SU-Academic-Regulations-2024.pdf

Academic Regulations (For All UG and PG Programs) Silicon University, Odisha Silicon Hills, Patia, Bhubaneswar - 751024 https://silicon.ac.in Effective From AY 2024-25 Admission Batch Version: 1.0.1 (Build: 02-09-2024) This document has been typeset using LATEX 2ε Approval History ACM# Date Resolutions/Revisions The Academic Regulations of Silicon University was approved by SU-2 17/08/2024 the Academic Council. These regulations shall be effective from the AY 2024-25 admission batch. Contents 1 Introduction 2 1.1 Mission........................................... 2 1.2 Vision............................................ 2 1.3 Genesis........................................... 2 1.4 Accreditation....................................... 3 1.5 5L Quality Policy..................................... 3 1.5.1 Lectures...................................... 3 1.5.2 Laboratory..................................... 3 1.5.3 Library....................................... 3 1.5.4 Learning...................................... 4 1.5.5 Leadership..................................... 4 2 Governance 5 2.1 The Visitor of the University............................... 5 2.2 Officers of the University................................. 5 2.2.1 Chairman..................................... 6 2.2.2 Vice-Chairman.................................. 6 2.2.3 Vice-Chancellor.................................. 6 2.2.4 Registrar...................................... 7 2.2.5 Controller of Examinations........................... 8 2.2.6 Dean (Instruction)................................ 9 2.2.7 Dean (Student Affairs).............................. 10 2.2.8 Dean (Research and Consultancy)....................... 11 2.2.9 Finance Officer.................................. 12 2.3 Authorities of the University.............................. 13 2.4 Board of Governors.................................... 13 2.4.1 Composition.................................... 13 2.4.2 Role of Board of Governors........................... 14 2.5 Board of Management.................................. 15 2.5.1 Composition.................................... 15 2.5.2 Role of the Board of Management....................... 15 2.6 Academic Council..................................... 16 2.6.1 Composition.................................... 17 2.6.2 Role of the Academic Council.......................... 17 2.6.3 Meetings...................................... 18 2.7 Boards of Studies..................................... 19 2.7.1 Composition.................................... 19 2.7.2 Role of Board of Studies............................. 20 2.7.3 Meetings...................................... 20 i 2.8 Finance Committee.................................... 21 2.8.1 Composition.................................... 21 2.8.2 Role of Finance Committee........................... 21 2.9 Examination Committee................................. 22 2.9.1 Composition.................................... 22 2.9.2 Role of Examination Committee........................ 23 2.10 The Conducting Board.................................. 24 2.10.1 Composition.................................... 24 2.10.2 Role of Conducting Board............................ 24 3 Academic Regulations 26 3.1 Definitions and Nomenclature.............................. 26 3.2 Curricular Programs................................... 28 3.3 Program Duration and Calendar............................ 29 3.4 Admissions........................................ 30 3.5 Approach to Curriculum................................. 31 3.6 Curriculum Structure................................... 33 3.7 Registration........................................ 36 3.7.1 Honours Track.................................. 37 3.7.2 Minor Track.................................... 38 3.7.3 Course Waiver.................................. 38 3.8 Attendance and Leave.................................. 39 3.9 Assessment of Performance............................... 41 3.9.1 Evaluation Scheme................................ 41 3.9.2 Passing Standards................................ 45 3.9.3 Grading System.................................. 46 3.10 Examinations....................................... 48 3.10.1 Rules for Missed Examinations......................... 50 3.10.2 Supplementary Examination.......................... 50 3.11 Promotion Policy..................................... 51 3.11.1 Rules for Back Paper Examinations....................... 52 3.11.2 Rules for Year-Back Students.......................... 53 3.12 Award of Degree..................................... 54 3.12.1 Awards of Merit................................. 55 3.12.2 Multiple Exit Policy............................... 55 3.13 Revision of Regulations and Curriculum........................ 56 3.14 Interpretation....................................... 56 ii Silicon University, Bhubaneswar PRELIMINARY Title and Commencement These rules may be called the “Silicon University Academic Regulations”. Students of all UG and PG programs of Silicon University admitted from 2024-25 Academic Session (except Lateral Entry students admitted to 2nd Year of B.Tech. programs in the year 2024) onward shall be governed by these rules. These rules shall be effective from the 1st Day of July, 2024. Students who were admitted from AY 2018-19 up to AY 2023-24 Academic Session and the Lateral Entry students admitted to 2nd Year of UG Engineering programs in AY 2024-25, shall be governed by the existing Academic Rules and Regulations of the then Silicon Institute of Technology (Autonomous) that was in effect at the time of their admission. Repeal and Savings All rules, orders and instructions, hitherto in force pertaining to the subject matter of any of the provisions of these rules are hereby repealed. Provided that, save as otherwise specified in these Rules, any order made, instruction issued, things done or actions taken under the rules, orders, and instruction so repealed shall be deemed made under these rules and shall continue to have forced and effected. Effective from AY 2024-25 Admission Batch 4 | 1 Chapter 1 Introduction 1.1 Mission “To become a center of excellence in the fields of technical education & research and create responsible citizens.” 1.2 Vision “To provide the best of Technical skills, Professional ethics and Human values in enriching the discipline of Science, Engineering and Technology for Social development and Nation building.” 1.3 Genesis Silicon Institute of Technology was established in the year 2001 by the Silicon Institute of Technology Trust under the guidance and advice of a panel of accomplished academicians, educational entrepreneurs, industry personnel and educationists having global exposure. Silicon’s Board of Trustees comprises of high caliber professionals with a drive to settle for nothing less than the best. Silicon has established itself as one of the premier institution for technical education with an excellent academic record in Odisha. The major strength of Silicon is its determination to build an accomplished institution that would move beyond teaching with creative leadership and a culture of teamwork. The institute has been constantly changing and improving to adapt to the needs of students through accepting innovations and embracing modern technology and techniques. Silicon’s endeavour has been to make “success” a habit with the students âĂŞ whether it is bridging into the corporate world or pursuing higher studies in management or technical research. Silicon was granted Academic Autonomy by UGC in the year 2018. In the year 2023, Silicon Institute of Technology, Bhubaneswar was upgraded to a University by the Government of Odisha through “The Silicon University, Odisha Act, 2023” (Odisha Act 12 Of 2023) enacted by the Odisha Legislative Assembly and assented to by the Governor on the 10th November, 2023. The Act came into effect from 31st January 2024 after notification issued by the Skill Development & Technical Education, Government of Odisha. Silicon University is enlisted by UGC in the list of State Private Universities with a 2(f) status and links to Silicon’s website at https://silicon.ac.in. Effective from AY 2024-25 4 | 2 Silicon University, Bhubaneswar 1.4 Accreditation Three UG Programs in Engineering, namely B. Tech. in Computer Science & Engineering, Electronics & Communication Engineering, and Electrical & Electronics Engineering, are accredited by National Board of Accreditation (NBA), AICTE. The institution was also accredited by NAAC with Grade A. Silicon was also ranked at 179 by NIRF (MHRD) for the year 2020, rank 163 for the year 2021, and placed in Band B (Rank 26–50) in ARIIA ranking. In 2024, Silicon has been placed in Band 201-300 in NIRF Ranking. 1.5 5L Quality Policy Silicon’s quality policy is based on the 5L principle of Lectures, Laboratory, Library, Learning, and Leadership. This 5L policy in our teaching-learning process is intended to produce better engineering professionals through their academic journey at Silicon. In essence, the 5L policy defines the backbone of Silicon University. 1.5.1 Lectures Lectures are the fulcrum of academic knowledge disseminated by our subject experts. They are meticulously designed, developed and delivered in the classroom using a range of methods and platforms. Lectures based on course materials, lesson plans, and curriculum provides the basis for in-depth learning of the subjects. The emphasis is to recognize and impart the higher order skills for problem solving, clarity in concepts, creativity, critical thinking, visualization and idea generation. 1.5.2 Laboratory Silicon’s laboratory facilities enable practical hands-on exposure – an essential component of engineering education. The laboratory-based courses have a powerful effect on maximizing the learning outcomes. Emphasis on laboratory activities is instrumental in augmenting theoretical learning and familiarizing the students with the tools and equipment essential to become a successful practicing engineer. 1.5.3 Library A well equipped library offers the resources to encourage inquisitiveness, higher order thinking, and research oriented learning. Silicon’s central library provides textbooks, references, periodicals, research journals in both printed & electronic forms, to sharpen the knowledge. Acting as a gateway to knowledge, it promotes a learning culture in the campus. It also offers a place to innovate, contemplate and explore avenues not only in the sciences but in arts and literature as well. Effective from AY 2024-25 Admission Batch 4 | 3 Silicon University, Bhubaneswar 1.5.4 Learning Silicon’s policy emphasizes learning through experience, making it learner centric. The mandatory Summer Internship Courses during the first 3 years, and Practice School/Industry Internship in the final year helps enhance the skills, behavior, attitude, values and preferences as well as makes the students industry-ready for a progressive career. The experiential learning component instills domain-specific skills beyond the curriculum and bridges the gap between industry and academia. 