NHIPS R38 Delta TTT PDF

NHIPS R38 Delta TTT NHIPS Training Team RESTRICTED, SENSITIVE (NORMAL) R38 Delta TTT The following changes will be covered for R37, R38 Delta TTT: Module 3: Typing & Printing. 3.4 Translate EMR Orders Module 5: Picking & Packing 5.3 Accounting and V...

NHIPS R38 Delta TTT NHIPS Training Team RESTRICTED, SENSITIVE (NORMAL) R38 Delta TTT The following changes will be covered for R37, R38 Delta TTT: Module 3: Typing & Printing. 3.4 Translate EMR Orders Module 5: Picking & Packing 5.3 Accounting and Verification of Medication Packed 5.7 Preparation Task View Drug Image (New) Module 6: Dispensing & Counselling 6.7 View Partial Dispense History for EMR Order (New) 6.8 View Medication Comparison (New) Module 7: General Function 7.7 ROWA Batch Loading (New) Module 9: Configuration & Setup 9.1 Master Setup 2 3.4 Translate EMR Orders 3  3.4 Translate EMR Orders i. Translate EMR order 1N Note: For medication orders with “AND” involving the same drug item, translated dose and duration, instructions can be combined based on Frequency Combined rule in Frequency master setup - TB_MSTR_FREQ_COMBINED tab 1O E.g. Furosemide 40mg OM 1N 1O AND Furosemide 40mg ON is combined for instructions to reflect “Take 1 tablet 2 times a day” when setup is done for OM + ON = BD Process Medication Tab Note: If orders are not ordered with “AND” step, E.g. both Furosemide 40mg OM, Furosemide 40mg ON are ordered as separate orders then the instructions will not be combined. Module 3: Typing & Printing 4 Note: Step “1N” is continue from R36 Main TTT slide 385  3.4 Translate EMR Orders i. Translate EMR order 1P Note: If step combine indicator is turned on (depending on harmonized configuration), medication orders with "THEN" involving the same drug item, translated dose and frequency, will have the total duration combined in the instructions. 1P 1Q The Step combine indicator is configured in parameter configuration “Translation – Instruction”. 1Q Note: EMR Order Tab E.g. Prednisolone 20mg OM x 1 week THEN Prednisolone 20mg OM x 1 week is combined to Prednisolone 20mg OM x 2 weeks in the instructions. Module 3: Typing & Printing 5  3.4 Translate EMR Orders i. Translate EMR order 1R Note: If step combine indicator is turned off (depending on harmonized configuration), medication orders with "THEN" involving the same drug item, translated dose and frequency will not have their total duration combined in the instructions. 1S Note: E.g. Prednisolone 1mg OM x 1R 1S 1 week THEN Prednisolone 1mg OM x 1 week is not combined in the instructions. Process Medication Tab Module 3: Typing & Printing 6  3.4 Translate EMR Orders i. Translate EMR order 1T High level example with ‘THEN’ steps. Note: “SN” column shows 1A and 1B for different Warfarin strengths. 1U Note: Duration combine in instructions E.g. Warfarin 1mg tablet OM 1T x 1 week THEN Warfarin 1mg 1U tablet OM x 1 week is combined to ‘2 weeks’ in instructions. 1V 1V Note: Frequency combine in EMR Order Tab instructions E.g. Warfarin 3mg tablet OM AND Warfarin 3mg tablet ON instruction is combined to ‘2 times a day’. Module 3: Typing & Printing 7  3.4 Translate EMR Orders i. Translate EMR Order 1W Note: Translation results on the EMR order dose unit and the dosing instruction setup for the dose unit ordered. E.g., Dosing Instruction is 1W setup as “TD” (Take # drop) for Dose Unit “MG”. 1X Note: For this EMR order, Dose Unit ordered is “MG”. 1X Hence, the instruction appear as “Take 20 drops once a day”. EMR Order Tab Module 3: Typing & Printing 8  3.4 Translate EMR Orders i. Translate EMR Order 1Y Note: Translation results on the EMR order dose unit and the dosing instruction setup for the dose unit ordered. E.g., Dosing Instruction is 1Y setup as “S#” (Take # mL) for Dose Unit “ML”. 1Z Note: For this EMR order, Dose Unit ordered is “ML”. 1Z Hence, the instruction appear as “Take 100 mL once a day”. EMR Order Tab Module 3: Typing & Printing 9  3.4 Translate EMR Orders i. Translate EMR Order 1Aa Note: Translation results on the EMR order dose unit and the dosing instruction setup for the dose unit ordered. E.g., Dosing Instruction is 1Aa setup as “S#” (Take # mL) for Dose Unit “MG”. 1Ab Note: For this EMR order, Dose Unit ordered is “MG”. 1Ab Hence, the instruction appear as “Take 1 mL once a day”. EMR Order Tab Module 3: Typing & Printing 10  3.4 Translate EMR Orders i. Translate EMR Order 1Ac Note: Translation results rule of on rounding the dosing instruction setup for the dose ordered. The rounding rule as follow: 1Ac 1. If drug dosage > 5​mL, round to 1 decimal place​ 2. If drug dosage > 1 mL to < 5 mL, round to nearest 0.05 mL 3. If drug dosage < 1 ​mL, round to 2 decimal place​ EMR Order Tab Module 3: Typing & Printing 11  3.4 Translate EMR Orders i. Translate EMR Order 1Ad Note: is 6.13 ML, rounding rule 1 is applied – Dose > 5 mL, round to 1 decimal place. Hence, 6.1 mL. S/N 2: Dose ordered is 2.03 ML, rounding rule 2 is applied – Dose > 1 mL to < 5 mL, round to nearest 0.05 mL. Hence, 2.05 mL. S/N 3: Dose ordered is 1Ad 0.063 ML, rounding rule 3 is applied – Dose < 1 ​mL, EMR Order Tab round to 2 decimal place​. Hence, 0.06 mL. Module 3: Typing & Printing 12  3.4 Translate EMR Orders i. Translate EMR Order 1Ae Note: Translation results on the EMR order quantity and “Maximum Order Quantity” of the item 1Ae setup in “Item Dispense Information”. For this item, the “Maximum Order Quantity” setup is 200 TAB. E.g. S/N1 translates based on maximum order quantity setup which is 200 TAB when order quantity is blank. S/N2 translates based on EMR Order Tab order quantity of 250 