LS STUDY GUIDE HOLYGRAIL.pdf

LS STUDY GUIDE (NEW 2020) Make the test a Layup!!! PAGE GUIDE PAGE 1. CHAPTER 1 SUPPLY, ORGANIZATION AND ADMIN PAGE 8. CHAPTER 2 MATERIAL IDENTIFICATION PAGE 13. CHAPTER 3 MATERIAL PROCUREMENT PAGE 21. CHAPTER 4 MATERIAL, RECIEPT, AND CUSTODY STOWAGE PAGE 26.CHAPTER 5 MATERIAL EXPENDITURE AND SHIPMENT PAGE 30. CHAPTER 6 INVENTORY MANAGEMENT PAGE 36. CHAPTER 7 TRANSPORTATION PAGE 41. CHAPTER 8 SPECIAL MATERIAL PAGE 53. CHAPTER 9 FINANCIAL MANAGEMENT PAGE 59. AVIATION PAGE 64. POSTAL PAGE 66. GOVERNMENT-COMMERCIAL PURCHASE CARD (GCPC) PROGRAM PAGE 67. SURVEY NOTES PAGE 69. APPENDICIES NOTES PAGE 79. LS3 PRACTICE TEST PAGE 87. LS2 Practice test. LS3 NOTES LS2 NOTES LS1 KNOW EVERYTHING INCLUDING BIBS!!! CHAPTER 1 SUPPLY, ORGANIZATION AND ADMIN 1 NAVSUPSYSCOM – Has cognizance of the procurement of materials and services throughout the Department of the Navy.(IN CHARGE OF ALL ON THE OTHER NAVSUPS) INVENTORY MANAGERS – Primary responsibility of management for every assigned group of items, they assure the proper balance between requirements and assets. (SUPPLY AND DEMAND) R CHAPTERS OF THE NAVSUP P-485 VOL 1: 1. ORGANIZATION AND ADMINISTRATION 2. MATERIAL IDENTIFICATION 3. MATERIAL PROCUREMENT 4. MATERIAL RECEIPT, CUSTODY AND STOWAGE 5. MATERIAL EXPENDITURE AND SHIPMENT 6. INVENTORY MANAGEMENT 7. PACKAGING AND TRANSPORTATION 8. SPECIAL MATERIAL 9. FINANCIAL MANAGEMENT 10. NAVY DISBURSING OPERATIONS AFLOAT SUPPLY DIVISIONS: S-1: STOCK CONTROL S-1/P: POSTAL S-2: FOOD SERVICES (CS’S) S-3: SHIPS SERVICES (SHIP STORE AND RETAIL CLOTHES) (SH’S) S-4: DISBURSING (PS’S) S-5: HOTEL SERVICES S-6: AVIATION STORES S-7: MWR S-8: GENERAL STORES S-9: HAZMAT S-10: QUALITY ASSURANCE S-11: CPO MESS FLEET LOGISTIC CENTERS (FLC) WORLDWIDE: 2 FLC NORFOLK - 2ND FLEET FLC SAN DIEGO - 3RD FLEET FLC PEARL HARBOR - 3RD FLEET FLC PUGET SOUND - 3RD FLEET FLC JACKSONVILLE - 4TH FLEET FLC BAHRAIN - 5TH FLEET FLC SIGONELLA - 6TH FLEET FLC YOKOSUKA - 7TH FLEET **FLC’S ARE KNOWN AS STOCK POINTS** DEFENSE LOGISTIC AGENGIES DLA IS A SUPPLY ORGANIZATION WHICH IS ASSIGNED MANAGEMENT RESPONSIBILITY AND CONTROL OF ITEMS IN COMMON USE BY ALL MILITARY SERVICES. ABOUT 99 PERCENT OF THE LINE ITEMS IN THE INTEGRATED NAVY SUPPLY SYSTEM ARE MANAGED BY DLA. GENERALLY, THESE ITEMS ARE IDENTIFIED BY THE NUMBER 1, 3 OR 9 PRECEDING THE ALPHABETIC COGNIZANCE SYMBOL, EXCEPT FOR COGNIZANCE SYMBOL 1H, 1R, AND 3H MATERIAL WHICH IS MANAGED BY NAVSUP WSS, AND 9Q MATERIAL WHICH IS MANAGED BY GSA. MANAGEMENT OF DLA IS EXERCISED THROUGH DLA HEADQUARTERS AT FORT BELVOIR, VA. THE ROLE OF DLA HEADQUARTERS IN THE DLA SUPPLY SYSTEM CAN BE COMPARED TO THE ROLE OF NAVSUPSYSCOM WITHIN THE NAVY SUPPLY SYSTEM. DLA SUPPLY CENTERS. DLA SUPPLY CENTERS PERFORM THE SAME FUNCTIONS FOR THE DEFENSE SUPPLY SYSTEM AS THE NAVSUP WSS PERFORMS FOR THE NAVY SUPPLY SYSTEM (SEE PARAGRAPH 1072-2B), EXCEPT DLA ENERGY HAS NO RESPONSIBILITY FOR INVENTORY CONTROL. THERE ARE FOUR DSCS, EACH RESPONSIBLE FOR A CERTAIN TYPE OF MATERIAL. THEY ARE: (1) DLA TROOP SUPPORT (FORMERLY DSCP – DEFENSE SUPPLY CENTER PHILADELPHIA) - FOOD, CLOTHING, TEXTILES, MEDICINES, MEDICAL SUPPLIES, AND CONSTRUCTION SUPPLIES AND EQUIPMENT. ALSO, SUPPORTS UNITED STATES HUMANITARIAN AND DISASTER RELIEF EFFORTS; (2) DLA ENERGY (FORMERLY DESC – DEFENSE ENERGY SUPPORT CENTER) - BULK PETROLEUM AND BULK PETROLEUM BASED CHEMICALS; (3) DLA AVIATION (FORMERLY DSCR – DEFENSE SUPPLY CENTER RICHMOND) - AVIATION PARTS, INCLUDING SPARES FOR ENGINES ON FIGHTERS, BOMBERS, CARGO AIRCRAFT AND HELICOPTERS; AIRFRAME AND LANDING GEAR PARTS; FLIGHT SAFETY EQUIPMENT; AND PROPELLER SYSTEMS. 3 (4) DLA LAND AND MARITIME (FORMERLY DSCC – DEFENSE SUPPLY CENTER COLUMBUS) - ELECTRONIC AND ELECTRICAL EQUIPMENT AND REPAIR PARTS, STRUCTURAL MATERIAL AND EQUIPMENT, COMPONENTS AND REPAIR PARTS. C. DLA MATERIAL DISTRIBUTION ACTIVITIES. MATERIAL STORAGE/DISTRIBUTION FUNCTIONS WITHIN THE DEFENSE SUPPLY SYSTEM. A DEFENSE DISTRIBUTION DEPOT IS A STORAGE AND DISTRIBUTION POINT FOR NAVY OWNED MATERIAL AS WELL AS DLA OWNED MATERIAL. 4. USTRANSCOM. USTRANSCOM IS THE SINGLE ENTITY TO DIRECT AND SUPERVISE EXECUTION OF THE STRATEGIC DISTRIBUTION SYSTEM. THE COMMAND ALSO MANAGES THE SUPPLY CHAIN RELATED INFORMATION TECHNOLOGY SYSTEMS, AND HAS THE AUTHORITY TO ESTABLISH A CONTRACTING ACTIVITY FOR PROCUREMENT OF COMMERCIAL TRANSPORTATION SERVICES. SUPPLY SPACES GROUPING: GROUP I SPACES: GENERAL STORES (KEY ENTRY) GROUP II SPACES: FOOD SERVICES (KEY ENTRY) GROUP III SPACES: SHIPS RETAIL AND CLOTHING STORES (COMBINATION LOCK)!!!!!!! GROUP IV SPACES: SHIPS SERVICE ACTIVITIES (BARBER SHOP AND LAUNDRY)(KEY ENTRY) **ALL PADLOCKS WILL BE 1 1/2 INCH, PIN TUMBLER TYPE** **SPARE PADLOCKS COME IN SETS OF 10-20-40** **DEFAULT COMBINATION FOR SUPPLY KEYLESS LOCKS IS 50-25-50** **Grand Master Key will be kept by the Supply Officer, and will open all locks in groups 1, 2, and 4. **The key or combination to the alcohol locker will be kept by the Supply Officer or the officer designated by the Commanding Officer **Any Disbursing Official having public money not for current expenditures shall deposit the money without delay, but not later than 30 days after receipt. SECURITY OF SUPPLY DEPARTMENT SPACES: a. Material in store always be kept under lock and key except when the bulk of such material makes stowage under lock and key impractical. b. Supply spaces will always be locked when not attended by authorized personnel. 4 c. Responsibility for the security of spaces will rest with the person in charge of each space. d. Permission for entry of persons ordinarily not authorized to have access to supply spaces will be obtained from the Supply Officer or his delegated assistant. e. No supply space will be secured in such a manner that access by use of ordinary damage control equipment is impeded in an emergency. f. Keys to supply space padlocks will not be taken from the ship when the custodian goes ashore. g. A key log will be maintained to identify the holders of keys removed from the key locker. h. Combinations to combination locks will not be recorded in writing except as prescribed in Ships Store Afloat (see NAVSUP P 487, par 1030). i. All keys padlocks will be 1 ½ inch, pin tumbler type, with dead bolt either brass or bronze. The locks will be keyed individually and furnished with two master keys for each group and two grand master keys for each set. j. All key less padlocks will be the three combination manipulation resistance type 8077A, NSN 9Z5340-00-285-6523. k. Combinations on keyless padlocks will be changed at least every six months. RELIEF OF SUPPLY OFFICER: PRIOR TO DETACHMENT THE SUPPLY OFFICER WILL CONDUCT AN INSPECTION OF THE SUPPLY DEPARTMENT JOINTLY WITH THEIR RELIEF THE RELIEVING SUPPLY OFFICER HAS 20 DAYS TO PREPARE THEIR REPORT **20 DAYS START THE DAY THE RELIEVING OFFICER IS IN RADM** RELIEF OF SUPPLY OFFICER. CARRY OUT SUPPLY OFFICER RELIEF FOLLOWING GUIDELINES IN NAVSUP P-485, PARA 1160 THROUGH 1164. ALONG WITH THE INFORMATION REQUIRED IN NAVSUP P- 485, PARA 1163, THE JOINT RELIEVING LETTER (SEE FIGURE 1-1 FOR SAMPLE) WILL INCLUDE STATEMENTS CONCERNING THE FOLLOWING: 100% DEPOT LEVEL REPAIRABLE (DLR) INVENTORY. 10% SELECTED ITEM MANAGEMENT (SIM)/DEMAND BASED ITEM (DBI) INVENTORY. 5 0.25% NON-SIM INVENTORY. 0.25% TOTAL LINE ITEMS, LOCATION AUDIT PROCESSING (LAP). 10% HAZARDOUS MATERIAL (HAZMAT) INVENTORY. IF THE AVIATION PACK-UP UNIT KIT (PUK) IS ONBOARD CONDUCT A 100% AVIATION DEPOT LEVEL REPAIRABLE (AVDLR) INVENTORY AND 10% CONSUMABLES INVENTORY. CLASSIFICATION OF PERSONAL EFFECTS: 1. NAVY OWNED 2. NAVY ISSUED (UNIFORM ITEMS) 3. MONEY 4. NEGOTIABLE AND NON-NEGOTIABLE 5. MISCELLANEOUS CATEGORIES OF PERSONAL EFFECTS: A. LOST, ABANDON, UNCLAIMED B. DECEASED OR MISSING C. MENTALLY OR PHYSICALLY INCAPACITATED D. UNAVOIDABLY SEPARATED E. SHIPS LUCKY BAG NAVSUP FORM 29: INVENTORY OF PERSONAL EFFECTS (KEEP ORIGINAL AND MAKE 5 COPIES) COMMANDING OFFICER IS RESPONSIBLE FOR THE INVENTORY OF PERSONAL EFFECTS. (SUPPO is responsible for Shipment and disposition) PERSONAL EFFECTS INVENTORY BOARD CONSIST OF: FOR OFFICERS - TWO OFFICERS FOR ENLISTED - DIVO AND LPO IF THE PERSONAL EFFECTS ARE TO BE FORWARDED TO THE PERSONAL EFFECTS DISTRIBUTION CENTER (PEDC), SPECIAL MATERIAL SUPPLY DIVISION, NAVSUP FLC NORFOLK (CODE 401.5), BLDG X137 1820 DILLINGHAM BLVD, NORFOLK VA 23511-3289; FORWARD THE ORIGINAL AND TWO COPIES WITH A LETTER OF TRANSMITTAL TO PEDC PUBLICATIONS: 6 NAVSO P-3013-2 - FINANCIAL MANAGEMENT OF RESOURCES NAVSUP P-409 - MILSTRIP/MILSTRAP DESKTOP GUIDE NAVSUP P-484 - ASHORE AND AFLOAT SUPPLY PACKAGING PROCEDURES NAVSUP P-485 VOL I – AFLOAT OPERATIONAL FORCES SUPPLY PROCEDURES NAVSUP P-485 VOL II - NAVAL SUPPLY PROCEDURES, SUPPLY APPENDICES NAVSUP P-485 VOL III- ASHORE OPERATIONAL FORCES SUPPLY PROCEDURES NAVSUP P-4400 - AFLOAT SHOPPING GUIDE (ASG) NAVSUP P-4998 - CONSOLIDATED AFLOAT REQUISITIONING GUIDE OVERSEAS (CARGO) NAVSUP P-600 - NAVAL LOGISTICS LIBRARY NAVSUP P-700 - COMMON NAVAL PACKAGING (CNP) COMBAT LOGISTICS FORCE (CLF) SHIP TYPES (SUPPLY SHIPS): T-AKE: STORES/AMMUNITION SHIP T-AO: REPLENISHMENT OILER T-AOE: FAST COMBAT SUPPORT SHIP FILL - Fleet Issue Load List HULL - High Usage Load List TARSLL - Tender and Repair Ship Load List ADVANCED BASE – Activated in times of war to supplement support provided by CLF. OVERSEAS BASE – Permanent facility located outside the U.S. designed to support the fleet and overseas shore establishments. The difference between an advance base and an overseas base is that, an advance base is temporary in nature and an overseas is permanent. The primary contact points of operating forces are the FLC. The first echelon of re-supply is that the material is positioned in ships of the Combat Logistics Forces (CLF) There is no first echelon of re-supply for aviation peculiar materials. The second echelon of re-supply are those materials positioned at ashore activities. 7 **THE CATEGORIES OF MATERIAL CARRIED BY EACH CLF SHIP TYPE IS SPECIFIED IN THE NAVSUP P-4998 CARGO (CONSOLIDATED AFLOAT REQUISITIONING GUIDE OVERSEAS) R-SUPPLY SUBSYSTEMS: SITE - CONTAINS TECHNICAL AND VALIDATION TABLES INVENTORY - ALLOWS THE USER TO ACCOMPLISH ROUTINE MAINTENANCE FOR INVENTORY INFORMATION. LOGISTICS - COVERS ALL THE AUTOMATED SUPPLY PROCEDURES INCLUDING GENERATING MILSTRIP REQUISITIONS, RECORDING RECEIPT, STOWAGE OF MATERIAL, ISSUING MATERIAL AND PROCESSING INCOMING AND OUTGOING SUPPLY STATUS. FINANCIAL - COVERS ALL THE AUTOMATED SUPPLY PROCEDURES INCLUDING RECORDING OPTAR ALLOCATION, TRACKING OPTAR BALANCES, POSTING FINANCIAL ADJUSTMENTS, UPDATING APPROPRIATION DATA AND PRODUCING FINANCIAL REPORTS. QUERY - PROVIDES ALL THE USERS WITH ALL THE AUTOMATED SUPPLY PROCEDURES INCLUDING REVIEWING MATERIAL, FINANCIAL, MONEY VALUE TRANSACTION LEDGERS, SIT AND ART INQUIRES. You need to know all of the drop downs in R Supply SPAWARSYSCEN - SPACE AND NAVAL WARFARE SYSTEMS CENTER (IN CHARGE OF NTCSS (NAVAL TACTICAL COMMAND SUPPORT SYSTEM)) (WHICH ALSO RUNS THE R- SUPPLY DATABASE) w Type Commanders – TYCOMs, ship’s of a fleet grouped by ship types & are assigned for purposes of administration, those acting with additional responsibilities as “logistics agents” for their ships are: COMNAVAIRLANT, CGFMFLANT, COMSUBLANT, COMNAVAIRPAC & CGFMFPAC. w Duty Supply Department Representatives – positions such as Duty Supply Officer (assigned by Suppo – officers or senior enlisted personnel) and Duty Storekeeper. 