1.5.5 Leadership Promoting leadership quality by infusing responsibility, participation, determination, and enthusiasm enhances purposeful thinking and helps prepare the students to face today’s changing times. Leadership quotient being the sum of competency, character, and capability ultimately leads to synergy in the most challenging work place. It enhances team work, collaboration, intuition, and awareness creating better engineering professionals. oOo Effective from AY 2024-25 Admission Batch 4 | 4 Chapter 2 Governance This chapter briefly describes the governance of the University with regard to academic matters necessary for students and teachers of the university. For detailed information on all of the Officers and Authorities of the University, please refer to the provisions of the Silicon University Odisha Act 2023 and the Silicon University First Statutes 2024 as applicable. 2.1 The Visitor of the University The Governor of Odisha is the Visitor of the University as per the Silicon University Odisha Act 2023. When present, the Visitor shall preside at the convocation of the University for conferring degrees and diplomas, charters, designations, certificates and medals. The Visitor has the following powers to be exercised in accordance with the procedure laid down in the Statutes: 1. to call for any paper or information relating to the affairs of the University 2. on the basis of the information received by the Visitor, if he is satisfied that any order, proceeding, or decision taken by any authority of the University is not in conformity with the Act, Statutes or Rules, he may give such advice to the Chairman or the Vice-Chairman as he may deem fit in the interest of the University. When an advice is received from the Visitor by the Chairman, he is duty-bound to take appropriate action to comply with the advice as early as practicable. The Chairman shall place the advice of the Visitor and the action taken by the University before the Board of Governors in its next meeting. 2.2 Officers of the University The University is empowered to appoint several Officers to ensure proper governance at various levels including academic, financial, examinations, and general administrative functions as prescribed in the Act and the First Statutes of the University. The following are some of the important Officers appointed by the University who have been referred and/or whose roles fall within the scope of this document: 1. Chairman 2. Vice-Chairman 3. Vice-Chancellor 4. Registrar 5. Finance Officer Effective from AY 2024-25 4 | 5 Silicon University, Bhubaneswar 6. Controller of Examinations 7. Dean (Instruction) 8. Dean (Student Affairs) 9. Dean (Research and Consultancy) 2.2.1 Chairman The Chairman of the University is nominated from amongst the Trustees of the Sponsoring Body and is the Head of the University as per the Act. The Chairman presides at the meetings of the Board of Governors and any decision resolved in the meetings are given effect to only after obtaining the approval of both Chairman and Vice-Chairman. The Chairman has the powers conferred by the Act, Statutes or Ordinances made thereunder, which include the following: 1. to preside at the Convocation of the University in the absence of the Visitor. 2. to function as a member and the Chairperson of the Board of Governors of the University. 3. to call for any information or record from any authority or officer of the University. 4. to constitute the first Board of Governors, Board of Management, Academic Council, and Finance Committee as per the transitional provisions of the Act. 5. to appoint the first Vice-Chancellor, the first Registrar, and the first Finance Officer of the University as per the transitional provisions of the Act. 6. to approve the appointment, re-appointment, or termination of the Vice-Chancellor, in accordance with the provisions of the Statutes or Ordinances made thereunder. 7. to approve the appointment, re-appointment, or termination of the members of the faculty, officers or any employee of the University as per the norms of the University. 8. To resolve any conflicts in the manner prescribed in the the Statutes or Ordinances made thereunder. 9. Such other powers as may be approved by the Board of Governors from time to time. 2.2.2 Vice-Chairman The Chairman is empowered to nominate any person from the Board of Governors to be the Vice-Chairman of the University as per the Act. In absence of the Chairman, the Vice-Chairman performs all such functions and exercises all such powers of the Chairman mentioned in the Act and Statutes. The Vice-Chairman exercises such other powers and performs such other functions as delegated by the Board of Governors and conferred by the Act, Statutes or Ordinances made thereunder. 2.2.3 Vice-Chancellor The Vice-Chancellor is appointed by the Chairman as per the provisions of the Act, and is the principal Executive and Academic Officer of the University to exercise general supervision and control over all of the affairs of the University. Some of the powers and duties of the Vice-Chancellor are as follows: Effective from AY 2024-25 Admission Batch 4 | 6 Silicon University, Bhubaneswar 1. to be present at and address at any stage of any meeting of any authority of the University. 2. to be the Chairman of the Academic Council, Finance Committee, and Examination Committee and be the Chief Examiner of the University. 3. to take appropriate steps for the maintenance of the discipline among the students, teaching staff and other employees of the University. 4. to prepare the strategic goals, development objectives, and implementation plans for the University as per the requirements from time to time; 5. to bring all matters requiring attention of the Board of Governors/Management and supply all such information and records relating to the University as may be required by the Boards or by its Committees. 6. to coordinate the actions or decisions of the Board of Governors to encourage prompt and timely consideration and judicious disposal of the matters. 7. to transfer, depute, and assign specific duties to all officers, teaching and non-teaching staffs and monitor their performance. 8. to institute disciplinary proceedings against any employee or student of the University and take appropriate action or award punishment as per the norms of the University. 9. to preside at the convocation of the University in the absence of the Visitor, Chairman and Vice-Chairman. 10. to have such other powers and perform such duties as may be laid down or may be required by the Board of Governors or Board of Management from time to time. 2.2.4 Registrar The Registrar is a whole time officer of the University appointed by the Vice-Chancellor with the approval of the Board of Governors for such period and on such terms and conditions as may be approved by the Board of Management. The Registrar exercises the following powers and performs the following duties: 1. to be responsible for the overall administration and services of the University; 2. to make all correspondences relating to the University and be responsible for proper maintenance of all the records of the University; 3. to enter into agreement or contract, sign documents and authenticate records on behalf of the University; 4. to be responsible for the due custody of the records and the common seal of the University and place all such information and documents as may be necessary for transaction of the business of the University. 5. to issue notices convening the meeting of the Board of Governors, Board of Management, Academic Council, and other Committees and facilitate them with requisite/relevant documents for taking appropriate decisions. 6. to be responsible for admission of the students to the University with assistance of the Dean (Student Affairs) to various programmes offered by the University. 7. to be the in-charge of registration of the students of the University and shall maintain a register of all degrees, diplomas, and certificates conferred by the University. 8. to be responsible for the general discipline of the University office and shall have disciplinary control over the University office, and shall have the power to sanction leave of the University employees working under him. Effective from AY 2024-25 Admission Batch 4 | 7 Silicon University, Bhubaneswar 9. to implement inclusive hiring policies of the University and human resource development for upgradation of knowledge & skills commensurate to the goals and objectives of the University. 10. to exercise such other powers and perform such other duties as may be required from time to time by the Board of Governors, Board of Management, or the Vice-Chancellor. 2.2.5 Controller of Examinations The Controller of Examinations (CoE) is a whole time Professor or Associate Professor of the University on additional duty, and is appointed by the Vice-Chancellor. The Vice-Chancellor is the Chief Examiner of the University. The Controller of Examinations is responsible for smooth and fair conduction of all examinations of the University observing utmost confidentiality in all processes from question paper setting to publication of results as per the academic calendar of various programmes in such manner as prescribed in the Examination Manual. The CoE has the following powers and performs the following duties: 1. to coordinate the registration process for all examinations for each programme of the University and scrutinize all such cases with reference to the relevant regulations, if any, on collection of prescribed fees. 2. to prepare and announce the schedule of various examinations of different programmes as per academic calendar and circulate them to all concerned well in advance after the same has been approved by the Vice-Chancellor. 3. to coordinate and supervise the process of preparation, moderation and printing of question papers with utmost confidentiality. 4. to coordinate and supervise setting up of examination halls and seating arrangement of candidates, and issue admit cards to eligible students for such courses as per their registration. 5. to make electronic copies of previous years’ question papers in course-wise manner available to the students for reference purposes. 6. to appoint Flying Squads, Supervisors, Invigilators, Examiners, Scrutinizers, etc., from amongst the teachers of the University. 7. to issue question papers of such courses in such numbers in sealed condition to the chief invigilator of each examination hall or room and coordinate and supervise conduction of the examinations in a timely and disciplined manner. 8. to investigate any unfair activity by any student, either suo motu or promptly upon report from an Invigilator or any other source, and recommend appropriate disciplinary action, which may be up to the extent of removal of culprit’s name from the register of University. 9. to investigate any alleged unfair activity by any teacher, invigilator, examiner, or staff of examination section, and communicate the findings to the Vice-Chancellor for taking appropriate disciplinary action. 10. to coordinate and supervise scanning of answer scripts and assigning them to examiners for physical or electronic evaluation as required with appropriate deadline to complete evaluation. 11. to ensure that proper and uniform evaluation is done by the examiners according to the model answers and evaluation schemes and address any discrepancies thereof. Effective from AY 2024-25 Admission Batch 4 | 8 Silicon University, Bhubaneswar 12. to resolve any issues related to electronic evaluation reported by any examiner in a timely manner and ensure that the evaluation and processing of results is completed within the timeline so that the results are published on such dates as specified in the academic calendar. 13. to act as the Member Convener in the meetings of the Examination Committee, Conducting Board, and Disciplinary Committee related to examination activities and obtaining approval of the Vice-Chancellor before publication of results. 