TAB. Order quantity has priority over “Maximum Order Quantity”. Hence, the order quantity is 250 TAB. Module 3: Typing & Printing 13  3.4 Translate EMR Orders i. Translate EMR Order 1Af Note: The maximum order will translation apply to step order as well. Translation results depends on the EMR order quantity 1Af and “Maximum Order Quantity” of the item setup in “Item Dispense Information”. For this item, the “Maximum Order Quantity” setup is 200 TAB. E.g. SN1 translates based on maximum order quantity which is 200 TAB for the step EMR Order Tab order when order quantity is blank. Module 3: Typing & Printing 14  3.4 Translate EMR Orders i. Translate EMR Order 1Ag Note: When EMR order is without “Dose”, translation results will depend on “Order Quantity Per Duration" and “Duration In Days” of the item setup in 1Ag “Item Dispense Information”. For this item, the “Order Quantity Per Duration” is 10 TAB and “Duration In Days” is 20 days. 1Ag E.g. SN1 translated to “Ord Qty” = 20 TAB. EMR Order Tab Calculation as below: Order Quantity = “Dur”/ “Duration In Days” x “Order Quantity Per Duration”. Module 3: Typing & Printing 15  3.4 Translate EMR Orders i. Translate EMR Order 1Ag Note: (cont.) E.g. 30d/20d = 1.5. It will round up to 2 by default. 2 x 10 = 20 TAB. Hence, SN1 will translate to “Ord Qty” = 20 TAB. 1Ag SN2 translated to “Ord Qty” = 10 TAB. SN3 translated to “Ord Qty” = 10 TAB. EMR Order Tab Module 3: Typing & Printing 16 5.3 Accounting and Verification of Medication Packed 17  5.3 Accounting & Verification of Medication Packed vi) Parata Fill Step 1 At the Prep Task panel, click on “ParataFill” button. 1 Preparation Task Panel Note: Parata Fill is new section (“vi”) continue from R36 Main TTT slide 721 Module 5: Picking & Packing 18  5.3 Accounting & Verification of Medication Packed vi) Parata Fill 1A Note: This icon appears for the Parata prep task next to “Parata” under the “Route” column, which indicates Parata Fill request has been sent. 1A 1B Note: Once “ParataFill” button is triggered, it turns grey and becomes disabled. 1B 1C Note: When hover over the button, “Parata Fill already 1C previously triggered” message appears. Preparation Task Panel Module 5: Picking & Packing 19  5.3 Accounting & Verification of Medication Packed vi) Parata Fill 1D Note: This icon appears for the Parata prep task next to “Parata” under the “Route” column, which indicates Parata Fill task is completed. 1C Preparation Task Panel Module 5: Picking & Packing 20  5.3 Accounting & Verification of Medication Packed vi) Parata Fill Step 2 Hover over the ParataFill view status trail of Parata Fill task. Note: Status trail displays the relevant status, as well as datetime stamp. 2 Preparation Task Panel Module 5: Picking & Packing 21 5.7 Preparation Task View Drug Image 22 5.7 Preparation Task View Drug Image What is it used for? ✓ It is used to view the drug image in the preparation task panel. Who will use it? ✓ All pharmacy staff tasked to perform picking and packing task in NHIPS. When will it be used? ✓ When pharmacy staff doing picking and packing of the medication. 23  5.7 Preparation Task View Drug Image i) View Drug Image with preparation task – Single Scan Upon clicking “Start Packing” button panel, the preparation task panel open. Step 1 Scan the drug label. 1 Preparation Task Panel Module 5: Picking & Packing 24  5.7 Preparation Task View Drug Image i) View Drug Image with preparation task – Single Scan 1A Note: The drug image for the will appear at the drug label panel. 1A If there is more than 1 drug image and default image is set, it will appear as the first image. Default Image is set at “Drug Image Link” under master setup “Item - Item Specific 2 Info”. If both Item and Article level drug image is available, the Preparation Task Panel Article level drug image will be displayed. Step 2 Click on this icon to view image details. Module 5: Picking & Packing 25  5.7 Preparation Task View Drug Image i) View Drug Image with preparation task – Single Scan 2A Note: “View Image Details” appears. 2A Step 3 Click on “Cancel” button to close the window. 3 Preparation Task Panel Module 5: Picking & Packing 26  5.7 Preparation Task View Drug Image i) View Drug Image with preparation task – Single Scan Step 4 Click on respective image to Note: Upon clicked, the enlarged image will appear. 4 Preparation Task Panel Module 5: Picking & Packing 27  5.7 Preparation Task View Drug Image ii) View Drug Image with preparation task – Pair Scan Upon clicking “Start Packing” button panel, the preparation task panel open. Step 1 Scan the 2d barcode or 1 manufacturer barcode. Preparation Task Panel Module 5: Picking & Packing 28  5.7 Preparation Task View Drug Image ii) View Drug Image with preparation task – Pair Scan 1A Note: The drug image will drug label panel. 1A Preparation Task Panel Module 5: Picking & Packing 29  5.7 Preparation Task View Drug Image iii) View Drug Image without Preparation Task Upon checking out an EMR order, click Tasks” icon at medication task panel to open the preparation task panel. 1A Step 1 Click on the view image icon to view the drug image. 