Academic Regulations PDF

ARTICLE 1 ACADEMIC MATTERS Section 1. School Term The academic year consists of two semesters: First Semester, August to December and Second Semester, January to May. Classes may be offered...

ARTICLE 1 ACADEMIC MATTERS Section 1. School Term The academic year consists of two semesters: First Semester, August to December and Second Semester, January to May. Classes may be offered in summer. Section 2. Classification of Students 1. A freshman is a student who has been admitted into the college upon presentation of his high school credentials. 2. A sophomore is a student who has earned at least 38 units of his/ her course. 3. A junior is a student who has earned at least 75 units of his/ her course. CHAPTER II 4. A senior is a student who has earned at least 114 units of his/ her course. 5. A part-time or irregular student is a student who has registered 6 units or less in a given semester 6. A full-time student is one who registers for 15 or more units in a given ACADEMIC semester. 7. A working student/employee is a student who studies and works at the same time for free tuition fees. REGULATIONS Section 3. Academic Load In accordance with the regulations of the Commission on Higher Education (CHED) no undergraduate student may be permitted to carry a semestral load of more than twenty-one (21) units over and above Religious Education, Physical Education, NSTP and, or as prescribed by the approved curriculum in any program of study in a given semester. In exceptional cases, however, upon recommendation of the dean and with the approval of CHED, students may carry a load of more that twenty-one (21) units but not exceeding twenty-four (24) units. Graduating students are given special considerations; they may be allowed to add three (3) more units from the maximum of twenty-one (21) units without CHED approval (or total of 24 units), or up to twenty-eight (28) units with CHED approval. Students who are authorized to carry such an overload are not completely enrolled until their formal request in writing has been approved both by the dean and the regional director of CHED, or his/her duly authorized representative. 1 Under normal conditions each student is expected to carry a load of not less counselor making use of a referral slip. After the counseling, the student than fifteen (15) units. Students who enroll in less than fifteen (15) units during will get a readmission form. regular semester have to consult the dean for proper guidance. It shall be the 3. For three unexcused absences, the student, after counselling with the responsibility of the registrar, in coordination with the dean, to determine the dean, will be referred to the guidance counselor for further counseling. maximum number of the academic units enrolled by a student. 4. A student who wishes to be excused from classes for a valid reason such as representing the school for a seminar or sports competition, the Section 4. Class Hours student has to get a written permit from the Office of Student Activities A three-unit subject is equivalent to three hours a week or 54 hours in and Discipline signed by the SAO coordinator, noted by the Department a semester. A regular student ought to earn a minimum of 18 credit units a Head and approved by the VPAA. semester and a total of 54 hours per subject a semester. 5. Students who are excused for valid reasons attributed to the school as mentioned in No. 4 will be given a special examination (not the same test) Students have the responsibility of be present at the beginning of the or will be made to do a special activity. Points to be given to that student class period until the last minute of the class hour. The option to suspend representing the school must be equivalent to the highest score obtained classes, in cases of emergency, is a prerogative of the President or his duly by the student/s in the class. authorized representative. Section 2. Absences due to Suspension ARTICLE 2 A student who incurs absences due to “suspension” as a sanction for ATTENDANCE, ABSENCES and TARDINESS having violated a school policy, has to make-up for his absences. Upon Three times of tardiness in class is equivalent to one (1) absence to expiration of the suspension period, he has to make-up for his absences by be marked on the date of the third tardiness. A student who incurs more than requesting for tutorial lessons with every teacher until the lessons missed can ten (10) hours of absences without prior notice will be considered to have be covered. The charges for tutorial classes can be arranged between the dropped from the course. teacher and the student with the approval of the Academic Officer. Delayed attendance in classes due to late enrolment shall be considered as absences. Section 3. Failed Subjects Students who, without prior permission from the instructor/professor, Deans should assist the students the best way they can by providing leave the classroom for the remainder of the hour, or stay out for more than assistance to students in their academic pursuits. In any case, where a fifteen (15) minutes, will be marked absent. student incurs failure in his/her subjects, the following policies are presented: 1. The school applies open admission and selective retention. For board Section 1. Readmission and Excuses courses, there are cut-off grades that students need to maintain in order to Policy on Readmission of Students and Excused Absences remain in the program 2. A student who incurs failure in one subject either in GE or Professional 1. A student who is absent for two times without valid reasons are required to Education, or Specialized, the student has to undergo academic get a readmission form from the department head and undergo counseling by the adviser and his department head. consultation and counseling by the teacher and adviser. The readmission form is to be signed by the teacher/s concerned and noted by the 3. If a student incurs two failed subjects in the current semester, he will be department head. An excuse letter is to be attached in the form. given a chance to enroll in the next semester, provided he has to undergo 2. If the student upon consultation is experiencing problems and in need of academic counseling and will be required for deloading of three units in the thorough counseling, the adviser will refer the student to the guidance next semester. 