14. to maintain under safe custody of all files, examination records, academic records, tabulation records and processing of results, preparation of grade sheets and transcripts, certificates, diplomas and degrees for successful students. 15. to coordinate and supervise printing and distribution of grade sheets, transcripts, provisional certificates, and final diploma or degree certificates. 16. to address any grievances of students in regard to examination processes, evaluation, and results, in consultation with other officers of the University as required. 17. to prepare analysis of results of examinations with pass/fail numbers and percentages, all-clear percentages, average SGPA etc., along with comparative statements with previous examinations, for reporting to the Academic Council. 18. to prepare the list of Gold Medalists and other prize winners, if any, as per the University rules and assist the Vice-Chancellor and other Officers of the University in the conduct of Convocation. 19. to take decision for permanent disposal of old answer scripts and their electronic scanned copies after expiry of such periods in such manner as specified in the Academic Regulations and/or Examination Manual. and 20. to exercise such other powers and perform such other duties as may be laid down or may be required from time to time, by the Board of Governors, Board of Management, Academic Council, or the Vice-Chancellor. If required, the Vice-Chancellor may appoint one or more Assistant/Deputy Controller of Examinations to assist the CoE in his day-to-day activities. 2.2.6 Dean (Instruction) The Dean (Instruction) is a whole time Professor or Associate Professor of the University on additional duty, and is appointed by the Vice-Chancellor. The Dean (Instruction) has the following powers and performs the following duties: 1. to assist the Registrar and Vice-Chancellor in the day-to-day instructional activities and shall lead the academic processes and governance of all programmes offered by the University. 2. to initiate the meetings of the Board of Studies for framing program curricula, syllabuses and revision of the existing curriculum and syllabus as necessary from time to time. 3. to assist the Registrar for conduction of the meetings of Academic Council and preparation of the minutes of the meeting thereafter. 4. to act as the Member Secretary of the Academic Council in absence of or upon delegation by the Registrar with approval of the Vice-Chancellor. 5. to prepare the Annual Academic Calendar for all academic activities and examinations to be conducted by the University during a year well in advance, preferably at the beginning of each Academic Year and circulate the same to all concerned after it been approved by the Academic Council. Effective from AY 2024-25 Admission Batch 4 | 9 Silicon University, Bhubaneswar 6. to initiate and outline the framework for curriculum design and/or revision, delivery mechanisms and pedagogy of all programmes of the University for effecting excellence in teaching-learning experience and outcome-based education. 7. to advise the library of the University well in advance to initiate procurement of new books as per the approved curricula and syllabus of different programmes. 8. to collect the requirements of teachers and non-teaching technical staff from various Departments and initiate the selection process for those recruitments with the approval of the Vice-Chancellor as per the norms of the University. 9. to monitor and supervise various academic activities and ensure proper coordination between the Heads of Departments and Centres. 10. to monitor the activities of co-curricular Students’ Clubs and Chapters of the University as assigned by the Vice-Chancellor. 11. to act as the Chairman of the Conducting Board and be an invited member to Disciplinary Committee related to examinations. 12. to analyze and interpret the academic performance of the students of the University and work with the Heads of Departments and Centres for effecting improvements. 13. to analyze and interpret the feedbacks and surveys on curricula, syllabi, and other academic reports collected from the stakeholders from time to time for effecting improvements in academic planning and execution. 14. to exercise such other powers and perform such other duties as may be prescribed by the Registrar, Vice-Chancellor or Board of Management from time to time. 2.2.7 Dean (Student Affairs) The Dean (Student Affairs) is a whole time Professor or Associate Professor of the University on additional duty, and is appointed by the Vice-Chancellor. The Dean (Student Affairs) has the following powers and performs the following duties: 1. to assist the Registrar, and Vice-Chancellor in the day-to-day activities in regard to student affairs and other events of the University. 2. to assist the Registrar for admission of students to the University and coordinate and monitor the admission campaigns and counselling of prospective students seeking admission to the University. 3. to devise and recommend mechanisms to boost student enrollment, retention and graduation metrics and co-work with other Officers and teachers of the University to achieve the prescribed goals. 4. to be responsible for all matters related to students’ affairs and conduct and discipline for all students as per the norms of the University and ensure peace and harmony amongst various sections of students. 5. to extend support for under-represented student groups to ensure their success and cultivate a sense of community, cultural appreciation, mutual cooperation and connection with nature among the students and offer general student advocacy. 6. to liaison with the parents and/or guardians of students with respect to their performance and conduct as and when required. 7. to coordinate and liaison, in regard to all matters related to Foreign and Exchange students, with their corresponding agencies, institutions, or universities. Effective from AY 2024-25 Admission Batch 4 | 10 Silicon University, Bhubaneswar 8. to prepare the calendar of all extra-curricular, cultural, social, recreational and sports activities to be conducted by the University during a year and circulate the same to all concerned after it has been approved by the Vice-Chancellor. 9. to monitor and supervise organization of all of the above activities and events of the University and ensure proper coordination between the teachers, staff and students for smooth and timely conduction of the same in a disciplined manner. 10. to be the Convener of the Anti-Ragging Committee and be responsible to ensure a ragging- free environment in the University at all times. 11. to constitute Anti-Ragging Squads from amongst the teachers and non-teaching technical staff of the University and assign them vigilance duties at such times as required for prevention of ragging. 12. to initiate investigation of any incident of ragging or indiscipline or unpleasant situation between individual or groups of students promptly upon report and recommend appropriate disciplinary action, which may be up to the extent of removal of culprit’s name from the register of University. 13. to be an invited member to Disciplinary Committee related to examinations. 14. to act as the Chairman of the Students’ Council and work with the Faculty In-Charges or Coordinators, Heads of Departments and Centres, and office bearers of extra-curricular Students’ Clubs and Committees for general counselling and development of leadership and management skills in students. 15. he shall act as the Chairman of the Residence Committee and coordinate with the Wardens and staff of all Students’ Residences, Canteens and/or Food Courts and related amenities for their smooth functioning and look after their overall management and development. 16. to supervise the work of security staff to ensure security of students of the University and its Students’ Residences and related amenities. 17. to coordinate with Law & Order authorities with respect to students’ discipline along with the Registrar and be responsible for arranging medical assistance for any student in cases of emergency. 18. to prepare the annual and/or supplementary budget for all extra-curricular, cultural, recreational and sports related intra- or inter-university events and submit the same to the Finance Officer for scrutiny and inclusion in the budget of the University. 19. to exercise such other powers and perform such other duties as may be prescribed by the Registrar, Vice-Chancellor or Board of Management from time to time. 2.2.8 Dean (Research and Consultancy) The Dean (Research and Consultancy) is a whole time Professor or Associate Professor of the University on additional duty and is appointed by the Vice-Chancellor. The Dean (Research and Consultancy) has the following powers and performs the following duties: 1. to coordinate with the heads of the departments and centres for promoting research activities by members of faculty, research scholars and students and creation of advanced research facilities and laboratories in the University; 2. to plan, coordinate, and monitor the activities of co-curricular Students’ Clubs and Chapters of the University as assigned by the Vice-Chancellor to promote research aptitude among the students; Effective from AY 2024-25 Admission Batch 4 | 11 Silicon University, Bhubaneswar 3. to be responsible for monitoring and maintaining all records pertaining to all research activities, publications, patents, and intellectual properties of the University; 4. to initiate the process for entering into agreements and memoranda of understanding with other institutes and universities for promoting collaborative research activities; 5. to advise the library of the University for procurement of books, journals, conference proceedings and the like required for conducting advanced research; 6. to formulate and determine policies, guidelines, and rules and regulations on Ph.D. and Post-Doctoral programmes offered by the university and be responsible for their implementation after approval by the Academic Council; 7. to maintain all records of seminars, conferences, symposia, workshops, Faculty Development or Short-term Training Programs and the like, organized and conducted by the University and their attendees; 8. to initiate, coordinate and monitor the preparation and submission of proposals for obtaining research grants from various funding agencies and maintain all records of such grants received thereof and their utilization; 9. to initiate, coordinate and monitor all sponsored research and consultancy projects obtained by the University and maintain all records of all moneys received thereof and their utilization; 10. to prepare the list of members of faculty and research scholars for grant of various research promotion allowances, incentives, and fellowships as may be prescribed by the Board of Management; 11. to prepare the annual and/or supplementary budget for expenditures of recurring and non-recurring nature for all research related activities of the University and submit the same to the Finance Officer for scrutiny and inclusion in the budget of the University; 12. to exercise such other powers and perform such other duties as may be prescribed by the Registrar, Vice-Chancellor or Board of Management from time to time. 2.2.9 Finance Officer The Finance Officer is a whole time officer of the University and is appointed by the Chairman. He works under the control of the Vice-Chancellor. The Finance Officer is responsible to the Board of Governors, Board of Management and Vice- Chancellor for ensuring that no expenditure outside the budget is incurred by the University and shall disallow any expenditure which is not permissible under the Act, Statutes, or Rules of the University. The duties and responsibilities of the Finance Officer includes the following: 1. to receive all payments, contributions, grants, gifts and endowments made in favour of or for the purpose of the University and maintain the accounts of the University in such manners as prescribed by the Board of Governors. 