1 1A Note: The drug image will appear at the drug label panel. Preparation Task Panel Module 5: Picking & Packing 30 6.7 View Partial Dispense History for EMR Order 31 6.7 View Partial Dispense History for EMR Order What is it used for? ✓ It is used to view the partial dispense history for EMR order. Who will use it? ✓ All pharmacy staff tasked to perform dispensing in NHIPS. When will it be used? ✓ When pharmacy staff wanted to check the partially dispense history for medications in scenarios as below: I. Partial Dispense II. Medication Amendment III. Reverse Partial Dispense IV. Re-Translate 32  6.7 View Partial Dispense History for EMR Order i. Partial Dispense A After the partial dispensing order status will be “Partially Dispensed”. B The order has been partially supplied from order duration of 20d with 2 dispensed duration of 15d. Step 1 At “Process Medication” tab, A under the “Order Details” 1 section, click on. Step 2 Click on “View Partial Dispense History” menu from the drop-down list. B Process Medication Tab Module 6: Dispensing & Counseling 33  6.7 View Partial Dispense History for EMR Order i. Partial Dispense 2A Note: “View Partial Dispense on the tab appears 2A right panel. View Partial Dispense History Module 6: Dispensing & Counseling 34  6.7 View Partial Dispense History for EMR Order i. Partial Dispense Expand the View Partial Dispense in expanded mode. 2B 2B Note: Information are 2C displayed in various columns. 2C Note: Shows the header used to group the tasks in 2D the current worklist. 2D Note: Medication – The name of the medication. Date Time – Shows the date and time of which the medication was processed View Partial Dispense History (Translation, Dispense). Module 6: Dispensing & Counseling 35  6.7 View Partial Dispense History for EMR Order i. Partial Dispense 2E Note: Shows the total balance quantity for this medication. 2E Balance Dur – Shows the balance duration of the medication order based on the balance quantity. Opening Qty – Sum total of the quantity that can be dispense. View Partial Dispense History Module 6: Dispensing & Counseling 36  6.7 View Partial Dispense History for EMR Order i. Partial Dispense 2F Note: – Shows the actual total quantity of 2F medication being amended or dispensed (either full or partial dispense). Transaction Dur – Shows the actual total duration of medication being amended or dispensed (either full or partial dispense). Location – Refers to the location of the medication. View Partial Dispense History Module 6: Dispensing & Counseling 37  6.7 View Partial Dispense History for EMR Order i. Partial Dispense 2G Note: Status – Shows the medication task status. 2G Source – Shows the source of dispense history record. Source ID – Shows the source id of dispense history record. Updated By – Shows who updated the dispense record. View Partial Dispense History Module 6: Dispensing & Counseling 38  6.7 View Partial Dispense History for EMR Order i. Partial Dispense 2H Note: This is the medication record when the order has been translated after the EMR order created. 2I Note: This is the partial 2H dispense history for EMR order. The order has been 2J 2K 2I partial supply from order duration 20d to 15d. 2J Note: Bal Qty shows the balance quantity of medication after partial dispense. 2K Note: The transaction qty shows the dispensed qty and View Partial Dispense History has a negative value which means dispensing has been completed. Module 6: Dispensing & Counseling 39  6.7 View Partial Dispense History for EMR Order ii. Medication Amendment A EMR order has been checkout to “Typing In status. Step 1 Click on the icon. 1A 1A Note: Edit medication 1B section appears. 1B Note: Order duration is edited from 20d to 15d. 2 Step 2 Click “Save and Close” button. 1 Edit Medication Module 6: Dispensing & Counseling 40  6.7 View Partial Dispense History for EMR Order ii. Medication Amendment 2A Note: Medication is updated duration in red font. Step 3 At “Process Medication” tab, under the “Order Details” 4 section, click on. Step 4 Click on “View Partial Dispense History” drop- 3 down at the menu. 2A Process Medication Tab Module 6: Dispensing & Counseling 41  6.7 View Partial Dispense History for EMR Order ii. Medication Amendment 4A Note: “View Partial Dispense on the tab appears 4A right panel. View Partial Dispense History Module 6: Dispensing & Counseling 42  6.7 View Partial Dispense History for EMR Order ii. Medication Amendment Expand the View Partial Dispense in expanded mode. 4B Note: This is the medication translated record when the order has been translated 4B after the EMR order created. 4C Note: This is the amended 4C record with order duration = 4D 20d. This record occur when medication amendment happen. 4D Note: This is the new medication order with order duration = 15d. This record occur when medication View Partial Dispense History amendment happen. Module 6: Dispensing & Counseling 43  6.7 View Partial Dispense History for EMR Order ii. Medication Amendment Proceed to dispense the order. Step 5 After the order is dispensed, at “Process Medication” tab, under the “Order Details” section, click on. 6 Step 6 Click on “View Partial Dispense History” drop- down at the menu. 5 Process Medication Tab Module 6: Dispensing & Counseling 44  6.7 View Partial Dispense History for EMR Order ii. Medication Amendment Expand the View Partial Dispense in expanded mode. 6A Note: This is the dispense history for EMR order with transaction qty = 15 TAB. The transaction qty shows the dispensed qty and has a 6A negative value which means dispensing has been completed. View Partial Dispense History Module 6: Dispensing & Counseling 45  6.7 View Partial Dispense History for EMR Order iii. Reverse Partial Dispense A Note: The medication has been partially dispensed from 20 TAB to 15 TAB. A Process Medication Tab Module 6: Dispensing & Counseling 46  6.7 View Partial Dispense History for EMR Order iii. Reverse Partial Dispense Step 1 Click on the “Reverse button. 1A Note: “Reverse Dispense” pop-up will appear. 1A 2 Step 2 Select the reason for Reverse Dispense from the dropdown. 