Exam Day booklet 2023 - revised.pdf

Exam Day Booklet 2023 (revised version - published January 2024) Use this booklet for: A2 Key / Key for Schools B1 Preliminary / Preliminary for Sc...

Exam Day Booklet 2023 (revised version - published January 2024) Use this booklet for: A2 Key / Key for Schools B1 Preliminary / Preliminary for Schools B2 First / First for Schools C1 Advanced C2 Proficiency TKT (Teaching Knowledge Test) DELTA Module One If you are running a Cambridge English Digital exam or an exam that is not listed above, you can find the relevant Exam Day Booklet on the Support Site. For candidates with Special Arrangements and / or using modified materials, use the Special Arrangements Supplement with the Exam Day Booklet. Regulations in the Supplement take precedence over any regulations in this Exam Day Booklet. You must have a printed or an electronic copy of this booklet in each exam room and in the waiting area of the Speaking test venue. Treat all exam materials as confidential and never leave them unattended. If you have any questions or concerns on the exam day, please contact your centre or the Helpdesk on +44(0)1223 553997, or go to support.cambridgeenglish.org and click on ‘Help’ to use live chat. For example, if you do not have the correct materials or you are not sure how to use, pack or label them, contact your centre or the Helpdesk immediately. If you try to handle issues outside of the standard process, this can cause additional problems so please contact the Helpdesk for advice. Raising problems with us as early as possible makes sure we can resolve them quickly, and that your candidates are not disadvantaged. Speaking test update: T he Speaking Test app is now available for SEs to submit Speaking marks. For full instructions please see the articles on the Support Site. Exam Day Booklet 2023 1  Key Security risk Top tips CEM needs to check Support Site and These extra regulations only apply to prepare materials before, and / or input centres in Africa, Asia and Australasia information after the exam day running C1 Advanced Update Instructions to read out to candidates Invigilator and supervisor training for the exam day We have a range of resources that you can use to prepare yourself for the exam day. For more information please see the Support Site. Contents Introduction3 Written components: packing for despatch / storage 16 Candidate experience 3 Speaking test 17 Requirements for invigilators / supervisors 3 Key steps 17 Preparing the venue and exam room 3 Test rooms and waiting areas 17 Timetabling the exams 4 Items allowed in the test room 18 Test day photos 6 Staff and materials 18 Materials6 Timetabling19 Items allowed at desks 7 Test day photos 19 Checking IDs 7 Checking IDs 20 STEP 1: Starting the test and candidate instructions 10 Administering the Speaking tests and dealing with possible incidents 20 STEP 2: Instructions to candidates 10 After the tests 22 STEP 3: Invigilating the test and possible incidents 12 STEP 4: Finishing the test 15 2 Introduction This booklet explains the exam day regulations. You must read it and follow all our instructions to keep the exam secure and give candidates a positive experience. This booklet is available in a number of other languages. Please check the Support Site. This document is correct at the time of going to print. We may change it at any time. We will tell you about any updates in Centre News and on the Support Site (support.cambridgeenglish.org). The University of Cambridge owns the copyright on all materials we produce, such as documents, question papers, audio files, past paper packs and Speaking packs (© Cambridge University Press & Assessment). You must not copy or reproduce them without our permission in writing. Throughout this booklet, ‘You’ means invigilators and supervisors, ‘CEM’ means Centre Exams Manager. Please note we use the term ‘written components’ as a summary term for all components, papers and modules apart from the Speaking test. For written components, candidates will receive answer sheets or answer booklets. For the purposes of this document we call these materials ‘answer sheets’. What to expect if we inspect your centre We do not tell you when we are going to inspect your centre. Inspectors might arrive at any time during the exam. They will always show their Inspector ID card to prove their identity. They will need to see where you store the exam materials and will stay in the exam room during the written components. They may also check the Speaking test rooms. During this time, they will write a report and might ask you questions. You can ask the Inspector to ask questions later if you are busy. After the inspection, the Inspector will give you some short feedback and will send their report to our Centre Regulations and Security team and the CEM. You can tell candidates that the Inspector is there to monitor the centre, not them, if you think it would be helpful. The Inspector may ask candidates some simple questions and / or check their IDs. All centres are expected to co-operate with any inspections and to treat Inspectors with respect. Candidate experience You should do your best to make sure candidates have a positive experience on their exam day. Be friendly, polite and helpful. Answer candidates’ questions clearly and quickly, and try to solve their problems where possible. Keep candidates well informed, for example, telling them what they are allowed to take into the exam room, when you will check their IDs, when they can leave the exam room and any emergency procedures for the venue. You are responsible for the safety and welfare of children and young people during the exam. Please see the Safeguarding Policy article on the Support Site for more information. Requirements for invigilators / supervisors You must have at least one supervisor in charge of each venue. You must have at least one invigilator for every 25 candidates in each exam room. Invigilators must not be friends or relatives of the candidates. A trainer or an English teacher who has taught the candidates in the last 12 months cannot invigilate, either alone or with another invigilator. If there is only one invigilator, they must be able to get assistance without leaving the candidates unsupervised. For example, they can use a mobile phone with sound and vibration switched off. For the Listening test, they must also switch on airplane mode. Someone must be able to arrive within 2 minutes. Invigilators must always have a clear view of all candidates. Preparing the venue and exam room Seating and room set-up Use a room layout that allows you to distribute and collect exam materials efficiently. Desks or tables must be at least 42 cm × 30 cm in size. There must be enough space for an answer sheet and question paper placed side by side. Candidates must face the same direction, towards the front of the exam room. Put a desk label with the candidate number on each desk and make sure candidates can clearly see it. Invigilators must be able to see the labels clearly from a distance. Candidates must sit in candidate number order. Keep candidates at least 1.25 m apart, measuring from the centre of one candidate’s desk to the centre of the next candidate’s desk in all directions. Use a tape measure to check the distance before the exam and check candidates do not move their desks. Exam Day Booklet 2023 3  Candidates can share desks if the centre of each FRONT candidate’s work area is at least 1.25 m apart. Candidates must not be able to see each other’s work when they are at their desks. If the room has tiered seating (for example, a lecture theatre), the distance will need to 01 06 07 12 be greater than 1.25 m for candidates seated higher up. 1.25 m If you use a language laboratory / computer room for 1.25 m the Listening component, you do not need to follow the 02 05 08 11 column layout. However, candidates must sit at least 1.25 m 1.25 m apart or you must use dividers. Dividers must 03 04 09 10 be both high and long enough on all sides to prevent candidates from seeing each other’s work. Other venue requirements Exam room: switch off any bells, disconnect any phones, make sure the temperature is comfortable, and the room is tidy and light. Directions to exam rooms: make sure candidates can easily find the exam room. Notice to Candidates: put the current poster outside (not inside) the exam rooms. You only need one poster if all candidates can see it easily. Material in English: remove or cover posters, notes or notices in English (except for safety notices). Listening equipment check: play the introduction and change the volume