15.105 EEO Complaints Procedures in Police Department

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Questions and Answers

Who is responsible for determining the district/section/unit responsible for the investigation of an EEO complaint?

Any department supervisor

The Police Chief (correct)

The Internal Investigations Section

The City’s EEO Office

What is the responsibility of the Personnel Section regarding EEO complaints?

Maintaining a file of all EEO complaints (correct)

Monitoring work environments daily

Investigating all EEO complaints

Providing counseling to affected employees

Which entity investigates complaints of sexual harassment?

Internal Investigations Section (correct)

Police Chief’s Office

Personnel Section

Human Resources Department

Which action is NOT a responsibility of supervisors concerning EEO complaints?

Investigating all EEO complaints Signup and view all the answers

Which organization can employees report unlawful discriminatory practices to?

The Federal Equal Employment Opportunity Commission Signup and view all the answers

What is a required action for supervisors to manage the workplace in regard to EEO?

Monitor the work environment daily Signup and view all the answers

Which of the following is NOT a reported channel for EEO complaints?

The relevant department’s HR representative Signup and view all the answers

What is the primary goal of monitoring the work environment for supervisors?

To prevent acts of harassment and discrimination Signup and view all the answers

What is the primary responsibility of the Personnel Section regarding EEO complaints?

Maintain a file of all EEO complaints Signup and view all the answers

Which of the following is NOT a role of the assigned Mediator during a complaint resolution process?

Decide on the implementation of the mediation meeting Signup and view all the answers

What should personnel do if they experience or witness offensive remarks?

Notify any resource listed in Section A.1.a through A.1.e. Signup and view all the answers

What is the status of retaliation against employees who file discrimination complaints?

There will be no retaliation against any employee Signup and view all the answers

Who must approve the summary of complaint resolution before it is forwarded to the Police Personnel Section?

The Police Chief Signup and view all the answers

What type of remarks are prohibited from being made by service providers under contract with the City?

Any form of offensive or derogatory remarks Signup and view all the answers

What documentation is required to be forwarded to HR regarding an EEO complaint?

The EEO complaint and Department Response to Employee Relations/EEO Complaint form Signup and view all the answers

Which aspect of employee behavior does the policy explicitly protect against retribution?

Filings of unlawful discrimination complaints Signup and view all the answers

What is the first step taken when a complaint about interpersonal relations is received?

The Police Chief directs the complaint to mediation. Signup and view all the answers

Who is responsible for identifying the complainants and respondents in an interpersonal relations complaint?

District/Section/Unit Commanders. Signup and view all the answers

What must be true about the third party mediator assigned to a complaint?

They must hold a rank equal to or higher than those involved. Signup and view all the answers

What is the focus of the meetings conducted by the assigned mediator with the complainant and respondent?

To discuss possible resolutions. Signup and view all the answers

What documentation method is explicitly not allowed during the mediation meetings?

Audio recording. Signup and view all the answers

What training is provided to mediators before they engage in the mediation process?

Active listening skills. Signup and view all the answers

After meeting with both parties, what is the mediator's next step?

Determine if a mediation meeting would be beneficial. Signup and view all the answers

What is the primary purpose of resolving interpersonal relations complaints through mediation?

To maintain harmony in the workplace. Signup and view all the answers

Study Notes

EEO Complaints

The Cincinnati Police Department has procedures for reporting and resolving Equal Employment Opportunity (EEO) complaints.
EEO complaints can be filed against any unlawful discriminatory practices.
Supervisors and EEO counselors are resources for filing complaints.
Employees can also file complaints with the:
- City's EEO Office (Human Resources Department)
- Ohio State Civil Rights Commission
- Federal Equal Employment Opportunity Commission

Supervisor Responsibilities Regarding EEO Complaints

Supervisors are responsible for preventing acts of sexual harassment and discriminatory behavior in the workplace.
Supervisors must monitor the workplace environment and educate employees about prohibited behavior and the Department's procedures for reporting complaints.
Supervisors are also responsible for investigating EEO complaints.

Procedure for EEO Complaint Investigation

The Police Chief determines which district, section, or unit is responsible for investigating an EEO complaint.
Complaints of sexual harassment are investigated by the Department's Internal Investigations Section.
After an investigation, a written response is prepared by the District/Section/Unit Commander, outlining the findings and any corrective action taken.
A copy of the investigation report is forwarded to the Police Personnel Section, which also provides a copy to the HR Department.
The Police Personnel Section maintains a file of all EEO complaints and notifies the Police Chief's Office about the status of ongoing complaints.
The Police Chief's Office approves the resolution of EEO complaints.

Mediation Process for Interpersonal Relations Issues

For interpersonal relations issues, the Police Chief may direct the complaint to be resolved through mediation.
A mutually acceptable mediator is identified for the complaint.
The mediator meets separately with the Complainant and Respondent, offering the opportunity to discuss the issues and potential resolutions.
If a mediation meeting is deemed helpful, the mediator will conduct a meeting with the parties.
A report summarizing the complaint resolution is prepared and submitted through the chain of command.
A copy of the report is sent to the Police Personnel Section.

Offensive Remarks by Service Providers

The Department prohibits service providers under contract with the City from making offensive or derogatory remarks based on protected characteristics.
Employees who experience such behavior must report the incident to the resources listed for EEO complaints.

Retaliation

Employees are protected from retaliation for filing EEO complaints, assisting with investigations, or testifying.

False and Malicious Claims

The Department does not tolerate false or malicious claims.
The Police Chief will investigate false or malicious complaints and may take disciplinary action.

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Description

This quiz covers the procedures for reporting and resolving Equal Employment Opportunity (EEO) complaints within the Cincinnati Police Department. It details the roles of supervisors, the resources available for filing complaints, and the investigation process. Test your knowledge on EEO practices and responsibilities in the workplace.