8 CHAPTER 2 MATERIAL IDENTIFICATION THERE ARE OVER FOUR MILLION ITEMS IN THE DEPARTMENT OF DEFENSE SUPPLY SYSTEM. COGNIZANCE SYMBOLS (COGS): Cog Symbol – A cognizance symbol is a two position numeric-alpha code that identifies a stock numbered item with the Navy Item Manager of the specific category of material in which the item is included, also indicates whether the material is managed in an NWCF stores account, and APA stores account or a non-stores account. First position of COG is stores account (EX. 9B the 9 is stores account NWCF). Second position is Item manager (EX. 9B the B is the item manager.) NWCF STORES ACCOUNT-COGS WITH THE FIRST DIGITS BEING 1, 3, 5, 7 OR 9 (Chargeable) APPROPRIATIONS PURCHASE ACCOUNT MATERIAL (APA)-(COGS WITH THE FIRST DIGITS BEING 2, 4, 6, OR 8 (EVEN) REPRESENTS (NON-Chargeable) NON-STORES ACCOUNT- 0 COGS COGS: 0I - PUBLICATIONS 0K - LIBRARY MATERIAL 1I - FORMS 1Q - SHIPS STORE MATERIAL 1R - AERONAUTICAL, PHOTOGRAPHIC AND METEOROLOGICAL MATERIAL 2C - NEW CONSTRUCTION 2S - “Q”COSAL ITEMS (X1 SMIC) 3H - FIELD LEVEL REPAIRABLES (FLR) 4R/5R - AIRCRAFT LAUNCH AND RECOVERY EQUIPMENT 4V - AIRCRAFT ENGINES 6V - TD CHANGE KITS 7E/7G/7H/7R - DEPOT LEVEL REPAIRABLES (DLR) 7Z - GPETE MATERIAL (GENERAL PURPOSE ELECTRONIC TEST EQUIPMENT) 9B - GENERAL STORES MATERIAL 9D - CLOTHING 9L - MEDICAL MATERIAL 9Q - GSA MATERIAL (GENERAL SERVICE ADMINISTRATION) 9X - PETROLEUM (FUEL) 9 1H, 1R, 3H COG WITH MCC “D” IS A FIELD LEVEL REPAIRABLE FEDERAL CATALOG SYSTEM – ENCOMPASSES THE NAMING, DESCRIPTION, CLASSIFICATION AND NUMBERING OF ALL ITEMS CARRIED UNDER CENTRALIZED INVENTORY CONTROL BY THE DEPARTMENT OF DEFENSE AND THE CIVIL AGENCIES OF THE FEDERAL GOVERNMENT AS WELL AS THE PUBLICATION OF RELATED IDENTIFICATION DATA. THE FEDERAL SUPPLY CLASSIFICATION SYSTEM – IS DESIGNED TO PERMIT THE CLASSIFICATION OF ALL ITEMS OF SUPPLY USED BY THE FEDERAL GOVERNMENT. EACH ITEM OF SUPPLY WILL BE INCLUDED IN ONE AND ONLY ONE, FSC. THE FSC IS MADE UP OF 2 TWO DIGIT NUMERIC CODES: THE FEDERAL SUPPLY GROUP AND THE FEDERAL SUPPLY CLASS. THE FEDERAL SUPPLY GROUP IDENTIFIES BY TITLE, THE COMMODITY AREA COVERED BY CLASSES WITHIN THE GROUP. THERE ARE A TOTAL OF 78 GROUPS MOST COMMON: - 10- WEAPONS - 16- AIRCRAFT COMPONENTS - 20-Ship and marine equipment - 26-Tires and tubes - 31 – BEARINGS - 39 – MATERIAL HANDLING EQUIP. - 40 – ROPE, CABLE CHAIN - 42 – FIRE FIGHTING, RESCUE - 47 – PIPES, HOSE, FITTINGS - 48 – VALVES - 51 – HAND TOOLS - 52 – MEASURING TOOLS - 53 – HARDWARE & ABRASIVES - 55 - LUMBER - 59 – ELECTRICAL/ELECTRONICS - 62 – LIGHTING FIXTURES - 65 – MEDICAL/DENTAL - 67 – PHOTOGRAPHIC MATERIAL - 71 – FURNITURE - 72 – HOUSEHOLD APPLIANCES - 75 – OFFICE SUPPLIES - 78 – RECREATION, ATHLETICS - 79 – CLEANING SUPPLIES - 80 – BRUSHES, PAINTS, ADHESIVES - 84 – CLOTHING - 88 – LIVE ANIMALS - 91 – FUEL, LUBRICANTS - 95 – METAL BARS, SHEETS -99- MISC NICN: TEMPORARY “LL” CODED NICNS. NICNS WITH “LL” IN THE FIFTH AND SIXTH POSITIONS AND WITH A “C” IN THE SEVENTH POSITION EX. 0000-LL-4562 -TEMPORARY PERMANENT “LL” CODED NICNS. NICNS WITH “LL” IN THE FIFTH AND SIXTH POSITIONS AND WITH ANYTHING OTHER THAN A “C” IN THE SEVENTH POSITION EX. 0000-LL-C214 -PERMANENT 10 NICN - NAVY ITEM CONTROL NUMBER: LD-COG 0I STOCK NUMBER FOR DIRECTIVES LE-POSEIDON ITEMS COMMON TO TRIDENT LF-COG II STOCK NUMBER FOR FORMS LK-AIRCRAFT CHANGE KIT NUMBER LP-COG 01 AND 0P STOCK NUMBER FOR PUBLICATION LQ-TECHNICAL DIRECTIVE CHANGE KIT LS-SSP ALTERATION KIT NUMBER LT-TECHNICAL DIRECTIVE CHANGE KIT LX-CONTROL NUMBERS ASSIGNED BY NAVSUP WSS FIELD ACTIVITIES TO CERTAIN ITEMS UNDER THEIR INVENTORY CONTROL (SEE NAVSUP WSS PHILADELPHIA PUB NAC 10) NATIONAL CODIFICATION BUREAU (NCB) CODE – THE NCB CODES ARE CURRENTLY ASSIGNED ARE AS FOLLOWS. SPECIAL MATERIAL IDENTIFICATION CODE (SMIC)(APPENDIX 14) Special Material Identification Code – 2 digit code assigned to NSN items by inventory managers to provide visibility to selected items and to ensure maintenance of their technical integrity. Require some type of special controls; i.e., special controls for procurement, receipt, inspection, test, storage, issue, quality assurance, configuration etc. Suffixed to NSN 3110-00-123-4567-X3 The second position identifies the applicable weapons system or equipment. For examples: “F” signifies fighter aircraft, the first position breaks down the general type of fighter aircraft into specific models: BF F-4 fighter aircraft FF F-9 fighter aircraft 11 SF F-18 fighter aircraft nd 2 digits often encountered: A attack aircraft C cargo/transport aircraft F fighter aircraft H helicopters N jet engines P patrol aircraft Q turbo prop engines S antisubmarine aircraft MATERIAL CONTROL CODES (MCC) A single character assigned by the item manager. It is used to segregate items into manageable groupings (fast, medium, slow movers) or to special reporting and control requirements. Examples: Code Definition D Field level repairable H DLR not assigned MCC E, G, Q, X (HEXGQ) L Items of local stock or items pending stock number W Ground support equipment S Slow demand velocity items M Medium demand velocity items Z Special program consumables X Special program repairable T Terminal items COMMERCIAL AND GOVERNMENT ENTITY CODE (CAGE) It is a 5 digit numeric code to identify the manufacture Cataloging Handbook H4 provides a list of CAGE codes and activity names PARTS OF THE COSAL: 3 PARTS COSAL - COORDINATED SHIPBOARD ALLOWANCE LIST (P488) ** MANAGED **REMEMBER 5-3-7** FOR COSAL SECTIONS PART I SECTION A - ALPHA SEQUENCE BY NOUN NAME (NOMENCLATURE) PART I SECTION B - SEQUENCE BY SERVICE APPLICATION CODE (SAC) PART I SECTION C - APL CROSS TO EIC & AILSIN PART I SECTION D - EIC TO APL/AEL 12 PART I SECTION E - AILSIN/FGC TO APL/AEL PART II SECTION A - ALLOWANCE PARTS LIST (APL) PART II SECTION B - ELECTRONICS APL (CIRCUIT SYMBOL NUMBER)(CSN) PART II SECTION C - ALLOWANCE EQUIPAGE LIST (AEL) PART III SECTION A - SNSL OF STOREROOM ITEMS (SRI) PART III SECTION B - SNSL OF OSI’S PART III SECTION CF - MAINTENANCE ASSISTANCE MODULES (MAMS) **MAMS (MAINTENANCE ASSISTANCE MODULES)** NOTE CODE: N PROJECT CODE: ZL9 PART III SECTION 4 – OLD STOCK NUMBER REFERENCE CROSS LIST PART III SECTION 5 – SHIPS VALUE LIST PART III SECTION D - ALTERNATE NUMBER CROSS REFERENCE TO NSN PART III SECTION E- General use consumable list (GUCL) PART III SECTION F - FORMS AND PUBLICATIONS HMEO&E APLS – Consists of nine digits Electronic APLS – Consists of eight digits NAVSUP 1220-2 – Allowance change request, it is the prescribed document for requesting all additions/deletions or quantity increases/decreases in all published allowance lists. OPNAV 4790/CK – CONFIGERATION CHANGE REQUEST GAS CYLINDER COLORS: BLUE - ANESTHETICS GREEN - OXIDIZING MATERIALS GRAY – ASPHYXIATING YELLOW - FLAMMABLE OR COMBUSTIBLE BROWN - TOXIC RED - FIRE PROTECTION BLACK - COMBINATION OF OXYGEN AND OTHER GASES BUFF (TAN) - INDUSTRIAL GASES ORANGE – REFRIGERANTS WHITE & GREEN- BREATHABLE OXGYEN 13 Aviation Consolidated List (AVCAL) – Is published by NAVICP Philadelphia, PA. The AVCAL lists the items and quantities of aeronautical material authorized to be stocked by CV/CVN/LPH/LHA/LHD ship types to support the maintenance and operations of embarked aircraft. CHAPTER 3 MATERIAL PROCUREMENT THERE ARE TWO BASIC METHODS BY WHICH A SHIP MAY OBTAIN THE MATERIALS AND SERVICES IT REQUIRES. -SUBMIT REQUISITION TO SUPPLY ACTIVITY OR TO ANOTHER NAVAL VESSEL. -DIRECT PURCHASE FROM A COMMERCIAL MILSTRIP WILL BE USED FOR ORDERING ALL MATERIAL FROM THE NAVY SUPPLY SYSTEM, OTHER MILITARY INSTILLATIONS, THE DEFENSE LOGISTICS AGENCY, AND THE GENERAL STORES ADMINISTRATION. THE FOLLOWING TYPES OF MATERIALS ARE EXCLUDED AND WILL BE REQUISITIONED BY DD 1149 UNLESS OTHERWISE INDICATED: 1. SHIPS PROPULSION AND AVIATION FUEL, BULK LUBRICANTS. 2. COG I MATERIALS NOT ASSIGNED A NICN 3. COG OK, LIBRARY MATERIALS - BY LETTER TO CNET. 4. INDUSTRIAL PLANT EQUIPMENT. 5. COMMUNICATION SECURITY EQUIPMENT – SAME AS CRYPTO 6. NUCLEAR ORDNANCE 7. PRESENTATION SILVER – ON A LOAN BASIS FROM NAVSUP OR SECNAV. CONTINUING SERVICES - C9999 IN THE QUANTITY BLOCK MILSTRIP BREAK DOWN: 14 15 COLUMN 1-3: DOCUMENT IDENTIFIER (DOCID) COLUMN 4-6: ROUTING IDENTIFIER CODE (RIC) COLUMN 7: MEDIA AND STATUS CODE (M&S) COLUMN 8-22: STOCK NUMBER/ITEM IDENTIFICATION (NSN) COLUMN 23-24: UNIT OF ISSUE COLUMN 25-29: QUANTITY COLUMN 30: SERVICE DESIGNATOR CODE COLUMN 31-35: REQUISITIONER (UIC) COLUMN 36-39: DATE (JULIAN DATE) COLUMN 40-43: SERIAL NUMBER COLUMN 44: DEMAND CODE COLUMN 45-50: SUPPLEMENTARY ADDRESS (SUPADD) COLUMN 51: SIGNAL CODE COLUMN 52-53: FUND CODE COLUMN 54-56: DISTRIBUTION CODE COLUMN 57-59: PROJECT CODE COLUMN 60-61: PRIORITY DESIGNATOR (PD) COLUMN 62-64: REQUIRED DELIVERY DATE (RDD) COLUMN 65-66: ADVICE CODE COLUMN 74-80: EXTENDED PRICE SERVICE DESIGNATOR CODES: N - SHORE ACTIVITY R - PACIFIC FLEET 16 V - ATLANTIC FLEET CASREP (CASUALTY REPORTS): PROJECT CODES: 702/711 - C2/C3/C4 CASREP FOR 7TH FLEET SHIPS (JAPAN) 729 - C2 CASREP FOR 3RD FLEET SHIPS (SAN DIEGO & HAWAII) 740 - C2 CASREP FOR 2ND FLEET SHIPS (NORFOLK) 745 - C2 CASREP FOR 5TH FLEET SHIPS (BAHRAIN) 747 - C3/C4 CASREP FOR 3RD FLEET SHIPS (SAN DIEGO & HAWAII) 752 – C3/C4 CASREP FOR 2ND FLEET SHIPS (NORFOLK) 765 - C3/C4 CASREP FOR 6TH FLEET SHIPS (SIGONELLA) 792 - C2 CASREP FOR 6TH FLEET SHIPS (SIGONELLA) DOCUMENT NUMBER SERIES FOR A CASREP WILL BE “W” REQUIRED DELIVERY DATE: 777 - EXPEDITE HANDLING 999 - CRITICAL REQUIREMEN FAD TABLE: F/AD – Force Activity Designator- Identifies the category on the basis of its military importance. - I – Combat forces, US forces designated by the President - II – Combat ready and combat support forces, 24 –HRS Combat Deployment forces. - III – US Forces outside the CONUS not in I OR II. - IV – Forces in combat ready D plus 30 to 90. - V – All other forces not in 1 thru IV. 17 Urgency of need designator A- Unable to preform B- Performance impaired C- Routine PRI 01 – 03 AND PRI 01 – 08 NORS/NMCS requisitions will be processed by the supply system on a 24 HR 7 day work week. PRI 04 – 08 – NON-NORS/NMCS AND 09- 15 Requisitions will be processed by the supply system on an 8- HR 5 day workweek. Cost Code – Consists of 12 digits. - 2 – zeros - 4 – digit julian date - 4 – digit serial number - 2 – digit fund code Commonly used advice codes: 2B - Do not sub 5G – One for one exchange 2C – Do not back order 5K – Fill or kill 2F - Obsolete 5S – Remain in place 2L - QTY exceeds normal 5V – Combo of 5G/2B 2P – Continuous length 53 – Combo of 5A/2B 5A - Survey 5N – Reduced price 5D – Initial requirement GOVERNMENT PURCHASE CARD: MICRO PURCHASE THRESHOLD: (AMOUNTS) $25,000 OR LESS FOR TRAINING $10000 OR LESS FOR SUPPLIES $2,500 OR LESS FOR SERVICES $2,000 OR LESS FOR CONSTRUCTION 18 MOV SCHEDULE: INTERNAL MOV’S ARE PROCESSED MONTHLY EXTERNAL MOV’S ARE PROCESSED QUARTERLY CYCLE 1: 20 JANUARY - 5 MARCH CYCLE 2: 20 APRIL - 5 JUNE CYCLE 3: 20 JULY - 5 SEPTEMBER CYCLE 4: 20 OCTOBER - 5 DECEMBER MOV’S for PRI 01-08 Requisitions are considered over-aged for validation when requisitions have been outstanding for more than 30 days and 75 days for PRI 09-15 past requisition date. **TIP TO REMEMBER “20TH OF JAJO” ** DD 1149 – REQUISITION, INVOICE AND SHIPPING DOCUMENT MILSTRIP Requisitioning forms: 1. DD 1348 – DOD Single Line Item Requisition Document (Manual) 2. NAVSUP 1250-1 – Single Line Item Consumption Document (Manual) 3. NAVSUP 1250-2 – NON-NSN Requisition 4. DD1348-6 – DOD Single Line Item Requisition System Document(Manual long form) Distribution of a DD form 1348-6: 1. Original – To ashore shore activity 2. Green copy – To OPTAR record keeper for filing in holding file #1. 3. Pink copy – To material outstanding file. 4. Yellow copy – To ashore supply activity with the original. 5. White copy (1ST) – Return to the requesting department. 