and bass to improve the sound quality. Move to different parts of the room to check that all candidates will be able to hear the recording. Make sure no one else can hear it. Time: display the time or a countdown that includes hours, minutes and seconds. The clock must be at the front of the room so all candidates can see it from their desks. If you are using more than one clock, make sure they show the same time. Have a designated area inside or outside the exam room for items not allowed at desks. You must also store electronic items outside the exam room and have a procedure for returning them to candidates at the end of the day. Make sure you follow any relevant local laws, for example on liability for items that get stolen, lost or damaged when you store them. Flip chart / board to write the exam details. Prepare your flip chart / board with: the name of the exam the name of the component the centre number the start and finish time (not needed for Listening). Leave a space to write B2 First Writing the start and finish time on the board when you have finished reading out the candidate instructions. Centre no: GB599 the duration (see below) (not needed for Listening). Start time: Finish time: You can write the information above in any order, but make sure it is large and clear Duration: 1 hour 20 minutes enough so all candidates can see it. Do not write anything else on the board. Timetabling the exams Date Back-to-back sittings Run your exam on the correct date. To keep the test secure, the second group must: See the relevant exam session in Cambridge be supervised while they wait English for Centres. not be allowed to have contact with the first group not have access to their mobile phones, any other electronic items or the internet. Time slot and order Make sure the candidates understand these rules. Run components in the time slot given. Keep the gap between the two sittings as short as possible. You can run some components in any order (free component order). Otherwise, run them in Please see the Support Site for more information on the order listed. running back-to-back sittings. 4 You can run different exams in one exam room at the same time (e.g. C1 Advanced and C2 Proficiency) if the exams start at the same time and you follow all other rules in this booklet. There is more information in the 'Timetables' section of the Handbook. Do not timetable more than one Listening test at the same time in one exam room. If you use more than one exam room at a venue, start each component at similar times in each room. We strongly recommend that you allow candidates a break between components, particularly if the component is an hour or longer. Please also consider the age of the candidates. We might suspend or remove your approval to run exams if you make any unauthorised changes to the exam date, component order or the time window, or breach any test day regulations. Exam Component Duration Free component Single sitting time Back-to-back sitting order? slot time slot A2 Key Reading & Writing 1 hr 12:00–17:30 12:00–17:30 Listening Approx 30 mins  Start final component Sitting 2 – start final before 17:30 component before 17:30 A2 Key for Schools Reading & Writing 1 hr AM: 08:00–15:00 AM: 08:00–15:00 Listening Approx 30 mins  PM: 12:00–22:00 PM: 12:00–22:00 B1 Preliminary Reading 45 mins Writing 45 mins  08:00–13:00 Start final component 08:00–13:00 Sitting 2 – start first Listening Approx 30 mins before 13:00 component before 13:00 B1 Preliminary for Reading 45 mins Schools Writing 45 mins  AM: 08:00–15:00 AM: 08:00–15:00 PM: 12:00–22:00 PM: 12:00–22:00 Listening Approx 30 mins For the above exams, if you run the same exam in more than one room in the same venue, you must run those components in the same order. Or, you must make sure candidates from different rooms cannot communicate with each other until after the exam. B2 First for Schools 1. Reading & Use 1 hr 15 mins PM session only for of English  12:00–17:30 12:00–17:30 B2 First for Schools 2. Writing 1 hr 20 mins Start final component Sitting 2 – start final on 22 May 2024 before 17:30 component before 17:30 (this does not include 3. Listening Approx 40 mins B2 First) B2 First / First for 1. Reading & Use 1 hr 15 mins Schools of English  2. Writing 1 hr 20 mins 3. Listening Approx 40 mins Sitting 1 – as per single C1 Advanced 1. Reading & Use 1 hr 30 mins of English  08:00–13:00 Start Listening before 13:00 sitting time slot Sitting 2 – start first 2. Writing 1 hr 30 mins component before 13:40 3. Listening Approx 40 mins C2 Proficiency 1. Reading & Use of 1 hr 30 mins English  2. Writing 1 hr 30 mins 3. Listening Approx 40 mins TKT Modules 1, 2, 3, All modules 1 hr 20 mins AM: 08:00–12:00 AM: 08:00–12:00 CLIL and YL per module  PM: 12:00–17:00 PM: 12:00–17:00 EVE: 17:00–22:00 EVE: 17:00–22:00 DELTA Module One Paper 1 1 hr 30 mins per You must give paper  08:00–13:00 candidates a 30-minute N/A break between the two Paper 2 Start Paper 2 before 13:00 papers. Exam Day Booklet 2023 5 Test day photos You must take test day photos for: B2 First (excluding B2 First for Schools) C1 Advanced C2 Proficiency. For other exams, you can offer this as an option if candidates ask for it in advance. You must take a photo of each candidate on the exam day using the test day photo software Identica. If you have problems taking photos, contact the Helpdesk immediately via phone or webchat so that your candidates are not disadvantaged. You must upload photos promptly after the exam day to avoid delays in releasing your results. Photos taken outside of Identica without authorisation beforehand from the Helpdesk will not be uploaded. You can choose whether to take the photo at the Speaking test or the written exam. You do not need to check it for subsequent components. We will not release C1 Advanced candidates' results without a test day photo in Africa, Asia and Australasia. Centres in Africa, Asia and Australasia must take the photo on the day of the first component. By signing up to take the exam, candidates or their parents / guardians have acknowledged that a test day photo is needed. If a candidate does not want to be photographed on the test day for C1 Advanced at test centres in Africa, Asia or Australasia, you cannot take a photo and the candidate cannot take the exam. Check the Identica articles on the Support Site for more information and instructions for using the software. Materials You are responsible for keeping exam materials secure. While materials are in storage, keep them locked behind two secure barriers. On the exam day, keep them with you at all times or securely locked away. Do not open question papers until candidates are seated and ready to start the exam. We might stop the exam, or suspend or remove your approval to run exams in future if we find you have opened the envelopes without our permission. Key / for First / for Preliminary / Preliminary / for All exams TKT DELTA Schools Schools for Schools Schools* (not including Module One Advanced First / for Schools TKT or DELTA Proficiency Advanced Module One) Proficiency Reading & Reading & Reading Writing Listening All modules Paper 1 & 2 Writing Use of English Black / blue pens        B / HB pencils, erasers, highlighters,        sharpeners You need Extra paper (only if needed)        Attendance register        (download) Barcode labels (download)        Question paper        Answer sheet § plus blank § answer sheets for § § § *packed in envelopes §   emergencies with orange labels We provide Key  CIS forms       One per module KeyfS  Audio files        Script return envelope        6 For all exams, you need: audio playing system for any exams with the Listening component and headphones to check the recording printed templates of Malpractice and Special Considerations forms (download from Support Site) room plans (download template from Support Site or create your own – make sure they contain the information in the template) candidate name correction forms and posters (download from Support Site) scissors for opening envelopes measuring tape to ensure correct distance between desks A4 envelopes to pack exam materials temporarily after the exam (optional). Candidate Information Sheets (CIS) We send you Candidate Information Sheets to gather statistics about our candidates such as age and nationality. All candidates (except A2 Key for Schools candidates) must fill in one form before the end of the exam day. They must use a pencil. For TKT, candidates must fill in one form for each module. If a candidate’s country is not listed, tell them to select ‘Other’. Remove CIS forms from desks before distributing exam materials. Items allowed at desks Collect electronic items and watches before the start of the first component and store them outside the exam room. Have a procedure in place for returning them to candidates at the end of the day. Put all other unauthorised items in the designated area. These items are allowed on desks but check them for  C  onfirmations of Entry are allowed on desks during the hidden unauthorised items: ID check. Remove or place them under the desk once P  hoto ID you have checked the IDs. Make sure you return them to B  lack / blue pens, B / HB pencils, erasers, highlighters, the candidate by the end of the exam day. sharpeners  C  andidates can keep coats or jackets on the back of their  S mall pencil cases (left open) chairs.  