2 4. A student who incurs three (3) failed subjects in one semester shall be ARTICLE 3 advised to shift to another course in the succeeding semester, with the INSTITUTIONAL SUBJECTS REQUIRED BY SCHOOL condition that he/she must pass all subjects in the new program in which (Institutional Mandate) he/she will enroll. Otherwise, he/she will no longer be admitted to the To improve the communication skills of the student, a laboratory is school. added to English subject where students are exposed to activities that would enhance their communicative competence. Section 1 - Laboratory component of Purposive Communication Section 4. Retention Policy at MDC. Subject 1. To maintain high standards of instruction, periodic evaluation of students Purposive Communication Laboratory class serves as a complement by department heads and co-teachers shall be done every semester. to the Purposive lecture class. The one-unit laboratory which is equivalent to 2. To qualify for graduation, applicant should have obtained credit of 30% of three hours is intended to enhance students’ communicative competence the total units of the course in MDC. which we observed is inadequate for our incoming freshman students. Here, 3. There will be a cut off grades in the admission in every college. students are divided into smaller groups and exposed to different activities a. For the students from the College of Education (COE), they should where they can express, share ideas, and write reflections as part of their maintain a general average of 2.3 with no grade below 2.3 in the output. Speech exercises and drills are conducted to enhance students’ professional education and specialized subjects to be retained. This will fluency and accuracy in using the language. The micro and macro skills are apply once the student reaches his/her second-year level. given adequate emphasis which lecture classes may fail to conduct. b. College of Arts, Sciences, & Technology (CAST) In the BSCS program, a student should be able to maintain a grade of 2.5 in all major subjects. Section2. Religious Education Otherwise, the student will be advised to shift to another program. This a. These subjects are required for students to take since these are will apply once the student reaches his/her second-year level. Passing geared towards providing students a deeper understanding of grade their faith and developing their level of spirituality being students c. College of Accountancy Business and Management (CABM) In the of a catholic school. BSA program, a student must maintain a grade of not less than 2.0 in all b. All students are required to earn six (6) units in Religious Education accounting subjects. subjects. Section 3. Institutional Subject d. College of Criminal Justice (CCJ). In the BS Crim program, students The Insti subjects are directed towards making students to get should maintain passing grades in all subjects. oriented with the school’s vision-mission and goals, academic matters, and e. College of Nursing (CON) students’ services and policies.  A student who fails in one minor subject and one major subject maybe a. Insti 101 – Institutional and College Orientation retained on a conditional basis and must sign a waiver together with Here, students are oriented of the school’s VMG, organizational parent/guardian. If a student fails for the second time, he is advised to structure, academic policies, student manual, departmental goals and shift to other courses. the CHED policies and standards of the specific program.  A student who fails in two minor subjects or in one major subject will be b. Insti 102 – MDC Core Values and Graduate’s Attributes advised to shift to another course In this subject, students are immersed with the core values of the  A student who fails in the lecture component on any nursing courses institution. Each value is articulated and students are made to automatically fails in the RLE component. understand the trademarks and the attributes that all MDCians should manifest and emulate. 3 ARTICLE 4 taking such an examination. It is the right of the students to be informed that no student may be granted EXAMINATION AND GRADE REPORTS any exemption from any preliminary, midterm, semi-final and final Examination schedules are posted in the administrative bulletin board examinations unless the same is approved by the dean in exceptional cases. in advance. Besides regular class quizzes and tests, there are four general However, CHED does not allow the final examination to be administered examinations: Preliminary, Midterm, Semi-Final and Final. These exams orally because, in case of doubt or conflict arising thereafter, the must be taken in the scheduled specified. administration must be able to produce evidence of the grade to the student. No student is allowed to take an official examination unless he It is the right of the student to expect that all his/her test paper especially presents the student passbook duly signed by the cashier. Special Permit the four official exams: prelim, midterm, semi-finals, and final should be must be secured from the Dean if taken before or after specified schedule. returned by their teachers so that they can review their answers and recount Students who fail to take the final examination or unable to meet the their scores. requirements of the course shall be given the mark of NC (No Credit), NG (No In as much as grade issued after the correction of preliminary, midterm, Grade), Dr (Dropped), as the case may be. semi-final and final examination may lead to injury on the ground of 1. Any provisional, conditional, or temporary grade given at the end of the favoritism, jealousy and suspicion, it is the duty of faculty members to correct semester or term for any curriculum subject which is still subject to examination papers by themselves without interference of others. conversion into another (grade such as “conditioned”) is not allowed. 