6. WHITE COPY (2ND) – Historical demand file. During minimize, communication only Priorities 01-08 will be transmitted via naval message. CASREP (NORS) Requisitions will be submitted via DAAS on a separate message with a “W” in the 1st position of the serial number. AVIATION IS “G” FOR NMCS Time frames for furnishing status: 19 1. Supply status a. PRI 01-08 – Within 48 HRS upon receipt of requisition/follow- up. b. PRI 09-15 – 5 workdays upon receipt of requisition/follow-up. 2. Shipment status a. PRI 01-03 – 24 HRS after released to the carrier or after receipt of follow-up. b. PRI 04-08 – 48 HRS after released to the carrier or after receipt of follow-up. c. PRI 09-15 – 3 working days after released to the carrier or after receipt of follow-up. Review of outstanding requisitions: a. PRI 01-03 – Daily b. PRI 04-08 – Weekly c. PRI 09-15 – Monthly When requested status on a requisition is not received, a follow-up should be sent after 3 days for PRI 01 – 08, 7 days for PRI 09 – 15, 10 days after submittal of requisition. 4 types of follow up documents 1. AF_ Document – Request current status of requisition. 2. AT_ Document – Process as an original document if no record. 3. AFC Document – Request for improved ESD 4. AK_ Document – follow up on Cancellation (AC1). Follow up restrictions: 1. No status received – Submit follow-up after RDD/SDD. a. PRI 01 – 08 - Submit follow up requisition after 3 days from requisition submittal. b. PRI 09 – 15 – Submit follow up requisition after 10 days from requisition submittal. Quartz Crystals – Allowance is set by SPAWAR. Supply Officer is responsible for the procurement of ships propulsion fuel. Engineering Officer is responsible for determining the ships fuel requirements. 20 Cancellations cannot be requested when shipment status has been received. Ships are not authorized to purchase any non-habitability materials without the approval of TYCOM. Official representation funds (ORF) are the only authorized funds for the procurement of gifts. MOV’S for PRI 01-08 Requisitions are considered over-aged for validation when requisitions have been outstanding for more than 30 days and 75 days for PRI 09-15 past requisition date. MOV will be conducted quarterly by Navy stock points. MOV QUARTERLY SCHEDULE: CYCLE CUTOFF DATE RESPONSE DATE 1 20 JAN 05 MAR 2 20 APR 05 JUN 3 20 JUL 05 SEP 4 20 OCT 05 DEC Leather flight jackets are authorized for Naval Flight Aviators, Flight Surgeons, and enlisted crewmen who are in a flight status who are qualified to wear aircrew wings. OPNAV Form 3760/32B – Record of flight equipment issue. OPNAVINST 10126.4 – Flight personnel training and qualification jacket. Flight jackets will be ordered from Supply Officer, NAS Pensacola CODE 1962J with a letter personally signed by the CO/Squadron Commander. Nam and SSN of the recipient will be included on the letter. Requirements for shipboard repair parts are driven by 3M documents with assigned Job Control Numbers (JCN’S). OPNAV Form 4790/2K – Maintenance document record. 21 CHAPTER 4 MATERIAL, RECIEPT, AND CUSTODY STOWAGE FORMS: DD FORM 200 - FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS (FLIPL) (SURVEY) DD FORM 250 - MILITARY INSPECTION AND RECEIVING REPORT DD FORM 1149 - REQUISITION AND INVOICE/SHIPPING DOCUMENT DD FORM 1155 - ORDER FOR SUPPLIES AND SERVICES DD FORM 1348-1A - ISSUE RELEASE/RECEIPT DOCUMENT DD FORM 1348 (6 PART) - DOD SINGLE-LINE ITEM REQUISITION SYSTEM DOCUMENT (ALSO KNOWN AS A HARDCARD) DD FORM 1384 - TRANSPORTATION CONTROL AND MOVEMENT DOCUMENT(TCMD) DD FORM 1387 - MILITARY SHIPPING LABEL DD FORM 1896 - WHITE IDENTAPLATE (JET FUEL) DD FORM 1897 - PURPLE IDENTAPLATE (AVIATION GAS) NAVSUP FORM 29 - INVENTORY OF PERSONAL EFFECTS NAVSUP FORM 1176-1 - JULIAN DATE CALENDAR NAVSUP FORM 1220-2 - ALLOWANCE CHANGE REQUEST (ACR) NAVSUP FORM 1250-1 - SINGLE LINE ITEM CONSUMPTION/REQUISITION DOCUMENT NAVSUP FORM 1250-2 - NON-NSN REQUISITION NAVSUP FORM 1314 - SERVMART SHOPPING LIST NAVCOMPT FORM 442 - DISCOUNT LABEL NAVCOMPT FORM 2155 - REQUISITION/OPTAR LOG NAVCOMPT FORM 2156 - OPTAR DOCUMENT TRANSMITTAL (TL) NAVCOMPT FORM 2157 - BUDGET OPTAR REPORT (BOR) OPNAV FORM 4790/CK - COSAL ERROR FORM OPNAV FORM 4790/2K - SHIPS MAINTENANCE ACTION FORM OPNAV FORM 4790/38 - PREFLIGHT/DAILY/TURNAROUND/POST FLIGHT MAINTENANCE RECORD OPNAV FORM 4790/60 - VIDS/MAF OPNAV FORM 4790/64 - SUPPORT EQUIPMENT TRANSACTION REPORT STANDARD FORM 44 - PURCHASE ORDER INVOICE VOUCHER STANDARD FORM 94 - STATEMENT OF WITNESS STANDARD FORM 95 - CLAIM FOR DAMAGE OR INJURY STANDARD FORM 361 - TRANSPORTATION DISCREPANCY REPORT (TDR) STANDARD FORM 364 - SUPPLY DISCREPANCY REPORT (SDR) 45 DAYS-CONUS, 90 DAYS OVERSEA (ROD) REPORT OF DISCREPANCY STANDARD FORM 368 - QUALITY DEFICIENCY REPORT (QDR) STANDARD FORM 1103 - GOVERNMENT BILLS OF LADING 22 Leading storeroom LS – Will ensure that all incoming materials are received, identified, inspected, sorted and distributed to the proper storeroom or departments. Duty LS – Will ensure that material delivered after working hours will be properly received or turned over to the appropriate department, and all documents will be annotated, and given to the leading storekeeper the following day. Receipt of materials at sea: 1. Prior to replenishment, assign specific tasks to personnel. Whenever possible, have personnel from other departments work with you. 2. Develop a traffic flow. 3. Station responsible petty officers at various locations of the flow. 4. Do not count items at drop off point. Types of receipt documents: 1. DD FORM 250 – Material under Government contracts (materials procured by a DD form 1155) 2. DD FOR 1348-1A – Receipt from ashore activity 3. DD FORM 1149 – Materials excluded from MILSTRIP 4. DD FORM 1155 – Order for supplies and services Determine type of receipt inspection required Determine if matl requires special handling Mark receipt w/ date, quantity received, receipt signature, and any discrepancies noted Circle, sign, date when receipt not with material- prepare dummy receipt (DD Form 1348-1 or DD Form 1149) misc receipts may be used Send receipt document for further processing Other Afloat Supply activities (other than CLF): DD Form 1348-1A, DD Form 1348, NAVSUP 1250-1 Receipts from Purchase: DD Form 1155 (block 26), Material Inspection and Receiving Report (DD Form 250), vendors invoice (purchase card) When inspected and accepted at shore activity, inspect for quantity only Non automated: 23 - DD Form 1348 (6-part) manual receipt Fast Pay commercial source paid based on proof of shipment of supplies to post office, common carrier, or govt receiving point. Consignee (activity designated to receive shipment of matl) will receive copy of DD Form 1155 and Report of Receipt, Nonreceipt, or Nonconformance must notify purchasing office within following time –- - Receipt of conforming material within 10 days from receipt date – Within 30 days if matls were not received by date shown in blk 10 of DD Form 1155 – Within 10 days after receiving matl that does not conform to the requirements of the order Government Bill of Lading (GBL) STD FORM 1103 AND 1103B)- Serve as transportation contracts between commercial carriers and the U.S. Government. Receipt of materials from Naval activities require a quantity count only. Receipt of stores from other Government activities, other than Naval activities, will be inspected for quantity and quality. Assistance will be requested from the using department to assist in the quality inspection. STANDARD FORM 364 - SUPPLY DISCREPANCY REPORT (SDR) The following shipping type discrepancies are reportable by SDR: 1. The shortage/over-aged value is in excess of $100.00 per line item. 2. Wrong materials, unacceptable subs, duplicate shipments regardless of dollar amount. 3. Classified or protected items regardless of dollar amount. 4. Shipped to the wrong activity regardless of dollar amount. 5. Supply documentation is missing/improperly prepared. 6. Items valued in excess of $100.00 when shipped through parcel post not received in a damaged condition. 7. Material received for repair, that have been cannibalized without the item managers approval, when the dollar value is in excess of $100.00. 8. Repetitive discrepancy, regardless of dollar value. 24 9. Discrepancy shipment from a contractor/vendor, regardless of dollar value. 10.Improper packaging when the cost of correction exceeds $50.00. Navy action activity is required to respond to a SDR SF-364 within 45 days of receipt of the SDR. The responsibility for raising questions during UNREP for receipt of discrepancy lies on the receiving ship. If materiel were to fall in the water the receiving ship would do a survey. Discrepancies less than $100.00 per UNREP will be charged to the receiving ship. For over $100 the receiving ship SUPPO will do a DD FORM 200 survey. Defective material identified by a QDR, will be isolated, suspended and held for a minimum of 90 days unless otherwise directed. QDR’S have two categories. Category I – May cause death, injury or severe occupational illness, would cause loss or major damage to weapons, restrict combat readiness. Forwarded within one day by message. Category II – Does not meet the criteria for category I. Forwarded within five working days. Maintain copies of all PQDRs submitted for at least two (2) years from date of submittal MATERIAL PROTECTION LEVELS: LEVEL A: PROTECTION AGAINST THE MOST SEVERE CONDITIONS KNOWN OR ANTICIPATED TO BE ENCOUNTERED DURING SHIPMENT, HANDLING, AND STOWAGE. LEVEL B: PROTECTION UNDER CONDITIONS LESS SEVERE THAN A, WHICH SHOULD BE DEEMED AS SERIOUS. LEVEL C: DEGREE OF PRESERVATION PACKAGING AND PACKING REQUIRED FOR PROTECTION UNDER KNOWN FAVORABLE CONDITIONS DURING SHIPMENT, HANDLING, AND STOWGE. SHELF LIFE: TYPE I: NON-EXTENDABLE 25 TYPE II: EXTENDABLE IBS: INTEGRATED BARCODE SYSTEM (IBS): THE IBS PROGRAM USES BARCODE TECHNOLOGY THAT WILL ENHANCE INVENTORY AND RECEIPT MANAGEMENT EFFORTS AND PERFORMS THE FOLLOWING FUNCTIONS: LOCATION AUDITS, INVENTORIES, RELOCATING AND CONSOLIDATING MATERIAL, SCANNING BARCODED RECEIPT DOCUMENTS AND PRINTING BARCODED STOCK NUMBER AND LOCATION LABELS. **RECEIPTS AND RECEIPTS IN PROCESS (RIP) SCANNED INTO THE INTEGRATED BARCODE SYSTEM (IBS) WILL AUTOMATICALLY GENERATE THE DOCUMENT IDENTIFIER (DI) “DRA” TRANSACTION WHEN DOWNLOADED TO RSUPPLY** **MRA - MATERIAL RECEIPT ACKNOWLEDGMENTS** Medical Officer or his representative will sign all DD 1155’S for drinking water as to the quality and the requesting department will check for quantity. Don’t GET THIS WRONG!!! Maintenance Assist Modules (MAMS) – Assigned an allowance note code of “N” and are listed in the COSAL Part III Section CF. All radioactive materials will not be transferred outside of the Navy without proper authorization. All materials temporally stored ashore will be documented on a DD form 1149 annotated “MEMORANDUM INVOICE ONLY” in data block 4. Types of storerooms: 1. Main issue – Centralized distribution point for SIM and shelf life items, the most accessible. 2. Bulk issue – Bulky items 3. Repair parts – For repair parts except bulkhead mounted spares. 4. Hazardous materials- For hazardous materials listed in the CHIL. 5. Flammable liquids – For flammables. 26 6. Acid locker – Lead proof, lead lined box/chest with 3/8 inch inscription reading “ACID BOTTLE STORAGE” kept inside the flammable liquid storeroom. 7. Alcohol locker – For grain alcohol, kept inside the flammable liquid storeroom. The flammable liquid storeroom is located at either side of the ship, below the full load water line, not adjacent to a magazine. Equipped with an automatic fire alarm and carbon dioxide system. Flammable items with the FF SMCC code must be stored in the flammable liquids storeroom: 1. Liquids – SMCC’S “D”, “F”, “G”, “P” and “S” for wood alcohol. 2. Paste, grease, semi-solids with the SMCC code of “G”. 