Water  B  lank paper M  edicine and electronic items needed during the exam  D  uring the exam, if candidates put unauthorised items for medical conditions (e.g. diabetes) on their desk, ensure they are placed in the designated area (or under their desk if necessary).  Tissues H  eadphones for the Listening test Checking IDs All centres must check IDs, without exception. Check each candidate’s ID for the first component. If candidates leave their seats between components, check their IDs again. Do not let the candidate take the exam if you are not confident about their identity. Candidates must leave their IDs on their desks during each component. Inspectors can check IDs and ask candidates questions about their IDs. When to check IDs For the written components: For Listening components (if For Speaking tests: candidates leave their seats): Before the start of the component or in Before the start of the component. When candidates arrive in the waiting the first 15 minutes. Candidates must Candidates must be seated at area and just before they enter the be seated at their desks. their desks. test room. ID regulations All candidates must bring one of the following documents to the exam day: passport* European Union (EU) ID card* government-issued ID* biometric residence permit photo driving licence. (If this is not considered as official ID in your country, do not accept it.) Exam Day Booklet 2023 7 If the candidate does not have a government-issued ID, they can use a school/college/university ID provided: it has a photo the school / college / university has verified the candidate’s identity to the centre’s satisfaction when issuing the ID. If the candidate is 17 or under and does not have suitable ID, they can use a Candidate Identification form. Do not accept any other ID documents. If candidates do not bring any of the above documents on the exam day, see the flowchart below. Taking an exam for immigration purposes: If a candidate wants to use their result to immigrate, they should check which ID document the country’s immigration authority needs and use that. If the candidate is not sure which ID document to use, tell them that the immigration authority might not accept their result. * Candidates taking the C1 Advanced exam outside their country of permanent residence, or for immigration purposes, must use their passport or national identity card (EU ID or government-issued ID card). It must match the ID number recorded against the test day photo. How to check IDs 1. Check that it is valid 2. Check for impersonation 3. Check the candidate is sitting at the correct desk It is one of the types of ID listed in The photo and the name on the ID Check the name on the ID matches the this booklet. must match the candidate. desk label or the attendance register. It has not expired. Check the ID has not been altered. If the name is spelt incorrectly It is an original, not a copy. complete a Name Amendment form. If any of these criteria are not met, treat the situation as if the candidate had not brought any ID. See the flowchart below. Extra regulation for centres in Africa, Asia and Australasia running C1 Advanced: For both the written and Speaking exam days, check that the candidate’s ID is the same that was used at registration. You only need to do this once during the day of the written components. Your CEM will give you a list of the candidate ID numbers so you can check the same ID is used. For typical queries that invigilators can raise about ID checks, please see the flowchart below. 8  Candidate does not bring suitable ID Can a teacher from their school Is the candidate aged 17 verify their identity on the exam YES or under? day? Ideally in person or by video call with the candidate present. NO YES NO Allow them to take the exam Candidate is taking Candidate is taking written component Speaking component Do not allow Can someone bring their Can someone bring their Allow them to NO them to take YES ID during the exam? ID before the exam? take the exam the exam YES NO Allow them to take the exam but keep their materials Can you reschedule their separate from other candidates’ materials. Speaking test to another Warn them that you will destroy their answers if they day within the window? do not bring ID by the end of the exam. If they can show you ID by the end of the exam, include YES NO their answers with the other candidates’ answers. If no ID is provided by the end of the exam: Reschedule Do not allow them shred their answers as soon as possible the exam to take the exam mark them as absent on the attendance register and write: ‘Answers shredded due to no ID’. A candidate’s face is covered for religious reasons Arrange for a female staff member to go with the candidate to a private area where she can politely ask the candidate to remove the face covering for identification purposes. The candidate can then replace her face covering and sit the test. You have doubts about a candidate’s identity Speak to the candidate during a break or before starting the component and ask them questions about the information on their ID. For example, when / where they were born, address etc. Be sensitive to candidates who may be transitioning their gender; see the Support Site for more details. If they cannot answer, do not allow them to take the exam. Tell your CEM, who must inform us immediately. What to do if the candidate does not bring ID in time Tell these candidates that they will not receive a result because they have not provided suitable ID on the exam day. In all cases where you do not allow candidates to take the exam, shred their answers for any exam components they have already taken. Please see the flowchart. Exam Day Booklet 2023 9 STEP 1: Starting the test and candidate instructions Only candidates, supervisors, invigilators and Inspectors are allowed in the exam room. You must not allow anyone else into the exam room. Technical staff are allowed in the room in emergencies, for example if the Listening equipment fails. Inspectors will always show their ID card. You can translate all the candidate instructions from this booklet (you do not have to read them out in English) and can add more information if you want. Do not leave anything out. Make sure all candidates can understand the instructions and that you do not contradict any of our regulations. Before you start the first written component Switch off your mobile phone or turn off the sound / vibration. Follow your centre’s procedures for collecting and storing candidates’ electronic items, including watches. Tell candidates to switch them off and ensure they are kept outside of the exam room. Explain to candidates that they cannot use these or anyone else’s until after the final component. Make it clear that they will be disqualified if they have any electronic items in the exam room during the exam, or use them during breaks. Make exceptions for those needing electronic items for medical reasons (e.g. diabetes) or for those using assistive technology. If local laws require candidates to keep electronics in their possession, these must be switched off, placed in a signal-blocking container and put under their desk or on the supervisor's desk. If candidates fill in the Candidate Information Sheet (no longer required for A2 Key for Schools candidates) before a component, collect them before distributing exam materials. Follow STEP 1 only once, before you start the first written component. STEP 2a: Instructions to candidates for all written components except Listening See the Special Arrangements Supplement if you are using modified papers and for exam durations. For the duration of exams, please see the table above. If candidates are not already seated, ask them to sit at their desks. Help them to find their desks and make sure they are sitting in the correct place. Check the items that