Time Management Study Skills PDF

TIME MANAGEMENT Chapter 4 FAAS1013 STUDY SKILLS Learning Outcomes 01 understand the key importance of effective time management to successful study apply time management strategies to help you make 02 2 good use of time put aside for...

TIME MANAGEMENT Chapter 4 FAAS1013 STUDY SKILLS Learning Outcomes 01 understand the key importance of effective time management to successful study apply time management strategies to help you make 02 2 good use of time put aside for study and identify where you can save time organise your independent study in ways that make 03 the best use of your time. 2  Why Time Management Matters To Students? Time management = study success Your success as a student will be strongly affected by the combination of two time-related factors: How much time you spend in study How well you use that time. If you both spend more time in study AND manage that time effectively, you are much more likely to achieve well and have a great time as a student. Why Time Management Matters To Students? Time = choice If you use time effectively, this gives you choice in how you spend the time saved, such as in... pursuing some topics in more depth, so that you are more expert in these and so that your work stands out reinforcing what you have learnt, so that it makes more sense to you preparing for exams and assignments to achieve better grades being with your family enjoying your social life. Benefit of Time Management 01 Efficient 02 Successful 03 Healthy  BENEFIT OF TIME MANAGEMENT  What you accomplish during a 24-hour  If you can manage your time more period depends on your own motivation, effectively, you will be rewarded in a variety your energy, your skills and abilities, and of ways. other resources.  You will be more efficient in serving your  Since there are always demands on your district and will be able to support your time, it may be helpful to think about what clubs better. you will do with your time and to consider some strategies for more effective time  You will achieve greater success in your very management. important, and highly visible, role as a Lions Leader.  Time management is not a way to make you work harder and longer, but a means to  On a personal level, you will certainly feel help you work smarter to accomplish your healthier, more energetic, and in a generally work more easily and rapidly. better mood. 10 STEPS TO GOOD TIME MANAGEMENT Be Find Prioriti syste Clarify Decide matic out se in your time your time how you use your how you want to what is most management requirements time currently spend your time important Do Manage Plan Apply distractio Monitor it ns what you will do keeping to time management and procrastination Keep checking it when your plan techniques is all working  10 STEPS TO GOOD TIME MANAGEMENT Effective planning and diary-keeping 10 STEPS TO GOOD TIME MANAGEMENT 2. Find out your time 3. Clarify how you use 1. Be systematic... requirements your time now in thinking about Find out the pattern of Be aware of how time management study required for your much time it takes programme - and how in developing an you, personally, to much time you will need understanding of to spend in independent do things. how you use your study. time in working out how best to manage your time to achieve your priorities in planning your time. 10 STEPS TO GOOD TIME MANAGEMENT 4. Decide how you want to use your time 5. Prioritise 6. Plan Use the charts to You may find it hard to fit Be very specific and work out how you in everything you would comprehensive in your like to do, and some will spend your time planning. things will be more urgent study time. Keep a detailed than others. Identify your Use the time circles diary/planner priorities and set a time to decide how much by when these must be Work backwards from time you want to completed. deadlines such as give to different assignment hand-in activities. Compare dates this with the way you actually spend your time. 10 STEPS TO GOOD TIME MANAGEMENT 8. Apply time management 9. Manage distractions and 7. Do it techniques procrastination Put your plan where Experiment with ways of Build your you will be saving and managing time, understanding of when so that you find out what reminded of it easily. and how you become works for you and have Implement your plan distracted from using more time for things you to schedule. time effectively, really want to do. Work out what despite your best might sabotage your intentions. Plan plans. strategies to manage this, 10 STEPS TO GOOD TIME MANAGEMENT 10. Monitor Check that you are sticking to your plan. If not, either update your planning to make it more realistic, OR work out what you need to do to stay on target.  ACTIVITY As a student, there will be many other demands which eat up your time apart from study. Clarify where your time goes by pencilling into your diary everything you do for a few days - sleep, exercise, lectures, etc. - noting this roughly every hour. Chart this using the Timecircle. Then use the second time circle to chart how you would want to use your time each day. Compare the two.  