3. Solids – SMCC of “Z”. Compressed gasses must be stowed on the weather decks or below decks specifically assigned for that purpose. STOW STANDING UP! Flammable liquids with SMCC “F” have a flash point of 140O F or below; combustible liquids, SMCC “G” (greases and pastes), have a flash point of 140 to 200O F. Flammable liquids have a flash point of 100 degrees F and below. Combustible liquids, grease and paste have a flash point of 200 degrees F or below. Pallet = 40 x 48 inches Segregate dissimilar type materials Want at least 30 inch aisles in storerooms CHAPTER 5 MATERIAL EXPENDITURE AND SHIPMENT EXPENDITURES:4 types 1. ISSUES 2. TRANSFER 3. SURVEY 4. CASH SALES TRANSACTIONS: 27 “A” SUMMARY (ANOTHER TYCOM)TRANSACTIONS - CHARGEABLE TO THE OPTAR “B” SUMMARY (BROTHER SAME TYCOM) TRANSACTIONS - NOT CHARGEABLE TO THE OPTAR DUE TO BOTH UIC’S FOLLOWING UNDER THE SAME TYCOM Expenditure numbers for DLR’S will duplicate the document number assigned for replacement requisitions. Expenditure for repairables (DLR’S) will be filed separately. Material transfers are one of the duties of the Supply Officer, unless otherwise directed by the CO, with the exception of medical and dental supplies. Other department heads are not authorized to approve material transfers. Maintenance Assist Modules (MAMS) may only be transferred upon the approval of the TYCOM. Transfer of fuel to other ships will be documented in an unpriced memorandum DD form 1149. Quantity of fuel transferred will be determined by the gauges of the receiving official. Over-aged CBR, over 10 years, old clothing will be considered for use in training operations or turned into the nearest supply activity ashore. Safes and lockers with combination locks will be turned in or transferred with the combination reset to 50-25-50. Presentation Silver will not be transferred between ships or surveyed without prior approval from NAVSUP. All copies of surveys and invoices will be forwarded to NAVSUP within 30 days. All unserviceable DLR’S will be turned into the nearest ATAC/HUB/NODE. MTIS- material turned into stores. (material offloaded to shore) Credit for MTIS will not be given to the following: 1. APA – Free issue 2. Extended money value of $100.00 or less 3. Non-NSN Materials 28 Credits for turn-ins, will be given to the TYCOM MTIS minimum credit is $100.00. Small arms – 1348-1A will be used for turn-in or shipment. Small arms receipts- will be left unopened and placed under lock and key until the ordering department is available for receipt inspection. A joint inspection will be conducted to verify the quantity and serial number of each item received. Material transfers have not impact on the transferring ships OPTAR. OPTAR. Although it can be used as a basis for requesting an augmentation from TYCOM. MTIS transactions do not include transfer of materials to disposal for DRMO and transfer of DLR’S in NRFI conditions. A “C” will be entered in CC 73 for MTIS if a credit is requested. HUB – Is a Navy operated facility which provides verification of the drawing/part numbers to NSN’S for all DLR’S. They correct erroneous documents. FLR – Field level repairable, identified by MCC Code “D”. NODE – A DLR Collection, consolidation and trans-shipment point. Validation of NSN’S and part numbers are not accomplished. ATAC will not be used to transport DLR’S for repair/maintenance within the fleet. TAC Code N935 is reserved for the ATAC program. Credit exchange DLR’S excluded from ATAC: 1. Aircraft engines 2. Marine gas turbines 3. FBM components 4. Classified items 5. All materials coded for disposal 6. Materials under QDR investigation 7. Redistribution 8. Nuclear reactor plant materials 9. Radiacs, FSC 6665 10. Hazardous, flammable materials 29 11. Small arms 12. 1H/1R/3H COG FLR’S with MCC Code “D” Atlantic and Mediterranean fleet units will send DLR’S to the nearest HUB/NODE, disregard Part II of the MRIL. Pacific and WESTPAC fleet units must continue to review Part II of MRIL. Fleet units in the Indian Ocean, will consign all freight to: ATAC NAVY DLR AGENT (N63005) BANZ WAREHOUSE, JUFFAIR, BAHRAIN PSC 456, BOX 103 FPO AE 09834-2800 NAVSUP P 4107 – MRIL NAVSUP P 484 – Supply Afloat Packaging Procedures Supply Department will document and package all NRFI MTR’S (DLR CARCASS) within 48 HRS. and ship them within 24 HRS. (TOTAL OF 72 HRS). BK1 – Follow-up on NRFI (DLR) Carcass BK2 – Response to BK1, must be received by ASO in 21 days or NAVICP in 60 days. BKR - BK2 response contains invalid data, response is shown in CC 65. BK3 – Notification of additional billing, sent if response is not received as specified or BK2 indicating that turn will not be made. BK4 - Notification of billing reversal, difference between the net and standard price. DRMO will reject your material turn-in for failure to enter the proper disposal code on the DD form 1348-1. Materials turned into DRMO, fall under three categories: 1. Items that need IM’S disposal authority. 2. Items that do not need IM’S disposal authority. 30 3. Scrap or waste. Report of Survey (DD FORM 200) will be generated for all unresolved discrepancies: 1. Supply System Stocks a. Sensitive items (Narcotics, drug abuse substance, precious metals) regardless of dollar value. b. Classified items regardless of dollar value. c. Arms, ammunition, explosives, regardless of dollar value. d. Pilferable items, items easily converted for personal use when the extended value is $750.00 or more. e. Repetitive loss when there is an indication or suspicion of fraud, theft or negligence. f. Non-controlled items when the dollar amount is $6,000.00 or more. For property book material, the Commanding Officer will determine if a DD 200 is required to assign responsibility and to provide relief of accountability. Commanding Officers have full accountability for all report of surveys generated within their command. CHAPTER 6 INVENTORY MANAGEMENT Inventory Management Segment – Shipboard material inventories are divided into 4 segments: 1. Operating Space Items (OSI) – Items in the custody and management of other department heads. Listed in Part III Section B of the COSAL. 2. Repair Parts – Under the custody and management of the Supply Officer. Listed in the Allowance Parts List (APL), Part II Section A of the COSAL. 3. Consumables – Under the custody of the Supply Officer if stowage permits. All stocked consumables are under the management of the Supply Officer irrespective of their stowage location. 4. Maintenance Assist Modules (MAMS) – Under the custody of the cognizant department head and will be located in the 31 appropriate maintenance space. Listed in Part III, Section CF of the COSAL, listed with an allowance note code of “N”. TYPES OF INVENTORIES: THERE ARE 8 TYPES OF PHYSICAL INVENTORY BULKHEAD TO BULKHEAD: THE PHYSICAL COUNT OF ALL STOCK MATERIAL WITHIN A SPECIFIC STOREROOM. SPECIFIC COMMODITY: THE PHYSICAL COUNT OF ALL ITEMS COMPRISING A GENERIC SEGMENT OF MATERIAL. SPECIAL MATERIAL: THE PHYSICAL COUNT OF ALL ITEMS WHICH BECAUSE OF THEIR PHYSICAL CHARACTERISTICS, COST, MISSION ESSENTIALITY AND CRITICALITY ARE SPECIFICALLY DESIGNATED FOR SEPARATE IDENTIFICATION. SPOT: AN UNSCHEDULED TYPE OF PHYSICAL INVENTORY WHICH IS TAKEN TO VERIFY THE EXISTENCE AND COMPLETENESS OR ACTUAL PHYSICAL QUANTITY OF A SPECIFIC STOCK ITEM. VELOCITY: BASED ON THE PREMISE THAT INACCURACIES OF STOCK RECORD BALANCES FOR ANY GIVEN ITEM. (FREQUENTLY DEMANDED ITEMS) RANDOM SAMPLING: THE LARGE NUMBER OF ITEMS STOCKED BY AUTOMATED SHIPS AND THE LIMITED AVAILABILITY OF PHYSICAL INVENTORY PERSONNEL DICTATE. (MAJORITY OF STOCK ITEMS WHICH ARE FREQUENTLY DEMANDED) ** SIZE OF SAMPLE INVENTORY. THE PERCENTAGE OF STOCK ITEMS TO BE INVENTORIED ANNUALLY BY THE RANDOM SAMPLING TECHNIQUE IS FIVE PERCENT OF THE TOTAL RANGE OF ITEMS CARRIED, LESS THE NUMBER OF ITEMS THAT ARE COMPLETELY AND PERIODICALLY INVENTORIED, SUCH AS SIM/DBI AND SPECIAL CATEGORY MATERIALS. FOR EXAMPLE, IF A SHIP CARRIES 40,000 ITEMS OF WHICH 2,000 ARE SIM/DBI AND 600 ARE SPECIAL CATEGORY MATERIALS, (E.G., CLASSIFIED, HAZARDOUS, ETC.), THE NUMBER OF ITEMS TO BE SCHEDULED FOR ANNUAL INVENTORY BY THE STATISTICAL SAMPLING TECHNIQUES WILL BE 1,870 ITEMS (40,000 - 2,600 = 37,400 X 5% = 1,870)** LOCATION AUDITS: THE PURPOSE OF A LOCATION AUDIT IS TO PHYSICALLY VERIFY THAT MATERIAL IN STORAGE LOCATIONS AGREES WITH LOCATION DATA RECORDED IN RSUPPLY. A WELL-MANAGED LOCATION AUDIT PROGRAM WILL IMPROVE SUPPLY EFFECTIVENESS, REDUCE INVENTORY EFFORT, AND IMPROVE INVENTORY EXISTENCE AND COMPLETENESS AND UTILIZATION OF AVAILABLE STORAGE SPACE. A LOCATION AUDIT OF ALL STORAGE LOCATIONS WILL BE 32 CONDUCTED ON AN ANNUAL BASIS AND SHOULD BE SCHEDULED SO THAT IT IS ACCOMPLISHED JUST PRIOR TO THE SCHEDULED INVENTORY OF A PARTICULAR STORAGE AREA. THE FOLLOWING DATA WILL BE VERIFIED DURING THE LOCATION AUDIT VALIDITY INVENTORY: SIMILAR TO A RANDOM (STATISTICAL) SAMPLING INVENTORY, VALIDITY INVENTORIES CAN BE CONDUCTED ON NON-NWCF (END USE) ACTIVITIES TO DETERMINE THE OVERALL INVENTORY CONDITION. VALIDITY INVENTORIES ARE NOT CONSIDERED PART OF THE ANNUAL PHYSICAL INVENTORY PROGRAM AND ARE NORMALLY CONDUCTED DURING SMIS/SMCS AND UPON THE RELIEF OF A SUPPLY OFFICER. HOW TO CALCULATE PERCENTAGE OF AN INVENTORY: -TOTAL INVENTORIED (MINUS) DISCREPANCY (EQUALS) QUANTITY VALID, QUANTITY VALID (DIVIDED) BY TOTAL INVENTORIED (EQUALS) PERCENTAGE 285(TOTAL INVENTORIED) (MINUS) 13(DISCREPANCY) = 272(QUANTITY VALID), 272(QUANTITY VALID) (DIVIDED) BY 285(TOTAL INVENTORIED) =.95 (95%) STOCK LEVELS:(ENDURANCE) CARRIERS & CLF SHIPS: REPAIR PARTS - 75 DAYS CONSUMABLES - 60 DAYS CRUISERS: REPAIR PARTS - 75 DAYS CONSUMABLES - 45 DAYS DDG: REPAIR PARTS - 75 DAYS CONSUMABLES - 30 DAYS 33 AMPHIBIOUS SHIPS: REPAIR PARTS - 75 DAYS CONSUMABLES - 60/45 SUBMARINES: REPAIR PARTS - 75 CONSUMABLES – 75 RESPONSE TIMES: MATERIAL ON BOARD: UND A - 1 HOUR UND B - 2 HOURS UND C - 24 HOURS UND - URGENCY OF NEED DESIGNATOR MATERIAL NOT ONBOARD: PD 01-08 - 2 HOURS PD 09-15 - 24 HOURS PD - PRIORITY DESIGNATOR EFFECTIVENESS: GROSS EFFECTIVENESS: MEASUREMENT OF THE PERCENTAGE OF STOREROOM ISSUES AGAINST TOTAL MONTHLY DEMAND NET EFFECTIVENESS: MEASUREMENT OF THE PERCENTAGE OF STOREROOM ISSUES AGAINST TOTAL DEMAND OF STOREROOM ALLOWANCE ITEMS ALLOWANCE EFFECTIVENESS: CARRIED DEMAND AS A PERCENTAGE OF ALL DEMAND OR THE PERCENTAGE OF ONBOARD MAINTENANCE RELATED REQUIREMENTS THAT WERE STOCKED ITEMS **THE GOAL FOR NET AND GROSS EFFECTIVENESS FOR COMNAVSURFPAC/COMNAVSURFLANT SHIPS IS SET AS 85 AND 65 PERCENT RESPECTIVELY** Pre-expended bin items (PEB) – Low cost (less than $50.00 per item, however TYCOM may authorize up to $150.00). Inventoried as frequently 34 – Only maintenance related DBI items – Must have 3 demand frequencies per month – Quantities will be limited to 1 month usage – Unit price $50 or less - A DBI item is an item which has experienced a frequency of demand of two or more within the past six months or which has a predictable demand frequency of two or more in a six month No DLRs, FLRs, “critical” items, pilferable items. Scheduled inventory requirements: 1. SIM/DBI/POS Materials a. All ships except aircraft carriers and class 207 ships. Semi-Annually- Inventory to be completed within two weeks. b. Aircraft carriers – Annually. 2. NON-SIM/NON-DBI/NON-POS materials a. Non-Automated – Inventory remaining balance after every issue. b. Automated – Annually, constant with the inventory schedule. 3. SIM DTO Materials – Inventoried by respective department head prior to an extended deployment. 4. Classified/Hazardous Materials – Annually or upon change of custodial responsibility. 5. Controlled drugs, precious metals – Quarterly or upon change of custodial responsibility. 6. Materials in other departments custody – Quarterly 7. All DLRs will be inventoried annually. 8. Presentation silver sets appraised at $90,000 or more will be inventoried annually. Sets appraised below $90,000 will be inventoried during each odd numbered year 9. Flight clothing will be inventoried quarterly and upon change of custodian. 