only at the station at which the journey is authorized to commence; (vii) in exchange for the warrants and jail requisitions, ordinary tickets of the class required should be issued; their numbers being quoted separately in the daily train cash book-cum- summary as well as in the passenger classification return itself or in a separate statement to be appended thereto : the warrants and requisitions should be treated as vouchers and sent daily to the cash office along with the cash remittance note duly entered in the list of vouchers : specimen of police warrant and jail requisition are appearing at Appendix IV/D and IV/E, respectively. 430. Police and jail officials found travelling on unexchanged police warrants/ jail requisitions.— Police/Jail officials detected travelling on unexchanged warrants or requisitions will be treated as travelling without ticket, and fare plus excess charge upto the point of detection should be recovered in cash and a free excess fare ticket issued for the remaining portion of the journey on collection of the unexchanged warrant/requisition. Full particulars of the excess fare https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh4_data.htm#401. 8/16 11/21/24, 3:04 PM CHAPTER IV WARRANTS ticket, fare and excess charge collected will be shown on the police warrant or jail requisition. The forms will be made over to the Booking Clerk for onward submission to the cash office duly entered in the cash remittance note as explained in para 424. 431. Privilege ticket orders.—Privilege ticket orders are issued by departmental officials of the railway, authorizing the issue of tickets to railway servants and their families at one third of the ordinary single fare. Each order is prepared in three counterfoils, and the entries in them are made in ink. One foil is retained by the issuing office, while the two outer foils are given to the employee. Both the foils are presented by the holder at the booking office for the issue of tickets. The inner foil is retained by the Booking Clerk while the outer foil is delivered to the employee along with the tickets. On completion of the journey the tickets along with the foil should be collected by the Ticket Collector for submission to the Traffic Accounts Office along with other collected tickets. The foil privilege ticket order retained by the Booking Clerk will be submitted to the Traffic Accounts Office along with the relevant passenger classification return in support of charging reduced fares. 432. Issue of tickets in exchange of privilege ticket orders.—Before issuing tickets in exchange of privilege ticket orders, the Station Master should carefully observe the following instructions:— (i) it should be seen that the privilege ticket order is presented at the station to which it is addressed during the period of its availability; that it is complete in all respects, bears the stamp of the issuing office and that there are no alterations or erasures on the order; tickets should not be issued if any of these instructions are not complied with; (ii) when the employee himself is included in the privilege ticket order, he should invariably present the order personally at the booking office and sign both the portions of the order in the presence of the Booking Clerk : the Booking Clerk should compare the signature of the employee as executed in his presence with that already appearing in the order, and if the signatures do not tally, the ticket must not be issued and the order should be sent to the Divisional Office with a complete report endorsing a copy thereof to the issuing office; when, however, the employee himself is not included in the order, or if included does not travel, the signature or left hand thumb impression of a member of the family should be obtained; (iii) a lesser number of tickets than that shown on the order may be issued provided the actual number of tickets received by the holder is certified on the face of the order. (iv) the word "Privilege" should be written in ink or stamped on the obverse of the tickets issued in exchange for the ticket order, the number and class of tickets issued being quoted on both portions of the privilege ticket order. 433. Exchange of privilege ticket orders or tickets of a class other than that shown in the order.—If the holder of an order elects to travel in a class higher than that shown in the order, the difference between the full fare of the class shown in the order and that of the class in which the holder wants to travel should be realised in addition to the one third fare for the class shown in the order. A privilege ticket order can also be exchanged for tickets of a class lower than that for which the order is available on collection of one third fare for such lower class, provided the class of tickets issued is certified by the holder on the face of the order. 434. When the holder of a privilege ticket order exchanges it for a ticket of a class higher or lower than that for which the order is available, he will be entitled to free allowance of luggage, availability by mail trains, and number of attendants as indicated below— Luggage allowance (i) When changed into a higher class.. (ii) When changed into a lower class. According to class of tickets held. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh4_data.htm#401. 