UHHI Professional Expectations 2024-2025 PDF

UHHI Professional Expectations | 2024-2025 Hours & Absences Uplift Heights Healthcare Institute Faculty and Staff hours are 7:30a until 4:25p, unless otherwise noted as a function of a special event or other need. Morning Reporting: All faculty are required to be...

UHHI Professional Expectations | 2024-2025 Hours & Absences Uplift Heights Healthcare Institute Faculty and Staff hours are 7:30a until 4:25p, unless otherwise noted as a function of a special event or other need. Morning Reporting: All faculty are required to be present on campus by 7:30am. If on duty, faculty and staff should be at their duty station by 7:30a. Faculty with a 1st period class should be at their classroom threshold no later than 7:48a. Morning Tardiness: All tardies will be addressed by a member of the administrative team and excessive tardies will lead to disciplinary action. Afternoon: The end of the workday for salaried non-exempt employees is 4:25pm. Throughout the school year, there will be special events in which teachers will be required to stay later into the evening including end-of-quarter Heights Family Events, Dances, etc. After-School Tutoring: UHHI teachers are expected to provide after-school tutoring at least 1 day after school, from 3:45-4:45p. This should be notated and communicated to scholars and families. Planned absences: If an absence is pre-planned (i.e. personal days), faculty members must request the day(s) off from Chelsea Bettis - 11/12 Dean [HS] or Brandee King - Middle School Academic Director no later than 10 school days (2 work weeks) prior to the absence. Final confirmation of approval will come as a campus calendar invite. See Heights Secondary - '24-25 Staff Attendance Guidance to determine campus specific steps to request time off. Note: Red Out days are predetermined and indicated in the staff attendance guidance. Days with 3+ staff planned absences turn to Yellow Out days. Emergency absences: If an emergency absence occurs (i.e. sudden serious illness, death of a family member, etc.), faculty members should notify the Director of Academics [HS/MS], their Direct Manager (if different), via text message as soon as possible, no later than 6:30am, and enter the absence in TEAMS and AESOP to obtain a substitute. *Note - if a staff member demonstrates a pattern of calling in for last minute emergency absences or not following the proper reporting protocol for planned absences as shown above, this will be addressed with employee disciplinary measures by the faculty member’s manager. Additionally, if teachers take off more than their allotted number of days of paid leave, this will result in a reduction in pay for additional days missed as well as possible disciplinary action.  UHHI Professional Expectations | 2024-2025 Duties, Attendance, & Hallway Expectations Campus Duties: All faculty members are assigned duties for arrival, lunch, and/or dismissal. It is essential that staff arrive to all duties on time to ensure safe and effective monitoring of our common spaces for scholars. AM duty report time is from 7:30a until 8:03a, with final task to ensure all scholars in cafe/gym/hallways are in their 1st period class. Lunch duty report time is 3 minutes prior to the start of the assigned lunch, and ending 5 minutes after the end, having ensured all scholars are in their associated classroom. PM duty report time is from 3:33p until 4:10p, with a member of the UHHI academic administration team or operations team directly dismissing. If going to be late for a duty for an unavoidable reason, each staff members is responsible for finding coverage for that duty or swapping duties with a colleague. Being late to a campus duty will be addressed by a member of the administrative team and multiple instances of being late to duties will lead to disciplinary action. Hallways & Transitions: Teachers are expected to be present in hallways or at the threshold of their classroom door to actively monitor scholars during all transition times. Faculty without an instructional period following a transition should help clear the hallways and place scholars into their designated classes. SmartPass: No scholar should ever be in the hallway without monitoring, including for a break during class time. All scholars should be given an electronic SmartPass prior to sending them. For scholars in dysregulation, upon completion of the Behavior Support Ladder, notify a member of the administration team or a grade-level team member for support. Scholar Attendance: UE PowerTeacher Attendance User Guide.pdf UHHI teachers are expected to take attendance every block using PowerSchool. Accurate attendance is a critical component of records keeping and family communication. Failure to meet this expectation will be addressed by a member of the administrative team with disciplinary action up to and including termination. Scholar Rosters & Classroom Management: Non-rostered scholars must be present in their designated classroom only. Exceptions to this expectation need to be made to the Academic Director in advance, and are reserved for specialized needs (ex. Yearbook photos, event set-up). Faculty and staff found to allow non-rostered scholars into their classroom are creating a safety concern. Repeated violations of this expectation will be addressed by a member of the administrative team with disciplinary action up to and including termination.  