35 10. Q-in-use will be inventoried quarterly. 11. MAMS -Semiannually or Change of department head 12. All controlled equipage will be inventoried bi-annually (every 2 years) in each odd numbered year, during the period of 15 Feb –15 Mar. 13. Security type medical supplies- such as narcotics, precious metals, alcohol, and alcoholic beverages (coded “R) quarterly (CODED”Q”)- SEMIANNUAL A major difference is when the difference of the physical count and the stock record is 10% or more. Minor Property – Which are highly sensitive or has a unit cost of $300.00 ($100.00 for pilferable items) will be included in the controlled equipage inventory. The original copy of the Controlled Equipage Custody Card (NAVSUP 306) will be kept by the Supply Officer and the duplicate copy will be kept by the cognizant department. Response time for processing issue request: 1. MATERIAL ONBOARD: UND PROCESS/ISSUE TIME A 1 HR B 2 HR C 24 HR 2. Material not onboard: PRIORITY REQUISTION PREPARATION TIME 01-08 2 HR 09-15 24 HR Blue stock record cards (NAVSUP 1114) will be maintained for reactor plant items (“Q” COSAL ITEMS). Red bordered stock record card will be maintained for other special category items (DLR, hazardous, critical, etc.) Buff stock record cards will be maintained for other types of material. 36 ATC (Allowance Type Codes) 1 COSAL item. 2 AVCAL 3. BOTH 1 AND 2 4. DBI 5. TYCOM authority. 6. Excess 7 Economic retention. Excess item that, because of low unit cost (normally under $100.00), 8. NO DEMAND (NOT CARRIED) 9 Substitute CHAPTER 7 TRANSPORTATION METHODS OF DELIVERY Direct Delivery- receipt of material or services from a govt or commercial source and acceptance by a ship, group representative or squadron at either the point of delivery or source of supply (the end user). Freight- all commercial and govt deliveries shipped under a bill of lading, material transshipped from a govt source when deliveries are combined and shipped via the DOD transportation system. Freight can be received in the US, foreign ports and during underway replenishment (UNREP) Mail- small items are often sent and received via the US Postal service. 37 MODE OF SHIPMENT CODES US Postal Service “G” surface parcel post “H” air parcel post United Parcel Service “7” express mail Government Vehicles “I” government truck, for shipment outside local delivery area Direct pick up from a vendor (bearer pick- up) “X” bearer walk-through Commercial Air “Q” commercial air freight “J” small package carrier Government Air “F” air mobility command Water freight “V” SEAVAN Commercial trucking firms “A” motor, truckload Vendor deliveries “B” motor, less truckload 9 Local Delivery by gov’t/commercial truck 5 Surface Small Package Carrier 6 MOMS (MILITARY POSTAL SERVICE) 02. 2M repair personnel should avoid all activities and materials which create what? Static electricity 06. Circuit Card Assemblies (CCA’S), unless otherwise specified, must be considered what? Electrostatic Discharge Sensitive (ESDS) 07. Practically all circuit boards and electronic modules contain electrostatic sensitive components. The Equipment Technician should wrap these items in the conductive wraps they came in. What can be used if "pink poly bubble wrap" is not available? Aluminum foil 08. What is the preferred method of shipping mailable DLR’S? Certified mail 09. Material must be prepared and packaged to minimize damage during shipment. What publication illustrates basic packing and labeling methods and 38 explains how to prepare reusable containers for shipment? NAVSUP P-484 10. What is the primary means of moving material to and from ships except where restricted by size/weight? Mail 11. All items not eligible for mail will be forwarded for movement within what system? Defense Transportation System (DTS) 12. When shipping via multi-pack, ensure that all items in the multi-pack are destined for a single consignee under the same priority and particular attention must be given to the method of packing to ensure what items are in the bottom? Heavy items 13. Postal Service standards relative to weight, size, and physical properties are contained in what regulation? U.S. Postal Service Regulation 14. All mailable material weighing 0-11 ounces are to be shipped through the postal service by what means? First class mail 15. NMCS, PMCS, CASREP, SEEREP, MICAP, 999, 777, and material critical to flying or marine safety are to be shipped by what means? Priority mail 16. Postal regulations state that small (less than a truckload) shipments of small arms will be made via Postal Service (USPS) under what condition? When it is economically advantageous to do so 17. Packages containing small arms, whether mailed or shipped will bear no external markings indicating what? The nature of their contents 18. Small arms forwarded by the U.S. Postal Service will be sent as registered mail and their registry slip furnished to the sender will be attached to what? Ship's retained original of the DD Form 1348-1A 19. Can personally owned weapons be mailed? No 20. The U.S. Postal Service will accept and forward parcels mailed containing narcotics and drug abuse control items, however, each parcel must be cosigned as registered mail to which person of the activity to receive the material? Medical Officer 21. What is defined as a special procedure approved by the U.S. Postal Service for providing air transportation of official stamped mail at a rate 39 which is considerably cheaper than that for priority mail? Military Official Mail (MOM) 22. MOM only provides air transportation between what points? Overseas Military Post Offices (MPO’S) and a CONUS gateway terminal 23. Within CONUS and between civil addresses in CONUS (any address which does not indicate an FPO or APO number), Alaska, and Hawaii, "MOM" stamped mail is moved by what means? Surface transportation 24. Are IG 3 parcels authorized for Military Official Mail (MOM)? No 25. What system is that portion of the worldwide infrastructure that supports DOD transportation needs in peace and war? Defense Transportation System (DTS) 26. What document is normally used to ship material in the DTS? Transportation Control Movement Document (TCMD) 27. When a TCMD is not available, what form may be used if the essential transportation data is included? DD Form 1348-1A 28. What types of shipments generally move by commercial carrier on GBL/CBL? CONUS shipments 29. How many positions are in a Transportation Control Number (TCN)? 17 30. What term refers to any material which under conditions incident to transportation is liable to cause fires, create serious damage by chemical action, or create a serious transportation hazard? Hazardous material 31. DOT/Coast Guard/FAA regulations require that hazard shipments be certified for shipment by who? The shipper 32. All hazardous materials shall be accompanied with what form, which indicates that this is dangerous and may require further packaging consideration? DD Form 1348-1A 33. Upon receipt of personal effects from inventory boards, who will be responsible for the custody, storage, security, shipment and disposition of personal effects? Supply Officer 34. Unaccompanied shipments of personal effects originating from deployed ships and overseas locations must have what two attachments? Copies of the individual's orders and a proper customs certification 40 35. What organization controls the movement of air eligible materials? Airlift Clearance Authority (ACA) 36. All shipments originating overseas, moving by commercial air and weighing over 100 pounds must be cleared/routed by what organization? The overseas ACA 37. Shipments originating in CONUS with overseas destination moving by Air Mobility Command (AMC) or commercial air, regardless of the weight, must be cleared/routed by what activity? NAVTRANS Norfolk, Va. 38. To obtain a clearance/routing from an ACA, what needs to be submitted to the appropriate ACA prior to shipping? The complete information on the TCMD 39. The ACA will challenge the requirement to airlift cargo based on what criteria? Weight exceeds 100 lbs / shipment volume exceeds 15 cubic feet / requisition date is more than 90 days old / transportation charges are more than $4,000 40. What types of shipments are exempt from the ACA challenge criteria? RDD is 999 / "W" or "G" series requisitions that are less than $4,000 in transportation costs 41 CHAPTER 8 SPECIAL MATERIAL PRESENTATION SILVER: -TITLE 10 U.S. CODE, SECTION 7221 AUTHORIZES THE SECNAV TO ACCEPT AND CARE FOR GIFTS OF SILVER AND OTHER VALUABLE ARTICLES PRESENTED TO THE UNITED STATES SHIPS BY STATES, MUNICIPALITIES, ORGANIZATIONS, INDIVIDUALS, OR OTHER SOURCES, AND IS THE BASIC AUTHORITY TO EXPEND OPERATIONAL FUNDS TO CARE FOR SUCH GIFTS. -PRESENTATION SILVER MAY CONSIST OF A SINGLE LINE ITEM, E.G., A BOWL, A TRAY, A CANDELABRA, OR A GROUP OF ITEMS; E.G., PUNCH BOWL SET, TEA SET, DINNER SERVICE. -PRESENTATION SILVER IS THE PROPERTY OF THE U.S. NAVY AND CONNOT BE LOANED OR RETURNED TO ANYONE WITHOUT PRIOR NAVSUP AND CNO APPROVAL. ACCEPTANCE OF GIFTS: -ONLY THE SECNAV CAN ACCEPT GIFTS OF A VALUE IN EXCESS OF $60,000. -GIFTS OF A VALUE OF $60,000 OR LESS: CNO; VCNO; AND DIRECTOR NAVY STAFF (DNS) -GIFTS OF A VALUE AT LESS THAN $12,000: COMMANDER, NAVSUP PRESENTATION SILVER INVENTORIES: -$90,000 OR MORE REQUIRES AN ANNUAL INVENTORY -$90,000 OR BELOW REQUIRES AN BIENNIAL INVENTORY (SUBMITTED IN EACH ODD YEAR) -ALL SHORE LOCATIONS AND FLC’S PROVIDE AN ANNUAL INVENTORY REPORT REGARDLESS OF DOLLAR VALUE -ALL INVENTORY REPORTS MUST BE SUBMITTED BY MAIL OR EMAIL, ANNUALLY, NO LATER THAN 20 MARCH. -ALL INVENTORY REPORTS WILL BE SUBMITTED TO COMMANDER, NAVSUP -AN INVENTORY AFTER RECEIPT OF NEW SILVER IS REQUIRED TO BE SENT TO NAVSUP WITHIN 60 DAYS -ONLY NAVSUP HAS THE AUTHORITY TO REASSIGN SILVER 42 CLASSIFICATION AND APPRAISAL OF PRESENTATION SILVER: -PRESENTATION SILVER RECEIVED BY A SHIP AS A GIFT IS CLASSIFIED AS NAMESAKE SILVER -NAMESAKE SILVER IS ASSIGNED TO A SHIP FOR AS LONG AS THAT SHIP REMAINS IN COMMISSION -AFTER RECEIPT OF NEW SILVER, AN APPRAISAL MUST BE PROMPTLY COMPLETED TO DETERMINE THE VALUE OF THE SILVER -ASSISTANCE IN OBTAINING THE APPRAISAL MAY BE OBTAINED THROUGH NAVSUP FLC CONTRACTING OR PIERSIDE PROCUREMENT -IT IS STRONGLY RECOMMENDED THAT SILVER BE APPRAISED EVERY 5 YEARS. APPRAISAL COST ARE CHARGEABLE TO THE SHIPS OPTAR -A COPY OF THE COMPLETED APPRAISAL WILL BE PROVIDED TO NAVSUP UPON COMPLETION OF THE APPRAISAL PHOTOGRAPHS OF PRESENTATION SILVER: -A CLEAR PHOTOGRAPH OF EACH UNIQUE ITEM SHALL BE TAKEN USING A RULER IN THE PHOTOGRAPH TO INDICATE ACTUAL SIZE -ONE COPY OF THE ENTIRE SET WILL BE FORWARDED TO NAVSUP -TWO PRINTS OF EACH PHOTOGRAPH WILL BE RETAINED BY THE SHIP AS AN ADDITIONAL MEANS OF INVENTORY CONTROL -THESE PRINTS WILL ACCOMPANY THE GIFT IF AND WHEN IT IS TRANSFERRED TO ANOTHER LOCATION OR PLACED IN PERMANENT STORAGE CUSTODY AND STOWAGE OF PRESENTATION SILVER: -ADEQUATE PROTECTION AND STRICT ACCOUNTABILITY OF PRESENTATION SILVER IS REQUIRED TO GUARD AGAINST DAMAGE OR LOSS. THE CUSTODY OF PRESENTATION SILVER, THEREFORE, WILL BE ENTRUSTED TO A RESPONSIBLE INDIVIDUAL DESIGNATED IN WRITING BY THE COMMANDING OFFICER. -THE CUSTODIAN OF PRESENTATION SILVER IS RESPONSIBLE FOR MAINTAINING RECORDS, CONDUCTING PHYSICAL INVENTORIES, AND SUBMITTING REQUIRED REPORTS. 