1 Reverse Dispense Module 6: Dispensing & Counseling 47  6.7 View Partial Dispense History for EMR Order iii. Reverse Partial Dispense Step 3 Click on “Save” button. 3 Reverse Dispense Module 6: Dispensing & Counseling 48  6.7 View Partial Dispense History for EMR Order iii. Reverse Partial Dispense 3A Note: The medication order back to reversed “Dispense In Progress” status. 5 Step 4 At “Process Medication” tab, under the “Order Details” section, click on. 4 Step 5 Click on “View Partial Dispense History” drop- down at the menu. 3A Process Medication Tab Module 6: Dispensing & Counseling 49  6.7 View Partial Dispense History for EMR Order iii. Reverse Partial Dispense Expand the View Partial Dispense in expanded mode. 5A Note: This is the reverse partial dispense record. The transaction quantity is positive value which means the medication has been 5A reversed. View Partial Dispense History Module 6: Dispensing & Counseling 50  6.7 View Partial Dispense History for EMR Order iv. Re-Translate An EMR order has been created with Tablet. Step 1 Click on the “Re-Translate” button. 1 EMR Order Module 6: Dispensing & Counseling 51  6.7 View Partial Dispense History for EMR Order iv. Re-Translate 1A Note: “Retranslation” tab on the right panel. 1A 1B Note: Select the desired pair of medication translation. Step 2 Click on the “Confirm” button. 1B 2 Re-Translate Module 6: Dispensing & Counseling 52  6.7 View Partial Dispense History for EMR Order iv. Re-Translate 2A Note: The EMR order Metformin 250mg to Metformin 500mg based on the selection on “Retranslation” right panel. Step 3 At “Process Medication” tab, under the “Order Details” 4 section, click on. Step 4 Click on “View Partial Dispense History” drop- 3 down at the menu. 2A EMR Order Module 6: Dispensing & Counseling 53  6.7 View Partial Dispense History for EMR Order iv. Re-Translate 4A Note: “View Partial Dispense on the tab appears 4A right panel. View Partial Dispense History Module 6: Dispensing & Counseling 54  6.7 View Partial Dispense History for EMR Order iv. Re-Translate Expand the View Partial Dispense in expanded mode. 4B Note: This is the medication translated record when the order has been translated 4C after the EMR order created. 4C Note: This is the amended 4B record with Metformin 4D 250mg tablet. This record occur when retranslation happen. 4D Note: This is the new medication order with Metformin 500mg after the retranslation happen. View Partial Dispense History Module 6: Dispensing & Counseling 55  6.7 View Partial Dispense History for EMR Order iv. Re-Translate The EMR order has been checkout and dispensed. Step 5 At “Process Medication” tab, under the “Order Details” section, click on. 6 Step 6 Click on “View Partial Dispense History” drop- down at the menu. 5 Process Medication Tab Module 6: Dispensing & Counseling 56  6.7 View Partial Dispense History for EMR Order iv. Re-Translate Expand the View Partial Dispense in expanded mode. 6A Note: This is the dispense history for EMR order with transaction qty = 10 TAB. The transaction qty shows the dispensed qty and has a 6A negative value which means dispensing has been completed. View Partial Dispense Tab Module 6: Dispensing & Counseling 57 6.8 View Medication Comparison 58 6.8 View Medication Comparison What is it used for? ✓ To compare currently checked out EMR orders against: Dispensed records on the latest dispensed date for the same medications, to inform pharmacy users on changes in medication. All other active meds in PML, to determine if there is any active EMR Orders not in current medication group. Who will use it? ✓ Pharmacy staff involved in checking and dispensing medications against EMR order. When will it be used? ✓ When medications are checked prior to dispensing. ✓ When patient is called to the dispensing counter for medication counselling. Module 6: Dispensing & Counseling 59  6.8 View Medication Comparison i. Compare Medication Step 1 Click on the down arrow icon to show the dropdown list with “Compare Meds” and “Compare History” Step 2 Click on “Compare Meds” 1 2 Process Medication Tab Module 6: Dispensing & Counseling 60  6.8 View Medication Comparison i. Compare Medication 2A Note: “Order Comparison” 2A will pop up. 2B Note: View 1 (upper panel – 2B “Current vs Previous dispense”) shows comparison of medications in current selected checkout group against all dispensed records on the latest 2C dispensed date for the same medications. The comparison is across different institutions. 2C Note: View 2 (lower panel – “Selected vs Other active EMR Orders”) shows Order Comparison comparison of medications in current selected checkout group against active EMR orders. Module 6: Dispensing & Counseling 61  6.8 View Medication Comparison i. Compare Medication – View 1 (Current vs Previous dispense) 2D Note: Left-hand side of view in medications current selected checkout group. 2D 2E 2E Note: Right-hand side of view 1 displays all dispense records on the latest dispensed date for each medication. This comparison applies across different institutions. Order Comparison Module 6: Dispensing & Counseling 62  6.8 View Medication Comparison i. Compare Medication – View 1 (Current vs Previous dispense) 2F Note: E.g., Two dispensed for Paracetamol 500mg tablets is displayed on the right-hand side of view 1 as there are two 2F Paracetamol orders dispensed on the latest 2G dispensed date, on 22nd July 2024. 