are allowed at their desks. Hand out answer sheets for this component only. You can do this before candidates enter the room or when they are seated at their desks. Check that you give the correct answer sheet to the correct candidate. f We are going to start your exam soon. This is the last time you can hand in any electronic items without being disqualified. f Do you still have anything electronic, including mobile phones with you? If you do, switch them off and give them to me now. f You are not allowed to keep a wrist watch of any type in the exam room. If you are wearing one, take it off and give it to me. Check candidates’ IDs now or in the first 15 minutes of each component. f You are now under exam conditions. f You must follow my instructions. If you need help, please put your hand up. f You are here to take: (read out exam name) (read out component name). f Check your candidate number on your desk to make sure you are sitting in the correct place. f You must not keep or use any unauthorised items such as dictionaries, erasable pens, correction fluid or tape. f You are allowed on your desk: a pen, pencil, eraser, sharpener, highlighter, your ID and water. f Your ID must be on your desk during each component. f If you cheat, you will be disqualified. Suspected cheating includes copying from another candidate, allowing a candidate to copy from you, continuing to write after you have been told to stop, or using prepared notes. It also includes helping other candidates or allowing another person to do all or part of your exam. f If you use any electronic items during the exam or breaks, you will be disqualified. f If you need a toilet break during the test, you must put your hand up and wait in your seat. You cannot leave the exam room for toilet breaks during the last 10 minutes of the test. f If you finish your test early, put your hand up and wait in your seat. You cannot leave the exam room permanently in the first 30 minutes or the last 10 minutes. f Check your name on the answer sheet. If your name is misspelt, or if it is not there, put your hand up. If a candidate’s name is misspelt, cross it out and ask the candidate to write their name correctly. Write down name corrections to give to the CEM / supervisor later. If a candidate’s name is not on the answer sheet, ask them to write their name in English letters and to add their candidate number. 10 f I will now give you your question paper. Do not open it yet. Open the envelope now and check the version numbers match on the question papers and answer sheets. If they don’t match, start the exam and make a note of it to report to the supervisor / CEM after the exam. Hand out the question papers. Read out the instructions on the question paper and give candidates some time for questions about the instructions. f I will tell you when there are 10 minutes and 5 minutes left. f At the end of the test, you must stop writing when I tell you and stay at your desk. f Do not take any test materials out of the room. f If you have a problem during the test, put your hand up. f Are there any questions? Give candidates some time for questions about the instructions. Check the time on the clock and wait to start on a full minute. f Open your question paper and begin. Write the exact start and finish times on the board. Check the duration of the component. If you have not already checked candidates’ IDs, remember you must do it in the first 15 minutes of the component. Now go to STEP 3: Invigilating the test and possible incidents until you are ready to read out the 10-minute warning. STEP 2b: Instructions to candidates for the Listening test See the Special Arrangements Supplement if you are using modified papers. If you have not already done so, check the audio equipment now. If candidates are not already seated, ask them to sit at their desks. Help them find their desks and make sure they are sitting in the correct place. Check the items that are allowed at their desks. You must check candidates’ IDs before the start of the recording. Hand out answer sheets for the Listening component. You can hand out answer sheets before candidates enter the room or when they are seated at their desks. Check that you give the correct answer sheet to the correct candidate. f You are now under exam conditions. f You must follow my instructions. If you need help, please put your hand up. f You are here to take (read out exam name) (Listening). f Check your candidate number on your desk to make sure you are sitting in the correct place. f You must not keep or use any unauthorised items such as dictionaries, erasable pens, correction fluid or tape. f You are allowed on your desk: a pen, pencil, eraser, sharpener, highlighter, your ID and water. f Your ID must be on your desk during this test. f If you cheat, you will be disqualified. Suspected cheating includes copying from another candidate, allowing a candidate to copy from you, continuing to write after you have been told to stop, or using prepared notes. It also includes helping other candidates or allowing another person to do all or part of your exam. f If you use any electronic items during the exam or breaks, you will be disqualified. f You cannot leave the room during the Listening test for toilet breaks or if you finish the test early. f Check your name on the answer sheet. If your name is misspelt, or if it is not there, put your hand up. If a candidate’s name is misspelt, cross it out and ask the candidate to write their name correctly. Write down name corrections to give to the CEM / supervisor later. If a candidate’s name is not on the answer sheet, ask them to write their name in English letters and to add their candidate number. f I will now give you your question paper. Do not open it yet. Open the envelope now and check the version numbers match on the question papers and audio file. If they don’t match, do not start the exam. Check your storage again for the correct materials. If they still don’t match, phone the Helpdesk immediately and follow their instructions. If the version numbers match, hand out the question papers. Read out the instructions on the question paper and give candidates some time for questions about the instructions. f I will now play the introduction to check that everyone can hear the recording clearly. f Put your hand up if you have a problem hearing it. Exam Day Booklet 2023 11 f Do not open your question paper yet. Play the introduction and pause the recording after the introduction to check that candidates can hear clearly. Adjust the audio and replay the introduction if needed. f I will now play the recording. You will hear when to begin your test. Now play the recording. Do not stop it until you hear the announcement that the test has ended. Go to STEP 3: Invigilating the test and possible incidents. If your equipment fails or there is a long period of disruption, go to Dealing with emergencies. STEP 3: Invigilating the test and possible incidents Your main responsibilities are to look after candidates’ wellbeing and to make sure no candidates cheat. Make sure you stay alert at all times and can see all candidates. Walk around the room regularly (except for Listening — see table below). Your role is to invigilate and not do anything else such as reading a book or working on a laptop. (You can fill in the room plan, attendance register and Malpractice and Special Considerations forms if needed.) You must not explain exam questions and must not read or change candidates’ answers. Also, you must not allow anyone else to read or change the answers. Look out for candidates who might be cheating. Do not disturb or distract candidates. Check candidates remain at least 1.25 m apart throughout the exam. Invigilating written components (except Listening tests) Invigilating the Listening test Check IDs in the first 15 minutes if you have not done so Do not interrupt the Listening test. Do not let anybody before the start of the component. enter or leave the room, except in an emergency. Regularly walk around the exam room. You must not move around the room unless the Look out for candidates who need help (such as candidates are wearing headphones or it is absolutely toilet breaks). necessary. It might affect candidates’ concentration and For all exams with a Writing section, check that candidates hearing of the test. are writing within the spaces. When candidates are transferring their answers to the Check that candidates are using the correct pen or pencil answer sheets, you should walk around the room to check for the component. that they are doing this. This is very important as if they