9/16 11/21/24, 3:04 PM CHAPTER IV WARRANTS Availability by mail trains i) When changed into a higher class, According to class of ticket held. (ii) When changed into a lower class. According to endorsement on the privilege ticket order. Attendants (i) When changed into a higher class. According to class for which privilege ticket order is issued. (ii) When changed into a lower class. Concession should be limited to what would have been admissible had the privilege ticket order been issued for the class of ticket actually purchased. 435. If the class of accommodation to which a privilege ticket is entitled is not provided on any portion or portion of the journey covered by the privilege ticket order, a combined ticket should be issued at the request of the holder for the entire journey, the fares being charged as under— (i) For the portion of the journey to be l/3rd of the fare for such lower class performed in a case lower than that for which the order is available. (ii) For the portion of the journey to be 1/3rd fare of the class for which the order performed in the class for which the order is available ; is available. (iii) For the portion of the journey to be l/3rd fare of the class shown in the order performed in a class higher than that plus the difference between the full fare of shown in the order. the class shown in the order and of the higher class in which the holder has elected to travel. AC Sleeper class ticket may be issued on 1st class PTO on l/3rd of the AC Sleeper fare. In such cases, the Booking Clerk should make 3 clear endorsement on the tickets as ".............class from........to...................and..............class from...........to.............". 436. Travelling on unexchanged privilege ticket orders.—If the holder of a privilege ticket order fails through any cause whatever to exchange it for a ticket before the commencement of the journey, he will forfeit the concession and be treated as travelling without ticket and dealt with accordingly. 437. Privilege ticket orders not transferable.—Privilege ticket orders are not transferable, and any railway servant improperly disposing of them is liable to prosecution and to dismissal from railway service. 438. Concession orders.—(a) Railway administrations allow certain concessions in rail fares. The persons eligible for, the conditions applicable to, and the authority competent to grant, each kind of concession and the fares chargeable are notified in the I. R. C. A. Coaching Tariff. Unless otherwise authorised by the railway administration, ordinary tickets for the class required should be issued in exchange for the concession orders. (b) Station Masters and Booking Clerks should scrutinize concession orders carefully before exchanging them for tickets and specially see that— (i) the documents bear the stamp of the issuing office ; (ii) these are signed in the proper places ; (iii) alterations, if permissible, are duly attested by the issuing office ; https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh4_data.htm#401. 10/16 11/21/24, 3:04 PM CHAPTER IV WARRANTS (iv) these are presented within period of availability ; and (v) these are complete in every respect. Reduced fares will not be passed by the Traffic Accounts Office in case any of the above conditions are not fulfilled. 439. Acknowledgement for tickets issued at concessional fares on the authority of concession orders.—When tickets are issued to exchange of a concession order the holder or one of the party must be asked to record his acknowledgement on the concession order for the actual number of tickets of each class received. 440. Return tickets at concessional fares on the authority of concession orders.—When return tickets are to be issued, paper return ticket forms should be used, and the period for which the return half is available under the terms of the concession should be legibly inserted in the ticket (see also para 259). 441. Issue of concession certificates to students.—(a) The concession certificates in the form of books are supplied to the recognized schools/colleges by the Headquarter or Divisional Office of the area in which schools/colleges are situated, at cost price, on receipt of a written requisition from the institution. The books are given different series or codes for each Railway Headquarter Office or Division so as to facilitate identification. A proper record of the supply of books is kept by each Headquarter/Divisional Office in a manuscript register. A statement of books supplied to each school/college must immediately be sent to the Traffic Accounts Office along with a list of stations at which the tickets for the outward journey are to be issued in exchange of concession certificates. The amount collected from the sale of books will be remitted to the Station Master of the Headquarter station duly entered in miscellaneous receipt transmit note in Form G. 1403, and the Station Master will account for the money in his daily trains cash- book cum-summary as 'sundry receipts'. (b) Each institution will select a station or stations (not more than four) serving the particular area where the concession certificates issued by it will be exchanged for tickets for the outward journey. The names of the selected stations will