2G Note: E.g., There is only 1 dispensed record for Furosemide 40mg Tablet. Hence only one record for Furosemide 40mg Tablet is displayed on the right-hand side of view 1. Order Comparison Module 6: Dispensing & Counseling 63  6.8 View Medication Comparison i. Compare Medication – View 1 (Current vs Previous dispense) 2H Note: Changes will be in red columns: Item Name, Dose, Frequency, 2H 2I Step, and Instructions. Change in duration will not be flagged. E.g., Metformin HCl 500mg Tablet is in red because previous dispense record was Metformin HCl 250mg Tablet. 2I Note: Delta remarks indicate what columns have changes. E.g., There is a change in Order Comparison item from Metformin HCl 250mg Tablet to Metformin HCl 500mg Tablet. Hence Delta remarks reflected “Change Item”. Module 6: Dispensing & Counseling 64  6.8 View Medication Comparison i. Compare Medication – View 1 (Current vs Previous dispense) Step 3 Click on this icon to show Delta Remarks history. Step 4 Enter desired notes under “Remarks” field. 3 Step 5 Click on this icon to save Delta Remarks. 4 Order Comparison Module 6: Dispensing & Counseling 65  6.8 View Medication Comparison i. Compare Medication – View 1 (Current vs Previous dispense) 5A Note: A red asterisk (*) next indicates that Delta Remarks has been edited. 5B Note: The audit trail of Delta 5A Remarks History displays the remarks, user, location as 5B well as datetime stamp. Step 6 Scroll to the right to see the 6 right-hand side of view 1 Order Comparison Module 6: Dispensing & Counseling 66  6.8 View Medication Comparison i. Compare Medication – View 1 (Current vs Previous dispense) 6A Note: In addition to the item duration, step and 6A instruction of the latest dispensed history, the dispense date and time is also reflected in the right- hand side of View 1. Order Comparison Module 6: Dispensing & Counseling 67  6.8 View Medication Comparison i. Compare Medication – View 1 (Current vs Previous dispense) Step 7 Hover to this icon under to view more information about the 7 dispense record. 7A Note: Additional information 7A includes Dispensing quantity, Article Remarks, Dispensing Institution/Location, Dispensing user, Med task status, EMR order ID and Dispense order ID. Order Comparison Module 6: Dispensing & Counseling 68  6.8 View Medication Comparison ii. Compare Medication – View 2 (Selected vs Other active EMR Orders) Step 8 Refer to view 2 of the Order Comparison. 8A Note: Left-hand side of view 2 displays medications in current selected checkout group. 8B Note: Right-hand side of view 2 displays medication 8 in all other active EMR 8A 8B orders in NHIPS. Active EMR orders refer to medications that patient should still be actively taking. For example, Order Comparison Acyclovir Tablet order will be active from 27/6/24 to 27/7/24 as the order duration is for 1 month, assuming the prescriber do not discontinue the order. Module 6: Dispensing & Counseling 69  6.8 View Medication Comparison ii. Compare Medication – View 2 (Selected vs Other active EMR Orders) Step 9 Hover to this icon under to view more information about the EMR Order. 9A Note: Additional information includes Ordering institution, EMR order status, Order quantity, and Order type. 9 9A Order Comparison Module 6: Dispensing & Counseling 70  6.8 View Medication Comparison ii. Compare Medication – View 2 (Selected vs Other active EMR Orders) Step 10 Note: Click on “Save” button at the bottom right of the Order Comparison window to save all changes made to Delta remarks. The Order Comparison window will close automatically. A new record of the changes made will be captured and can be viewed and edited in the “Med Comparison History” page. 10 A new comparison is made each time the Order Order Comparison Comparison window is opened. Hence, when Order Comparison window is reopened, it will not reflect the Delta remarks that was previously saved. Module 6: Dispensing & Counseling 71  6.8 View Medication Comparison iii. Compare History Step 1 Click on the down arrow icon to show the dropdown list with “Compare Meds” and “Compare History” Step 2 Click on “Compare History” Note: You can also click on this icon to open the compare history page. 1 2 Process Medication Tab Module 6: Dispensing & Counseling 72  6.8 View Medication Comparison iii. Compare History 2A Note: “Med Comparison window tab appears 2A on the right panel. Process Medication Tab Module 6: Dispensing & Counseling 73  6.8 View Medication Comparison iii. Compare History Expand the View Med Comparison in expanded mode. 2B 2B Note: The list of medication compare records for the patient will be listed in the table according to the date 3 range. Step 3 Click on 1 of the record to view the medication compare details. Medication Comparison History Tab Module 6: Dispensing & Counseling 74  6.8 View Medication Comparison iii. Compare History 3A Note: The selected record details will appear, like the compare medication view. Step 4 Click on this icon to show/edit the Delta 3A 4 Remarks. Step 5 Enter desired delta remarks. Step 6 Click on this icon to save the delta remarks. 5 6 Medication Comparison History Tab Module 6: Dispensing & Counseling 75  6.8 View Medication Comparison iii. Compare History 6A Note: A red asterisk (*) next indicates that Delta Remarks has been edited. 6B Note: The audit trail of Delta Remarks History displays the 6A remarks, user, location as well as datetime stamp. 6B Medication Comparison History Tab Module 6: Dispensing & Counseling 76  6.8 View Medication Comparison iii. Compare History Step 7 Scroll to the bottom of the Step 8 Click on “Update” button. 