Systems Manual Notes PDF

SYSTEMS MANUAL NOTES: 204.32 Members shall not be absent for five consecutive working days without properly notifying their superior, as such action implies voluntary termination of employment. 2. Station Captains are authorized to post any information pertaining to the operation of the station. Al...

SYSTEMS MANUAL NOTES: 204.32 Members shall not be absent for five consecutive working days without properly notifying their superior, as such action implies voluntary termination of employment. 2. Station Captains are authorized to post any information pertaining to the operation of the station. All cellular phones, pagers and other like items, that are carried while on duty, shall be set to vibrate rather than produce an audible alert. 206.08 However, all members shall comply with all orders issued by any superior officer of the Division. 206.10 Members flouting the authority of any superior officer by obvious disrespect or by disputing or ignoring such officer's orders shall be guilty of insubordination. 206.28 Members receiving orders or directions from other members, when the name of the directing officer is given, shall regard such orders as coming directly from the designated officer, and shall promptly carry out said orders. In the event a citizen comes to a fire station or any other Division facility to lodge a complaint, that citizen is to be assisted in calling the Administrative Office or the Professional Standards Unit. 210.03 The Public Information Office will be notified by the FAO of any major incident that occurs. 230.00 Members will not be compensated, or relieved of duty with pay, for subpoenas which are not a result of their duties and/or position with the Division of Fire, or for instances in which the member is either a plaintiff or complaintant in a civil action or administrative proceeding, or a defendant in a criminal action. 230.10 Division members are expected to honor any subpoena they receive, but they will be eligible for overtime compensation only if they follow the appropriate procedures as listed in current Division S.O.P.’s. (from Section 730.00 - Revised 12/31/15) Revised 300.06 Members of the Division who have attained Journeyman Firefighter Status may apply for temporary recruit instructor positions by completing the Division of Fire Instructor's Profile (Form TA-514) and filling out an Application for Temporary Instructors. 300.18 Any probationary firefighter who fails to obtain Fire Safety Inspector Certification before the end of their probationary period will be recommended for dismissal. Any probationary firefighter who fails to obtain EMT-B certification before the end of their probationary period will be recommended for dismissal. (DIFFERENT FROM UNION CONTRACT) 300.21 Instructors may remove from the classroom or training site, any individual, of any rank, if in the instructor’s judgment that individual is preventing the other participants from receiving the full value of the training. In so doing, the instructor has this authority granted to him/her by the Fire Chief. This authority is also extended to guest instructors from outside the Division. If an individual is ordered to leave a training session, that individual will leave immediately and without discussion, and both the individual and the instructor will submit to the Fire Chief a written report of the incident. Revised 300.34 In most cases, these physical training activities will take place after the completion of the Division daily routine (i.e. after 1800 hrs. on weekdays and after 1200 hrs. on weekends and holidays. 302.08 Company Commanders who at roll call cannot meet Division Minimum Staffing Standards shall immediately notify their Battalion Chief. If necessary, they shall hold a member of the off-going unit until such time they receive clear directions from their Battalion Chief. MINIMUM STAFFING STANDARDS 302.10 ENGINE COMPANIES: Four (4) members assigned per unit. This may be accomplished with either: one officer and three (3) firefighters or with four (4) firefighters. Engine companies are permitted to run with a crew of three (3) between the hours of 0800 to 2000 when necessary to accomplish the business of the Division. Engine companies are not to run with less than one officer and three (3) firefighters after 2000 hours unless the third firefighter is on Division business and is in constant communication with the alarm office and capable of immediate response to the scene of an emergency to which his/her apparatus has responded. 302.12 LADDER COMPANIES: Four (4) members assigned per unit. This may be accomplished with either one officer or three (3) firefighters or with four (4) firefighters. Ladder companies are permitted to run with a crew of three (3) between the hours of 0800 and 2000 when necessary to accomplish the business of the Division. There shall be an officer in charge of ladder companies whenever possible in keeping with the guidelines listed in Section 404.88 of this manual. Ladder companies are not to run with less than one officer and three (3) firefighters after 2000 hours unless the third is on Division business and is in constant communication with the alarm office and capable of immediate response to the scene of an emergency to which his apparatus has responded. 302.14 RESCUE COMPANIES: Three (3) members assigned per unit 306.16 If a member refuses to willingly accept the responsibility of the position of Acting Officer, the immediate superior of such member may order temporary compliance until a qualified replacement is available. 306.24 A Lieutenant acting as Station Captain will function as a Captain on the fireground. 308.08 Ordinarily, supervisors should not delegate in any of the following: 1. Situations requiring their own knowledge or skills. 2. Situations involving extremely important matters that may have serious consequences. 3. Situations involving appraisals of their subordinates. 4. Situations requiring the rewarding or punishing of subordinates. 5. Situations requiring the status and position of the supervisor. DOCTRINE OF COMPLETED STAFF WORK 310.00 Completed staff work is the study of a problem and the presentation of a solution in such form that all that remains to be done on the part of the supervising officer is to indicate approval or disapproval. The subordinate should work out the details and provide a finished product that the supervisor can adopt by simply signing their name. 314.20 Any Division employee who, for personal reasons, feels the need to temporarily change duty assignments, shall notify their battalion chief of this need and submit a PR-2 requesting such assignment. The request should state the reason and approximate length of time needed. 