be advised to the Headquarter/Divisional Office concerned, and the selected stations will be furnished with a specimen of stamps of school/colleges and specimen signatures of Head of Institutions, who will sign the concession certificates. The schools/colleges will send to the Traffic Accounts Office, in whose jurisdiction the original starting stations fall, by the 10th of every month, a statement in form appearing at Appendix IV/F, showing the particulars of concession certificates issued during the previous month. (c) The concession certificates as shown in Appendix IV/G are printed in three counterfoils each marked 'Counterfoil', 'Concession order' and 'Student foil'. These are issued to students, by the Head of the Institution in which they are studying, for their travel between their homes, educational institutions, examination centres, etc., separately for the outward and the return journeys. The certificates are machine numbered and should be filled in ink. Before the Head of the Institution parts with the certificate, the concession order must be got signed by the student, or, when the certificate is in favour of a party, by one or more leaders of the party. The 'counterfoil' will serve as the office copy for the school/college, and the 'concession order' and the 'student foil' are required to be presented intact to the Station Master at the time of purchasing the tickets. The Booking Clerk should ask the holder to sign on the 'student foil' in his presence, for the purpose of comparing the signature appearing on the 'concession order'. If the signatures tally the tickets will be issued and the particulars thereof will be entered on both the portions which will be stamped with station stamp and signed by the Station Master. The 'concession order', will be detached and retained by the Booking Clerk and the student foil will be returned to the holder for surrendering at the destination station along with the tickets. The ticket along with the 'student foil' will constitute an authority for the student to travel by rail. Students, found travelling without the 'student foil' will be treated as travelling without ticket and dealt with according to the relevant rules applicable to such passengers. In the case of children i.e. below twelve years but above five years, it is not necessary to insist on the signatures of the students being affixed in the presence of the authorized railway staff for https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh4_data.htm#401. 11/16 11/21/24, 3:04 PM CHAPTER IV WARRANTS the purpose of comparison. 442. Exchanging of student concession certificates for tickets.—For verifying the genuineness of the concession certificates, the stations selected should have a ready statement, preferably on a cardboard, of the specimen of stamps and specimen of the signatures of the Heads of the schools/ colleges and the serial number of the books issued to them. In the case of return journeys, both the 'concession order' and the 'student foil' should be presented to the Station Master of the originating station, i.e., the station from where the outward journey is to commence, who will verify and make an endorsement about the genuineness of the certificate, affixing his signature and station stamp. If the certificate is not so endorsed, the station from which the return journey is to commence, will refuse to issue concessional tickets. 443. Recording of particulars of concession orders on blank paper tickets, luggage tickets, etc.—(a) Full particulars of the concession order, i.e., its number and date and designation of the issuing officer on whose authority the concession has been allowed, must be noted on blank paper tickets, luggage tickets and waybills issued in connection therewith. Cross- reference of the tickets, etc., issued should also be given on the concession order. (b) Full particulars of the concession orders should also be noted in the daily train cash book- cum-summary. The concession order duly stitched to the relevant passenger classification return should be sent to the Traffic Accounts Office at the end of the month. 444. Endorsement on card tickets issued in exchange of certificates and concession forms, etc.— Tickets issued in exchange of certificates, concession orders etc. must be suitably endorsed, such as 1AFT. 1720-A', 'School concession', Trainees concession', etc. on the obverse of each ticket 445. Defective warrants, certificates, concession forms, etc.—If warrants, certificates or concession forms, etc. are found to be defective in any respect, or there is doubt about their genuineness and issue of tickets on them has to be refused, the Booking Clerk should give the refusal in writing clearly specifying the reasons for which the document cannot be accepted as valid. He should also indicate the numbers of the tickets, if any, issued on payment e.g., "Refused owing to..................................class ticket No......................ex...........................to.......................issued on payment/No ticket issued". When there is doubt about the genuineness of the document, it should be confiscated and the matter brought to the notice of the Station Master for investigation and report to the Divisional Commercial Superintendent and Traffic Accounts Office, if necessary. 