Circle 1: How I use time now Using different colours or graphics for each type of activity, mark in where your time usually goes in a day. Treat each segment as roughly one hour. Which activities are left out or don't receive enough time? Which activities take up too much time? Example: sleep- 10 hr eating - 2 hr socialising - 3 hr personal/home - 3 hr travel - 1 hr lectures, seminars, tutorials - 2 hr reading - 2 hr writing - 1 hr thinking - 0 hr exercise/relaxation - 0 hr  Circle 2: How I want to use my time On the second circle divide the day into how you would prefer to use your time so that your day is balanced between different activities. This is your goal for you to distribute your time. Example: sleep - 8 hr eating and socialising - 3 hr personal/home - 2 hr travel - 1 hr lectures, seminars, tutorials - 2 hr reading - 3 ½ hr writing - 2 hr thinking - 1 hr exercise/relaxation - 1 ½ hr OBSTACLES TO EFFECTIVE TIME MANAGEMENT Inability Stress Unclear Disorga to say Efficient & Objectives nisation ‘No’ Fatigue To Periods All work Interrup many Perfecti of & no tions Inactivity things onist play at once OBSTACLES TO EFFECTIVE TIME MANAGEMENT (cont’) Unclear objectives Disorganization Inability to say “no” It’s hard to hit a target with It’s easy to see when your desk is We all want to be as helpful your eyes closed, and it’s too messy, but sometimes you as we can when others need have to step back and ask yourself just as hard to accomplish us, but this can mean taking if you are taking an organized something when you aren’t approach in completing all of your time away from other exactly clear about what you tasks priorities to do something we want to achieve may not have planned Interruptions More interruptions Periods of inactivity Many times, we are in the middle We all like to visit with others, They require concentration to of accomplishing something really but conversations at detail. When we are important and the telephone rings. inappropriate attempting to do too many These calls can not only take you away from your task, times can cost us time when different things at one time, but sometimes they interrupt your we have to stop what we are each individual task suffers as train of thought, and you can’t doing and redirect ourselves a result return to where you were from our plans without retracing your steps OBSTACLES TO EFFECTIVE TIME MANAGEMENT (cont’) Many of our tasks are Everyone experiences Most successful people know not routines stress how to balance work and play They require from time to time, and When work takes over concentration to detail. sometimes we operate a your life, you not only little better when there is When we are give your body little some level of stress. Too attempting to do too time to re-energize, much stress, on the other many different things but you may end up hand, causes our work to at one time, each suffer and wears us down sacrificing the really individual task suffers physically and mentally. important things in life as a result Dealing with stress is an like family and friends important part of time management WHAT CAN WE DO Recognise the Identify Employ Strategies obstacles them to Overcome The obstacles that we face When you have Here are some are not insurmountable. Sometimes, the hardest identified your strategies you can thing to do is to identify obstacles, you use to overcome that these obstacles exist the obstacles we and are affecting your can begin to ability to manage your time just examined overcome them  WHAT CAN WE DO (cont’) A. Set Goals The first, and most important strategy you can employ to manage your time is to set clear goals for yourself. As a Lions leader, you will want to accomplish many things in your time of office. The best favor you can do for yourself is to determine what those goals are and make sure your efforts are always directed toward them achievement. WHAT CAN WE DO (cont’) A. Set Goals Specific Measurable Achievable When a goal is too vague, When you have a goal It is commendable to set your you may never know how sights high, but sometimes that is measurable, you we try to accomplish more to reach it or even when will know how far you than we can do. Your goals you have reached it. Make have to go to reach the should be such that, if you sure that you know "extend yourself” you can goal, and when you get exactly what you hope to just reach them achieve there WHAT CAN WE DO (cont’) A. Set Goals Realistic Time-Based It is certainly a worthwhile Most of the goals that you goal, but it may not be establish in your position as a Lions leader will not be long-term. It is realistic at this time. It might important to set time guidelines be better to work on setting for your goals, so that you can up a program with schools to keep track of your progress as you provide vision testing and are going along and can be alert to eyeglasses for disadvantaged when you are falling behind children schedule. WHAT CAN WE DO (cont’) Address the urgent text Take care of things with short-term consequences as soon as possible. B. Prioritize Accomplish what you can early Reports, registrations, requests that can be handled early should come next. Don’t put off until tomorrow what you can do today. Attach deadlines to things you delay When you have determined that something can wait, don’t just toss it aside until later. Establish a deadline for the task in your schedule and make a note to remind you to begin working on it.  