314.23 Temporary transfers for personal reasons shall be for a minimum of one 24-hour work shift, and for no more than ninety consecutive calendar days. 314.26 Personnel permanently assigned to EMS positions who request temporary transfer out of the EMS field, will receive no EMS pay differential for the duration of their temporary transfer. However, hairpieces and/or wigs conforming to this standard may be worn for reasons of baldness and/or physical disfigurement upon approval of the Fire Chief. Individuals who receive this approval and have the required certified medical condition will wear a full beard no longer than one-eight (1/8") of an inch in length. MALE PERSONNEL HAIR STANDARDS 316.18 FOREHEAD - when combed, hair shall be at least one (1") inch above the top of the eyebrow. 316.20 SIDE OF THE HEAD - when combed, hair shall be cut, shaved or trimmed so as to follow half the ear. No hair shall overlap the ear so as to obscure the lower one-half (1/2) of the ear from sight in any manner. Hair shall be no thicker than one and one-half (1 1/2") inches from the sides of the head. Sideburns shall be no wider than one and one-half (1 1/2") inches at any point, and shall be no thicker than one-half (1/2") inch from the temple or cheek. 316.22 BACK OF THE HEAD - Hair shall be no thicker than one and one-half (1 1/2") inches from the back of the head and shall not extend below the middle of the shirt collar or dress blouse when head is held erect. 316.24 TOP OF THE HEAD - Hair shall be no thicker than two (2") inches from the contour of the head. FEMALE PERSONNEL HAIR STANDARDS 316.26 FOREHEAD - when combed, hair shall be at least one inch (1") above the top of the eyebrow. 316.28 When in uniform, female personnel with hair that extends below the bottom edge of the shirt collar shall wear their hair in an upward sweep or bun, so that it will not extend below the middle of the shirt collar or dress blouse when head is held erect. 316.30 Hair of female personnel shall not exceed three (3") inches in bulk. 316.32 Female fire personnel shall not wear braids or ponytails unless they are used to form a bun. Pigtails and other tail configurations are not permitted. 316.34 Female fire personnel may wear conservative hair clasps, barrettes, or similar unobtrusive hair control devices which correspond to their hair color, as long as no health or safety hazard is thereby created. 316.38 Only female fire personnel working on medic companies, and female fire personnel working in 40 hour positions (except fire recruits) may wear a single pair of plain earrings of the post or button type in pierced ears. All other personnel shall not be permitted to wear earrings of any type. 324.02 When in Uniform: When the flag is passing in review at parades, ceremonies, or other civic functions, members shall remain covered and tender the salute while the flag is within six paces in either direction. 324.04 When in formation at parades or other functions, only the Officer in charge of the formation tenders the salute. Members in ranks shall execute the "eyes right" or "eyes left", as the circumstances may require, or shall come to attention if at a halt. 326.06 Members wishing to remain anonymous may do so by omitting their signature. However, it should be understood that little credence will normally be attached to such communications, especially where alleged statements of fact are proffered. 326.08 All suggestions shall be accepted, reviewed, and acknowledged. When possible, an explanation or statement regarding the status of each suggestion will be included with such acknowledgment. 330.02 MEDAL OF VALOR (Highest Award) 330.04 SILVER MALTESE (Second highest award) 330.06 BRONZE MALTESE (Third highest award) 330.08 DISTINGUISHED SERVICE AWARD 330.10 FIRE CHIEF’S AWARD 330.12 FIRE SERVICE AWARD OF MERIT 330.18 FIREFIGHTER’S CROSS 330.20 CITIZEN’S AWARD FOR BRAVERY 330.22 CITIZEN’S AWARD FOR DISTINGUISHED SERVICE 330.38 Any member of the Division of Fire may nominate an individual (or individuals) for an award. Normally, this nomination will be initiated by, or through, the immediate superior of the member or person being nominated. Nominations may also be received by persons other than members of the Division of Fire. 330.40 Nominations shall be forwarded through normal channels to the Chief using form PI-49, Recommendation for Commendation. 332.02 Members of the Division of Fire shall carry their identification cards on their person at all times while on duty or in uniform, as well as on other occasions where they may be in contact with the public acting as representatives of the Division of Fire. (Revised 12/31/15) 332.04 Members working a forty-hour work schedule shall properly display their identification cards at all times. The only exception are those firefighters working there assigned hours in a fire station. 332.12 If a member needs replacement of his/her identification card he/she shall write a memo (RT-154) to his/her Battalion Chief or Bureau Head. The memo shall contain the members printed name, assignment, and unit. The approved memo will serve as an authorization for the photo lab technician. NOTE: Do not report to the photo lab before making an appointment. 340.02 All vehicles of the Division of Fire shall be provided with copies of Form RL-106, Vehicular Accident Report. Any Division employee assigned to or responsible for a Division vehicle shall see that this form is available in such vehicle at all times. 340.07 If the accident occurs while enroute to an emergency and there are no injuries at the accident scene, negligible damage to the Fire Division vehicle, and the apparatus is in safe operating condition, it may be possible to continue the emergency run. If such action is taken, the Fire Alarm Office must be notified immediately and a member of the company involved in the accident must be left at the scene. If leaving a company member at the scene would cause an engine or ladder company to fall below the minimum manpower standards of the Division, the officer in charge shall consider the total situation and exercise discretion in deciding whether to continue the emergency run or call out of service and remain at the scene. 340.24 If the driver is served with a subpoena to appear as a witness in Traffic Court, he/she shall immediately notify his/her respective Bureau Head and the Administration Officer 354.02 Forty-hour firefighters are permitted to spend up to three (3) hours per week in an on-site fitness-training program. 354.04 The City shall not be held liable for injuries sustained in the Fitness Center while “off-duty”, and if so injured, employees will not be eligible to receive injury leave, except when scheduled in compliance with applicable sections of the current bargaining contract. (Revised 12/31/15) 364.00 The Division’s Safety and Health Hazard Report, RI-173, provides a means to report safety and health hazards to ensure the situation is documented. 364.02 Members should submit a Safety and Health Report any time that they observe an unsafe act, unsafe practice, or an unsafe situation. This may include but is not limited to, emergency operations, protective clothing, equipment, fire and EMS apparatus, and hazards in and around the work place. 366.02 The hours of operation at the Administrative Complex is consistent with the outside limits of the normal forty (40) hour workweek - 7:00 a.m. to 5:00 p.m., Monday through Friday. 