7 8 Medication Comparison History Tab Module 6: Dispensing & Counseling 77  6.8 View Medication Comparison iii. Compare History 8A Note: The “Last Modified selected record is updated with current date/time. 8A Medication Comparison History Tab Module 6: Dispensing & Counseling 78 7.7 ROWA Batch Loading 79  7.7 ROWA Batch Loading i) Accessing ROWA Batch Loading Step 1 Click on hamburger icon to 1 open additional user settings. Step 2 Click on “Batch Loading” to access ROWA batch loading 2A page. 2A Note: ROWA batch loading page appears. 2 ROWA Batch Loading Page Module 7: General Function 80  7.7 ROWA Batch Loading i) ROWA Batch Loading - Search Step 3 Use the various search fields out to search desired batches. 3 4 Note: 4A Date range – To search for batches created within a date range. Loading No. – Loading number for a specific batch. Step 4 Click on the “Search” button. 4A Note: The “Search Results” is displayed with various columns that matched the ROWA Batch Loading Page search criteria. Module 7: General Function 81  7.7 ROWA Batch Loading i) ROWA Batch Loading - Search 4B Note: Loading number of a batch. Created Date/ Time – Date 4B and time of batch creation. Created By – Name of user who created the batch. Machine – ROWA loading machine name. This can be mapped to ROWA machines in machine master setup. The Parent Machine Code must be set to the ROWA ROWA Batch Loading Page Loading Machine Code. Module 7: General Function 82  7.7 ROWA Batch Loading i) ROWA Batch Loading - Search 4C Note: – Loading status of a batch. This can be configured in code master setup. 4C Verified By – Name of user who verified the batch. Updated Date/ Time – Date and time of update such as when loading status change or batch information is edited. Results are sorted by Loading Status column (“Pending ROWA Batch Loading Page Verification” first), followed by the Updated Date/Time column in descending order. Click on the column headings to sort manually. Module 7: General Function 83  7.7 ROWA Batch Loading i) ROWA Batch Loading - Search 4D Note: Click on the “Show to show drop-down number of records per page. The default number of records displayed is 5. 4E Note: Click on the respective arrow or page number to navigate to the respective 4E page. 4D ROWA Batch Loading Page Module 7: General Function 84  7.7 ROWA Batch Loading ii) ROWA Batch Loading – Create New Batch Step 1 Click on “Create New Batch” 1 1A Note: Loading list appears at the bottom of the screen. 1B Note: If there is only 1 ROWA loading machine, it will be automatically selected by default. If there are multiple ROWA loading machines, select the desired 1A machine from the dropdown list. 1B 2 E.g., KAL ROWA ESL 1 is selected by default as there is only 1 ROWA loading ROWA Batch Loading Page machine in master setup. Step 2 Scan the Article Bar Code Module 7: General Function 85  7.7 ROWA Batch Loading ii) ROWA Batch Loading – Create New Batch 2A Note: ‘Select article’ pop up if article barcode has more than one item or article code. This information can be found in Article master. 2A If there is only one article found for the article bar code, it will be automatically populated into the article 3 code and article name fields. 4 5 Step 3 Select the relevant article to load. Note: Only one row can be selected each time. ROWA Batch Loading Page Step 4 Click on “Cancel” button to close the window. Step 5 Alternatively, click on “Add” button. Module 7: General Function 86  7.7 ROWA Batch Loading ii) ROWA Batch Loading – Create New Batch Step 6 Key in the mandatory fields. 6A Note: Batch Number – This field is automatically capitalized. 6 6A ROWA Batch Loading Page Module 7: General Function 87  7.7 ROWA Batch Loading ii) ROWA Batch Loading – Create New Batch 6B Note: Expiry Date Expiry dates that are greyed out are due 6B to the expiry buffer days configured in the master setup E.g., Expiry buffer days is set to 30, thus dates within 30 days are greyed out and cannot be selected. Only Expiry Dates at least 30 days after the current date can be selected. Expiry Buffer Days can be ROWA Batch Loading Page configured in machine master setup. Module 7: General Function 88  7.7 ROWA Batch Loading ii) ROWA Batch Loading – Create New Batch 6C Note: No. of Packages – Number of packages that are to be loaded into the ROWA machine. 6C ROWA Batch Loading Page Module 7: General Function 89  7.7 ROWA Batch Loading ii) ROWA Batch Loading – Create New Batch 6D Note: Only unique article be loaded into each batch. E.g., “Duplicate Article Bar Code” message appears if you attempt to load another item or article with an identical article bar code. Repeat steps 1 to 8 of “ROWA Batch Loading – Create New Batch” when loading another batch of the same article bar code. 6D ROWA Batch Loading Page Module 7: General Function 90  7.7 ROWA Batch Loading ii) ROWA Batch Loading – Create New Batch Step 7 Click on “Clear & Reset” to clear all entered fields. Step 8 Alternatively, Click on “Save” button. 7 8 ROWA Batch Loading Page Module 7: General Function 91  7.7 ROWA Batch Loading ii) ROWA Batch Loading – Create New Batch 8A Note: A loading number is Name of the user who created the loading task is displayed. Loading Status is updated to “Pending Verification” 8A ROWA Batch Loading Page Module 7: General Function 92  7.7 ROWA Batch Loading iii) ROWA Batch Loading – View Batch Step 1 Click on desired “Loading view the batch. 1 ROWA Batch Loading Page Module 7: General Function 93  7.7 ROWA Batch Loading iii) ROWA Batch Loading – View Batch 1A Note: Loading list appears at the bottom the screen with the loading information populated for the selected batch. 1B Note: If batch is in “Pending Verification” status, the action icon and “Verify” button will be available. 