43 -PRIOR TO PLACING SILVER IN STORAGE, ALL ITEMS WILL BE CAREFULLY CLEANED, WRAPPED IN ANTI-TARNISH TISSUE AND PROTECTED WITH AN OUTER LAYER OF BUBBLE WRAP CUSHIONING MATERIAL. -SILVER MUST BE STOED IN A CLEAN, DRY AND LOW HUMIDITY ENVIRONMENT. A STORAGE ENVIRONMENT OF 68-72 DEGREES FAHRENHEIT AND 35% HUMIDITY IS RECOMMENDED. -NAVSUP FLC NORFOLK AND SAN DIEGO ARE THE ONLY TWO APPROVED LOCATIONS FOR STORAGE OF PRESENTATION SILVER CARE AND MAINTENANCE: -PRESENTATION SILVER IS A PART OF AMERICAS HISTORY AND NAVY TRADITION AND REQUIRES CORRECT HANDLING TO PREVENT DAMAGES. WHITE COTTON GLOVES MUST BE WORN WHEN HANDLING PRESENTATION SILVER. -IF A SILVER ITEM OR OTHER VALUABLE GIFT IS DAMAGED, AND REPAIR IS POSSIBLE, IT WILL BE REPAIRED EVEN THOUGH THE COST TO DO SO MAY NOT BE CONSIDERED ECONOMICAL. -THE COST OF THESE SILVER REPAIRS WILL BE PROPERLY CHARGEABLE TO THE SHIPS OPTAR. SURVEY OF PRESENTATION SILVER: -FOR ANY LOST, MISSING OR STOLEN ITEMS A DD FORM 200 WILL BE SUBMITTED TO COMMANDER, NAVSUP -MISSING OR DESTROYED SILVER MUST BE REPORTED TO NAVSUP WITHIN 48 HOURS AFTER DISCOVERY -ALL SURVEYS OF PRESENTATION SILVER DETERMINED TO BE MISSING OR DESTROYED CAN ONLY BE APPROVED BY NAVSUP, NOT BY THE SHIPS COMMANDING OFFICER OTHER VALUABLE GIFTS: -ALL THINGS THAT ARE DETERMINED OTHER VALUABLE GIFTS ARE ANY GIFTS OTHER THAN PRESENTATION SILVER -THE CURATOR OF THE NAVY IS IN CHARGE OF ALL OTHER VALUABLE GIFTS 44 HAZMAT AUL - AUTHORIZED USER LIST (A LIST OF PERSONNEL THAT ARE APPROVED TO CHECK OUT HAZMAT) SHML - SHIPBOARD HAZARDOUS MATERIAL LIST (LIST OF ALL HAZMAT ALLOWED ON U.S. NAVY SHIPS) T-SHML - TYPE-SHIPBOARD HAZARDOUS MATERIAL LIST (A RECORD OF ALL HAZMAT UNIQUE TO CVN’S) HAZMAT DELINQUENT LIST HOURS: IF HAZMAT THAT WAS CHECKED OUT DID NOT GET RETURNED WITHIN THE FOLLOWING TIME FRAMES: -AFTER 24 HOURS THE USER AND THE WORK CENTER IS DINQ -AFTER 48 HOURS THE WHOLE DIVISION IS DINQ -AFTER 72 HOURS THE WHOLE DEPARTMENT IS DINQ HAZMAT STOREROOMS: FLAMMABLE LIQUIDS STOREROOM - NORMALLY AT EITHER END OF THE SHIP, BELOW THE FULL WATERLINE, NOT ADJACENT TO A MAGAZINE, AND WILL BE EQUIPPED WITH AN AUTOMATIC CO2 SYSTEM ACID LOCKERS - LEAK PROOF LEAD-LINED BOX, CHEST, OR LOCKER SPECIALLY DESIGNED FOR STOWING BOTTLES OR CARBOYS OF ACID WITH A SMCC “V” ALCOHOL LOCKERS - A SECURE CHEST OR LOCKER TO STOW GRAIN ALCOHOLS (FLASH POINT BELOW 100 DEGREES FAHRENHEIT) WITH AN SMCC OF “D” COMPRESSED GASES MUST BE STOWED ON ON THE WEATHER DECK, STOWED VERTICALLY AND SECURELY FLAMMABLE LIQUIDS WITH SMCC OF “F” HAVE A FLASHPOINT OF 140 DEGREES FAHRENHEIT COMBUSTIBLE LIQUIDS WITH SMCC OF “G” HAVE A FLASHPOINT OF 140-200 DEGREES FAHRENHEIT CALCIUM HYPOCHLORITE IS A BLEACHING AGENT AND A DISINFECTANT 45 ONLY 48 SIX OUNCE BOTTLE OR 36-3/4 POUND BOTTLES OF CALCIUM HYPOCHLORITE IS ALLOWED IN ONE SINGLE LOCKER HICSWIN - HAZARDOUS INVENTORY CONTROL SYSTEM FOR WINDOWS (MANAGES THE SHIPS HAZMAT INVENTORY) **AN ANNUAL INSPECTION (INVENTORY) IS REQUIRED WITH THE SUPPO ON ALL HAZMAT** DRUMMED PRODUCTS MUST BE INSPECTED AT LEAST WEEKLY HAZMAT ALLOWED ONBOARD (AOB) CATEGORIES: A - ALLOWED P - PROHIBITED R - RESTRICTED O - OBSOLETE N - NOT DETERMINED HAZMAT USED BY THE AIRWING IS CHARGED TO THE AOM (OFC-50) FUND HAZMAT USED FOR SURFACE REQUIREMENTS IS CHARGED TO THE S&E (OFC-20) FUND 01. What SMCC is assigned in the HMIS to items required to be kept in the acid locker? "V" 02. What SMCC is assigned in the HMIS to nitric acid? "J" 03. Calcium hypochlorite bins or lockers should be located above the waterline and at least five feet away from any point heat source or surface which may exceed what temperature? 100 F 04. What position are compressed gas cylinders stowed in? Vertical 05. Calcium hypochlorite will be stored in bins or lockers labeled "Hazardous Material calcium hypochlorite". What color is the lettering and background? Red letters on a white background. 06. What is the limit number of bottles of calcium hypochlorite that can be located in any individual locker or bin? 48 six-ounce bottles. 46 07. All HAZMAT containers checked out from the "HAZMIN center", whether partially full or completely used, must be returned within how many hours? 48 hours 08. Corrosive acids are acute fire hazards, therefore, should be stowed separately from what materials? Oxidizing or flammable materials. 10. What list contains information on potentially dangerous chemicals and substances controlled and managed under the Hazardous Material Afloat Program? Ships Hazardous Material List (SHML) 11. Container tracking enables "cradle to grave" control of what type of material? Hazmat 12. Rags are approximately what percent of the ship's HM volume? 35% 13. Which storeroom will normally be located at either end of the ship, below the full load waterline, not adjacent, to a magazine, and will be equipped with an automatic fire alarm and CO2 system? Flammable liquid storeroom. 14. Which storeroom should have incandescent and explosion proof overhead lights, with the switch outside the compartment; and no sparking vent fans, with the controllers outside the compartment? Flammable liquid storeroom. 15. Where are alcohol lockers located? In the flammable liquid storeroom 16. What storerooms are acid lockers contained in? Flammable liquid storeroom 17. Acid lockers, which contain only medical acids, may be kept in what storeroom? Medical storeroom. 18. Aerosol cylinders will burst if exposed to heat sources in excess of what temperature? 120 degrees. 19. Flammable liquids have a flash point of what temperature? 100 degrees or below. 20. ADP system back-ups are required how often? Daily. 21. How often should the ADP database be archived? Quarterly. 47 22. Halons and Chloroflorocarbon (CFC) refrigerants are what type of substances? Ozone depleting substances (ODS) 23. What agency provides central management for ODS products? Defense Logistics Agency (DLA) 24. What is defined as those Navy managed items which, based on unit cost annual demand, difficulty of repair, or other economic considerations, have been selected by cognizant inventory managers for special inventory control? Depot level repairable (DLR) 25. DLR items are identified by what material control codes? H, E, X, G, OR Q 27. Regardless of the reason for the requirement, what advice code will stock replenishment requisitions cite? 5X. 28. The issue of DLR items will be accomplished on what basis? One for one exchange. 29. Each issue request for a DLR item must be identified as such by the entry of the applicable MCC and by what notation in the remark block of the issue document? DLR item. 30. A storekeeper who stows or issues acids will wear what protective items? Rubber gloves, rubber aprons, and goggles. 31. What size calcium hypochlorite bottles shall be used for sewage waste treatment? 3¾ pound bottles. 32. Unless the ship has below deck stowage spaces specifically designed for compressed gases, where must they be stowed? On the weather deck 33. In what manner are empty gas cylinders handled? With the same precautions as full cylinders. 34. How far can a cylinder that is pressurized to 2,200 pounds psi travel? 2,600 Ft in free flight. 35. How should cylinders be moved? Secure and move them in hand trucks. 36. What gas is inherently unstable, and may explode when subjected to heat or shock, or upon contact with chlorine or certain metals such as copper, silver, and mercury? Acetylene. 48 37. How should you check for suspected leaks in acetylene cylinders? Soapy water. 38. What officer is responsible for determining ship's propulsion fuel requirements? Engineering Officer. 39. What officer of an Oilier is responsible for determining cargo fuel requirements? Cargo Officer. 40. What publication will be utilized to the maximum extent possible in preparing turn-ins and shipments of unserviceable DLR items? Supply Afloat Packaging Procedures (NAVSUP Publication 484) 41. What is the name of the Navy's program that provides inventory managers with the means to monitor the flow of NRFI repairables from end-users through the repair cycle and subsequent return to supply system stock? DLR carcass tracking system. 42. When the ICP has not received a BK2 indicating no turn-in will be made what document will the ICP process notifying the activity that the difference between the net and standard price will be billed? BK3 43. What 3 forms may receipts of fuel be documented on? DD Form 1348, DD Form 1149, or DD Form 1155 44. What document identifier will the ICP process to notify an activity that their account will be credited by the difference between the net and standard price? BK4 45. What document identifier will reverse a billing, which resulted from a lack of, or invalid response to a carcass follow-up? BK4 46. What must be submitted in reply to each follow-up (BK1) received? A follow up response (BK2) 47. The BK2 response will be transmitted to the ICP via DAAS and must be received by either NAVICP Phil or NAVICP Mech within how many days of the follow-up date on the BK1 document to avoid a billing for the missing carcass? Within 21 days to NAVICP Phil or with in 50 days to NAVICP Mech. 48. What is the publication number of the Supply Afloat Packing procedures? NAVSUP Publication 484. 49. What publication provides basic shipboard procedures relative to the methods, materials, and containers for the proper packaging of material shipments? Supply Afloat Packaging Procedures (NAVSUP Publication 484) 49 50. When a DLR item is issued from stock and the departmental turn-in of the unserviceable item is received at the same time that the replacement item is issued, what notations will the issuing storekeeper make on the D Form 1250- 1? "Turn-in Rec'd" and his signature in block 29 51. At what frequency will afloat activities conduct inventories of all DLR’S? Annually 52. Acetylene must be stowed and used only in what position? Upright position, valve end up 53. How long must you must you wait to use an acetylene cylinder when it is known or suspected that it has been stowed on its side? At least 2 hours 54. Name two gases which are oxidizing gases, and because they can burn without air, strongly support combustion. Oxygen and chlorine 55. Name four gases that are nonflammable which, because of their inert characteristics, may be stowed with flammable or oxidizing gases. Helium, nitrogen, carbon dioxide, and argon 56. When a missing or destroyed item of presentation silver is surveyed, how many copies of the completed DD Form 200 will be forwarded immediately on a letter of transmittal to the commander, Naval Supply Systems Command? Original and one copy 57. Presentation Silver in need of repair will be released only to who? Commercial silversmith 58. What is the flash point of combustible liquids, greases, and pastes? 200 degrees F and below 59. Any area used for stowage of radioactive material will be conspicuously posted with the standard radiation symbol and what words? "Caution Radioactive Material" 60. What is defined as a leak proof lead-lined box, chest, or locker especially designed for stowing bottles or carboys of acid? Acid locker 61. A label bearing what inscription and in what letter size must be securely attached to the lid of each acid locker? "Acid Bottle Stowage" in 3/8 inch letters 62. Presentation silver in need of repair will be released only to who? A commercial silversmith 50 63. What form will be annotated for presentation silver in need of repair with the name, address and phone number of the silversmith? DD form 1149 64. If reassigned silver is received without documentation, what will be prepared? Dummy receipt invoice (DD 1149) 65. What is required of presentation silver to guard against damage or loss, which may cause public criticism of the ship's C.O. and embarrassment to the SECNAV? Adequate protection and strict accountability 66. When a missing or destroyed item other than presentation silver is surveyed, a copy of the completed DD form 200 will be forwarded immediately in a letter to who? Curator of the Navy 67. Requests for what type of material must be processed through the HICS coordinator or HAZMIN supervisor? HAZMAT 68. Who must approved surveys of presentation silver determined to be missing or destroyed? NAVSUP 69. Missing or destroyed silver must be reported to NAVSUP within how many hours after discovery? 