UHHI Professional Expectations | 2024-2025 Communication Expectations Parent and Scholar Communication: Parent communication via phone calls, emails, and ParentLink is a necessary component of teacher:parent partnership and is encouraged to occur regularly for positive, neutral, and negative contacts related to scholars’ academics, engagement, and behavior. If a teacher wants to send a newsletter or mass email to parents, they are required to submit a draft of the communication to their manager for approval before it may be sent out. All mass parent communications should be sent through ParentLink. - Language Line: Language Line Information Communication Response Time: All parent communication via phone call or email is required to be returned within 1 business day. All Uplift Education faculty communication is also required to be responded to within 1 business day. For quick questions or requests sent via Microsoft Teams, faculty members should respond as soon as possible at a time that does not interfere with instruction, no longer than within 1 business day. Confidentiality & FERPA: All scholars and families have the right to confidentiality. Discussing a scholar, family, or situation with anyone other than someone who has a direct educational need to know is forbidden under the federal law known as FERPA: The Family Educational Right and Privacy Act. Faculty members are responsible for making sure that documents, grades, and emails are not left in places where others might be able to see them. When speaking with parents, staff should never use any other scholars’ names or identifying information, even when describing situations that involve other scholars. Email Professionalism: Email should be used carefully - keep in mind that email tone may be read and interpreted differently by the person(s) receiving the email, therefore they should be sent using professionalism and confidentiality. If you are unsure about an email, consider keeping it in draft form if you feel emotionally heightened when writing it and revisiting it once calm before sending to think it over clearly. Please remember - all employee emails are considered public record and may be requested by parents/media at any time. Email Signature Expectations: Email Signature Options.docx Scholar Communication Outside of School: Staff members should never share their personal cell phone numbers with scholars and may not communicate with scholars via cell phone, text messages, or any other messaging or communication system outside of school email or Schoology messages. If a staff member chooses to communicate with scholars through other channels, they are opening themselves up to great personal risk as this is highly inappropriate behavior and crosses a clear boundary. Additionally, this will be addressed by a member of the administrative team with disciplinary action up to and including termination.  UHHI Professional Expectations | 2024-2025 Social Media: Faculty members are forbidden from connecting with, messaging, or being “friends” with Uplift Education scholars or parents on any social media sites. Faculty must set all privacy settings on their personal accounts so that any pictures or posts that portray sex, nudity, alcohol or drug use, or other behaviors associated with the employee’s private life that would not be appropriate to discuss with a scholar cannot be seen by any parents, scholars, or the general public. Faculty members should never post photographs or information about scholars on their personal social media, including at extracurricular activities and after school events, as this is a violation of FERPA. UHHI Staff Newsletter: Each week, faculty members will receive a newsletter from their Academic Director for the following week. This memo will contain important information, calendar dates, PD schedules, and upcoming deadlines. It is expected that all faculty members read the memo by the end of their first planning period on Monday. Communication Response Time: All parent communication via phone call or email is required to be returned within 1 business day. All Uplift Education faculty communication is also required to be responded to within 1 business day. For quick questions or requests sent via Microsoft Teams, faculty members should respond as soon as possible at a time that does not interfere with instruction, no longer than within 1 business day. Campus Communications: Calendar Usage and Events/Meetings: UHHI faculty and admin utilize Outlook Calendars for staff coaching sessions and events. Faculty and staff are expected to review calendar submissions. For mandatory events, staff should accept and store the invite. For individual meetings, staff are expected to notify their coach or requesting person if they will be unable to attend. Slack: UHHI HS uses Slack as a virtual communication platform for quick questions, FYIs, requests for support, and streamlined communication of grade level and department team updates. All faculty and staff members are expected to have Slack on their desktop and check it periodically throughout the workday at times that do not interfere with teaching. Faculty members are responsible for checking and responding to all direct messages, as well as checking all channels that they are part of each day for important announcements. Additionally, the campus will send announcements and emergency situation communication through Remind - staff will receive the code and instructions to sign up for Remind before the school year begins. Raptor: UHHI uses Raptor as an emergency communications tool. All faculty and staff members are expected to have Raptor on their personal cell devices. Use of Raptor is limited to emergency situations only, and will be used with utmost discretion. Any faculty member may enact Raptor Alert for perceived/real threat.  