2. to ensure proper management and investment of the funds of the University including endowment funds, corporate and other grants, and royalties on intellectual properties and licenses, and exercise general supervision of such funds. 3. to ensure that all moneys are expended for the purposes for which they are granted or allotted by the appropriate authority. Effective from AY 2024-25 Admission Batch 4 | 12 Silicon University, Bhubaneswar 4. to maintain and develop business procedures for the use of students’ loan and scholarship funds and act as the Treasurer for all funds contributed for students’ societies, chapters, or clubs of the University and maintain the accounts of respective societies. 5. to prepare the Annual Budget and Supplementary Budget of the University by including the budget estimates submitted by other officers and establishments after due scrutiny. 6. to prepare the utilization certificates for funds received from the Government, UGC/AICTE, or other funding agencies and cause them to be sent in time to the appropriate authority. 7. to exercise such other powers and perform such other duties as may be laid down or may be required from time to time, by the Board of Governors, Board of Management, or the Vice-Chancellor. 2.3 Authorities of the University The Authorities of the University consists of several statutory bodies or committees to ensure proper governance at various levels including academic, financial, examinations, and general administrative functions. The following are some of the statutory bodies or committees constituted as per the Silicon University Odisha Act 2023, Silicon University First Statutes 2024, and the guidelines of the Regulatory Bodies for smooth conduction of all academic activities of the University: 1. Board of Governors 2. Board of Management 3. Academic Council 4. Board of Studies 5. Finance Committee 6. Examination Committee 7. Conducting Board 2.4 Board of Governors The Board of Governors is the principal executive body and principal governing body of the University. It determines and frames the general policies to offer a transparent and effective governance in building and developing the University in accordance to its long-term vision and objectives. The Board of Governors lays down the overall guiding principles for the University. 2.4.1 Composition The Board of Governors consists of the following members: 1. The Chairman of the University (Chairman) 2. The Vice-Chairman of the University 3. The Vice-Chancellor 4. Five persons nominated by the Trust who are eminent scholars, educationists, industrialists, technologists, artists, doctors, public servants or persons of repute Effective from AY 2024-25 Admission Batch 4 | 13 Silicon University, Bhubaneswar 5. Two experts nominated by the State Government 6. One members of the Odisha Legislative Assembly nominated by the Speaker 7. The Secretary to Government, Skill Development and Technical Education Department 8. Two Deans of the University by rotation nominated by the Chairman 9. One expert of Finance nominated by the Chairman The Registrar of the University serves as the Ex-officio Secretary of the Board of Governors. 2.4.2 Role of Board of Governors The main objective of the Board of Governors is to offer a transparent and effective governance in building and developing the University, considering the needs of all stakeholders. The primary roles of the Board of Governors are: 1. to determine and lay down all policies to be pursued by the University and exercise general supervision and control of the functioning of the University. 2. to review the policies and programmes of the University and suggest appropriate measures for effecting improvements and overall development of the University. 3. to make new or additional Statutes, Ordinances and Rules or amend or repeal the earlier Statutes, Ordinances and Rules in accordance to the provisions of the Act. 4. to review decisions of other authorities of the University and modify or revoke the same if they are not in conformity with the provisions of the Act or the Statutes or Ordinances or the Rules made thereunder. 5. to consider and approve the Annual and/or Supplementary Budget of the University and render general advice on deployment and utilization of the funds. 6. to appoint the Statutory Auditors of the University. 7. to consider the Annual Report and the Annual Accounts together with the Audited Reports of the University.. 8. to examine, consider and approve other proposals and recommendations of the Board of Management of the University with or without modification. 9. to advise on matters referred by the Board of Management, Vice-Chancellor or other authorities of the University. 10. to advise on matters related to admission of students, existing and new courses of study and the fees thereof, the qualifications and requirements for the award of degrees, diplomas, certificates and other academic distinctions. 11. consider suo motu or on reference by other officers or authorities of the University any matter and recommend for such actions as necessary. 12. to take such decisions and perform such functions as necessary in accordance to the objectives and powers of the University under the provisions of the Act. The Board of Governors looks into compliance, accreditation, ranking, administrative, academic, financial or such other matters for effecting development and continued improvement in the quality of education and recognition of the University at the national or international level. Without prejudice to the generality of the objectives defined in the Act, Statutes, Rules and matters specifically dealt within the rules, the Board of Governors has the powers to take all Effective from AY 2024-25 Admission Batch 4 | 14 Silicon University, Bhubaneswar such actions as deemed to be essential and conducive for the attainment of the objectives of the University, provided the same do not conflict with the rules, regulations, and guidelines of the Regulatory Bodies and the Laws of the State or Central Government. 2.5 Board of Management The Board of Management is an executive body reporting to the Board of Governors of the University primarily looks into implementation of the general policies and procedures laid down by the Board of Governors and the operational aspects in accordance to the objectives of the University. The Board of Management also determines, frames, amends or repeals different rules and regulations in accordance to the policies laid down by the Board of Governors for transparent and effective governance of various activities based on the recommendations of other officers, authorities and committees of the University. 2.5.1 Composition The Board of Management consists of the following members: 1. The Vice-Chancellor (Chairman) 2. The Registrar (Ex-officio Secretary) 3. The Finance Officer 4. Two Members of the Board of Governors nominated by the Trust 5. Three Deans of the University nominated by the Vice-Chancellor 6. Two Professors of the University nominated by the Vice-Chancellor 7. Such other members as may be prescribed by the Board of Governors 2.5.2 Role of the Board of Management The Board of Management has the following powers and performs the following functions: 1. to implement the general policies and procedures laid down by the Board of Governors and look into their implementation in the operational aspects of the University. 2. to determine, frame and recommend new policies or amend or repeal of existing policies for different activities of the University for effecting improvements in operational efficiency. 3. to determine, frame and recommend the Board of Governors in regard to establishment of new departments or centres in the University for offering new programmes and/or courses of studies by the University. 4. to examine and frame policies related to admission of students to various courses of study and the fees thereof and requirements for the award of degrees, diplomas, certificates or other academic distinctions. 5. to examine and approve the proposals of the Academic Council for conferment of various academic degrees and distinctions and obtain confirmation of the Board of Governors before conferment of the same. Effective from AY 2024-25 Admission Batch 4 | 15 Silicon University, Bhubaneswar 6. to examine the recommendation of the Finance Committee in regard to various fees and caution moneys in accordance to the norms and guidelines prescribed by the Regulatory Bodies. 7. to determine, plan and recommend creation or upgradation of infrastructure, laboratories, equipment and other facilities of the University. 8. to determine, frame and recommend new policies or amend or repeal of existing policies for different welfare schemes for employees and students of the University. 9. to advise actions for improvement of standards of teaching, examinations, research, extension and other academic matters of the University that as and when necessary. 10. to examine the requirement of teachers, non-teaching technical staff, and other non-technical or support staff in different Schools, Departments or Centres and approve the criteria and selection process for the same. 11. to exercise a closer supervision and control on regular functioning of various curricular, co-curricular, extra-curricular, and extension activities of the University. 12. to exercise a closer supervision and control on various financial aspects and operations of the University and maintenance of proper financial discipline as per the Law and Government directives. 13. to scrutinize, review and recommend for the Annual and/or Supplementary Budget of the University to the Board of Governors for approval. 14. to examine and recommend the Annual Report, Action Taken Report and Audit Reports to the Board of Governors. 15. to approve the Holiday List of the University to be recommended by the Vice-Chancellor. 16. to establish and maintain cohesiveness, transparency, uniformity and effectiveness in implementation of the policies and smooth functioning of the University. 17. to ensure proper coordination between the officers, authorities, committees or cells of the University. 