48 Hours 70. What information does the HMIS provide to assist users in managing hazardous materials so that the risk involved in the performance of various jobs is minimized? MSDS information 71. The HMIS & SHML are contained in what program? Hazardous Material Control and Management program (HMC&M) CD-ROM 72. Will helium, nitrogen, carbon dioxide, and argon support respiration? No 73. What is defined as liquids, solutions, or powders suspended in a gas propellant and contained in dispensers equipped with release valves? Aerosol products 74. What form will be prepared when a ship has temporary requirements for a controlled equipage item in excess of allowance? Allowance charge request (ACR) NAVSUP Form 1220-2 51 75. Controlled equipage will be purchased locally only in extreme emergencies. Who must approve such purchases in writing? Commanding officer 76. After controlled equipage items have been receipted, the receipt document will be posted to what? Equipage custody record 77. Controlled equipage in use aboard ship will be in whose custody? Department head responsible for the use of that equipage 78. When distributed by NAVICP MECH, COSAL’S in which equipage items are custody coded will be accompanied by a partially prepared NAVSUP Form 306 for each item with what code? "S" 79. What is the NAVSUP Form 306? Controlled equipage custody record 80. Who may a department head delegate physical custody of controlled equipage? Officers or enlisted personnel 81. When items of controlled equipage are loaned to others, what will be obtained for each loan and held until the material is returned? Memorandum receipt 82. Who is assigned as the hazardous material afloat program coordinator? Supply Officer 83. When will the Supply Officer coordinate a ship wide physical inventory of all hazardous material? Annually 84. Within how many days of receipt of presentation silver which formerly belonged to a ship that has been inactivated, the recipient command will forward a receipted copy of the itemized DD Form 1149 by letter of transmittal to Commander, Naval Supply Systems Command? 30 days 85. One copy of the entire set of presentation silver will be promptly forwarded to who? NAVSUP 86. For gifts other than presentation silver who will the report and photographs be sent to? Curator of the Navy 87. How many prints of each photograph of presentation silver will be retained by the ship as an additional means of inventory control? Two 52 88. What size and type photograph of presentation silver shall be taken using a ruler to indicate actual size? 8" x 10" black and white 89. Within how many days of receipt of presentation silver will a complete inventory of the donated items be sent to Commander, Naval Supply Systems Command? 60 Days 90. What official is delegated gift acceptance authority for gifts of silver with a value less than $3000.00? Commander, Naval Supply Systems Command 91. Presentation silver received by a ship as a gift is classified as what? Namesake silver 92. Namesake silver is assigned to a ship for how long? As long as that ship remains in commission 93. Promptly after receipt of silver what must be obtained? 112. The custody of presentation silver will be entrusted to a responsible individual designated in writing by who? 121. All controlled equipage items will be inventoried during the period 15 February through 15 March at what frequency? 127. What form do ships use to initiate requests for changes to authorized allowances of equipage and repair parts? Allowance Change Request (NAVSUP Form 1220-2) 129. What is charged for the repairs of presentation items or other valuable gifts? Ship's OPTAR 130. The presentation silver report is to be submitted by letter no later than what date? 20 March 132. An annual report is required for all sets of presentation silver appraised at what dollar amount? $90,000.00 and up 133. Each command having custody of presentation silver will submit an itemized inventory report to who? Commander, Naval Supply Systems Command 134. A biennial report, to be submitted in each odd numbered year, is required for all sets of presentation silver appraised below what dollar 53 amount? $90,000.00 135. When should presentation silver be carefully cleaned, wrapped in anti- tarnish tissue and protected with an outer layer of bubble wrap? Prior to storage 136. Who must approve the loan of presentation silver by a ship / C.O.? SECNAV 137. When the actual on hand quantity is less than the verified custody record balance and the difference cannot be reconciled, the expenditure of the deficient quantity must be documented on what form? DD Form 200 138. What is defined as any material that is regulated as hazardous, requires a MSDS, and during end use, treatment handling, packaging, storage, transportation, or disposal meets or has components which meet or have potential to meet the definition of hazardous waste? Hazardous Material. CHAPTER 9 FINANCIAL MANAGEMENT The Navy expends money from 2 major classifications. 1. Appropriations 2. Funds Name 3 types of appropriations 1. Annual 2. Continuing 3. Multiple-Year Name 3 terms to designate status of appropriations. 1. Current 2. Expired 3. Lapsed Name 2 types of funds. 1. Revolving 2. Trust APPROPRIATIONS: 54 APPROPRIATION: AN AUTHORIZATION BY AN ACT OF CONGRESS TO INCUR OBLIGATIONS FOR A SPECIFIED TIME AND PURPOSE AND TO MAKE PAYMENTS OUT OF THE TREASURY. ANNUAL APPROPRIATIONS: MADE FOR DON OPERATIONS AND MAINTENANCE EXPENSES. THIS APPROPRIATION IS AVAILABLE FOR OBLIGATION DURING THE FY OF THE APPROPRIATION AND FOR PAYMENT OF THESE OBLIGATIONS FOR SIX YEARS THEREAFTER. CONTINUING APPROPRIATIONS: MADE FOR SPECIFIC PROGRAMS. THIS APPROPRIATION BECOMES AVAILABLE AT THE BEGINNING OF THE FY FOLLOWING THE APPROPRIATION ACT. MULTIPLE-YEAR APPROPRIATIONS: THIS APPROPRIATION IS AVAILABLE FOR INCURRING OBLIGATIONS FOR A DEFINITE PERIOD IN EXCESS OF ONE FY. APPROPRIATION LIMITATIONS: THE AMOUNT FIXED BY CONGRESS THAT AN ACTIVITY MAY NOT EXCEED WHEN OBLIGATING OR EXPENDING FUNDS FOR CERTAIN OBJECTS OR PURPOSES. APPROPRIATION STATUSES: CURRENT APPROPRIATION: AVAILABLE FOR INCURRING OBLIGATIONS DURING THE CURRENT FISCAL YEAR EXPIRED APPROPRIATION: NO LONGER AVAILABLE FOR INCURRING OBLIGATIONS. IT DOES REMAIN AVAILABLE TO LIQUIDATE EXISTING OBLIGATIONS. LAPSED APPROPRIATION: THE UNDISBURSED BALANCE OF AN APPROPRIATION. IT IS NO LONGER AVAILABLE FOR DISBURSEMENT BY THE DEPARTMENT AND IS CALLED A LAPSED APPROPRIATION. FUNDS Funds usually have no fiscal year limitation Trust Funds: Ship’s Store Profits, Navy Revolving Funds: Navy Working Capital Fund Navy Industrial Fund Naval Working Fund Navy Management FYDP BUDGET ACTIVITY PROGRAMS (BAP) Program 1 – Operating Forces Program 2 - Mobilization 55 Program 3 – Training and Recruiting Program 4- Administration and Service Wide Activities (Remember Only Moms Take Aspirin) TYCOM- TYPE commander OPTAR- OPERATING TARGET (All funds are accounted for over a 3 year cycle. The current fiscal year and the 2 years prior. EMRM: EQUIPMENT MAINTENANCE RELATED MATERIAL OPTAR FUND CATEGORIES: OFC-01: FLIGHT OPERATIONS (FLTOPS) OFC-09: INITIAL OUTFITTING FOR IMRL AND MARINE TABLE OF BASIC ALLOWANCE OFC-10: AIRCRAFT SUPPORT, OTHER (ADP EQUIPMENT, AND DRONES AND TARGETS) OFC-15: INITIAL OUTFITTING AND REPLACEMENT OF AIRCRAFT PHOTOGRAPHIC EQUIPMENT OFC-20: SUPPLIES AND EQUIPAGE (S&E), REPAIR OF OTHER VESSELS (ROV) OFC-21: TRAVEL OF PERSONNEL IN CONNECTION WITH AVIATION-RELATED TRAVEL OFC-23: TRANSPORTATION OF MATERIAL OFC-50: AVIATION OPERATIONS MAINTENANCE (AOM) OFC-94: REIMBURSABLE The accounting period of the Navy is the fiscal year. It begins 1 October and ends the following 30 September. FUND CODES: _ IS FOR TYCOM DESIGNATOR _A: REIMBURSABLE WORK _B: NWCF NON-AVDLR (DLR) _C: CONSUMABLE _D: PASSENGER VEHICLE RENTAL _E: EQUIPMENT/EQUIPAGE _F: CIVILIAN PERSONNEL _I: MINOR CONSTRUCTION _J: ADP AND AIS EQUIPMENT _K: CHARTER AND HIRE _L: COMBATTING TERRORISM/FORCE PROTECTION _M: TAD TRAINING _N: TAD CREW ROTATION/DEPLOYMENT 56 _P: TRANSPORTATION OF THINGS _Q: TAD ADMIN _R: REPAIR PARTS _S: COMMUNICATIONS _T: PURCHASED EQUIPMENT MAINTENANCE-SERVICE CRAFT AND BOATS _U: OTHER PURCHASED SERVICES _V: ORDERS FOR PRINTING AND PUBLICATIONS _W: PURCHASED UTILITIES _X: MAINTENANCE OF REAL PROPERTY AND MINOR CONSTRUCTION _Y: ADP, AIS OR IRM-OTHER THAN EQUIPMENT _2: HULL AND STRUCTURAL (FACILITIES) MAINTENANCE PRESERVATION _3: NWCF AVDLR _4: MSC CHARTER _5: AMC SAAM (AIR MOBILITY COMMAND/SPECIAL ASSIGNMENT AIRLIFT MISSION) _6: HAZARDOUS WASTE DISPOSAL _7: MEDICAL AND DENTAL _8: SPECIAL STORAGE HOUSE HOLD GOODS (HHG) _9: PETROLEUM, OIL AND LUBRICANTS 7L: AVIATION OPERATION AND MAINTENANCE (AOM) CONSUMABLE 9S: AVIATION OPERATION AND MAINTENANCE (AOM) REPAIR 7F: FLIGHT OPERATIONS CONSUMABLE Y6: APPROPRIATION PURCHASES ACCOUNT (APA) MATERIAL V0: NAVSEA OPN (INITIAL ISSUE) **FUND CODES ARE LOCATED IN THE P-485 VOL II APPENDIX 30** LINE OF ACCOUNTING: (1751804.70BB)(000)(57016)(0)(060951)(2D)(V05851)(0051822392CU) APPROPRIATION AND SUBHEAD - (1751804.70BB) (11 DIGITS TOTAL) (APPROPRIATION-7) (SUBHEAD-4) OBJECT CLASS - (000) (3 DIGITS TOTAL) OPERATION BUDGET OR BUREAU CONTROL NUMBER (BCN) - (57016) (5 DIGITS TOTAL) SUB-ALLOTMENT - (0) (1 DIGIT TOTAL) AUTHORIZATION ACCOUNTING ACTIVITY - (060951) (6 DIGITS TOTAL) TRANSACTION TYPE - (2D) (2 DIGITS TOTAL) 57 PROPERTY ACCOUNTING ACTIVITY - (V05851) (6 DIGITS TOTAL) COUNTRY CODE - NONE/BLANK COST CODE - (0051822392CU) (12 DIGITS TOTAL) (LAST 2 DIGITS-FUND CODE) BUDGET OPTAR REPORT (BOR COLUMNS) BREAKDOWN: CARD COLUMN 21 - FUND CODE CARD COLUMN 22 - CHARGEABLE OBLIGATIONS FYTD (FUNDS GRANTED) CARD COLUMN 23 - CUMULATIVE DIFFERENCES (CHARGES MADE) CARD COLUMN 24 - CUMULATIVE GROSS ADJUSTED OBLIGATIONS (TOTAL OF FUNDS GRANTED MINUS CHARGES MADE) CARD COLUMN 25 - TYPE EQUIPMENT CODE (TEC) CARD COLUMN 26 - NUMBER OF AIRCRAFT CARD COLUMN 27 - HOURS FOR PERIOD CARD COLUMN 28 - HOURS FYTD (FISCAL YEAR TO DATE) BOR The Budget/OPTAR Report, NAVCOMPT Form 2157 , is submitted for 12 months of current fiscal year, first 6 months of second fiscal year and every month after for a total of 36 months if there is a change in obligation value, column 22. Must be submitted by message to DFAS and TYCOM NLT first working day of month following reporting month. PARTS OF THE BOR: PART I - DEFICIENCY AND CONSUMPTION DATA (NO LONGER USED) PART II - OPTAR DATA (CARD COLUMN 21-28) PART III - TRANSMITTAL LETTER (TL) RECAP (CARD COLUMN 31-34) (TL #/AMOUNT) SFOEDL: SUMMARY FILLED ORDER EXPENDITURE DIFFERENCE LISTING SHOWS ALL FILLED ORDERS WITH A THRESHOLD OF $250 OR MORE DIFFERENCES SFOEDL CHALLENGE CODES: A: DUPLICATE CHARGE 58 B: WRONG PRICE C: EXPENDITURE SHOULD BE CHARGED TO UNFILLED ORDER (DOC #) IN THE AMOUNT OF ($) D: ERRONEOUS CHARGE E: ADVANCE ADJUSTMENT TAKEN AND TRANSMITTED ON (TL #) F: AD CANC OF CREDIT UNFILLED ORDER CONSIDERED INVALID G: MATERIAL NOT REQUISITION; MATERIAL NOT RECEIVED H: CONFIRMED SUPPLY CANCELLATION I: ABOVE $100 THRESHOLD J: OTHER L: FOR TRAVEL TRANSACTIONS ONLY. DUPLICATE CHARGE. M: FOR TRAVEL TRANSACTIONS ONLY. WRONG PRICE. N: FOR TRAVEL TRANSACTIONS ONLY. WRONG SDN. O: FOR TRAVEL TRANSACTIONS ONLY. WRONG TTC CODE. P: FOR TRAVEL TRANSACTIONS ONLY. ERRONEOUS AD CANC. Q: FOR TRAVEL TRANSACTIONS ONLY. ERRONEOUS CHARGE. R: FOR TRAVEL TRANSACTIONS ONLY. WRONG FISCAL YEAR. S: FOR TRAVEL TRANSACTIONS ONLY. WRONG FUND CODE. T: FOR TRAVEL TRANSACTIONS ONLY. OTHER TRAVEL. SFOEDL’S ARE GENERATED MONTHLY AND IS RECEIVED BY THE 15TH AND MUST BE VALIDATED AND REVIEWED WITHIN 10 WORKING DAYS OF RECEIPT Received monthly for months 1 -24, then qtrly until 36 month. **THE CUMULATIVE AMOUNT ON THE SFOEDL HAS TO MATCH WITH COLUMN 23 OF THE BOR** TO CHALLENGE ANYTHING ON THE SFOEDL THE THRESHOLD HAS TO BE $250 OR MORE NAVCOMPT 2155 – OPTAR Log NAVCOMPT 2156 – Transmittal Ledger(TL) NAVCOMPT 2157 – Budget OPTAR Report, Due 1ST Calendar day of the following month.