446. Return of concession orders issued.—The officer authorized to issue concession orders should submit to the Traffic Accounts Office a monthly return of concession orders issued. 447. Free passes.—Free Passes are granted to railway employees and others in accordance with the free pass rules issued by the Railway Board and any subsidiary instructions issued by a railway administration with the approval of the Railway Board. Passes are of three kinds; metal, card and cheque. In the matter of admittance of pass holders to platforms and of check and examination of their passes, the same rules apply as in the case of ordinary ticket holders. All cases of misuse of passes that come to the notice of the ticket checking staff should be reported by a letter to the administrative head of the office to which the employee belongs, and by an entry in the Ticket Collector's report (Com./T8 Rev.) to the Traffic Accounts Office. All orders issued from time to time regarding preferential treatment to ticket holders over pass holders, endorsement and collection of passes, etc., should be carefully followed by the commercial staff. 448. Metal passes.—(a) These are of gold, silver and bronze, and are issued to gazetted officers when on duty. (b) Gold pass holders, when on duty, are entitled to travel in an air-conditioned coach with their family (wife and children) without payment of any difference between the air-conditioned class and AC Sleeper class fares over the Indian Government Railways. One attendant in second class, https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh4_data.htm#401. 12/16 11/21/24, 3:04 PM CHAPTER IV WARRANTS 140 kgs. of luggage for each adult and 70 kgs. for each child of over 5 years and under 12 years, and 50 kgs. for each attendant are allowed free. (c) Silver pass holders are entitled to the same privileges as gold pass holders except that the officer himself only is entitled to air-conditioned accommodation while his family is allowed to travel in AC Sleeper first class. Air-conditioned accommodation for the family can also be obtained on payment of l/3rd of the difference between the air-conditioned class and AC Sleeper class fares. (d) Bronze pass holders, when on duty, are entitled to first class AC Sleeper travel with their families over the home line only (except in the case of bronze passes issued by the Railway Board which are available over all the Indian Government Railways) and can avail of the same privileges as gold and silver pass holders in respect of attendants and luggage. Travel in air-conditioned class is allowed on payment of l/3rd of the difference between the air-conditioned class and AC Sleeper class fares. If the basic pay is Rs. 4500 or above, the Officer can travel in Air Conditioned Coach. 449. Card passes.—These are printed in the same colours as card tickets and issued for the different classes to employees for their journeys on duty. These passes cover the journeys of the holders and their attendants and are available between the stations and dates as shown in the passes. 450. Cheque passes.—These are issued for duty, privilege or complimentary travel in all classes either for single journey or return journey. The persons for whom issued, the stations between which available, the route to'be followed, the class of train by which journey is permitted are detailed on the pass. On completion of the journey, single or return, the pass should be returned by the pass holder to the issuing officer within a month of the date of expiry of the Pass with remarks "used/cancelled". 451. Luggage on passes.—(a) The following free luggage allowance is permissible on passes for each adult and half the allowance for each child over 3 and under 12 years of age:— Kgs. 1st class 'A'............................................................................... 140 1st class........................................................................................ 70 2nd class...................................................................................... 50 Note.—The free allowance of luggage for an adult over the Nilgiri Railway is as under half the allowance is admissible for each child over 5 and under 12 years of age. 1st class........................................................................... 70 Kgs. IInd class.......................................................................... 25 Kgs. (b) First class 'A' and first class pass holders are allowed 50 kgs. of luggage free for each attendant. 452. Issue of privilege passes and PTOs to Govt. Railway Police.—The concession of privilege passes and PTOs is also admissible to those personnel of Govt. Railway Police who have been employed on Railway Police duties without a break w.e.f. 17th June 1973 on those Indian Railway where this concession was allowed immediately prior to 1-4-37. The class of passes and PTO admissible to them is determined the pay limit as applicable to the railway staff but the Government Railway Police Personnel are not eligible for air-conditioned travel without payment of full difference in fares between the air conditioned class and the class of pass held. 453. Emergent police passes.