18. to consider suo motu or on reference by other officers or authorities of the University any matter and take such decisions or recommend for such actions as necessary 19. to exercise such other powers and perform such other functions as prescribed by the Board of Governors from time to time. 2.6 Academic Council The Academic Council is the principal academic body in the University and shall coordinate all of the academic programmes and policies and define all such regulations required for maintenance of standards of instructions, research, education, examination, evaluation, publication and approval of results, and award of degrees within the University. The Academic Council is solely responsible for all academic matters, such as, framing of academic policies, rules & regulations, approval of programmes and their curriculum structure & detailed syllabuses, etc. The decisions taken or recommendations made by the Academic Council are placed before the Board of Management and then to the Board of Governors for final approval for implementation as required. Effective from AY 2024-25 Admission Batch 4 | 16 Silicon University, Bhubaneswar 2.6.1 Composition The Academic Council consists of the following members: 1. The Vice-Chancellor (Chairman) 2. The Registrar (Ex-officio Secretary) 3. Director of Constituent Institutes (if any) 4. The Controller of Examinations 5. The Dean (Instruction) 6. All other Deans of the University 7. All Heads of Departments and Centres of the University 8. Three Professors of the University nominated by the Vice-Chancellor 9. Four external educationalists of repute, not below the rank of Professor from outside the University nominated by the Chairman 10. One member from the Industry with not less than ten years of experience nominated by the Vice-Chancellor 11. One alumni member (preferably with Ph.D.) nominated by the Vice-Chancellor 12. Up to two student members in each Academic Year based on their academic performance from UG and PG programmes (preferably one boy and one girl) co-opted by the Vice- Chancellor 13. Such other person(s) of repute as may be nominated by the Chairman The term of office of the nominated members shall be three years and after expiration of the term he may be re-nominated for another term not exceeding three years. The Vice-Chancellor, with approval of the Chairman, may withdraw a nominated member before expiration of the term, if in his opinion there is a conflict of interest or the member is ineffective. 2.6.2 Role of the Academic Council The Academic Council exercises the following powers and performs the following functions: 1. to determine the courses of studies or programmes to be offered by the University and recommend the same to the Board of Management. 2. to recommend and prescribe the requirements for programmes or courses of study leading to the award of degrees, diplomas, certificates and other academic distinctions to be offered by the University. 3. to recommend new programmes or courses of study to be introduced keeping in view the advancements in technology and the needs of the industry. 4. to determine and prescribe the qualifications for admission of students to various courses of studies and to research degrees and to the examinations and conditions under which exemptions may be granted. 5. to formulate and prescribe the academic policies, guidelines, rules and regulations in regard to all courses of studies offered by the University, to amend or repeal the same and to take decisions on all academic matters thereon commensurate to the norms of Government and/or Regulatory Bodies as applicable. Effective from AY 2024-25 Admission Batch 4 | 17 Silicon University, Bhubaneswar 6. to scrutinize and approve the proposals with or without modification of the Boards of Studies with regard to the courses of study, curricula and syllabi and/or revisions thereof, instructional and examination arrangements, methods and procedures relevant thereto, provided that wherever the Academic Council differs on any proposal, it shall have the right to return the matter to the Board of Studies for reconsideration or reject the same with reasons thereof. 7. to conduct review of courses and programmes offered, structure and contents of curricula and syllabi and recommend modifications thereto for effecting improvement in quality of education and employment opportunities. 8. to determine the policies, guidelines, rules and regulations for scholarships, studentships, research assistantships or fellowships, and such aids to be granted by the University and recommend the same to the Board of Management for approval. 9. to approve the Annual Academic Calendar of the University and modification(s) to the same due to unforeseen circumstances if any. 10. to recognize, subject to the approval of the Board of Management, the examinations of other recognized universities equivalent to the corresponding examinations of the University through the recommendation of an Equivalence Committee constituted by the Vice-Chancellor. 11. to approve the results of examinations recommended by the Conducting Board and analyze and interpret the performance of students and suggest modifications to the methods and procedures of examinations and/or evaluation wherever necessary. 12. to recommend the list of successful candidates who have completed the prescribed requirements for the award of degrees, diplomas, certificates, medals and prizes by the University to the Board of Governors for approval. 13. to consider the annual academic reports and make suggestions thereon to the Board of Management in regard to academic activities necessary to accelerate modernization and improvement of standards of education, innovation and research. 14. to consider suo motu or on reference by other officers or authorities of the University any academic matter and forward its recommendations to the Chairman for such actions as it may deem necessary. 15. to constitute different sub-committees to look into and recommend on specific academic matters of the University as and when required, and consider the reports submitted by such sub-committees in the next meeting. 16. to exercise such other powers and perform such other functions as may be laid down or may be required from time to time by the Board of Governors, Board of Management, or the Vice-Chancellor. 2.6.3 Meetings The meetings of the Academic Council are convened at least 02 (two) times a year. The Vice- Chancellor is empowered to call for a meeting of the Academic Council at any time of the year with a short notice if a need so arises. The Registrar, who is the ex-officio Secretary of the Academic Council, informs all members of the Academic Council at least fifteen days before the date of the meeting by sending the agenda of the meeting along with other necessary documents for reference of the members prior to the meeting. Effective from AY 2024-25 Admission Batch 4 | 18 Silicon University, Bhubaneswar One-third of the total members of the Academic Council, including the Vice-Chancellor and the Registrar, with at least one of the external experts present in office on the date of the meeting forms the quorum for a meeting of the Academic Council. After each meeting, the Registrar in consultation with the Dean (Instruction) prepares the minutes of the meeting, and after approval by the Vice-Chancellor, sends a copy thereof to all the members of the council for confirmation. The Board of Governors, Chairman, Vice-Chairman, or the Board of Management may refer any other matter related to academics to the Academic Council from time to time for effecting improvements in quality of education in the University. 2.7 Boards of Studies The University has a Board of Studies for each branch or discipline of study as decided by the Academic Council or for each School, Department or Centre. The Boards of Studies are the basic constituent committees of the academic system of the University. 2.7.1 Composition The Board of Studies of each School, Department or Centre consists of the following members: 1. The Dean of the School or the Head of the Department or Centre (Chairman) 2. All Professors of the School or Department or Centre 3. All Emeritus or Visiting Professors and Academic or Research Advisors of the University associated with the branches of study or the School, Department or Centre 4. Two Associate Professors of the School, Department or Centre to be nominated by the Dean (Instruction) 5. Two Assistant Professors of the School, Department or Centre having at least five years of teaching experience in the Department or University to be nominated by the Dean (Instruction) on recommendation of the Dean of School or Head of the Department or Centre 6. Two external experts, or one external expert per discipline wherever applicable, preferably of the rank of Professor from outside the University, to be nominated by the Vice-Chancellor 7. One external person having at least five years of experience from an Industry related to the branches of study as applicable, to be nominated by the Vice-Chancellor 8. One student or alumni member to be nominated by the Dean (Instruction) on recommendation of the Dean of School or Head of the Department or Centre The Vice-Chancellor may constitute Joint or Common Board of Studies taking members from amongst the members of other Boards of Studies for common curricula covering multiple branches of study or for common courses for all branches of study. The term of office of the nominated members shall be three years and after expiration of the term he may be re-nominated for another term not exceeding three years. The Vice-Chancellor, upon recommendation of Dean (Instruction) and with approval of the Board of Management, may withdraw a nominated member before expiration of the term, if in his opinion there is a conflict of interest or the member is ineffective. Effective from AY 2024-25 Admission Batch 4 | 19 Silicon University, Bhubaneswar 2.7.2 Role of Board of Studies The Boards of Studies has the following powers and performs the following functions: 1. to frame the curriculum and syllabus for various courses as per the Academic Regulations keeping in view the objectives of the University and the national requirements for consideration and approval of the Academic Council. 2. to review existing curricula and syllabi of various courses and suggest revisions to the same based on advancements in technology and current and/or future needs of the industry for effecting excellence in education by the University. 3. to examine any proposal for introduction of any new programmes or interdisciplinary courses for the award of a degree, diploma or certificate and frame the eligibility criteria for admission of students and methods of conduction of admission tests as applicable for consideration of the Academic Council. 4. to review and suggest methodologies and improvements in teaching-learning processes in regard to lectures, laboratory practices, examination and assessment techniques for consideration of the Academic Council. 5. to review the question papers of various examinations conducted after the previous meeting and suggest changes to the pattern, style, or standard of questions and their marks for consideration of the Academic Council. 6. to analyze, interpret and review the results of the examinations and suggest methodologies in the teaching-learning practices, question paper setting and evaluation for effecting improvement to the same. 7. to analyze, interpret and review the research activities, publications, sponsored research and consultancy projects and their outcomes by the teachers, research scholars and students of the Department, and suggest necessary actions to be taken for effecting improvements the same. 8. to review and suggest creation or upgradation of infrastructure, laboratories, and other facilities for effecting improvement in academic, research, extension, and outreach activities of the Department. 9. to consider suo motu or on reference by other officers or authorities of the University any academic or co-curricular matter and forward its recommendations to the Vice-Chancellor for such actions as it may deem necessary. 