(BOR) **TL’S ARE DUE ON THE 8TH, 16TH, 24TH AND LAST WORKING DAY OF THE MONTH FOR TEST PURPOSES!!!** **TL’S ARE DUE BY TYCOM GUIDANCE WHICH ARE FOUND IN YOUR FY COMPTROLLER GUIDEBOOK** 59 3 types of holding files 1. FILE 1 – Obligations 2. FILE 2 - Cancellations 3. FILE 3 – Returned TO FAO AVIATION COMNAVAIRFORINST 4790.2C: NAMP - NAVAL AVIATION MAINTENANCE PROGRAM AIRCRAFT INVENTORY RECORD (AIR): THE AIRCRAFT INVENTORY RECORD IS PART OF THE COMPLETE PACKET OF LOGS AND RECORDS MAINTAINED ON EACH AIRCRAFT. THE AIR IS USED TO ESTABLISH A FORMAL, CONTINUOUS CHAIN OF ACCOUNTABILITY FOR SPECIFIC EQUIPMENT AND MATERIAL INSTALLED ON OR DESIGNATED FOR USE ON ANY AIRCRAFT OF A SPECIFIED TYPE, MODEL AND SERIES (T/M/S). THE AIR’S CONSIST OF THE FOLLOWING: 1. BINDER (OPNAV FORM 4790/109) 2. TITLE PAGE AND SECTIONAL BREAKDOWN DIAGRAM, (OPNAV 4790/110) 3. EQUIPMENT LIST, (OPNAV 4790/111) 4. SHORTAGE LIST, (OPNAV 4790/112) 5. CERTIFICATION AND RECORD OF TRANSFER, (OPNAV 4790/104) **WHEN SHORTAGES ARE DISCOVERED UPON RECEIPT OF AN AIRCRAFT AND ARE NOT PROPERLY RECORDED IN THE AIR, THE RECEIVING ORGANIZATION WILL ITEMIZE SHORTAGES AND SUBMIT A LIST OF SUCH SHORTAGES, WITHIN 10 WORKING DAYS AFTER RECEIPT OF AN AIRCRAFT, TO THE ORGANIZATION FROM WHICH THE AIRCRAFT WAS RECEIVED** FLIGHT PACKETS: **FLIGHT PACKETS ARE CHECKED OUT FROM MATERIAL CONTROL AND USED FOR EXTENDED FLIGHTS. THEY CONTAIN INSTRUCTIONS USED TO ASSIST THE PILOTS TO OBTAIN ANY MATERIAL OR SERVICES DEEMED NECESSARY FOR THE CONTINUATION OF A FLIGHT** FLIGHT PACKETS CONSIST OF THE FOLLOWING: ⁃ DD FORM 1348 6 PART (HARD CARD) ⁃ STANDARD FORM 44 (PURCHASE ORDER INVOICE VOUCHER) ⁃ STANDARD FORM 94 (STATEMENT OF WITNESS) 60 ⁃ STANDARD FORM 95 (CLAIM FOR DAMAGE OR INJURY) ⁃ OPNAV FORM 4790/60 (VIDS/MAF) ⁃ ENGINEERING INVESTIGATION REPORTS ⁃ INSTRUCTIONS FOR SAFEGUARDING AND SHIPPING DAMAGED AIRCRAFT ⁃ INSTRUCTIONS FOR PROCURING SERVICES AND SUPPLIES ⁃ PEN OR PENCIL WITH CARBON PAPER ⁃ DD FORM 1896 (WHITE IDENTAPLATE) ⁃ DD FORM 1897 (PURPLE IDENTAPLATE) (AIR CARD) ⁃ FUEL SAMPLE LOG SHEET ⁃ 3 OIL SAMPLE KITS **FLIGHT PACKETS ARE INVENTORIED MONTHLY** FOD - FOREIGN OBJECT DAMAGE AMMRL - AIRCRAFT MAINTENANCE MATERIAL READINESS LIST AMMRL: THE OVERALL PROGRAM WHICH PROVIDES THE DATA REQUIRED FOR THE EFFECTIVE MANAGEMENT OF SUPPORT EQUIPMENT AT ALL LEVELS OF AIRCRAFT MAINTENANCE IMRL - INDIVIDUAL MATERIAL READINESS LISTING MMCO - MAINTENANCE MATERIAL CONTROL OFFICER (OVERALL IN CHARGE OF THE MATERIAL CONTROL FUNCTIONS) MMP - MONTHLY MAINTENANCE PLAN **MMP: THE PURPOSE OF THE MMP IS TO PROVIDE SCHEDULED CONTROL OF THE PREDICTABLE MAINTENANCE WORKLOAD** **(THE MMCO IS RESPONSIBLE FOR PREPARING AND PUBLISHING THE MMP)** CM ALS - CONFIGURATION MANAGEMENT AUTO LOG SET EHR - EQUIPMENT HISTORY RECORD CARD (OPNAV FORM 4790/113) SRC - SCHEDULED REMOVAL COMPONENT CARD (OPNAV FORM 4790/28A) TD - TECHNICAL DIRECTIVES FCF - FUNCTIONAL CHECK FLIGHTS NALCOMIS - NAVAL AVIATION LOGISTICS COMMAND MANAGEMENT INFORMATION SYSTEM 61 ASD - AVIATION SUPPORT DIVISION EI - ENGINEERING INVESTIGATION PROJECT CODES: AK0 (706) - NMCS (NON-MISSION CAPABLE SUPPLY) AK1 - SQUADRON WORK STOPPAGE AK7 (707) - PMCS (PARTIAL MISSION CAPABLE SUPPLY) AP5 - SQUADRON GENERAL SUPPORT BK0 - PMCS SUPPORT EQUIPMENT BK1 - AIMD WORK STOPPAGE ZA6 - ATAC REPAIRABLES ZA9 - HIGH TIMES ZC8 - POOL CRITICAL/AWP EXREP ZF7 - BROAD ARROW ZK3 - AIRCRAFT FLIGHT/SURVIVAL EQUIPMENT ZL9 - MAMS REQUIREMENTS ZQ9 - WORK STOPPAGE FOR ENGINES MAINTENANCE AVIATION HIGH PRIORITY REQUISITIONS DOCUMENT SERIES: NMCS: NON-MISSION CAPABLE SUPPLY PMCS: PARTIAL MISSION CAPABLE SUPPLY NMCS/PMCS - “G” SERIES BROAD ARROW - “GB” SERIES SM&R CODES - SOURCE, MAINTENANCE, AND RECOVERABILITY CODES: USED TO COMMUNICATE MAINTENANCE AND SUPPLY INSTRUCTIONS TO VARIOUS LOGISTICS SUPPORT LEVELS AND USING COMMANDS FOR THE LOGISTICS SUPPORT OF SYSTEMS, EQUIPMENT, AND END ITEMS. 5-DIGIT CODE (EXAMPLE: PAOGG, PAOZZ, PAOOO) **AVIATION FUEL BETWEEN SHIPS OR SQUADRONS ONBOARD A SHIP IS ON A DD FORM 1348, USING C SUMMARY** AVIATION STORES: SUPPLY RESPONSE SECTION (SRS) IS BROKEN DOWN INTO 5 SECTIONS: (RCU): REQUISITION CONTROL UNIT (TRU): TECHNICAL RESEARCH UNIT (PMU): PROGRAM MANAGEMENT UNIT 62 (MDU): MATERIAL DELIVERY UNIT (PEB): PRE-EXPENDED BIN PRE-EXPENDED BIN (PEB) MATERIAL MUST HAVE 3 DEMAND FREQUENCIES PER MONTH TO BE STOCKED COMPONENT CONTROL SECTION (CCS), ALSO KNOWN AS (JASU) JOINT AERONAUTICAL SCREENING UNIT IS BROKEN DOWN INTO 4 SECTIONS: (DCU): DOCUMENT CONTROL UNIT (LRCA): LOCAL REPAIR CYCLE ASSET (SSU): SUPPLY SCREENING UNIT (AWP): AWAITING PARTS DLRS (DEPOT LEVEL OF REPAIRABLES) ATAC - ADVANCED TRACEABILITY AND CONTROL CARCASS TRACKING: AN ASSET BECOMES CARCASS TRACKING APPLICABLE WHEN A COMMAND REQUISITIONS DLR ITEMS USING AN EXCHANGE (5G) ADVICE CODE, THEY ARE REQUIRED TO RETURN A NRFI CARCASS BACK INTO THE SUPPLY SYSTEM YOU CLOSE CARCASS TRACKING BY TURNING IN A NRFI TO THE SUPPLY SYSTEM EACH REQUISITION WILL BE ASSIGNED A BILL DATE OF 45 DAYS FROM THE SUBMISSION OF A 5G REQUISITION THE CUSTOMER WILL HAVE 2 YEARS AFTER THE BILL DATE TO DISPUTE AND REVERSE A CARCASS CHARGE NITA IS THE WEB-BASED TRACKING MODULE THAT CARCASS IS TRACKED IN CARCASS CHARGES: -SHIPS EXCEEDING 1% ARE IN-ELIGIBLE FOR THE SUPPLY BLUE “E” -CARCASS CHARGES EXCEEDING 15% IS CONSIDERED A SERIOUS LOSS OF ACCOUNTABILITY -CARCASS CHARGES EXCEEDING 20% IS CONSIDERED AN EXTREME CASE REPAIR LEVELS: O - ORGANIZATIONAL LEVEL (SQUADRON) I - INTERMEDIATE LEVEL (AIMD) 63 D - DEPOT LEVEL REPAIR CAPABILITY CODES: A1 - TEST AND CHECK C1 - FULL CAPABILITY C3 - LIMITED CAPABILITY X1 - REPAIR NOT AUTHORIZED X2 - LACK OF EQUIPMENT, TOOLS, OR FACILITIES X3 - LACK OF TECHNICAL SKILLS X4 - LACK OF REQUIRED TEST EQUIPMENT X6 - LACK OF TECHNICAL DATA Z1 - CONSUMABLE MATERIAL ICRL - INDIVIDUAL COMPONENT REPAIR LISTING (5 SECTIONS) BEYOND CAPABILITY OF MAINTENANCE (BCM) CODES: BCM 1 - REPAIR NOT AUTHORIZED BCM 2 - LACK OF EQUIPMENT, TOOLS, OR FACILITIES BCM 3 - LACK OF TECHNICAL SKILLS BCM 4 - LACK OF PARTS BCM 5 - FAILS CHECK AND TEST BCM 6 - LACK OF TECHNICAL DATA BCM 7 - BEYOND AUTHORIZED REPAIR DEPTH BCM 8 - ADMINISTRATIVE (REQUIRES TYCOM APPROVAL) BCM 9 - CONDEMNED **MISSING DLRS MUST BE SURVEYED WITHIN 10 WORKING DAYS** DOCUMENT IDENTIFIERS: (DLR CARCASS TRACKING) BC1 - 1348-1 TURN IN DOCUMENT BK1 - FOLLOW UP ON SHIPMENT OF NRFI TRANSACTION BK2 - CARCASS TRACKING FOLLOW UP RESPONSE (RESPONSE TO BK1) BK3 - ADDITIONAL BILLING BK4 - REDUCE BILLING BK5 - FOLLOW UP ON SHIPMENT BK6 - RESPONSE TO FOLLOW UP BK5 BKR - REJECTION TRANSPORTATION ACCOUNT CODE (TAC): (NEED TO KNOW THESE) N502 - CATAPULT AND ARRESTING GEAR 64 N504 - AVDLR N517 – DLR N662 Urine samples Shelf Life Condition Codes A – More than 6 months B – 3-6 months C – Less than 3 months POSTAL FORMS: PS FORM 17 - STAMP REQUISITION PS FROM 1590 - SUPPLIES AND EQUIPMENT RECEIPT PS FORM 2976 - CUSTOMS DECLARATION FORM PS FORM 3533 – APPLICATION FOR REFUND OF FEES PS FORM 3800 - CERTIFIED MAIL BARCODE (GREEN STICKER) PS FORM 3806 - RECEIPT FOR REGISTERED MAIL PS FORM 3811 - DOMESTIC RETURN RECEIPT PS FORM 3849 - DELIVERY NOTICE/REMINDER/RECEIPT PS FORM 3854 - MANIFOLD REGISTRY BOOK PS FORM 3877 - FIRM MAILING BOOK FOR ACCOUNTABLE MATERIAL PS FORM 3883 - FIRM DELIVERY BOOK PS FORM 3977 - DUPLICATE KEY, COMBO, PASSWORD ENVELOPE PS FORM 8105-A - FUNDS TRANSACTION REPORT PS FORM 8105-B - SUSPICIOUS TRANSACTION REPORT DD FORM 285 - MAIL ORDERLY CARD DD FORM 1384 - TRANSPORTATION CONTROL AND MOVEMENT DOCUMENT (TCMD) DD FORM 1385 - CARGO MANIFEST DD FORM 2257 - DESIGNATION/TERMINATION OF COPE DD FORM 2260 - UNIT MAIL CLERK/ORDERLY DESIGNATION LOG DD FROM 2261 - REGISTERED MAIL - BALANCE AND INVENTORY LABEL 200 - REGISTERED MAIL LABEL (RED LABEL) OPNAV FORM 5110/9 - MAIL MANIFEST (USED TO DISPATCH MAIL) **REGISTERED MAILBAGS MUST BE SECURED WITH A PS ITEM 0-817C** WHEN OPENING REGISTERED MAIL A WITNESS MUST BE PRESENT **REGISTERED MAIL IS THE MOST SECURE CLASS OF MAIL** 65 **REGISTERED MAIL IS ONLY APPLICABLE TO FIRST CLASS AND PRIORITY PARCELS** 5 CLASSES OF MAIL: ⁃ MOM (MILITARY OFFICIAL MAIL) ⁃ PAL (PARCEL AIRLIFT MAIL) ⁃ SAM (SPACE AVAILABLE MAIL) (STANDARD GROUND SHIPPING) ⁃ PRIORITY ⁃ PRIORITY EXPRESS **MAX WEIGHT FOR ANY MAILABLE ITEM IS 70 POUNDS** **MAX SIZE FOR ANY MAILABLE ITEM IS 108 INCHES (SAM MAIL IS 130 INCHES)** **MAX WEIGHT FOR FIRST CLASS MAIL IS 13 OUNCES** BALLON RATE - WHEN AN ARTICLE THAT IS BEING MAILED IS LESS THAN 20 POUNDS AND BETWEEN 84 AND 106 INCHES JMPA - JOINT MILITARY POSTAL ACTIVITY MPSA - MILITARY POSTAL SERVICE AGENCY **LOCATED IN ALEXANDRIA VIRGINIA** **THE MPO SHOULD SUBMIT ALL POSTAL OFFENSES TO MPSA WITHIN 72 HOURS OF DISCOVERY** POSTAL OFFENSE - AN OCCURRENCE THAT VIOLATES LAWS, AGREEMENTS, OR USPS AND DOD REGULATIONS, AND JEOPARDIZES THE SECURITY OF MAIL AND OTHER USPS PROPERTY AMPS - AUTOMATED MILITARY POSTAL SYSTEM APDS - ALL PURPOSE DATE STAMP **MAIL WILL BE FORWARDED FOR 12 MONTHS** **ABSENTEE BALLOTS ARE TREATED WITH ATTENTION TO DETAIL AND THEY ALWAYS GET FILED IN THE FRONT OF AN OUTGOING MAIL BIN** **CERTIFIED MAIL GETS RUBBER-BANDED TOGETHER AND FILED IN FRONT OF OUTGOING MAIL BIN** 66 GOVERNMENT-COMMERCIAL PURCHASE CARD (GCPC) PROGRAM Key Personnel and Roles: Head Contracting Activity (HCA) - are responsible for oversight of activities to which they delegate contracting authority, including those under their cognizance that manage and operate local Purchase Card Programs. Commanding Officer (CO)/Head of Activity (HA) - decides whether the unit needs a purchase card program to support the mission of the ship and then initiates the process to create one. Agency Program Coordinator (APC) – designated by HA and is responsible for day-to-day oversight and audit management of the program. Approving Officer (AO) – is the program’s first line of defense and is responsible for ensuring proper use of the purchase card through approval of purchases and certification of monthly invoices for payment. Cardholders (CH) – are individuals who have purchasing authority to make mission essential acquisitions for the activity. 67 All AOs/COs/, CHs and Convenience Check Writers are required to complete annual ethics training. What issues GCPC contract authority to DON component commands and activities? Head of Contract Authority (HCA) Who manages the GCPC program on behalf of the HA at the organizational level they are assigned? HL4 A/OPC's Who manages the GCPC program on behalf of the Head of Activity (HA) at the command level they are assigned? HL3 A/OPCs Who manages the GCPC program on behalf of the HA at the activity level? HL5 A/OPC's Who is the first line of defense to minimize abuse and or fraudulent use of the GCPC? Approving Official (AO) CO authority to certify GCPC invoices shall be documented on the most current version of which form? DD Form 577 All A/OPCs, AOs/COs, CHs, and Convenience Check Writers will complete activity IOP and purchase card refresher training within how many years of completing initial training? 2 years How often are all A/OPCs, AOs/Cos, CHs, and Convenience Check Writers required to complete ethics training? Annually OCONUS CHs with appropriate delegations of contracting authority may use the purchase card, not to exceed $25,000, for procurements. Thresholds Services- $2500 Construction- $2,000 Supplies- Up to $10,000 Survey DD Form 200 FINANCIAL LIABILITY INVESTIGATION OF PROPERTY LOSS THINGS THAT NEED SURVEY Se

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