366.04 The Fire Chief may authorize temporary work schedules outside the normal time frame when necessary to meet Division goals. Overtime and/or compensatory time issues require prior approval by the proper authority. 366.14 In the event of increased security measures (Level Orange or Red), access to the buildings will be through a staffed reception area or via controlled doors. 366.18 Scheduling of complex meeting rooms by Division groups and outside agencies will be coordinated by the Support Services Bureau's Administrative Assistant with guidance from the Fire Chief. 366.26 Emergency response vehicles: Engines, Ladders, Rescues, and Medics, due to their size and weight, shall park in the rear parking lot. These vehicles are to park on the concrete roadway that encircles the rear parking lot. 400.06 Members shall not normally be permitted to place private automobiles or other motor vehicles on the apparatus floor or other areas within fire stations under normal conditions and without permission from the Company Commander. 400.07 Members shall not be permitted to park their private vehicles on fire station ramps, or within six feet (6') of access lane to the ramp, or other areas not designated as parking spaces, except when necessary for changing of shifts. Vehicles that are parked in these areas during the change of shifts shall be moved to proper parking places within 1/2 hour following roll call. Private vehicles may be parked on ramps on a temporary basis while conducting Fire Division business at the fire station, as long as the driver remains readily available to remove vehicle if the need arises. 400.08 Members shall not be permitted to make major repairs on private vehicles in or around fire stations. 400.10 Members shall not park vehicles having signs or letter advertising any private concern or business with which a member may or may not be associated on station property or areas adjacent to stations or other Division offices. 400.18 Members shall not occupy the beds in the fire station dormitories between the hours of 0700 hours and 2000 hours unless permission to do so has been granted by their company commanders. 400.19 Beds SHALL NOT be occupied at any time unless the individual’s linen (two sheets and one pillow case) is properly in place on the bed. 400.20 Members shall not sleep or recline in a position that would indicate sleeping in any location in the fire station other than the dormitory except that the watchperson may sleep in the watch area after 2200 hours. 400.34 Members in stations where more than one company is assigned, when an alarm is received, shall refrain from starting apparatus engines or activating vehicle horns, bells, or sirens until they are certain that members assigned to other companies have heard and understand the alarm assignment. (Revised 12/31/15) 400.55 All vending machines placed in Fire Stations or other Division Facilities shall be the personal property of the personnel assigned to such station or facility. Company leased vending machines will not be permitted on Division of Fire property. Also, vendors Revised 06/03/2016 Chapter IV Rules And Regulations Governing Fire Station Personnel Station Captains shall be in charge of and responsible for the inspection, care, maintenance, and general cleanliness of the station and grounds, and of the apparatus and equipment housed, stored, or assigned to such station. will not be permitted to place any items (i.e., potato chips, candy, etc.) in a fire facility for a percentage of the sales - unless by City Contract and approved by the Fire Chief. FIRE STATION LIBRARIES 400.56 All publications belonging to the Division of Fire shall be kept in a location such as an Officer’s Room, where the security of such materials can be assured. A locked bookcase or closet should be used whenever possible. Station Captains shall be in charge of and responsible for the inspection, care, maintenance, and general cleanliness of the station and grounds, and of the apparatus and equipment housed, stored, or assigned to such station. 402.32 Station Captains shall submit to their Battalion Chief prior to June 15 of each year the annual preliminary budget request (form ER-63). 402.44 Station Captains shall advise their battalion chief of their recommendations concerning the lieutenant they wish to have act as their alternate in the event of a prolonged absence. 404.02 Company Commanders shall be in complete charge of their company, and shall be responsible for the training, counseling, personal appearance and conduct of all Division members under their supervision. In addition, any act of cowardice, dereliction of duty, insubordination, or assault committed by a subordinate shall be reported to the appropriate Battalion Chief as soon as possible, and detailed in writing through proper channels to the Chief of the Division. 404.20 Company Commanders, when returning to quarters from alarms of fire and/or other assignments shall afford their relief drivers ample opportunity to drive the apparatus, so that these members may gain experience necessary to properly perform such duties. 404.26 Company Commanders shall assure themselves that all of their members have a thorough knowledge of the vehicle to which they are assigned, and have the ability to instruct others in the operation of such vehicle. All members shall be provided frequent opportunities to practice driving, tilling, and pump operation, so that the respective companies have at least two (2) pump operators, two (2) ladder drivers, and two (2) tillermen. In cases where company commanders feel that the above requirements are inadvisable, a report stating the reasons for such opinion shall be submitted to the Fire Chief. 404.30 Company Commanders shall notify the fire alarm office and their Battalion Chief when changing over to a piece of supplementary apparatus. 404.52 Company Commanders shall keep a current roster, Form PI-6, in the Company journal. 404.74 One Company Commander on each unit shall be designated as officer in charge of the station. The station Captain shall automatically assume this responsibility on the unit to which he is assigned. The Battalion Chief shall designate such officer on each unit. 404.90 In stations where a Captain is assigned, such officer shall be in charge of any ladder company assigned to the station when he is on duty. The only exception to this would be if the Captain were assigned as an Acting Battalion Chief. 404.92 Company Commanders who are temporarily transferred from other stations or assignments, or who work trades for regularly assigned officers, or who are called in to work overtime at any Division station shall, immediately upon reporting for duty, ascertain the number, names, and physical identities of Division members assigned under their supervision. If necessary, a supplementary "roll call" may be held for this purpose, and a list containing the names of the personnel involved compiled and maintained. In the event that this announcement is not transmitted, or if the officer in charge sees a necessity for assembling station personnel prior to this P.A. announcement, such officer shall cause this assembly to take place. 