10. to exercise such other powers and discharge such other functions as assigned by the Academic Council or the Board of Management from time to time. 2.7.3 Meetings The meetings of the Boards of Studies are convened at least 02 (two) times a year. The Dean (Instruction), with approval of the Vice-Chancellor, draws the schedule for these meetings. The Dean of the School or the Head of the Department or Centre, with approval of the Vice-Chancellor, may call for a meeting of the Board of Studies at any time of the year with a short notice if a need so arises. The Dean of the School or Head of the Department or Centre, who is the ex-officio Chairman of the Board of Studies, informs all members of the Board of Studies at least fifteen days before the date of the meeting by sending the agenda of the meeting along with other necessary documents for reference of the members prior to the meeting. Effective from AY 2024-25 Admission Batch 4 | 20 Silicon University, Bhubaneswar One-third of the total members of the Board of Studies, including the Head of the Department, with at least one of the external members present in the meeting forms the quorum for a meeting of the Board of Studies. After each meeting, the Head of the Department prepare the minutes of the meeting, and after approval by the Dean (Instruction), sends a copy thereof to all the members. The Academic Council, Vice-Chancellor, or the Dean (Instruction) may refer any other matter related to academics to the Board of Studies for effecting improvements in quality of education in the University. 2.8 Finance Committee The Finance Committee is the principal financial body of the University to take care of the financial matters and co-ordinates and exercises general supervision and control over all financial matters of the University. The Finance Committee is the custodian of the Corpus Fund, General Fund, and Development Fund of the University and is responsible for management of the funds strictly in accordance to the policies, norms and guidelines laid down by the University. 2.8.1 Composition The Finance Committee consists of the following members: 1. The Vice-Chancellor (Chairman) 2. The Registrar (ex-officio Secretary) 3. The Finance Officer 4. Two members of the Board of Management nominated by the Chairman 5. Two Experts of financial matters nominated by the Chairman The term of office of the nominated members shall be three years and after expiration of the term he may be re-nominated for another term not exceeding three years. The Vice-Chancellor, with approval of the Chairman, may withdraw a member before expiration of the term, if in his opinion there is a conflict of interest or the member is ineffective or causing problems in transact of business of the Finance Committee with malafide or other intentions. 2.8.2 Role of Finance Committee The Finance Committee is an advisory body to the Vice-Chancellor, Board of Management, and the Board of Governors. It exercises the following powers and performs the following functions: 1. to determine and formulate the policies, guidelines, rules and regulations and processes for all financial matters of the University and make necessary revisions to the same as required. 2. to determine and recommend the fees for various courses of study including tuition fee, development fee, residential fees, examination fees in accordance with the policies and norms prescribed by the University. Effective from AY 2024-25 Admission Batch 4 | 21 Silicon University, Bhubaneswar 3. to determine and recommend the amount of caution money to be collected by the different establishments of the University and the policies for refund of the same after the completion of the course. 4. to determine and recommend the scheme for providing concession in various fees payable to the University by the students belonging to SC, ST, EWS, and Women from the State of Odisha after due verification of the documents. 5. to watch the progress of all receipts and expenditures provided in the budget and make necessary recommendations for effecting improvements in financial health of the University. 6. to prepare the final draft of the Annual and/or Supplementary Budget of the University and place it before the Board of Governors for approval. 7. to recommend appropriate deployment of funds for the specified purposes for the objectives and greater benefits of the University. 8. to exercise such other powers and perform such other functions as may be laid down or may be required from time to time by the Board of Governors. 2.9 Examination Committee The Examination Committee is the principal body to coordinate, execute, monitor, and regulate all matters related to conduct of examinations and publication of results thereof for all curricular programmes offered by the University. The Vice-Chancellor is the Chief Examiner of the University. The Examination Committee is solely responsible for scheduling of examinations, question paper setting, invigilation, fair evaluation, and publication of results in time as per the Academic Calendar of the University. 2.9.1 Composition The Examination Committee consists of the following members: 1. The Vice-Chancellor (Chairman); 2. The Controller of Examinations (ex-officio Secretary) 3. Director of each constituent institute (if any) 4. The Assistant or Deputy Controller(s) of Examinations (if any) 5. The Dean (Instruction) 6. The Dean (Student Affairs) 7. Examination Coordinators from each School, Department or Centre nominated by the Controller of Examinations The number of Examination Coordinators nominated from each School, Department or Centre is determined by the Controller of Examinations based on the number of students and/or programmes offered by the School, Department or Centre. The term of office of the nominated members is three years and after expiration of the term one may be re-nominated for another term not exceeding three years. The Controller of Examinations, with approval of the Vice-Chancellor, may also invite other Deans of the Effective from AY 2024-25 Admission Batch 4 | 22 Silicon University, Bhubaneswar University and Heads of Departments and/or other senior teachers depending on the agenda and/or action items to a meeting. All members of the Examination Committee are responsible for maintaining full confidentiality and vigilance in all matters related to question paper setting and printing, conduction of examinations, evaluation, and result publication. The Controller of Examinations, with approval of the Vice-Chancellor, may withdraw a nominated member before expiration of the term, if in his opinion there is a conflict of interest or the member is ineffective. 2.9.2 Role of Examination Committee The Examination Committee has the following duties & responsibilities and performs the following functions: 1. to determine, frame, amend or repeal the policies, guidelines, rules and regulations governing all matters related to registration, question paper setting, examinations, evaluation, and publication of results for all programmes of the University. 2. to scrutinize, alter and approve the appointment of question paper setters and examiners for various examinations recommended by the Board of Studies, Dean of School, or Head of the Department or Centre, as the case may be. 3. to determine and frame the schedules of various examinations in accordance to the Academic Calendar of the University as approved by the Academic Council. 4. to coordinate, supervise and monitor all examination processes to ensure smooth and fair conduction of examinations, timely evaluation and result publication. 5. to consider the cases of indiscipline or malpractice in the examinations as reported by the Invigilators and Center Superintendent through the Controller of Examinations and award punishment as deemed fit which may be up to the extent of removal of culprit’s name from the register of University. 6. to analyze and interpret the results of each examination and prepare comparative statements thereof for reporting to the Board of Studies and Academic Council. 7. to prepare the list of candidates for conferment of degrees, diplomas, or certificates after due verification of the results of the examinations and recommend the same to the Academic Council. 8. to examine the remarks or suggestions of the Conducting Board, Board of Studies, Academic Council, Board of Management, or Board of Governors and take necessary actions and/or remedial steps as deemed fit. 9. to examine and address grievances of any student regarding registration, examination, evaluation and results and take appropriate decision in accordance to the rules and regulations of the University. 10. to discharge such other duties and perform such other functions as may be prescribed by the Vice-Chancellor from time to time. The meetings of the Examination Committee are convened at least 03 (three) times a semester i.e., not less than 06 (six) times a year. However, the Controller of Examinations, with the approval of the Vice-Chancellor, may call for a meeting as and when required. Effective from AY 2024-25 Admission Batch 4 | 23 Silicon University, Bhubaneswar The decisions taken or recommendations made by the Examination Committee are placed before the Board of Management for approval and implementation. The Controller of Examinations communicates the decisions to the concerned person(s) as required. 2.10 The Conducting Board The Conducting Board is the principal body to monitor the conduct of examinations and to analyze the performance of students in the examinations. 2.10.1 Composition The Conducting Board consists of the following members: 1. The Dean (Instruction) – Chairman 2. The Controller of Examinations – Convener 3. The Assistant or Deputy Controller(s) of Examinations (if any) – Ex-officio Secretary 4. The Dean (Student Affairs) 5. The Deans of Schools 6. The Heads of Departments or Centres 7. Two senior Professors nominated by the Vice-Chancellor 8. Other invitee(s) for expert opinion as per requirement The term of office of the nominated members shall be three years and after expiration of the term one may be re-nominated for another term not exceeding three years. All members of the Conducting Board shall be responsible for maintaining full confidentiality all matters related to evaluation, tabulation and result publication. The Dean (Instruction), with approval of the Vice-Chancellor, may withdraw a nominated member before expiration of the term, if in his opinion there is a conflict of interest or the member is ineffective or causing obstructions in transact of business of the Conducting Board or willful leakage of any confidential information. 2.10.2 Role of Conducting Board The Conducting Board has the following duties and responsibilities and perform the following functions: 1. to monitor the conduct of all examinations and scrutinize the question pattern, evaluation process, and the results in each course of such examinations conducted. 2. to examine the marks awarded by the respective teachers for the Teacher’s Assessment component to ensure that all teachers of the University fairly assess the performance of students through continuous evaluation. 3. to examine the marks awarded by respective teachers for the Practical/Laboratory courses to ensure fair assessment of the performance of students by the respective teachers. 4. to scrutinize and examine the marks awarded in all written examinations to ensure rational, uniform and fair evaluation of the answer scripts by all examiners as per the model answer and evaluation scheme. Effective from AY 2024-25 Admission Batch 4 | 24 Silicon University, Bhubaneswar 5. to examine the question papers of courses to determine presence of any question(s) that are out of syllabus, ambiguous, erroneous, confusing or has incomplete data and consider modification of the marks awarded as deemed fit by expert opinion. 