2.The school may, at its discretion, grant a final grade which does not earn Section 1. Basis of Grading and Grade Components credits (such as “NC” for “No Credit” or “NG” for “No Grade”) in those cases where the student did not take the final examination in the subject and his (Starting Academic Year 2018 - 2019) performance was not considered satisfactory enough to merit a final passing Performance is the main basis of marks assigned to students. Specific grade, despite absence from the final examination. Such grade of NC and evidences of a student’s performance may include these components: NG is permanent and cannot be changed subsequently. It is the responsibility of the faculty members to personally administer the examinations, and for the purpose no other college employee, student or 1.1. Quizzes – short examinations for the purpose of checking up daily outsider may be asked to proctor any examination except on special cases preparation of students or following up a previous lesson; where permit is granted by the dean. 1.2. Major Examinations – long examinations given four times in one semester, the preliminary, midterm, semifinal, and final examinations, 3. Grade reports are furnished to parents/ guardians after midterm and final and two times in summer, the midterm and final examinations; examinations during Parents, Guardian, and Teacher Association (PGTA) 1.3. Participation – other requirements that may include projects, term meeting. papers, reading reports, experiments, and the like, together with class 4. Special test for periodic examinations may be given only to students with participation which includes recitations, homework, seatwork, themes, excuse absences. The student should take the special exam within (5) class reports, laboratory reports, etc. and other important aspects of working days after the scheduled examination after paying fee of 50 pesos instruction. at the cashier. 1.4. The faculty members are given the authority to assign percentages or weights among the components he included in the grading system. Students who, for reasons of illness, conflicts in schedule, or any other reason, may want a special or make-up examination must write a request for such an examination addressed to the dean. A special fee will be charged for 4 Section 2. Computation of Grades 2.8. In the official grade sheets for the end of the semestral term there are only 3 columns to appear: Midterm, Final grades and term grade. (The Steps in the Manual Computation of Grades 2.1. The Midterm grade (M) is computed by getting the total scores of all midterm obtained from the integration of the prelim and midterm scores the Quizzes, the Participation, and the two major examinations from and final grade from the integration of semifinal and final scores) the term the Prelim and Midterm periods. grade is the official grade for the semester. 2.2. After finding the total scores of the three components from the two periods, consider the following: Note: Rounding off of values follows the mathematical rule except for the A. If the total score is 100, directly subject every score obtained by the case when the result of the computation is exactly halfway between students into the intervals for MDC grading system found in the next the two grades where the higher grade is given in favor of the student. page and record the corresponding grades of the scores. B. If the total score is not equal to 100, then divide every score of the A. INTERVALS FOR MDC GRADING SYSTEM (Effective AY 2024-2025) students by the total score and multiply the quotient by 100. Round Grade Score Grade Score off the result to the nearest whole and find its corresponding grade 1.0 100 2.00 85-86 1.1 99 2.10 84 from the intervals for mdc grading system. 1.2 98 2.20 83 2.3. Get the weighted average grade by: 1.3 97 2.30 82 a. Multiplying the component grades by their corresponding weights, 1.4 96 2.40 81 and, 1.5 95 2.50 80 b. Getting the sum. 1.6 93-94 2.60 79 2.4. Round off this sum to the nearest hundredth. This is the midterm grade 1.7 91-92 2.70 78 (m). 1.8 89-90 2.80 77 2.5. The computation of the final grade (f) involves the total scores of 1.9 87-88 2.90 76 all the quizzes, the participation, and the two major examinations from the 3.00 75 semi-final and the final periods. Repeat steps 2 – 4, using the semi-final and 5.00 Lower than 75 Failed the final W-Withdraw Dr,-Dropped NC-Incomplete NG-No periods instead of the prelim and the midterm periods. Grade 2.6. The computation of the final grade (f) involves the total scores of all the quizzes, the participation, and the two major examinations ARTICLE 5 CONFERMENT OF ACADEMIC DEGREES from the semifinal and the final periods. Repeat steps 2 – 4, using the semifinal and the final periods instead of the prelim and the Section 1. Conferment of Degrees and Awarding of Honors midterm periods. Bachelor’s Degree 2.7. The term grade (g), the overall grade a student gets in a term (semester A student who aspires for academic honors must establish a or summer), is the mean or average of the midterm grade (m) and the continuous residence of at least two years immediately preceding graduation at MDC. No student who has a failing grade in any subject taken in any school final grade (f). Just add the grades of the midterm grade and the final will be entitled to graduate with academic honors. grade. Divide the sum by two. Round off the result to the nearest Academic honors for four-year degree course are given as follows: hundredth. 5 Distinction Gen. Average Lowest Grade Summa Cum Laude 1.0 but not lower than 1.1 1.5 Magna Cum Laude lower than 1.1 but not lower than 1.3 1.7 Cum Laude lower than 1.3 but not lower than 1.5 1.9 (Exemption on NSTP (ROTC and CWTS) and PE) Graduate Studies DISTINCTION AVERAGE RATING With Highest Distinction - 1.0 – but not lower than 1.1 with no grade in any subject lower than 1.2 With High Distinction - lower than 1.1 – but not lower 1.2 with no grade in any subject lower than 1.3 With Distinction - lower than 1.2 – but not lower 1.3 with no grade in any subject lower than 1.4 6