1A 1B ROWA Batch Loading Page Module 7: General Function 94  7.7 ROWA Batch Loading iii) ROWA Batch Loading – View Batch 1C Note: If batch is not in Verification” status, the action icon and “Verify” button will not be available. 1C ROWA Batch Loading Page Module 7: General Function 95  7.7 ROWA Batch Loading iv) ROWA Batch Loading – Verify Batch Step 1 Click on desired “Loading Status” as “Loading “Pending Verification” to verify the batch. 1 ROWA Batch Loading Page Module 7: General Function 96  7.7 ROWA Batch Loading iv) ROWA Batch Loading – Verify Batch 1A Note: Loading list appears at the bottom the screen with the batch information populated for the selected batch. 1B Note: Click on this icon to edit the batch prior to verification. Information such as batch number, expiry date or number of packages 1A can be edited. 1C Note: Click on this icon to 1C delete an item or article for 1B the batch. 2 Step 2 Click on “Verify” button to ROWA Batch Loading Page proceed to verify the batch. Module 7: General Function 97  7.7 ROWA Batch Loading iv) ROWA Batch Loading – Verify Batch 2A Note: The “Caution” warning appears if the verifier is the same user as creator. Step 3 Click on “Cancel” button to 2A close the window. Step 4 Alternatively, click on “Ok” button to proceed. 3 4 ROWA Batch Loading Page Module 7: General Function 98  7.7 ROWA Batch Loading iv) ROWA Batch Loading – Verify Batch 4A Note: – Updated to “Verified & Sent”. 4A Verified By – Updated to the user who verified the loading task. Updated Date / Time – Updated to the datetime the loading task is verified. 4B Note: Verified By – Updated with 4B the name and datetime of the user who verified the loading task. ROWA Batch Loading Page Loading Status – Updated to “Verified & Sent”. Module 7: General Function 99  7.7 ROWA Batch Loading v) ROWA Batch Loading – Duplicate Step 1 To duplicate a batch, key in of the desired batch. 1 2 Step 2 Click on “Search” button. 3 Step 3 Click on the icon of the desired batch. ROWA Batch Loading Page Module 7: General Function 100  7.7 ROWA Batch Loading v) ROWA Batch Loading – Duplicate 3A Note: Respective fields for batch are auto- populated in the Loading List. Make any necessary changes. Step 4 Click on “Save” button. 3A 4 ROWA Batch Loading Page Module 7: General Function 101 9.1 Master Setup 102  9.1 Master Setup Accessing Drug Image Management Step 1 In the “Master Setup” menu, click on the “Drug Image” selection 1 Master Setup Page Module 9: Configuration & Setup 103  9.1 Master Setup Drug Image Management - Search 1A Note: Drug Image Management page appears. Step 2 Use the various search fields available to search out existing drug image details. 2 1A Drug Image Management Page Module 9: Configuration & Setup 104  9.1 Master Setup Drug Image Management - Search 2A Note: – Document ID generated by the system for each image uploaded. Must be exact match. 2A File Name – Drug image file name. Can use wildcard search e.g. Diazepam. Description – Description of the drug image. Can use wildcard search e.g. Diazepam 2mg. Active Only – Only display Drug Image Management Page drug images details with “Active” status." Module 9: Configuration & Setup 105  9.1 Master Setup Drug Image Management - Search 2B Note: and (Metadata) Value – “Value” is dependent on the “Attribute” selected and can be drop-down list or free- text field. For drop-down list, multiple values can be selected. The drug image detail will be 2B searched out only if all selected values for the respective attribute matched the drug image metadata and value. Drug Image Management Page Module 9: Configuration & Setup 106  9.1 Master Setup Drug Image Management - Search 2C Note: To add more attribute/value search criteria, click on “Add attribute/value” button, a new row will be populated. 4 3 2D Note: Click on the bin icon 2D to delete the attribute/value 2C search criteria. Step 3 Click on “Clear” button to clear all entered or selected fields. Step 4 Alternatively, click on “Search” button to perform the search. Drug Image Management Page Module 9: Configuration & Setup 107  9.1 Master Setup Drug Image Management – Search Results 4A Note: The “Search Results” drug image records that matched the search criteria. 4B Note: Click on the “Show records” drop-down to show number of records per page. 4A The default number of records displayed is 20. 4C Note: Click on the respective arrow or page number to 4B 4C navigate to the respective page. Drug Image Management Page Module 9: Configuration & Setup 108  9.1 Master Setup Drug Image Management – Search Results Step 5 Click on this icon to copy the Document ID. Step 6 Click on this icon to view the drug image details. 5 6 Drug Image Management Page Module 9: Configuration & Setup 109  9.1 Master Setup Drug Image Management – Search Results 6A Note: “View Image Details” 6A appears. Step 7 Click on “Cancel” button to close the window. 7 Drug Image Management Page Module 9: Configuration & Setup 110  9.1 Master Setup Drug Image Management – Upload New Drug Image Step 1 Click on the “Upload New to upload new drug image. 1A Note: “Upload new image(s) from PC in jpeg, jpg, png formats.(Maximum files - 6 ,total size of the files 10MB)” message appears. 1 1A Drug Image Management Page Module 9: Configuration & Setup 111  9.1 Master Setup Drug Image Management – Upload New Drug Image Step 2 Select up to 6 files to Note: Only file in jpeg, jpg, and png format will be available for selection. Step 3 Click on the “Open” button. 