406.04 The Company Commanders of both the oncoming and off-going units shall require the members of their companies to be in line, standing at attention and in the proper uniform, immediately upon receiving the message to assemble. Members shall not smoke, drink, eat or engage in idle conversation, nor shall they slouch and stand with hands in pockets or lean against walls or other objects during the roll call sequence. If a member is absent due to a trade, the name of the member working the trade shall be called. (Revised 12/31/15) 406.20 If for some reason the officer in charge of the off-going unit feels that the officer in charge of the oncoming unit is not in the proper condition to relieve him/her, the off-going officer will remain on duty and will not turn the responsibilities of command over to such oncoming officer. In this event, the on duty Battalion Chief shall be notified immediately, and both company officers shall remain in quarters until the Battalion Chief arrives. Proper relief shall then be made according to the orders of the Battalion Chief. All company officers shall be held strictly accountable for the consistent enforcement of this rule. When going off duty, members excused from standing roll call for authorized reasons more than three times in succession shall have their names submitted to the Division Administration Officer. 408.04 Company Commanders shall refrain from participating in the performance of routine duties that should be delegated, such as station and equipment maintenance and serving as station watchman. 408.06 Company Commanders shall be held responsible for seeing that the prescribed duties are performed by their company members according to Division standards, and shall be guided by the following priorities regarding the daily operations at the station level: 1. Response to emergencies 2. Maintaining station personnel, apparatus, and equipment at the highest levels of proficiency. 3. Fire Prevention inspections and other related company level inspections and activities. 4. Routine station cleaning and maintenance. 0800-0830: Roll call, assignment of watch duties, check of equipment on assigned apparatus and vehicles, apparatus/vehicle operational check, inspection and cleaning of personal gear and equipment, raising the Flag, etc. 0830-0900: Preparation for tour of duty: relaying of important information and specific duty assignments, discussion of related needs and concerns, completion of company members individual needs. Revised 06/03/2016 Chapter IV Rules And Regulations Governing Fire Station Personnel 0900-1200: Cleaning and maintenance of station, apparatus, and equipment; training and inspections as indicated. 1200-1300: Lunch period 1300-1700: Training and company school. Inspections: fire prevention, high rise, familiarization, hydrants, etc.; additional cleaning and/or maintenance as needed. 1700-1800: Dinner period 408.10 Each day at the completion of the daily schedule, Company Commanders shall hold a critique with the members of their companies. This critique should consist of an informal review and evaluation of the day's activities, and will have the following goals: a. Follow-up on job assignments. b. Relay information gained by individual company members. c. Relay and review PA messages, bulletins, verbal orders, and any other pertinent information that may have been received during periods when one or more company members were not present. 408.12 Company Commanders should attempt to leave the period of time from 1800 hours to 0800 hours as free from routine duties as possible. 408.14 The daily routine weekend and holiday schedule for all Division personnel assigned to Division fire stations on all three units will run from 0800 hours to 1200 hours. This period of time shall be completely devoted to accomplishing Division goals. The following schedule is intended as a guideline to be utilized by all Company Commanders: 0800-0830: Roll call, assignment of watch duties, check of equipment on assigned apparatus and vehicles, apparatus/vehicle operational check, inspection and cleaning of personal gear and equipment, raising the Flag, etc. 0830-0900: Preparation for tour of duty: relaying of important information and specific duty assignment, discussion of related needs and concerns, completion of company members individual needs. 0900-1200: Training and company school as needed; inspection of hydrants, etc.; cleaning and maintenance of station, apparatus and equipment. 1200-1300: Lunch period 1300-1700: Inspection of hydrants or other duties necessary to accomplish Division goals. 408.16 The holiday schedule will be observed on the days listed in the current collective bargaining agreement: Revised Division Officers, under normal circumstances, shall not perform station watchman duties. 410.04 In those stations where more than one company is assigned, the member designated as alternate watchman shall be one who is assigned to a company other than that to which the regular watchman is assigned. In large, multi-company stations it may be necessary to designate a second back-up watchman, in order to assure that proper station watch coverage is provided. Normally, medic personnel will not be specifically designated as regular or alternate watchman 410.14 Station personnel assigned to watch duties shall be permitted to sleep in at an officially designated location any time after 2200 hours. They shall wear appropriate clothing, suitable to receive visitors who may have reason to enter the fire station during the night hours. Station watchmen shall not occupy beds or sleep anywhere in the station after the 0700 hours "wake-up" announcement. Members shall not use Division telephones to contact the Fire Alarm Office for a period of five (5) minutes after an alarm has been transmitted, and for fifteen (15) minutes after a multiple alarm has been transmitted, except in emergency situations. 412.06 Members receiving emergency runs over the Division fire phone, after stating their station, rank and name, shall carefully listen to, and repeat back in a voice loud enough to be heard by other members in the vicinity, all of the information that they are receiving from the Fire Alarm Office. Visitors are prohibited from entering a Fire Station between 00:01 and 07:00 hours. Riders, students, and observers are exempted from this requirement if they have written approval of the Fire Chief. Each visitor’s stay will be limited to three hours of cumulative time during any one shift. The Battalion Chief of the district may wave this rule but must approve each occurrence. All visitors, at all times, are prohibited from entering any dormitory, locker room, or bedroom areas of the station except that officers may have visitors in their offices during non-prohibited hours. If requests for group visitations to fire stations cannot be referred immediately to the Community Relations Office, the member receiving the request shall obtain the following information and send it into the office on an OF-270 at the earliest opportunity: 414.28 Canceling Program Requests: As it further explained in Section 414.16, program requests assigned to the various fire stations can be canceled only after receiving the approval of the involved Deputy Chief. Once this approval has been obtained, the contact person listed on the program request form should be called immediately and arrangements made to reschedule the presentation. 