6. to pass the results of End Semester, Annual or Supplementary Examinations. 7. to analyze and interpret the results and recommend remedial measures such as changes in question pattern or evaluation process, conduct of re-examination in one or more courses etc., for consideration of the Examination Committee. 8. to recommend award of punishment for any malpractice or indiscipline by any candidate or remedial action for any negligence or lack of vigilance by any Invigilator during conduct of any examination. 9. to discharge such other duties and perform such other functions as may be prescribed by the Vice-Chancellor from time to time. The Conducting Board meets before the publication of results of each End Semester, Annual or Supplementary Examination and the results recommended by the Conducting Board are published after obtaining the consent of the Vice-Chancellor. After post-publication scrutiny, the final results are placed before the Academic Council for approval. The decisions taken by the Conducting Board are recorded and signed by all members present and are preserved in the confidential file by the Controller of Examinations. Any other recommendations made by the Conducting Board are confidentially communicated to the concerned persons by the Controller of Examinations as applicable. oOo Effective from AY 2024-25 Admission Batch 4 | 25 Chapter 3 Academic Regulations 3.1 Definitions and Nomenclature 1. In these regulations unless the context otherwise specifies: a. “University” means the Silicon University, Odisha as constituted by the Act. b. “Institute” means a constituent unit or school or campus, either existing or established by and integrated into the University at present or in future. c. “Regulatory Body” means a Body established by the Central Government or State Government for laying down norms and conditions for ensuring standard of higher education such as AICTE, UGC, and other such Bodies established by the Central or State Government for the purpose. d. “Program” means an educational course leading to the award of a Degree or certificate like B. Tech., M. Tech., MCA, Integrated MCA, M. Sc, or Ph. D. e. “Branch” means a discipline of study like ‘Computer Science and Engineering’, ‘Electronics and Communication Engineering’ etc. f. “Academic Year” means the year commencing on the first day of July of a calendar year and closing with the thirtieth day of June of the next calendar year. g. “Semester” means a half-yearly period in each Academic Year. The first part from July to December is the Odd/Autumn semester and the second part from January to June is the Even/Spring semester. h. “Course” means a component of a program, sometimes referred to as “subject” like Mathematics, Physics, etc., as prescribed in the approved curriculum of the program. i. “Credit” means a unit by which the course work is measured and determines the number of hours of instructions required per week. One credit is equivalent to one hour of teaching (lecture or tutorial) or two hours of practical work per week. j. “Credit Point” means the product of Grade Point and number of Credits for a course. k. “Choice Based Credit system (CBCS)” means a system that provides an opportunity for the students to choose courses from the prescribed courses comprising core, elective/honours/minor or skill-based courses. l. “Credit Based Semester System (CBSS)”: Under the CBSS, the requirement for awarding a degree or certificate is prescribed in terms of number of credits to be completed by the students. Number of Credits to be earned by a student for award of degree shall be as per the respective curriculum approved by the Academic Council. The number of credits required for award of degree shall be reduced by the total credits of 1st Year (i.e., credits of 1st and 2nd semesters) and the credit of Summer Internship after 1st Year (if any) for the programs where admission directly into the 2nd Year through Lateral Entry is permitted. Effective from AY 2024-25 4 | 26 Silicon University, Bhubaneswar m. “Grade” means an index of the performance of students in a said course. Grades are denoted by the letters O, E, A, B, C, D, U, X, and W. The grades U and X are considered as backlog grades. n. “Grade Point” means a numerical value (0 to 10) assigned to each course credit as per the grade obtained in the course. o. “Semester Grade Point Average (SGPA)” is a measure of a student’s performance in a semester. It is the ratio of total credit points secured in the courses of a semester and the total credits of that semester. SGPA is usually expressed up to two decimal places. p. “Cumulative Grade Point Average (CGPA)” is a measure of overall cumulative performance of a student over all semesters. The CGPA is the ratio of total credit points secured by in the courses in all semesters and the sum of the total credits of all courses in all the semesters. CGPA is usually expressed up to two decimal places. q. “Fees” means tuition fee and any other fee charged from a student payable at the time of admission or at any other time for the purpose undertaking education in a program offered by the University. r. “Dues” means the Fees and any other charges for lodging, boarding, transportation, memberships in clubs or chapters, etc., payable by a student to the University at any point of time. s. “Department” means the departments or centres of studies of the University delivering education in a domain of knowledge leading to the award of a degree. t. “Teacher”, also referred to as a faculty member, means a Professor, Associate Professor or Assistant Professor or such other person appointed for imparting education in the University. u. “Head of the Department (HoD)” means the faculty member of a department who is assigned to perform all administrative activities and coordination of all academic activities within the department. v. “Faculty In-Charge (FIC)” means a teacher of the University who is entrusted with general administration and control of one or more facilities, establishments units, clubs or cells of the University requiring a higher level of authority. w. “Faculty Coordinator (FC)” means a teacher of the University who is entrusted with general administration and control of a specific facility, establishment, unit, club, or cell of the University. x. “Faculty Advisor (FA)” means a teacher of the University who is assigned with a group of students to monitor their academic progress, provide appropriate information regarding rules & regulations, and advise them as and when required. 2. Unless otherwise explicitly mentioned: a. Words importing the masculine gender also include the feminine gender. b. Words in the singular include the plural and words in the plural include the singular. c. Words or expressions shall extend to the grammatical variations and cognate expressions of such words or expressions. d. Words and expressions used in these regulations but not defined here, if defined in the Statutes, shall have the meanings respectively assigned to them in the Statutes. Effective from AY 2024-25 Admission Batch 4 | 27 Silicon University, Bhubaneswar 3.2 Curricular Programs 1. The provisions contained in these regulations govern the conditions for imparting courses of instruction, conducting examinations and evaluation of students’ performance leading to the award of a Degree of: – Bachelor of Technology (B.Tech.), – Master in Computer Applications (MCA), – Master of Technology (M.Tech.), and – Master of Science (M.Sc.). 2. The following nomenclatures shall be used for the programs leading to the award of a degree under the University, as required by AICTE and UGC: Under Graduate (UG) Programs: a. Bachelor of Technology (B. Tech.) programs in: i. Computer Science & Engineering ii. Electronics & Communication Engineering iii. Electrical & Electronics Engineering iv. Electronics & Instrumentation Engineering Post Graduate (PG) Programs: a. Master in Computer Applications (MCA) b. Integrated Master of Computer Applications (IMCA) c. Master of Technology (M. Tech.) programs in: i. Computer Science & Engineering ii. Electronics & Communication Engineering iii. Power Engineering & Energy Systems d. Master of Science (M. Sc.) programs as: i. M. Sc. (Data Science) ii. M. Sc. (VLSI) iii. M. Sc. (Embedded Electronics & IIoT) iv. M. Sc. (Molecular Medicine) e. Ph.D. Programs - These are governed by the Ph.D. Regulations of the University 3. New programs or branches may be added or modified in future with approval of the Board of Governors as recommended by the Academic Council and Board of Management. 4. The provisions of these regulations shall also be applicable to any new discipline(s) that is (are) introduced from time to time. 5. In addition, separate rules & regulations and/or guidelines for specific components such as practice school, industry internship, supplementary or summer courses, whenever necessary, may be framed and implemented by the Academic Council. 6. The Board of Governors of the University, on the recommendation of the Academic Council and then the Board of Management, may take decision on addition or removal of any program at any time. Effective from AY 2024-25 Admission Batch 4 | 28 Silicon University, Bhubaneswar 7. Whenever a program is discontinued by the University, it shall be effective only from the next academic year, and new students shall not be admitted to the discontinued program. However, the existing students of that program shall continue in the program till completion and award of degree. 3.3 Program Duration and Calendar 1. The duration of the programs shall be governed by the regulations of AICTE/UGC and may change from time to time. As per the prevailing regulations, the duration of various programs shall be as under: – B. Tech. program is of 4 (Four) years, i.e., 8 (Eight) Semesters, – MCA program is of 2 (Two) years, i.e., 4 (Four) Semesters, – Integrated MCA program is of 5 (five) years, i.e., 10 (Ten) Semesters, – M. Tech. program is of 2 (Two) years, i.e., 4 (Four) Semesters, and – M. Sc. program is of 2 (Two) years, i.e., 4 (Four) Semesters. 2. The maximum period which a student can take to complete a full time academic program shall be two times of the nominal duration of that program, i.e., – 8 (Eight) years for B. Tech.. – 6 (Six) years for B. Tech.through Lateral Entry. – 4 (Four) years for MCA / M. Tech./ M. Sc.. – 10 (Ten) years for Integrated MCA. 3. Each academic year shall be divided into two Semesters, namely, (i) Odd/Autumn Semester (July to December), and (ii) Even/Spring Semester (January to June). 4. The Autumn semester shall ordinarily begin in July for students already on the rolls and the Spring semester shall ordinarily begin in January. However, the 1st semester (Autumn, for newly admitted students) may begin a little later depending on completion of admission formalities. 5. The newly admitted students in the 1st or 3rd Semester shall have to take admission at the University on the dates as per the Academic Calendar. Under special circumstances, e.g., a student with serious medical illness, the Registrar may condone a delay up to 7 (seven) days from the date of commencement of teaching. The Vice-Chancellor may condone a delay up to 15 (fifteen) days under extraordinary situations. 6. Each semester shall have approximately 15 (fifteen) teaching weeks with at least 5 (five) teaching days/week in approximately 90 (ninety) working days including the period of examinations. A variation of 5 (five) days shall be considered as normal. 