3 Drug Image Management Page Module 9: Configuration & Setup 112  9.1 Master Setup Drug Image Management – Upload New Drug Image 3A Note: “Provide Image window appears. 3A Step 4 Fill in the mandatory and necessary fields. 4A Note: 4A Status – Status of the drug image, e.g. Active/Inactive. Defaulted to “Active”. Mandatory field. 4 Description – Add description for the drug image if needed. Not mandatory field. Drug Image Management Page Module 9: Configuration & Setup 113  9.1 Master Setup Drug Image Management – Upload New Drug Image 4B Note: Metadata/Value – Select “Metadata” from drop-down list. The “Value” is dependent on the selected metadata and can be drop- down list or free-text field. 4B For drop-down list, multiple values can be selected. 4C Note: Click on “Add Row” 4C link to add more metadata/value. Drug Image Management Page Module 9: Configuration & Setup 114  9.1 Master Setup Drug Image Management – Upload New Drug Image 4D Note: Scroll down the page and mandatory necessary fields for another drug image. Step 5 Click on the “Save” button to save the new drug image details. 4D Step 6 Alternatively, click on “Clear All” button to clear all the fields entered. Note: The “Status” will be 6 5 reset to “Active” if the “Inactive” value is selected. Drug Image Management Page Module 9: Configuration & Setup 115  9.1 Master Setup Drug Image Management – Upload New Drug Image Step 7 Select more than 6 files to Step 8 Click on the “Open” button. 7 8 Drug Image Management Page Module 9: Configuration & Setup 116  9.1 Master Setup Drug Image Management – Upload New Drug Image 8A Note: “The selected files limit the maximum of 6.” message appears. The file selection window will close automatically. 8A Drug Image Management Page Module 9: Configuration & Setup 117  9.1 Master Setup Drug Image Management – Upload New Drug Image Step 9 Select a file with file size 10MB. Step 10 Click on the “Open” button. 9 10 Drug Image Management Page Module 9: Configuration & Setup 118  9.1 Master Setup Drug Image Management – Upload New Drug Image 10A Note: “The selected file size 10MB!” not exceed message appears. The file selection window will close automatically. The same message will appear if the combine file size for multiple files upload exceed 10MB. 10A Drug Image Management Page Module 9: Configuration & Setup 119  9.1 Master Setup Drug Image Management – Edit Drug Image Step 1 Click on this icon to edit image details. 1 Drug Image Management Page Module 9: Configuration & Setup 120  9.1 Master Setup Drug Image Management – Edit Drug Image 1A 1A Note: “Edit Image details” appears. 1B Note: Document ID and File 1B Name are displayed and non-editable. 1C Note: The following fields 1C can be edited: Status – Status of the drug image details, e.g. Active/Inactive. Mandatory field. Description – Description of the drug image. Drug Image Management Page Module 9: Configuration & Setup 121  9.1 Master Setup Drug Image Management – Edit Drug Image 1D Note: Metadata cannot be respective metadata value can be edited. 1E Note: Click on this icon to delete the metadata/value. 1F Note: Click on “Add Row” 1D link to add a new metadata/value. 1F 1E Drug Image Management Page Module 9: Configuration & Setup 122  9.1 Master Setup Drug Image Management – Edit Drug Image 1G Note: The following fields are non-editable: Updated Date – Shows the date and time of the latest update to this drug image details. 1G Updated By - Shows the ADID of the user that last updated this drug image details. Created Date – Shows the date and time of the drug image details created. Drug Image Management Page Created By – Shows the ADID of the user that created the drug image details. Module 9: Configuration & Setup 123  9.1 Master Setup Drug Image Management – Edit Drug Image Step 2 Click on “Update” button to changes. Step 3 Alternatively, click on the “Cancel” button to cancel the edit. 3 2 Drug Image Management Page Module 9: Configuration & Setup 124  9.1 Master Setup Item Specific Info – Drug Image Link Step 38 Fill in all mandatory fields, fields and non-mandatory when needed. 38A Note: Doc Id – Fill in the Document ID or do a wildcard search on the Document ID/ 38 Description of the drug image setup in Drug Image 38A Management. A list of matching drug image will be listed. Select a Doc Id from the list. Item Specific Info - Drug Image Link Note: Step 38 - Drug Image Link is a new table under Item Specific Info, continue from R36 Main TTT slide 1331 Module 9: Configuration & Setup 125  9.1 Master Setup Item Specific Info – Drug Image Link 38B Note: over this icon to view the drug image. 38B Item Specific Info - Drug Image Link Module 9: Configuration & Setup 126  9.1 Master Setup Item Specific Info – Drug Image Link 38C Note: on this icon to view the drug image details. Item Specific Info - Drug Image Link Module 9: Configuration & Setup 127  9.1 Master Setup Item Specific Info – Drug Image Link 38D Note: – Y or N. If there is more than 1 drug image uploaded for the Item/Article, the drug image that is set to “Y” will be displayed as the default drug image at Preparation Task 38D Drug Image panel. If there is only 1 drug image, it will always be the default. If both Item and Article level drug image is available, the Article level drug image will Item Specific Info - Drug Image Link be displayed. Module 9: Configuration & Setup 128  9.1 Master Setup Item Specific Info – Drug Image Link 38E Note: “Save” button, “defaultImage: Exists default image” will be prompted if 38E there is already an existing “Default Image = Y” for the concept code/name and tenant. Item Specific Info - Drug Image Link Module 9: Configuration & Setup 129