Give candidates warnings that there are 10 and 5 minutes don't transfer their answers, they will not be marked. left and remind them to copy their answers to the answer sheets. See STEP 4a. Give individual reminders if needed. Version numbers Written components: check they match on question papers and answer sheets. If they don’t match, continue with the exam but report this to your supervisor / CEM immediately after the exam. Listening component: check they match on question papers and audio files. If they don’t match, do not start the exam. Check your storage again for the correct materials. If they still don’t match, phone the Helpdesk immediately and follow their instructions. Room plans You must fill in an accurate room plan for each exam room before the final written component. For TKT, fill in one per module. If the room layout changes or candidates are moved during the day, you must fill in another one with the new set-up. Store your room plans at your centre for six months after results are released as we may ask for them later. Attendance registers Fill in and sign the attendance register before the end of each component. Please do not staple it. If a candidate is not on the attendance register, add their name and candidate number and inform the CEM as soon as possible. Return attendance registers to us and keep a copy for six months after results are released as we may ask for it later. 12 Absent candidates If a candidate is absent, mark this on the attendance register in the ‘Attendance’ column. Shade the relevant box on the candidate’s answer sheet. You do not need to mark candidates as absent on the Candidate Information Sheets (CIS). Remove the absent candidate’s materials from the desk after your late arrival time has passed. You must never use an absent candidate’s answer sheet for a different candidate. Toilet breaks (except Listening) Candidates must not leave the room for Listening at any time except in an emergency. For all other written components, a candidate can leave and return to the exam room at any time if they are supervised, except during the final 10 minutes. Check the bathrooms before and after any toilet breaks. The candidate must put their answer sheet(s) inside their question paper and turn it face down. Remind the candidate that they are still under exam conditions even outside of the exam room. A member of staff must go with the candidate. Remember that if there is only one invigilator in the room, they cannot leave and must ask for assistance. Make sure the candidate does not communicate with anyone outside the room. You must not allow extra time for any candidate who takes a toilet break. Finishing early (except Listening) If a candidate has finished the component and wants to leave the room (except Listening tests): Check the time – the candidate cannot leave permanently in the first 30 minutes or the last 10 minutes. The candidate must stay in their seat while you collect all their exam materials (question papers, answer sheets and any extra paper). Check their answer sheets to make sure they have transferred all their answers. Remind them that they are not allowed to use any electronic items during the break. Tell them to leave the room quietly. You must not allow this candidate to re-enter the room until the component has ended. Cheating If you think a candidate has cheated, write a detailed report using the printed Malpractice form. Take a signed and dated candidate statement after the component or at the end of the exam day. Under 18s can be represented by their parents or carers if they wish. The candidate should give their personal account of the situation. Give the documents to your CEM / supervisor, who should use this information when they submit a malpractice report on Cambridge English for Centres. Examples of cheating: If you think a candidate has cheated: impersonation Tell the candidate quietly to stop cheating and that copying from another candidate they will be reported. allowing another candidate to copy from you Be aware of local laws regarding physically communicating with or signalling to another candidate touching candidates when you are removing having access to electronic items with them during unauthorised materials. the exam Allow the candidate to complete any using any unauthorised items with the intention remaining components. of cheating Do not disqualify candidates. You can only exclude a disruptive behaviour candidate from taking the exam if you are not confident not following exam staff instructions about their identity (i.e. impersonation), or if the candidate continuing to write after being told to stop causes disruption to other candidates or poses a threat to candidates who have taken the Speaking test discussing it health and safety. with candidates who are in the waiting area. If you think other candidates have been affected, fill in a printed Special Considerations form. Candidates who arrive late You cannot allow late arrivals for the Listening test. For all other components you can allow late candidates to take the component (with the supervisor’s permission) if no other candidate has finished and left the room. You can refuse to admit late candidates if this is your centre’s policy. If you do not allow a late candidate to take one component, do not allow them to take any subsequent components. Candidates will only receive a result if they have completed all components. Exam Day Booklet 2023 13 If you allow late candidates, you must allow them the full time of the test. Read the full instructions to them. Do this outside of the exam room if the other candidates have already started the component. Consider the impact this will have on your exam timetabling when deciding whether to accept candidates who are late. For example, the late candidate’s exam finish time could overlap with the next scheduled component, which would delay the exam for all other candidates. When the component has finished for everyone else, make sure all other candidates leave the room quietly and allow the late candidate the full time to finish their test. Fill in a printed Special Considerations form if they were late because of sudden illness or another acceptable reason and this has affected their performance. Dealing with emergencies If there is an emergency, everybody’s safety is the main priority. Depending on the nature of the emergency, follow the instructions below. However, your local emergency procedures should override any of our exam security regulations. If the emergency only caused a brief interruption and was not distressing for the candidates, you can continue the test following our instructions below. If the emergency caused a long interruption, you must consider if candidates and exam day staff are still able to finish the exam. If the emergency was distressing for the candidates, it might not be appropriate to continue the exam on the same day. If you think you cannot resume the exam on the day or you need advice, please contact the Helpdesk immediately. Evacuate the exam room following the venue regulations. Leave the question papers and answer sheets in the exam room and lock the door if possible. If you can, supervise the candidates as closely as possible to make sure they do not talk to each other or use mobile phones / the internet. After the candidates have returned to the exam room, check their IDs. Mark on each candidate’s work where they were interrupted before you continue the component. Note the time and length of the interruption. Write the new finish times on the board and allow candidates the full time for the component. Fill in a Special Considerations form (see below). If your Listening equipment fails Note where the recording stopped. Tell candidates to close their question papers and be quiet. Replace the faulty equipment. If you are the only invigilator in the room get help so you can still supervise the candidates. Play the introduction to the candidates and check the sound. Use headphones to fast forward to the place where the recording stopped. Tell candidates to open their question papers and continue the test. Fill in a Special Considerations form (see below). If there is a long period of disruption You can pause the recording if there is an unexpected, long period of disruption. The pause should be as short as possible. Tell candidates to be quiet while they wait. Resume the recording as soon as the disruption ends. If necessary, fill in a Special Considerations form (see below). Special Considerations If something happens that might have affected the candidates’ performance, fill in a printed Special Considerations form to report this to us. Give the forms to your CEM / supervisor at the end of the exam so they can use the information to submit an application on Cambridge English for Centres. The CEM must support each application they submit. Examples of reasons to submit a Special Considerations form: A candidate is unwell during the exam. There is a persistent loud noise that distracts candidates. There are problems with the Listening test equipment. There is a delay that might distress candidates. There is an emergency evacuation such as a fire alarm. You need to submit extra paper for Writing because of a ruined answer booklet. Decide which candidates you want to include on the form (everyone in the room, a range of candidates in an area, or a single candidate). Explain to the candidate(s) that you will inform Cambridge about the circumstances. 