414.30 If at all possible, programs should be rescheduled so as to fall on the same unit duty day as the originally scheduled program 414.32 If unable to reschedule programs on the same unit as that worked by the company originally receiving the assignment, have the people requesting the program contact the Community Relations Office at 645-7377, and they will complete the rescheduling arrangements. 416.10 On Memorial Day, the Flag is flown at half-staff until 1200 hours, and then hoisted to the top of the staff until sundown, when it will be lowered as usual. 416.14 When the Flag becomes unfit for service, whether from exposure or wear, it shall be replaced with a new Flag and returned to the Supply Office for proper disposal. 418.06 It shall be the responsibility of the unit on duty to remove snow and ice whenever necessary, except for accumulations totaling 1 inch or less that may have occurred after 2200 hours. In this case the oncoming unit shall be responsible for removing the snow and/or ice immediately after the equipment check in the morning. 420.06 Members who are cleaning or performing other maintenance duties on or in the immediate vicinity of overhead doors in their stations shall first either turn off the electric supply to the door, or disconnect the "quick-connect" to the motor pulley. 422.08 All Station Officers are responsible for insuring that, during the heating season, apparatus bay areas are heated to temperature level that does not exceed 72 degrees. ISU-19 (Incident Support Unit) is used primarily for refilling depleted station cascade systems and responding to emergency incidents. 428.06 The high pressure (4500 PSI) air cascade systems consist of six (6) large air cylinders, 428.10 Company Officers are responsible for having their respective station's air cascade systems checked each morning prior to 0830 hours, Air cascade systems should be refilled when the fifth cylinder of a high pressure system does not have sufficient pressure to fill an RPS cylinder to above 4000 PSI. When station cascade systems need to be refilled, company officers should contact ISU-19 at 74464 between the hours of 0730 and 0900. To order oxygen (green cylinders) orwhen problems regarding SCBA hardware occur, contact Mask Repair 75453 between the hours of 0730 and1530. 500.04 Inspection Jurisdiction and Frequency: Fire prevention inspections conducted by the Division of Fire shall encompass all areas within the corporate city limits and all city property located outside the city limits. 500.06 Types of Inspections: The various inspections conducted by Division fire inspectors shall include, but not be limited to: Regular Company Inspections ("Building" Inspections) Permit and License Inspections High Rise Building Inspections Familiarization Inspections Residential Inspections Special Inspections Complaint and Request Inspections Re-inspections Fire Prevention inspections shall be conducted in a systematic orderly fashion, and whenever possible, in the sequence assigned by the Fire Prevention Bureau. Company Commanders shall be responsible for closely monitoring all aspects of Division inspection programs relating to their assigned inspection districts - including the required reports - and shall ensure that all inspections are performed as required on all properties assigned to their companies by the Fire Prevention Bureau. 500.16 It shall be the responsibility of the Fire Prevention Bureau to schedule all regular inspections, and to forward the required FIR to the appropriate company inspection districts. REGULAR COMPANY INSPECTIONS 502.00 Regular Company or "building" inspections will be scheduled by the Fire Prevention Bureau in keeping with the time period coded into the computerized Building Inventory Record (BIR). 502.10 If any Division inspector is refused permission to conduct an inspection, the following procedure should be adhered to: (1) Quietly leave the premises; do not argue or show displeasure with (2) anyone involved. Report all details of the incident to your immediate supervisor, and also to the Fire Prevention Bureau in writing. Revised 06/03/2016 Chapter V Division Inspection Policy (3) Keep the Fire Inspection Record for the involved premises at the station. If necessary, the FPB shall take action to obtain a search warrant. Normally, regular company inspections are to be conducted during the following listed hours: Weekdays: 0900 to 1200 and 1300 to 1600 Saturdays: 0900 to 1200 Inspections are not to be performed on Sundays or Holidays except with the expressed approval of the appropriate Battalion Chief. 502.14 In keeping with the Division policy and procedures the mission of the Division must be met. This means that building inspections must be performed. Therefore, no member should expect any request for instant vacation to be granted by their Battalion Chief unless all companies in a particular battalion on the unit in question have completed all their assigned building inspections. Permit inspections are conducted during the months of May and June, while license inspections are conducted in December. 504.02 When conducting permit and/or license inspections, company inspectors will inspect only for the conditions required by the specific permit/license. It will not be necessary to perform an inspection of the entire occupancy. The primary concern of each officer so assigned will be to ensure ongoing compliance with the Division's High Rise Program. 506.04 Company Inspectors shall conduct regular company inspections of the entire high rise building and all tenant spaces contained therein at least once each year, as assigned by the Fire Prevention Bureau. 506.06 Assignment of officers to new high rise buildings will be made while the buildings are under construction, so as to ensure that the Division High Rise Program is in place when the buildings are ready for occupancy. 508.00 Familiarization or pre-fire planning inspections of high risk or "target hazard" occupancies will be conducted periodically by Division fire companies. 508.02 Normally, familiarization inspections will be conducted in a given company's first alarm running district, and may or may not coincide with the fire inspection district of the same company. Also, when so directed by the Emergency Services Deputy Chief, familiarization inspections may be conducted in 2nd alarm running districts. RESIDENTIAL INSPECTIONS 510.00 Residential or "home" inspections will be performed only when requested by a homeowner or resident, or at the direction of the Battalion Chief or Emergency Services Deputy Chief. (Revised 12/31/15) 518.06 School fire drills shall be conducted in accordance with current SOPs at least once a year, preferably during October. Avoid conducting a drill during the lunch hours between 10:45 and 12:45. 