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Questions and Answers
What is required of each user before gaining access to the system?
Who can a user share their password with?
What right does SFD have regarding email communications?
Which of the following statements about email privacy is true?
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What type of content is prohibited in SFD email transmissions?
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How should SFD's computer resources primarily be used?
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How should incidental personal use of SFD resources be approached?
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What is the responsibility of the IT Department regarding policies?
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What must be done to files transmitted via e-mail or other means before they are used on an SFD computer?
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Which action is considered inappropriate use of SFD's computers?
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In what scenario is it acceptable to transmit confidential information?
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What is not allowed concerning software transmissions?
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Which of the following actions would likely lead to disciplinary action?
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What should be ensured before installing software on SFD computers?
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What type of materials should employees avoid accessing on SFD computers?
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According to policy, what is the expectation regarding private business operations on SFD computers?
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Who does the policy and guidelines apply to?
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What type of computers does the policy cover?
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What is the main purpose of providing computer and internet access at SFD?
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Who is responsible for maintaining the computer network at SFD?
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What may happen if a member or employee violates the computer policy?
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What is expected of each member and employee regarding computer use?
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What does SFD own regarding the computer resources they provide?
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What is the role of the Director of the IT Department?
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What must a member or employee do if they need licensed software for their job duties?
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What are the consequences of unauthorized duplication of licensed software?
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What should a member do if they accidentally access an inappropriate website?
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When can members make public statements about SFD online?
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Which of the following statements accurately reflects the policy on home use of software?
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What responsibility does a member have if they incur unauthorized costs?
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Who has the right to examine computer content according to the policy?
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What is the policy regarding participation in non-business related chat rooms?
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What must be obtained before service is authorized?
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What is SFD's role regarding internet performance problems?
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What should members and employees do if they identify security weaknesses?
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Who does the Internet, Computer and Email Policy SFD.021 apply to?
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What is prohibited in regards to Department Email usage?
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What expectation should users have regarding privacy on the Department's email system?
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What does the SFD suggest regarding the reporting of computer viruses?
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Which of the following correctly reflects SFD’s relationship with its internet provider?
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Study Notes
Spring Fire Department (SFD) Computer and Internet Usage Policy
- All computers owned by SFD, including those used outside of department property, are subject to this policy.
- All computers purchased using non-personal funds are considered SFD property.
- Personal computers used on SFD property must adhere to policy guidelines.
- The purpose of the policy is to ensure proper use of SFD computers and the internet.
- Members and employees are expected to be proficient in using computers and the internet for departmental duties.
- All computer resources belong to SFD, including peripherals, software, and documents produced using them.
- The SFD IT Department maintains the computer network with assistance from outside contractors.
- The IT Director reports to the Fire Chief or designee.
Ethics & Responsibility
- Users are expected to act ethically and responsibly when using SFD computers and the internet.
- Violation of policy guidelines may lead to disciplinary action including termination of membership/employment.
- SFD reserves the right to monitor and audit all internal and external email and internet activity without further notice to users.
- Email privacy is not guaranteed, and all emails are considered public knowledge.
- Members are responsible for ensuring all files are virus-free before being accessed on SFD computers.
Usage Guidelines
- SFD computer resources are primarily for business purposes. Reasonable non-business use is permitted.
- Personal use of internet, computers, and equipment must be exercised with good judgment.
- Transmitting harassing, intimidating, or annoying emails is prohibited.
- Expressing personal opinions in external emails is prohibited.
- Using SFD computers for inappropriate purposes is prohibited. This includes accessing pornographic material, operating private businesses, transmitting confidential information without approval, viewing/downloading racist or hostile materials, sending chain letters, gambling, or using vulgar language.
Legal Restrictions
- Use of SFD computers and internet must comply with all federal, state, and local laws.
- Downloading material not related to SFD business is prohibited.
- If an employee feels information can be accessed through alternate mediums (phone, library), then using SFD computers is generally prohibited unless access is specifically authorized.
- Sending or receiving software on SFD computers without IT Department approval is prohibited.
- Software installed on SFD computers must have a valid license on file.
- Duplicating licensed software without IT Department permission is prohibited and may result in legal penalties.
- Software purchased by SFD is for official use and may not be used on personal computers without IT Department permission.
Administrative Control
- SFD, IT Department, and designated administrators have the right to examine the content of any computer or equipment at any time without notice.
- They may upgrade, configure, optimize, or troubleshoot computers as necessary for the performance of their duties.
- If an employee inadvertently accesses an inappropriate site, they should exit as quickly as possible and not revisit. Report the issue to their supervisor if necessary.
- Making online statements about SFD without prior approval through established procedures is prohibited.
- Using SFD computers to participate in non-business related newsgroups or chat rooms is prohibited without IT Department permission.
- Unauthorized costs, fees, or charges incurred by users are their sole responsibility.
- Dial-in access from remote locations is provided on a case-by-case basis and requires IT Department approval.
- All policies apply to computer and internet usage while connected to the SFD network, without exception.
Internet Service Standards
- The internet is a global network with performance and reliability problems that SFD cannot control.
- There is no response time guarantee, and service availability is not guaranteed.
- SFD works with its internet provider to address issues and maintain service.
Security
- It is important to report any security weaknesses, particularly computer viruses, regardless of the source.
Conclusion
- The policy applies to all members, contractors, vendors, partners, associates, and anyone accessing the SFD systems, email, or network.
- Personal devices used to access SFD systems must comply with the policy.
- All data transmitted or received through SFD systems is the exclusive property of the department.
- Members are only to use department email for business purposes; personal use is prohibited, including email sent or received on personal devices using the department's email address.
- No expectation of privacy exists for communications on SFD systems, as all transmitted information is public knowledge.
- Access to SFD systems requires proper authorization and must be used consistently with the policy.
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Description
Test your knowledge of the Spring Fire Department's Computer and Internet Usage Policy. This quiz covers key aspects of computer ownership, responsible usage, and departmental expectations for technology use. Ensure you understand the guidelines to maintain ethical practices within the department.