UHHI Professional Expectations | 2024-2025 Dress and Phones Expectation Dress Code for Faculty: UHHI Teacher and Staff Dress Expectations Faculty members are expected to dress appropriately at all times. The dress code for Monday is professional dress. Tuesday, Wednesday, and Thursday are business casual tops and bottoms (no jeans). Friday includes jeans with no holes and a college, Heights, Uplift, or education-themed shirt. - Wellness Wednesdays are considered akin to Friday - Faculty with 5+ years of experience may wear jeans and an Uplift 5+ Polo on all Wednesdays. - Spirit Weeks necessitate an adjustment to dress expectations, but must meet professional expectations as indicated below If a faculty member arrives to campus in dress that is not in compliance with faculty dress code, they will be asked to change immediately and any time spent off campus necessary for changing will be logged as personal time in TEAMS. Repeated instances of arriving to work out of dress code will lead to disciplinary action. Attire that is deemed inappropriate for school include: - Sweatpants (exception is for PE teachers, or field trips with prior approval) - Shirts with straps less than 2” wide - Leggings or tights as pants (these are only acceptable if worn under professional bottoms) - Jeans with holes or shirring above the knee. - Jeans on any day but Friday - Costumes that are distracting in nature besides on Halloween when they’ll be permitted - any use of costumes for instructional reasons must be cleared by the Academic Director - Skirts or dresses more than 2 inches above the top of the knee - Shorts of any length - all pants must be to at least the mid-calf - Yoga pants or spandex - Crop tops or bare midriffs Badges: All faculty members must wear their Uplift Heights identification badges at all times in a spot that is highly visible such as on a lanyard around the neck or a clip on a shirt collar or shirt pocket. Badges should never be shared or given to another person, even a colleague, as this would pose a threat to campus security. Cell Phones and Earbuds/Headphones: Faculty members should only have cell phones visible in front of scholars in learning spaces when it is being used for one of the following purposes: a tool for instructional purposes, or being used to communicate with school teammates regarding urgent logistics or to text admin re: level 2, 3, or 4 discipline needs for support. No personal texts, calls, or other use of a phone should occur in classrooms except during a lunch or planning period break when scholars are not around. Additionally, teachers should not have earbuds or AirPods on at any time during instruction or in common spaces where this would be visible to scholars. The only appropriate time  UHHI Professional Expectations | 2024-2025 to use earbuds or AirPods on campus is in the staff lounge or in a classroom during planning. Inappropriate cell phone or headphone use during the work day in front of scholars will be addressed by a member of the administrative team and multiple instances will lead to disciplinary action, the reason for this is that we want to ensure that our faculty is setting a strong example for our scholars with appropriate usage of these devices. Airdrop: It is highly suggested that all staff members keep AirDrop turned off while on campus and do not accept AirDrops from unknown contacts. Occasionally, scholars choose to AirDrop inappropriate photos/videos, having AirDrop off will avoid personal and school risk, including, but not limited to, images of child pornography, drugs and drug paraphernalia, weapons and related on personal devices. Parking, Doors, & Visitors Parking: All faculty members are to have their car tag hanging from their mirror and visible at all times. Faculty are encouraged to park in the North or East parking lots to help prevent damage/theft. The intersection of Canada Dr and Holystone Dr is blocked at 7:00a each morning, requiring faculty to enter parking lots by traveling North along Holystone. It is important that all faculty are on time, as the main parking lot will be difficult to access once carline starts. Doors: To promote a safe school environment, all doors internal and external are to remain locked at all times. Exterior doors must remain closed at all times, and may not be propped open.. Repeated violations of this expectation will be addressed by a member of the administrative team with disciplinary action up to and including termination. Interior, including classroom, doors are to remain closed except during class period transitions. Visitation by Parents: If a parent requests to observe their scholar during school hours, or if a grade level team requests the observation as a behavioral intervention strategy, the following steps must be taken in accordance with the Visitation Policy documented in the Uplift Education Parent & Scholar Handbook: 1. Written request must be made via email to the Academic Director 2. A mutually agreed upon time must be determined between the teacher and parent Upon arrival, the parent must sign the Uplift Education Confidentiality Agreement in the main office. The parent may only observe in the classroom containing their scholar. Parents should be given a seat in the back of the classroom and may not interact in any way with scholars, including their own. An escort and monitor must be with the parent at all times. Visitation by Guests of Staff Members: Faculty members should request approval via email from the Academic Director at least 3 business days in advance to secure permission for bringing any visitors or volunteers into the school or a classroom, including personal friends and family members. These decisions will be made on a case-by-case basis with the goal of protecting instructional time and consistent classroom environments for our scholars. If approved, all visitors will need to bring a government issued photo ID and check in at the main office following the standard visitor screening protocol, which includes a background check.  UHHI Professional Expectations | 2024-2025 Unrecognized Persons in Building: All persons in the building, including scholars, staff, and faculty should have a visible nametab or temporary visitor badge. If a faculty or staff member sees an unrecognized person in the UHHI building without a badge, this should be immediately reported to Administration and Operations via Slack and phone.