7. Each year the University shall draw out a calendar of academic and associated activities, which shall be adhered to and shall be non-negotiable. However, the Academic Council may revise or modify the calendar under special circumstances. 8. The Academic Council shall approve the academic calendar consisting of schedule of activities for a session inclusive of dates for registration, Mid-Term Examination and End- Term Examination, Summer Internship, Supplementary Examinations, along with the probable dates of declaration of results of various examinations, etc., well in advance before the start of a semester. Effective from AY 2024-25 Admission Batch 4 | 29 Silicon University, Bhubaneswar 9. In addition to the holidays declared by the University, the Dean (Instruction) with approval of the Vice-Chancellor, may announce suspension of classes when the situation so demands. Such suspended classes may be compensated on a weekend/holiday as per decision of the Vice-Chancellor and attending such compensatory classes shall be mandatory for all students whose classes were suspended. 10. The program of studies leading to a degree consists of prescribed courses sequentially distributed over the required number of semesters. The summer months may also be used, either for academic or for administrative purposes as prescribed by the University. 3.4 Admissions 1. The admission of students to various programs shall be as prescribed by the University subject to the provisions of the Act and the policies & guidelines of the State Government, Central Government and Regulatory Bodies from time to time. 2. There may be a provision for direct admission for a limited number of students into the University. Details of criteria for such admissions shall be as per the provisions of the rules formulated by the appropriate authority. 3. The candidates with a Polytechnic Diploma or any other qualification approved by the State Government/AICTE are eligible to join the B. Tech. programs at the beginning of the second year (i.e., the 3rd semester), as per prevailing practice through Lateral Entry scheme, and their maximum duration shall be as specified in sub-section 3.3.2. 4. Admissions shall ordinarily close on a specified date before commencement of the first semester instruction, through a notification/academic calendar. – Candidates shall have to register as bonafide students with the University as per the regulations before commencement of instruction in the 1st Semester and in the 3rd Semester in case of Lateral Entry students. – A student is allowed to attend the classes, tutorials, and practicals only for those courses that s/he has registered in a semester. – A student, who has been promoted with a backlog, has to additionally register for the backlog course(s) if the same is being offered in that semester. 5. Branch Change: a. Any student admitted into a B. Tech. program, may be allowed for a change of branch in the University after completion of course requirements for the 1st and 2nd semesters of the first year. The selection shall be strictly on the basis of merit based on the CGPA at the end of the first year which should be 8.50 or more. This is an incentive to meritorious students who want to change to another branch. b. The change of branch shall be accorded to only such students who have cleared all courses of both 1st and 2nd semesters (including the mandatory courses except the Induction Program) in the first attempt, in the examinations conducted during academic session of his/her first admission to the program. A student having a backlog grade is not eligible for branch change. c. The University may reject the application for change of branch of any student against whom there has been a disciplinary action due to malpractice in the examinations or any other activity by the student that is considered as indiscipline. Effective from AY 2024-25 Admission Batch 4 | 30 Silicon University, Bhubaneswar d. Change of branch shall be accorded subject to the condition that the consequent total student strength in a branch shall not increase or decrease by 10% of the approved intake of that branch. Change of branch is not allowed in the first year of admission. e. The Dean (Instruction) shall invite applications from the eligible students with the options for new branch(es) in order of preference. The applications so received shall be jointly scrutinized by the Dean (Instruction) and Controller of Examinations. Any application with false or incorrect information shall be outrightly rejected. f. A committee comprising of Dean (Instruction), Dean (Student Affairs), Controller of Examinations, and the Registrar (Convener), shall examine the applications and prepare a merit list based on CGPA. A new branch shall be allotted strictly on the basis of merit in order of the preference of the applicants. g. After approval of the Vice-Chancellor, the Dean (Instruction) shall notify the same before commencement of the 3rd semester. Once approved, the change of branch cannot be withdrawn, and the student shall continue his/her studies by attending the classes in the new branch from the 3rd semester. h. The change of branch facility shall not be applicable to students of any program other than B. Tech. programs. In addition, there shall be no opportunity for change of branch at any other time during the course of B. Tech. program. 6. The University reserves the right to cancel the admission of any student and ask him/her to discontinue his/her studies at any stage of his/her study on grounds of unsatisfactory academic performance, irregular attendance in classes, repeated attempt of malpractice in the examinations, willful violation of the rules & regulations of the University, or any other activity attributed as indiscipline or a cognizable offense as per the law. 3.5 Approach to Curriculum The Curriculum Structure for the programs offered by the University shall be in accordance to the guidelines of AICTE/UGC issued from time to time. The curricula shall be designed by the Boards of Studies of the concerned Departments or Centres of studies and shall be approved by the Academic Council. 1. Objective: The major objective of education policy in India is to develop professionals having competencies, intellectual skills and knowledge equipping them to contribute to the society through productive and developing careers as innovators, decision makers and leaders in the national and global economies. The Approach to Curriculum needs to lay special emphasis on educating/preparing the students well for being able to demonstrate the following abilities: – Effective application of knowledge of mathematics, science and technical subjects. – Planning and design to conduct scientific and technical experiments. – Analysis and interpretation of scientific, technical and economic data collected. – Design of parts, subsystems, systems and/or processes to meet specific needs. – Identification, formulation and solving of problems using simulation or otherwise. – Use of techniques/tools including software in all disciplines, as may be required. – Effective communication skills and leadership/participation in team work. – Fulfillment of professional, social and ethical responsibilities. Effective from AY 2024-25 Admission Batch 4 | 31 Silicon University, Bhubaneswar – Sensitivity to environmental and energy issues and concerns. – Planning, development and implementation of strategies for life-long learning. – Such other objectives as may be prescribed by Academic Council from time to time. 2. Preparation: To prepare the students to excel in various educational programs or to succeed in industry / technical profession through further education/training. 3. Core Competence: To provide the students with a solid foundation in mathematical, scientific and fundamentals required to solve related problems, keeping in line with the global emphasis on STEM (Science, Technology, Engineering, and Mathematics). 4. Breadth: To train the students with a breadth of scientific and knowledge to comprehend, analyze, design and create novel products and solutions for real life problems. 5. Professionalism: To inculcate in the students professional/ethical attitude, effective team work skills, multidisciplinary approach and to relate issues to a broader context. 6. Learning Environment: To provide the students with academic environment of excellence, leadership, ethical guidelines and life-long learning needed for a long/productive career. 7. Semester Scheme: Each academic year shall be divided into two Semesters (approximately 15 weeks each with a minimum of 5 teaching days/week and minimum 90 working days) for course delivery along with Continuous Teacher Evaluation (CTE) throughout the semester, Mid-Term Examination (MTE) and End-Term Examination (ETE) as reforms in Achievement Testing. 8. Credit System: A system enabling quantification of course delivery, with one credit being assigned to each unit after a student completes its teaching-learning process, followed by passing in CTE, MTE and ETE. Further, Choice Based Credit System (CBCS) to be helpful in customizing the course delivery for a student, through Core, Electives, Honours, and Minor courses. All courses need not carry the same weight or credits. The courses in the syllabus should define the Learning Objectives, Pre-Requisites, Evaluation Scheme, Course Outcomes (COs), relevant Program Outcomes, and the mapping between the CO’s and PO’s. A course may be designed to comprise solely or a combination of lectures, tutorials, laboratory work, field work, outreach activities, project work, viva, seminars, term papers, assignments, presentations, guided self-study, etc. 9. Credit Courses: Students register for courses in a semester to be able to earn credits. In a widely accepted definition, One Credit Point is defined as: – One hour/week/semester for Lecture (L) or Tutorial for Theory Courses, – Two hours/week/semester for Laboratory/Practical (P) Courses. Note: Other student activities not demanding intellectual work or enabling proper assessment like, extra-curricular activities, induction program, study tour and guest lecture etc., shall not carry any credits. 10. Credit Representation: Credit values for different academic activities are generally represented as per the widely accepted practice as shown in the following table: Lectures Tutorials Practical Work Credits Total (hrs/wk/sem) (hrs/wk/sem) (hrs/wk/sem) (L:T:P) Credits 3 1 0 3:1:0 4 3 0 0 3:0:0 3 0 0 4 0:0:2 2 0 0 2 0:0:1 1 Effective from AY 2024-25 Admission Batch 4 | 32 Silicon University, Bhubaneswar 11. Course Load: Every student has to register for the courses in each semester, with the total number of Credits limited by the permissible Weekly Contact Hours (typically 28 to 32 Hours/Week). For this, an average Course Load of 20 to 25 Credits/Semester with 5 to 6 theory courses and 3 to 4 practical courses is generally acceptable. Students of B. Tech. programs who have opted for Honours or Minor track shall be required to take an additional course load of 3 to 4 hours per week during the 4th to 7th semesters. Other student engagements like Pre-Placement Training (PPT), coaching for GATE examinations, and the like, are not considered as a course load. 3.6 Curriculum Structure The curriculum structure and detailed syllabi shall be designed by the Board of Studies of each Department or Cen

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