14 STEP 4a: Finishing the component (except Listening) 10-minute warning: Do not allow candidates to leave in the final 10 minutes. f You have 10 minutes left. f Put your answers in the correct box before the test ends. f Do not write outside the boxes. f Stay in your seat until the end of the test. Walk around the exam room and make sure that candidates are writing their answers on the answer sheets. 5-minute warning: f You have 5 minutes left to put your answers on your answer sheet(s) / booklet. Continue to check that candidates are transferring their answers and give individual reminders if needed. When the component has finished: f The test has now finished. Stop writing and put your pens / pencils down. f Stay in your seats until I tell you to leave. f Do not take any test materials out of the room. Make sure all candidates have stopped writing and put their pens / pencils down. If any candidates don’t comply, ask them again to stop writing. If they ignore this warning, report their behaviour using the Malpractice form (see Cheating). Collect all question papers, answer sheets and any extra paper. Count all the materials to check you have collected everything. If a candidate does not transfer all their answers to the answer sheet in time, and you believe that there is a good reason, include the question paper with the answer sheet. Make sure the candidate’s name is on the question paper. You must do this immediately after the component ends. You must submit a Special Considerations application (see above) explaining the reasons you want us to accept the candidate’s answers. f You are not allowed to use any electronic items or watches until after the final component / module. f You can leave the room quietly now. Follow the How to pack instructions in the Packing for despatch / storage section. Give any name corrections to the CEM, as well as reports for Special Considerations and malpractice. Repeat STEPS 2–3 for all other components. STEP 4b: Finishing the Listening test Do not give any time warnings. The recording includes all time warnings, necessary pauses and instructions to copy answers to the answer sheets. During the pause at the end of the recording, move around the room to check that candidates are copying their answers to their answer sheets. Give individual reminders if you notice that candidates are not doing this. f The test has now finished. Stop writing and put your pencils down. f Stay in your seats until I tell you to leave. f Do not take any test materials out of the room. Collect all question papers and answer sheets. Count all the materials to check that you have collected everything. If a candidate does not transfer all their answers to the answer sheet in time, and you believe that there is a good reason, include the question paper with the answer sheet. Make sure the candidate’s name is on the question paper. You must do this immediately after the component ends. You must submit a Special Considerations application (see above) explaining the reasons you want us to accept the candidate’s answers. f You are not allowed to use any electronic items or watches until after the final component / module. f You can leave the room quietly now. Follow the How to pack instructions in the Packing for despatch / storage section. Give any name corrections to the CEM, as well as reports for Special Considerations and malpractice. If relevant, repeat STEPS 2–3 for all other components. Exam Day Booklet 2023 15 Written components: packing for despatch / storage You must follow these instructions to keep exam materials secure, and to ensure the papers can be marked promptly when we receive them. How to pack If the invigilator uses A4 envelopes in the exam room, they must seal them and sign across the seal before taking them out of the exam room. Individual script packet Outer packaging Barcode label Print your own A  ttach it to the outside of the individual script packet Individual script packet Return address label Complete details in spaces Print your own provided A  ttach it to the outside of the outer packaging Add to outer packaging Attendance register Answer sheets Outer packaging Check you have Include late arrivals, absent marked each candidates and unused candidate as absent reserve entries CIS forms – put in a or present separate A4 envelope, S ort into candidate number place on top of individual order as per the attendance script packets register Important information Special Arrangements materials CEM for written components: contact the Helpdesk to report Administrative Special Arrangements any version numbers that do not match. only (e.g. extra time) Do not staple any materials that you are returning. Include with other candidates’ answer Make sure the contents match the barcode label exactly. sheets in number order. Only include the attendance register and answer sheets that If the candidate has used assistive match the barcode label. technology, clearly label each answer Do not mix answer sheets from different components. sheet with their name, candidate Use all the barcode labels provided. number, centre number, packing code, Use additional envelopes if you can’t fit them all into one envelope. exam name and session (AM / PM), Write the same information on the additional pack(s). Indicate the and date. For each candidate put the packs as: 1 of 2, 2 of 2, etc. and keep the packets together. sheets in a separate envelope and add If you are unable to print your barcode labels, please see the the above details again. Include each Support Site. envelope with other candidates’ answer B1 Preliminary / for Schools, B2 First / for Schools Writing: sheets in number order. pack Writing answer sheets into separate envelopes with their own barcodes. Include one attendance register for each component. Modified materials  lease see the Special Arrangements P Absent candidates Supplement and ‘Making a transcript of a candidate’s answers’ on the Support Site. Mark the candidate as absent on any named answer sheets (except for DELTA Module One) and on the attendance register. Include with other candidates’ answer sheets in number order. 16 Summary – all exams except DELTA Module One Return within 3 calendar Destroy securely within 14 Store securely days calendar days Attendance registers All question papers Your copy of the attendance register for six (except Speaking) – return months after the exam’s results release day the original and make a Room plans for six months after the exam’s copy for your records (do results release day not staple) All used and unused Extra paper for the written components – Speaking packs in secure storage. Destroy once answer sheets with a if you must return this in an emergency, you receive your new packs (you can find more candidate number see Special Considerations. Add the information about timescales in the Speaking candidate’s information to the extra paper. pack order form on the Support Site) Completed CIS forms Unused CIS forms Delete audio files Summary – DELTA Module One Return on the day of the exam Destroy securely Store securely within 14 calendar days Answer booklets (arranged in candidate number order; All question papers Your copy of the attendance including unused booklets) register for six months after Unused CIS forms Attendance registers – return the original and make a copy the exam’s results release day for your records (do not staple) Room plans for six months Completed CIS forms – packed in a separate A4 envelope after the exam’s results marked ‘CIS’. Pack Paper 1 and Paper 2 materials in release day separate script return envelopes. Pack into the same outer package. Attach the despatch label and send to us using an approved courier. Do not keep or copy question papers, audio files or other