550.16 General Information: Prevention efforts involved in the Juvenile Firesetter Program are classified as "primary" and "secondary". The primary prevention efforts are focused toward providing fire safety education for children before a fire occurs. The secondary prevention efforts are focused on children who have actually been Revised 06/03/2016 Chapter V Division Inspection Policy involved in starting fires (these could be "accidental" fires as well as intentionally set fires). 602.12 Most company level identification markings will be applied by using authorized marking pens with permanent type ink as issued by the Division supply section. 602.18 Each section of hose shall be marked so that the base of company number is parallel to the horizontal plane of the section of hose, on both sides of the hose jacket. 602.20 Company markings shall be applied so that the finished number is approximately fifteen inches (15") from the male coupling, with the coupling being to the right of the number. For hose sections having no designated male or female coupling, the number shall be placed approximately fifteen inches from one end or the other (on both sides of the hose jacket) with the nearest coupling being to the right of the number. 602.22 The size of the numbers used on the various sizes of hose shall be the height of the hose when hose is laid flat and shall be 1/4 inch in width. 602.24 All ladders, tools, and other equipment assigned to the various companies shall be appropriately marked by using the authorized marking pens. In order to properly mark those items which are black or have other dark surfaces, it shall be necessary to paint a block background (using aluminum paint) on the area in which the identifying number is to be installed. The size of the company numbers marked on tools and equipment shall be such that they are readily visible. 602.26 Ladders will be marked on the outside of both beams, approximately eighteen inches (18") above the butt of the ladder. 602.28 All other tools and fittings shall be marked where plainly visible in an area subject to the least amount of wear. 604.02 Care and maintenance of Division vehicles shall be performed on two basic levels: fire station maintenance and shop level maintenance. station level procedures are activities such as minor repairs and adjustments, lubrication, bulb replacement, and general cleaning tasks. 604.06 Shop level maintenance will include repair, replacement, and adjustment procedures of a major nature or requiring knowledge and/or equipment not normally available at the fire station level. 604.15 On Monday of each week, drivers or operators of all Division vehicles except chief's cars, bureau and station trucks, and emergency medical and rescue service vehicles shall perform a visual check of the underside of their assigned vehicles. 604.18 After each fire or emergency run, vehicles shall be checked for any damage or malfunction that might prevent a safe response on subsequent emergency runs. Personnel who use Division vehicles on a regular basis for daytime duties and activities shall schedule such vehicles for routine maintenance procedures as needed. Revised 06/ 604.22 Some of the regularly scheduled tests and preventive maintenance operations to be performed at the station level are listed below. All operational tests performed on a regular basis shall be done on Monday. a. Check air pressure in tires (weekly). b. Check wheel lug bolts for tightness (weekly - notify Maintenance Shop if loose) c. Test parallel/series valve and governor or relief valve (weekly). d. Check priming pump oil level (weekly and after each use). e. Lubricate intake and outlet valves (monthly). f. Oil outlet and drain valve linkage systems (monthly). g. Operate and climb aerial ladder (weekly). h. Clean ladder cable and fittings (bi-monthly). i. Lubricate ladder cable and fittings (bi-monthly). j. Lubricate turntable and fifth wheel (bi-monthly) k. Lubricate spring locks and stabilizing jacks (bi-monthly). l. Clean contact rings under turntable (bi-monthly). m. Check hydraulic fluid reservoirs (weekly). n. Perform other similar measures as prescribed by manufacturer's manuals and Division policies. All non-emergency or routine (minor) work, such as servicing chief's cars, shall be performed at the shop by appointment. Company commanders and vehicle drivers shall be responsible for the proper use of the apparatus log book. 604.30 Whenever maintenance or repair work is being done at the fire station by shop personnel, the driver or other station personnel shall be available to assist the mechanic as needed. When maintenance or repair work is being performed at the Maintenance Shop all personnel shall wait in the designated waiting area unless the mechanic requests the assistance of one or more members. 604.34 When necessary, the inspection mentioned in the above paragraph shall include a performance or road test in the maintenance shop area or other convenient location. 604.36 Regularly scheduled oil changes, filter replacements, and general chassis lubrication of all Division vehicles shall be performed according to the following schedule: Diesel Powered Apparatus: Oil and Filter Change ..................... 100 hours Fuel Filter Change.......................... as needed Lubrication ....................................... monthly converting each 4000 engine miles to 100 engine hours. Gasoline Powered Apparatus: Oil and Filter Change .......... 4,000 road miles Lubrication ..................................................... According to manufacturer’s recommendation -usually with the oil change 604.40 Vehicle engine temperatures should be maintained within the range of 160 to 190 degrees F for gasoline fueled engines, and within the range of 190 to 212 degrees F for diesel powered engines. 604.44 On-duty company commanders and bureau heads shall ensure that, on the 20th day of each month, the information necessary to accurately compile the monthly mileage report is obtained for each vehicle permanently assigned to their station, including supplementary apparatus. OUT-OF-TOWN VEHICLE REPAIRS 604.50 When vehicle repairs are required on a Division vehicle being used by a member traveling out-of-town, the member must pay for the repairs with his or her own funds. The member will be reimbursed for the cost of the repairs after returning to the City and submitting the appropriate documentation through the chain of command. The documentation should include a memo to the Chief, explaining the circumstances in detail and requesting reimbursement. The memo should be attached to a paid receipt showing the cost of the repairs. “out-of-town” is defined as any area outside of Franklin County and the counties immediately adjacent to Franklin County. 606.02 Supplementary apparatus may be used either as a substitute for regularly assigned apparatus or as an additional resource to be used by call-in personnel. 