—Emergent police passes (Form Com./P-12) are machine numbered, printed in four counterfoils and supplied in bound books. The first foil is the 'station record', the second is the 'Account foil' which serves the purpose of a requisition, the third is the 'free ticket' to be written and signed by the Station Master and the fourth is the 'receipt' to be granted to the holder of the pass by the ticket collecting staff of the destination station. These books on receipt should be checked and entered in the register of money value books (Form https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh4_data.htm#401. 13/16 11/21/24, 3:04 PM CHAPTER IV WARRANTS Com./T-22), due precautions being taken for their safe custody and issue. 454. Requisition for issue of emergent police passes on home line.—Emergent police passes will be issued to the Government Railway Police over the home line, on receipt of a requisition to be signed by an officer not below the rank of a Head Constable, when they are travelling on business connected with the railway or State. Emergent police passes may also be issued for witnesses and complainants to give evidence at a Police Thana or at a place where investigation is being held, or to identify criminals or property, etc., or in bonafide railway cases, when persons are summoned by the police to give evidence before the investigating officer. When in the course of investigation the police associate with themselves some of the leading men of the area or clan or religion should be treated as witnesses, and issued emergent police passes on receipt of requisition. These passes must in no circumstances be issued when witnesses or complainants are summoned to attend a court of law. The police officer requisitioning emergent police pass must show the following information in the requisition:— (i) names, designations and badge numbers of policemen; (ii) class train by which journey is to be performed and the station to which the party is proceeding and via; and (iii) details of duty for which pass is required and the railway with which the duty is connected. For conveyance of prisoners, police warrant (and not the emergent police requisition) will be presented by the Government Railway Police in exchange of which ordinary card or paper tickets will be issued (see also para 429). 455. Grant of free conveyance or otherwise to complainants or witnesses or accused in railway cases.—Emergent police passes may be issued only in the case of apprehending offenders under sections 137 and 138 of the Railways Act In all other cases, whether the offence is cognizable or non-cognizable, the following procedure should be followed:— (i) the cost of conveyance by rail of accused persons under arrest, in cases sent up by the railway police, should be borne by the police in conformity with the practice obtaining in cases prosecuted by the District Police; (ii) as the travelling expenses of complainants and witnesses, whether in railway or other cases, are payable by the criminal courts in accordance with rules under section 544 of the Criminal Procedure-Code, no special provision for the cost of conveyance of such persons to court is necessary; (iii) if an accused person, not having been arrested, proceeds to court himself, or, having been arrested and released on bail under section 180 of the Railways Act proceeds to court on bail, he pays his own expenses: any police officer, proceeding to court in the capacity of a witness, pays his own expenses and is entitled to draw travelling allowance: any railway employee summoned to a court of law, except in cases in which liability for travelling allowances devolves on railway revenues, in which cases free passes may be issued, pays his fare to and from the station at which the court is situated, and may apply to the Judge or Magistrate of such court for reimbursement of the fares paid as well as for the subsistence allowance due to him. 456. Responsibility for the correct issue of the emergent police passes.—The staff issuing emergent police passes must see that their issue is covered by the rules. Issue of any pass not permissible under the rules, will render the party at fault liable to be debited with the cost of such pass. 457. A railway policeman applying for an emergent police pass at a station away from his headquarters should normally apply in uniform, the uniform being taken as an authentication of the man and his business. Where the man applying for an emergent police pass is, for any reason, not in uniform and is not known to the staff, he should be called upon to produce the appointment card which is given on enrolment to all police officials and is signed by a gazetted officer. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh4_data.htm#401. 14/16 11/21/24, 3:04 PM CHAPTER IV WARRANTS 458. Issue of emergent police passes to railway police over other railways.