exam materials. Do not use them for any purpose. For information about returning materials and how to arrange a courier, see the Handbook for Centres. Speaking test Key steps Check candidates’ IDs twice. Make sure candidates do not take any electronic items into the test room. Keep the waiting area calm and quiet. Make sure candidates who are in the waiting room do not speak to those who have already taken the test. Test rooms and waiting areas The CEM will have chosen a suitable venue. There must also be an area where candidates can wait to take their test. People allowed in the test room are: Speaking Examiners (SEs) candidates Team Leaders (TLs), Regional Team Leaders (RTLs), Professional Support Leaders (PSLs). Inspectors will not normally go into the test room during a Speaking test. They may check the rooms before or between tests. C1 Advanced is the exception as an Inspector or Cambridge employee may be present during a test as part of extra security measures. Only one Speaking test can be held in a room at a time. Clearly label all rooms you are using for Speaking tests. Check the waiting area has enough chairs for all candidates and that noise from the waiting area cannot be heard in the test room. The waiting area must be supervised at all times. Put the current Notice to Candidates outside (not inside) the test rooms or in the waiting area. You only need to put up one poster if all candidates can see it. Exam Day Booklet 2023 17  Remove or cover all posters, notes or notices in English in the test room (except for safety notices). Provide an area where candidates can place their belongings during the test. All electronic items, including watches, must be placed in a designated area outside the test room. All other personal belongings can be put in a designated area either inside or outside the room. The SEs are responsible for arranging the furniture to suit the various test formats and number of candidates tested. Some possible seating arrangements are below: Round table Square table Rectangular table Candidate* Candidate Candidate* Candidate Candidate* Candidate Candidate Candidate Candidate Interlocutor Assessor Interlocutor Assessor Interlocutor Assessor Small desks Rectangular table The standard format of the test is in pairs. Candidate Candidate* Candidate Candidate* *Shows position of third candidate in cases of a group of three. Candidate Candidate Interlocutor Assessor Interlocutor Assessor Items allowed in the test room Please see section Items allowed at desks, above. Staff and materials You need the following staff Duties Supervisor(s) in the waiting area. See instructions on Checking IDs above. Marshal(s) – you might need more than Accompany each candidate to the test room. one depending on the number of test Supervise candidates until they go into the test room. rooms used. Check ID and identify candidates to SEs. Make sure candidates who are waiting do not speak to candidates leaving the test room. Support SEs to identify candidates who are being examined. See Support Site article Tips for using the Speaking Test app. Take candidates away from the test area after the test. Remind them not to communicate with candidates who are still waiting to take the test. If a TL is carrying out a monitoring visit, briefly explain who they are and what their role is. Speaking Examiners (SEs) who have Correctly time the Speaking tests. A watch, clock or mobile phone can be used, been trained and certificated for the provided the phone is in Do Not Disturb mode. appropriate level and whose quality Keep Speaking test materials secure at all times on the test day. (You will need assurance requirements are up to date. to agree with SEs on a procedure for keeping materials secure during breaks.) Make sure there is a suitable environment in the test room and set up the room (see layout diagram above). Tell you about any situation affecting a candidate’s performance, where the centre might have to ask for Special Considerations. Use the Speaking Test app to submit the marks fully and accurately. Use the offline record if the Speaking Test app does not work. Mobile phones must be in Do Not Disturb mode when uploading marks in the Speaking Test app. 18 You need the following materials: Speaking test timetable list of candidate names, e.g. on the timetable or an attendance register (downloaded from Cambridge English for Centres) Notice to Candidates (available from the Support Site) copies of the Special Considerations and Malpractice forms (downloaded from the Support Site) Speaking packs Instructions to Speaking Examiners Speaking marks offline record (available from the Support Site). Timetabling Format 3 candidates Maximum number of Exam Final test of session – only candidates allowed per 2 candidates if the number of candidates 3-hour session is uneven 8–10 minutes A2 Key / Key for Schools 13–15 minutes 30 candidates Allow 12 minutes B1 Preliminary / 10-12 minutes 15–17 minutes 26 candidates Preliminary for Schools Allow 14 minutes 14 minutes B2 First / First for Schools 20 minutes 22 candidates Allow 16 minutes 15 minutes C1 Advanced 23 minutes 20 candidates Allow 17 minutes 16 minutes C2 Proficiency 24 minutes 20 candidates Allow 18 minutes You must run the Speaking tests within the Speaking test window published on Cambridge English for Centres. Where possible, your CEM will add a further 3 minutes to every test time if SEs are being monitored. This allows time for feedback to SEs after candidates have left the test room. Breaks and length of examining session It is important for SEs to have breaks throughout the day so they can rest and are able to perform to the same high standard for all candidates. SEs must have a 15-minute break during each 3-hour examining session (this totals 3 hours 15 minutes). If they are examining two sessions in a day, they must have a 1-hour break between the two sessions*. SEs must not examine more than two 3-hour sessions per day. When using a Remote Assessor, please refer to the Centre Instructions on the Support Site for timetabling instructions. If SEs are examining at different levels (for example B1 Preliminary and B2 First) within a 3-hour period, they must have an extra break of at least 10 minutes to adjust to the next level. If a candidate is entered for two exams, e.g. B2 First and C1 Advanced, the same pair of SEs should not examine them. If another pair of SEs is not available, the examiners must change roles for the second test. * The exception is if it would leave two candidates after the 1-hour break between the two sessions. In this case we recommend taking the break slightly earlier and testing three or four candidates after the break. This ensures that if a candidate is delayed for their test or does not arrive, there is not a single candidate left to examine. In these cases, with the agreement of the SEs, it is acceptable to have a 45-minute break. Test day photos Please see Test day photos above. Exam Day Booklet 2023 19 Checking IDs Check candidates’ IDs twice: when candidates arrive (for registration purposes to prevent delays later) just before candidates enter the test room. Please see Checking IDs above for more information. Administering the Speaking tests and dealing with possible incidents Before the Speaking test SEs must have a Speaking pack, access to the Speaking Test App, a Speaking marks offline record (as a back-up for when the Speaking Test App is not available) and the Instructions to Speaking Examiners for the correct test. If your CEM has not already handed them out to the SEs, you need to do this. Keep a record of which Speaking pack is issued to which SE. Before the Speaking tests start: Check that the assessor has logged in to the app and can see the session details. Show SEs to the test room and tell them about any changes to the timetable. SEs must not test candidates who are friends or relatives, who they have examined within the previous six weeks, or who they have taught in the previous three years. Check the candidates’ names with the SEs. If you and the SE only realise this on the test day, you must try to arrange for a different SE to examine this candidate. If you do not have more than one pair of SEs on the day or the SE only recognises the candidate as they enter the test room, that SE must be the interlocutor. Make sure you have a copy of the timetable and attendance register. Inspectors might ask to see the timetable. When candidates arrive Check their photo IDs and tick their names on the attendance register. See Checking IDs above for details of how to check IDs thoroughly. For Speaking tests there are