606.08 There shall be three (3) equipment lists maintained for each piece of supplementary apparatus. One shall be kept on the apparatus, one shall be kept on file at the station or bureau to which the apparatus is assigned, and an informational copy shall be maintained on file at the Tools and Equipment Office. 606.10 Any requests for changes in the complement of equipment carried on the supplementary apparatus shall be forwarded through channels to the Support Services Bureau Head 606.12 Motors on supplementary apparatus shall be started and run for thirty (30) minutes each week. The Station Captain should establish a regularly scheduled time for this requirement. The pressure governor or relief valve of supplementary engines should be tested at this time. 606.16 The Fire Maintenance Liaison Office (FMLO) shall maintain an up-to-date list of each piece of supplementary apparatus and its location. 606.20 The supplementary apparatus log book shall be divided into three main sections (1) Log Section, (2) Hose Section, and (3) Maintenance Section. 608.12 As soon as practical after returning to quarters, all equipment shall be returned to a state of operational readiness. 608.22 All gasoline powered tools and equipment shall be started and run outdoors weekly until the individual piece of equipment reaches its operating temperature. 608.26 Ladders shall be inspected regularly and after each use. Ropes shall be checked after each use, and a thorough inspection of all ropes shall be performed every six months, as is further explained in Section 618.00 of this manual. 612.16 Each boat will be assigned a motor flusher as part of its normal equipment. When conducting the Motor Run Test, the flusher MUST BE USED. 612.22 DO NOT LEAVE THE MOTOR UNATTENDED WHILE RUNNING. 612.30 At no time will gas and oil be mixed in less than 6 gallon quantities 612.32 If the fuel is over 1 year old, it is to be replaced even if the tank is more than half full. Information on fuel changes can be obtained from the boat log weekly check form. 612.34 The lower end of the motor contains grease that must be changed annually. The change, along with a preventive maintenance check, will be performed in April of each year and scheduled by the Maintenance Shop. 614.12 When the amount of hose to be changed exceeds one half (1/2) of the normal complement of a particular size hose (excluding 2” or smaller), the Fire Alarm Office must be contacted and permission obtained to call the apparatus out of service in order to make the change. If changing less than one half (1/2) of the hose load, companies need not call out of service. 614.24 The folds of all hose loaded on Division apparatus shall be changed at least monthly to reduce damage from kinks, mildew, and other harmful actions. The folds of synthetic rubber ribbed hose shall be changed three (3) times per year, in January, May, and September, once by each unit. During the change the hose shall be inspected for damage and the couplings lubricated. 614.26 All hose stored in fire stations shall be removed from its place of storage, unrolled, inverted, and re-rolled at least quarterly 614.30 Under no circumstances shall fire hose be allowed to go longer than one (1) year without having water passed through it. 614.32 All hose stored in the various fire stations shall, whenever possible, be stored so as to permit the free circulation of air and shall be inspected at least monthly for signs of mildew and other indications of deterioration. When hose is sent to the Hose Repair to be repaired, it shall be prepared as follows: Clean and dry each section Attach repair tag stating the date, section number, officer's name, station, unit, brief description of damage, location of damage, and whether the hose does or does not leak. Circle any leaks or other defects with a permanent black marker. List damaged hose number of Form EL-66 in the company log 614.48 Companies in need of replacement hose shall submit a written request through the Chain of Command to Support-7. 614.84 Station captains shall be responsible for ensuring that all fire hose assigned to their station is properly tested prior to its being placed in service as a part of the stations regular hose inventory. 614.90 All high pressure hose used by the Division shall be tested annually by the Hose Repair Technician Any hose not passing the HP Test will be condemned by the Hose Technician and a loaner section of HP hose will be reassigned to replace the condemned hose 618.04 Inspection of all ropes shall be completed during the months of May and November. Station Captains shall see that the Rope Inspection Form is properly completed at the time of these inspections, and that it is then forwarded through channels to Tools and Equipment. 618.08 Ropes should not be carried in compartments or other areas where they may become damaged through contact with sharp edged tools or similar surfaces. 622.08 Radiation instruments that are defective or in need of repair shall be sent to Office Research and Innovation. The Office of Research and Innovation will then forward the kits to the Emergency Management Agency for exchange. 640.02 Whenever a hydrant is used for any purpose between the dates of October 15 and April 15 of each year, the hydrant shall be pumped dry and this information reported on Water-Web immediately upon returning to quarters. It is also required that this information be listed in the Company Journal. 640.04 When a hydrant is being used and water is leaking or spraying from around the top of stem, it is recommended that the hydrant operating stem be closed approximately one-half of a turn after the hydrant has been fully opened. This procedure may stop the leak. If the leak does not stop, report it on Water-Web upon returning to quarters. 640.10 All members of the Division of Fire shall report to the Fire Alarm Office any obvious or suspected illegal use of a fire hydrant that they have observed or been notified of. The Fire Alarm Office shall dispatch a fire company to the scene in order to obtain all pertinent information surrounding the incident. 1. Location of involved fire hydrant, date and time of incident. The Engine Company shall attempt to shut down the hydrant in question if it is found to be illegally flowing. 2. Name of individual(s) using the fire hydrant, together with their address, date of birth, social security number and driver’s license number, and also, the name and address of individual’s employer. If met with resistance that may cause injury to personnel or damage to City property, the officer in charge shall withdraw all Division members to the apparatus. 3. Description of any involved vehicle at the scene and license number of same. 4. 5. 6.) Description of any equipment and/or tools used to obtain water from the fire hydrant. Purpose for which the water was obtained, fire hydrant permit number if applicable. Name, badge number, and cruiser number of any police personnel at the scene. If there is immediate danger to personnel the officer shall call for the police on an emergency, request a Battalion Chief to be dispatched to a rendezvous point and be guided by his/her decision. 