— (a) Emergent police passes may be issued to officers of railway police over other railways in cases of emergency when it becomes necessary for a railway police officer to travel on another railway: (i) when actually engaged in following up criminals in connection with railway cases; (ii) when escorting prisoners arrested in such cases; and (iii) on the return journey from such duty when he should apply to the Station Master for a duty pass. (b) The term "actually engaged in following up criminals in connection with railway cases" means: (i) following up a clue with a view to the arrest of such a criminal; (ii) following up such a criminal who has escaped and is known to have gone on another railway; (iii) following up a clue with a view to the identification of such a criminal as to his residence and antecedents and as to his previous convictions; (iv) following up a clue with a view to the recovery of stolen property known or suspected bonafide to have been taken over on another railway. (c) The officer applying for the passes is held responsible for seeing that the duty on which the police travels over another railway is as described above. 459. Requisition for an emergent police pass on another railway.— Requisitions by railway police officers for duty passes over another line will be made in the form, a specimen of which appears at Appendix FV/H. The requisition should be written in English. On presentation of the requisition signed by a responsible police officer, an emergent police pass will be issued. The requisition portion of the pass (Com./P-12) need not be filled in but the number and date of the requisition held should be quoted therein. The route by which" the pass requisitioned for and issued, and the train by which the holders travel should be noted on the requisition and pass. In addition to the names and designations of the men in whose favour the pass is issued, their constabulary numbers should be shown. When an emergent police pass is issued through to another railway for the, return journey, a remark to the following effect may be made both on the requisition and the pass:— "For the return journey to..................Rail way police officer or constable who came from............... station and for the journey of prisoners arrested by him". 460. Continuation of journey from one railway to another.—When a railway police officer, holding a pass from a station on a railway to a station on another railway, wishes to continue his journey further in the execution of his duty, a fresh requisition should be presented by the police officer, when an emergent police pass will be issued to him for the onward journey to the station named in the requisition. The following remarks should be made both in the requisition and the pass issued in connection therewith:— "Holder of this pass travelled originally under Pass No................from....................to...................... 461. Check of emergent police passes at ticket checking stations.—Emergent police passes, should be examined at ticket checking stations and entered in the Ticket Collector's pocket book (Com./P-28 Rev.). 462. Realisation of charges for emergent police passes.—The Government Railway Police are only entitled to free conveyance by rail when engaged in duties connected with the suppression or investigation of crime in connection with the railway or committed on its premises https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh4_data.htm#401. 15/16 11/21/24, 3:04 PM CHAPTER IV WARRANTS and no charges are to be recovered from the Government Railway Police on this account. When travelling in the execution of their duty as State Police on matters connected with the railway, they, with any prisoners or witnesses or any luggage or other articles they may convey, are liable to payment of full fares and freight which must be recovered from the Government through the Traffic Accounts Office. The police officer making the requisition for an emergent police pass on such occasions is to note on such passes that the fares and freight are realizable and also the weight of any luggage or other articles included in the pass. 463. Accountal of emergent police passes.—Emergent police passes should be accounted for in the passenger classification return local or through, as the case may be. In addition, a return in Form Com./P-14, showing the commencing and closing numbers and full particulars of passes issued to local or other railway stations during the month, will be prepared and submitted as an enclosure to the passenger classification return to enable the Traffic Accounts Office to recover the charges from the Government, wherever due. The Accounts foil of the emergent police passes, along with the original requisitions separately secured by the Station Masters, will also be submitted to the Traffic Accounts Office duly attached to the return of emergent police passes. 464. Daily submission of collected passes.—The collected emergent police passes should be sent daily to the Traffic Accounts Office along with collected tickets for the day. 465. Emergent and passengers' pass.—When persons accused of offences under sections 137 and 138 of the Railways Act are to be conveyed by rail to court or the nearest police station, emergent passengers' pass as per specimen appearing at Appendix IV/J should be issued for accused and the railway staff escorting them. In cases of ticketless passengers handed over to the Station Master by a Travelling Ticket Examiner, reference to the Travelling Ticket Examiner's memo must be quoted on the pass. At the end of the month, a statement showing the particulars of emergent passengers' passes issued will be submitted to the Traffic Accounts Office. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh4_data.htm#401. 16/16