no desk labels to check against. Tell candidates that they must switch off their mobile phones, watches and all other electronic items, including alarms. Ask them to place these items in the designated area (outside of the test room). They must place any other personal belongings in a designated area either inside or outside the test room. Explain to candidates: when they will be examined and who their partner is why and when you will check their ID again the format of the Speaking test. (Two SEs: an interlocutor and an assessor will test the candidates. The interlocutor interacts with them during the test. The assessor sits slightly further away and focuses on the marking, and might not look at the candidates or speak to them. Assessors will be using their mobile phones to do the marking.) where they can get refreshments and where the bathrooms are that they must be quiet in the waiting area that they will be disqualified if they take any electronic items into the test room that once they have taken the test, they must not communicate with candidates who are still waiting. Supervise waiting candidates and make sure noise from the waiting area does not interrupt the test. When the next pair of candidates is ready to be tested Take the next pair of candidates to the test room and supervise them until they enter. Make sure they do not speak to the candidates leaving the test room. Just before the candidate’s test, check their ID. Agree with the SEs on a procedure for ensuring they can identify the candidates. There are suggestions on the Support Site; e.g. introduce each candidate to the SEs, identifying which candidate is which. 20 During the Speaking test session Speaking test materials must always be supervised. During break times, store them securely, for example, by locking them in the test room or a safe. The waiting area must be kept quiet and must always be supervised. Make sure that the next pair on your timetable is ready for the test before the previous test has finished, so that tests run on time. Check that the final pair of candidates has arrived before sending in the previous pair. This is to make sure no single candidate is left for the final test. If there is an uneven number of candidates, form a group of three for the last candidates taking the test. Only use this format for the final test in a session to deal with uneven numbers, unexpected absences, illness, etc. You can have one group of three at the end of each 3-hour session. SEs will tell you about any situation affecting a candidate’s performance. You might have to ask for Special Considerations. Late arrivals and absent candidates Late candidates Absent candidates If candidates are late for their test, add them to a later If candidates are absent for an acceptable reason (for time in your timetable once they arrive. You might have to example, they had an accident on the way to the test) rearrange the pairings. you can arrange for them to sit the test during the same Speaking test window, either at the same centre or at Please make sure the penultimate pair of candidates another centre. Contact the Helpdesk before finalising any does not start their Speaking test until the final pair of arrangements with another centre if the exams need a test candidates has arrived. This will make sure all candidates day photo. If photos are not needed, email the Helpdesk to are examined on the day. confirm your arrangements. If you cannot arrange another Speaking test, candidates must be marked as absent on the Speaking Test app by the end of the Speaking test window. Rearranging the test outside the Speaking test window If you need to arrange the test outside the Speaking test window, your CEM must apply for a timetable deviation as soon as possible. Use the Timetable Deviation Request form on the Support Site to do this. You may need to use a dummy partner – contact the Helpdesk or your Team Leader if you are unsure what to do. You must use the offline record when running the tests outside the Speaking test window. Emergency Special Arrangements On the Speaking test day, an SE might discover that a candidate has a difficulty that could affect their performance, or that of their partner. In this situation, please do one of the following: If the test has not started yet: If the test has started: The SE will tell you immediately so that you can make The SE will decide whether to administer the test or stop it. emergency Special Arrangements, such as using a partner If the test runs it will follow the standard test format, with a who will not be marked (a dummy partner). See the small addition of extra time if needed. instructions below. If you need more advice, contact the If the SE decides to run the test, you must not reschedule Helpdesk or your Team Leader. or let the candidate retake the test. Fill in a printed Special Considerations form and give it to your CEM / supervisor at the end of the test so they can submit an application on Cambridge English for Centres. If an SE thinks that the ‘live’ candidate’s performance has been disadvantaged by the dummy partner, fill in a Special Considerations form for the candidate. If the SE decides to stop the test, reschedule the test for both candidates. Contact the Helpdesk for advice about the type of Special Arrangements needed or if the test needs to be taken outside the Speaking test window. Exam Day Booklet 2023 21 Partners who will not be marked (dummy partner) You can only use a dummy partner for emergency or approved Special Arrangements. A dummy partner must be: a learner of English whose age and level are appropriate to the relevant exam familiar with the format of the Speaking test. They might have already taken the Speaking test in the same session. In this situation: make it clear to the dummy partner that the second test is not marked tell them the mark for their first test will not be affected the SEs must use a different test pack. Only the marks for the candidate that is being assessed need to be submitted. Do not ask a candidate still waiting to take the test to act as a dummy partner. Please also note that a one-to-one format is not allowed. Cheating The SE must report anything unusual, such as suspicious behaviour of any candidates during the test, to the CEM / supervisor as soon as possible. See section on Cheating above. After the tests Name corrections and forms Give any name corrections to the CEM / supervisor, as well as Special Considerations and Malpractice forms on the day of the exam or shortly after. The CEM will need to submit these details on Cambridge English for Centres by the specified deadlines. Speaking Test app end-of-session checks After the final session, check with the assessor that all candidates have marks submitted or they are recorded as absent. If the offline record is used and the assessor is unable to submit the marks via the app before leaving the venue, collect the offline record and check that all scores have been recorded. Contact the Helpdesk within one day for help with submitting the offline marks. Keep the offline record secure until all marks are submitted, then securely destroy it immediately. Store a copy of your attendance register at your centre for six months after the results release date as we may ask for it later. Storing Speaking materials Store a copy of your attendance register at your centre for six months after the results release date as we may ask for it later. Your CEM must store all Speaking test packs securely at all times and keep a record of who took them out of storage, when and for how long. Between sessions, the Instructions to Speaking Examiners must be kept securely by the SEs or stored securely at the centre. Your CEM must destroy the packs once they receive the new packs. They can find more information about the validity period of Speaking packs in the Speaking Pack order form on the Support Site. 22 Exam Day Booklet 2023 23 Find out more at We believe that English can unlock a This document was initially designed for print and as such does not reach accessibility standard WCAG 2.1 in a number lifetime of experiences and, together cambridge.org/english with teachers and our partners, we of ways including missing text alternatives and missing document structure. help people to learn and confidently If you need this document in a different format contact prove their skills to the world. [email protected] telling us your name, email address and requirements and we will respond within 15 working days. © 2024 Cambridge University Press & Assessment ENG/10035/V3/JAN24 All details are correct at the time of going to print.