640.16 Whenever a hydrant is reported to have been used for any purpose whatsoever by any municipal department other than the Fire Division between the dates of October 15 and April 15, the Fire Alarm Office shall be notified. The Fire Alarm Office shall enter this information in Water-Web. 640.18 Each year from October 15 to April 15, whenever fire hydrants have been used for any purpose, it shall be the responsibility of the fire company using the hydrant to record such usage on Water-Web These hydrants shall be inspected daily, until each hydrant has been found to be without water on three (3) consecutive days. Any hydrant that continues to leak after the third consecutive daily check shall be reported on Water-Web. 640.22 Each shall maintain a current “hydrant-out” list by checking Water-Web 640.24 Company Commanders are responsible for seeing that the pages of each Water Atlas assigned to their station are maintained accurately and kept up to date 640.30 Any time an employee of the Division of Fire notes a defect which would render a hydrant unserviceable the hydrant shall immediately reported on Water-Web. 640.34 Each Monday, the Division Hydrant Coordinator shall prepare and distribute a "Hydrant Out of Service" report from Water-Web to the Emergency Services Deputy Chiefs, all Battalion Chiefs, the Water Maintenance Engineer and the Water Distribution Manager. This report will show all known public hydrants within the City of Columbus that are currently out of service. 640.38 Company Commanders shall be responsible for ensuring that the "Hydrant Out-of-Service List" is kept up to date on a daily basis. 640.40 Company Commanders shall be responsible for ensuring that missing fire hydrant caps within their respective hydrant inspection districts are replaced as necessary. Replacement hydrant caps may be obtained from Supply, using regular requisition procedures. The Supply Office shall notify the Division Hydrant Coordinator whenever replacement caps need to be restocked. Whenever a missing hydrant cap is replaced, the Division member replacing the cap shall first flush the hydrant. 640.46 Company Commanders shall be responsible for the care and inspection of the fire hydrant closest to their respective stations, as this hydrant is normally used for training purposes. 640.48 Division members must be aware that some privately owned fire hydrants and certain hydrants belonging to other municipalities have 5-sided 640.50 Members must realize that certain hydrants installed by federal, state, and county governments - as well as some privately owned hydrants - open in a counter-clockwise direction. This, of course, is the direct opposite of the fire hydrants belonging to the City of Columbus, which are opened in a clockwise direction. Members shall always exercise due caution when operating unfamiliar hydrants. Members must know that certain hydrants within the corporate limits and surrounding areas of the city have 4 1/2 - inch steamer outlets, requiring utilization of a 4 1/2 to 4-inch reducer before they can be used by the Columbus Division of Fire. Summer Hydrant Inspections 640.56 From April 15 to October 15 of each year, Company Commanders shall require that regular inspections They shall cut weeds surrounding any hydrant. If necessary the company officer may contact property owners to trim bushes and/or other vegetation which may be obstructing the hydrant's visibility or accessibility. 640.60 It shall be the duty of the Emergency Services Deputy Chiefs to cause all hydrants within the corporate limits of the City of Columbus to be pumped free of water each fall, prior to the 15th of October, or earlier if weather conditions warrant. If sufficient staffing is not available, the entire company must go on the inspection. If for any reason a hydrant district is not inspected or completed on the assigned day the Company Commander shall log this fact and the hydrant district shall be inspected or completed on the next duty day. 640.68 Hydrant flushing will begin as near to April 15 of each year as possible, and all city hydrants shall be flushed and pumped by October 15 of each year. Whenever possible flush two or three hydrants at one time, so as to avoid a possible water hammer when closing the hydrants. At no time shall more than three hydrants in any given area be flushed at once. 640.78 Ordinarily, hydrant flushing operations will be conducted seven (7) days per week between the hours of 0800 and 1700. 640.80 Whenever possible hydrant flushing operations will be conducted in two non-adjoining areas of the city simultaneously, and shall not be conducted in other areas until both have been completed. Broken hydrants that are flowing or causing hazardous conditions are to be reported to the Fire Alarm Office as soon as possible, utilizing radio communication. Hydrant Flushing - Soft Method The hydrant is to be opened until the flow of water from the outlet is no more than two (2) to three (3) feet in front of the hydrant. 640.90 If the water being flushed from a hydrant does not clear up after having flowed for approximately ten (10) minutes, allow the hydrant to continue flowing. During the course of the day, return and check the hydrant from time to time. If the water has cleared up, close the hydrant. If the water has not cleared up by the conclusion of flushing activities for the day, close the hydrant and notify the Fire Alarm Office of the situation. The FAO will then notify the Water Shop. Complaints of rusty or discolored water are to be referred to the Water Quality Assurance Laboratory. 640.92 If any hydrant should have the valve stem slam shut, or if any hydrant should fail to flow after having been opened six (6) turns, call the hydrant out of service after returning to quarters on Water-Web. The Station Captain will ensure that the hydrant districts are rotated accurately. 640.110 Prior to October 1 of each year, the Division Hydrant Coordinator shall notify the person(s) responsible for maintaining their respective privately owned hydrants of the Columbus City Code which requires all private hydrants to be pumped free of water by October 15 of each year 640.112 Between October 15 and November 15 of each year, Battalion Chiefs shall have all of the private hydrants within the hydrant districts assigned to their companies spotchecked in order to ascertain degree of compliance with the city code. 640.114 In instances where private hydrants are out of service or have not been pumped dry after October 15, the Battalion Chief shall determine the Building Inspection District in which the hydrants are located and cause orders for correction to be issued by the appropriate company inspector, per the applicable city code. 640.120 The individual hydrant districts shall be numbered according to the following code: 1. First digit shall represent the unit number (1, 2, or 3) 2. Second digit shall represent the Battalion number. 3. Third digit shall represent the company to which the district is assigned followed by the letter E, L, or R. Examples: Unit 1, Battalion 2, Engine 1 1-2-1E Unit 2, Battalion 3, Ladder 13 2-3-13L Unit 3, Battalion 1, Rescue 2 3-1-2R