WHAT CAN WE DO (cont’) Whatever method you choose, make sure you organize your tasks so C. Organise that you can stay on track. As you prioritize tasks and set Maybe you use, or would You may also consider a deadlines, you will want to organize your plans and actions. Some of you consider using, a computer to small personal digital may be more comfortable using help in organizing your time. assistant, or PDA. These paper and pencil, so it is good to Today’s computers often devices are small enough to make use of a planner with a come equipped with software calendar and plenty of space to fit in your hand and use the programs that include make notes. Many planners contain same software your home not only calendar space, but also calendars, task lists, reminders, computer uses. PDAs are room for daily activities, contact and contact information. If information, and "to do” lists. Find a helpful tools when you are your computer does not have planner that fits your needs and use away from your computer such a function, software is it. You will find this to be an readily available that you can during the day or are indispensable tool for managing your time. install. traveling on business. WHAT CAN WE DO (cont’) Don’t undertake things you can’t complete You can’t do Remain consistent everything to your goals D. Learn When to Say ‘No’ WHAT CAN WE DO (cont’)  The strategies we have mentioned so far have all concerned common business practices. Now I would like to address some more “personal”strategies that you can apply to your life. These also have a great impact on how effectively you manage your time.  The first of these strategies is being able to say “NO” when it is appropriate. Your life in Lions has always been about giving all that you can serve your community. That doesn’t change, but as your duties expand as a Lions leader you will find you are called on to do much more than you have ever been D. Learn When to Say ‘No’ asked to do before WHAT CAN WE DO (cont’)  When you learn to say “NO” you are not closing the door on your responsibilities, but rather you are making sure that you can meet your commitments and accomplish the maximum possible in the time available to you.  To be able to say “NO” you will have to accept these three principles: ✓ I realize that I can’t do everything ✓ I won’t agree to undertake a task or project that I know I will not be able to complete in the timeframe required ✓ I will not make commitments that are not D. Learn When to Say ‘No’ consistent with the goals and objectives I have set for myself WHAT CAN WE DO (cont’)  If you keep these principles in mind, you will find it easier to justify (and explain) why some requests must be turned down. You will also find that you are better able to accomplish the things that you have prioritized as “must do.” D. Learn When to Say ‘No’  WHAT CAN WE DO (cont’) Use Your Waiting Time E. The trick to making use of your waiting time is to always make sure you have something with you that you can accomplish in the event that you are kept waiting. E. Use Your Waiting Time (cont’) Reading correspondence Writing letters or memos Reading or listening to tapes Take your mail with you and While you wait, you can take Carry a book or magazine or a tape read it while you are waiting or out a notepad or use a PDA to with you. You can also download books and articles to your PDA. There is often traveling. Some PDAs have e- write letters or memos. This no time in your schedule to keep mail capability, so you can read could also be a good time to current on books or articles related to your e-mail on a train or plane update your planner your business or to self-improvement. or at the doctor’s office Instead of being impatient when you are delayed, this could be a perfect time to advance your own knowledge and skills.  WHAT CAN WE DO (cont’) 01 Focus on your goal 02 Tune out interruptions You may have You will find your many concentration is at its highest level when you can set aside commitments and times during the day when many concerns, you will not answer the but you will phone or schedule visitors. accomplish more You can’t isolate yourself all when you keep of the time, but by avoiding focused on the one interruptions for specific task you are periods of time, you may find performing at the you can accomplish tasks moment. successfully in far less time F. Concentrate on the Task at Hand than you anticipated.  WHAT CAN WE DO (cont’) Consider Your G. Personal Prime Time Everyone is different and that everyone has a“personal prime time.” Celebrate Your Success!!! Success is the synergy for next challenge THANK YOU