Formal Presentation Guidelines PDF

Formal Presentation Guidelines Professional scientific writing–Bio 881 TPNU 7th lec. Dr. Felwa Bin Thagfan Content ❖Planning ❖Executing the presentation ❖Rehearsal ❖Presentation Purpose of an oral research presentation An Oral Research Presentation is meant to showcase your research findings. I...

Formal Presentation Guidelines Professional scientific writing–Bio 881 TPNU 7th lec. Dr. Felwa Bin Thagfan Content ❖Planning ❖Executing the presentation ❖Rehearsal ❖Presentation Purpose of an oral research presentation An Oral Research Presentation is meant to showcase your research findings. In the academic community a well-done oral research presentation should: - communicate the importance of your research - clearly state your finding and the analysis of those findings - Induce others in the academic community to ask questions and give you valuable feedback that could further, and strengthen, your research Presentation Skills Importance facts: ⮚ Presentation skills are crucial to almost every aspect of academic/business life, from meetings, interviews, conferences, to trade shows/job fairs ⮚ Often leadership and presentation skills go hand in hand ⮚ Information by itself is boring, unless it’s startling. Conveying it through stories, gestures and analogies makes it interesting ⮚ A large portion of the impact of communications rests on how you look and sound, not only on what you say ⮚ Having good presentation skills allows you to make the most out of your first impression. Especially at conferences and job interviews Presentation Skills Importance fears • Public speaking is considered the number one fear of most people • People are caught in the crossfire between their fear and the fact that many employers expect them to demonstrate good verbal communication skills • Most interviews by postgraduate have a presentation component • Academic interviews always have a presentation/chalk talk Presentation skills Planning & structuring Execution Rehearsal presentation Planning Planning Plan the structure and format of your presentation Time Aims Presentation structure Audience Planning Plan the structure and format of your presentation Time Aims Presentation structure Audience Clarify the aims ✔ What is the aim (i.e. the exact purpose) of the presentation? ✔ Spend time establishing the aim ✔ What do you need to cover to ensure you fulfil the aims Planning Plan the structure and format of your presentation Time Presentation structure Aims Audience What do you know about the audience? ✔ Who are you presenting to (Main audience)? ✔ Analyze your audience and target your presentation to their knowledge and understanding.. Understand their level of knowledge on the subject and target them appropriately ✔ Needs…What information do they want? ✔ Demographics…Size of audience and location may influence the presentation Planning Plan the structure and format of your presentation What do you need to cover to ensure you fulfil the aim? ✔ Ensure that what you are going to say is appropriate to both the aim and the audience ✔ Priorities your material. Time Aims Presentation structure Audience Components of an oral research presentation Each research presentation, regardless of your field of study, should contain some common sections: ✔ Introduction ✔ Background/Literature Review ✔ Research Question(s) ✔ Research Methods ✔ Findings/Data ✔ Discussion/Conclusion(s) ✔ Future Research ✔ References Acknowledgements ✔ Questions Plan the content End or conclusion Body Introduction • Introduce yourself and the others who are doing the presentation • Explain and put up the main points you will cover (e.g. as bullet-points) • Grab their attention • Deliver your points logically and in sequence • Summarise (give signposts) as you go along • You could use your original introductory summary of main points to summarise · Give a conclusion Facilitate discussion of your presentation For Q&A: “Who wants more details?” (not, “any questions?”) • Prompting for questions: “A question I often hear is… Planning Plan the structure and format of your presentation How much time do you have? ✔ Don’t go over the allotted time and remember to allow time at the end for questions Time Aims Presentation structure Audience Execution Execution Venue and equipment: · Where will you be presenting? · What audio-visual equipment will you require and what is available? · Check the venue and equipment in advance, if possible. · If not, then allow yourself enough time on the day to have a look at the set-up. Execution Visual Aid · Whatever you use, keep it simple and clear. · Visual aids should add to the impact of your presentation · Bullet points are most effective – keep to a large font size · Use 18 – 24 point font size, with up to 32 point for titles · · Keep diagrams and figures large and simple. · Where possible, use color to differentiate elements · Label graphics, graphs and figures clearly Widley used presentation programs…* What is the difference??? What is an Infographic design ? According to the Oxford English Dictionary, an infographic (or information graphic) is “a visual representation of information or data”. But the meaning of an infographic is something much more specific. An infographic is a collection of imagery, data visualizations like pie charts and bar graphs, and minimal text that gives an easy-to-understand overview of a topic. Why are infographics used? Infographics are great for making complex information easy to digest. They can be helpful anytime you want to: • Provide a quick overview of a topic • Explain a complex process • Display research findings or survey data • Summarize a long post or report • Compare and contrast multiple options • Raise awareness about an issue or cause Research Presentation execution Title slide (1 slide). Title of the talk (probably the same as your paper), the names of all group members, the class and university names, and the date the talk is given. Introduction (typically 3-4 slides). Explain why your work is interesting. Place the study in context – how does it relate to / follow from the scientific literature on this subject. Materials and Methods (typically 2-3 slides). Clearly summarize the design. Results (typically 2-4 slides). First show a photograph (or sketch) that shows an interesting qualitative results. Then display the results in graphical form, reminding the audience of your hypothesis and stating whether it was supported as you do so. Implications and Conclusions (typically 2-3 slides). Correctly interpret your results. Acknowledgments (1 slide). Thank anyone who provided advice or assistance. Verbally thank your audience for their attention and tell them you would be happy to answer any questions. presentation rehearsal presentation rehearsal ✔ Check that you have everything you need sufficiently far in advance of the presentation to allow you time to deal with any Unexpected accidents e.g. mislaid slides or notes. ✔ PRACTICE your presentation ✔ Ask you colleagues/peers to be a mock audience ✔ Ask them to give honest, constructive feed-back ✔ Add an extra background/explanatory slide ✔ Practice it again…and again How to Rehearse for an Important Presentation? Presentation Presenting ✔ Vary the tone of your voice and the pace at which you speak (though better slower than too fast). ✔ Be careful of little verbal tics e.g. “um”, “er”, and “you know”. ✔ Make eye contact with your audience, not the floor, your notes .. ✔ Use pauses. It gives you thinking time and the audience time to reflect. Verbal Delivery Myths about Giving Presentations Tips for Reducing Anxiety Tips for Reducing Anxiety ❖ Organize ❖ Practice ❖ Make Contact Before Your Talk ❖ Breathe ❖ Release Tension ❖ Move ❖ Eye Contact Hedging in presentation not saying yes or no It depends On the whole, yes. Not if we can help it. To some extent. Hedging is a language tactic used to soften your communication and make statements sound less forceful. Tips for Personal Appearance ✔Dress Appropriately ✔55% of the message we send is based upon what people see ✔People make snap decisions about us based on what we wear Common Presenting Mistakes Good Presentations Consist of Three Key Components Any Questions? References ✔ Pincus, A;2015. Presentating (structuring, Rehearsing, Making an impact).DK publishing, United State. ✔ Clark,K;2014. PowerPoint-vs-Prezi. University of Notre Dam. [Online]. Available from: https://ltlatnd.wordpress.com/2011/03/22/comparison-chart-powerpoint-and-prezi/ ✔ Bob Dolan. 2018. EFFECTIVE PRESENTATION SKILLS. MIT Postdoctoral Scholars. Massachusetts institute of technology. https://postdocs.mit.edu/sites/postdocs/files/uploads/effective-presentation-skills-2018-04-18.pdf ✔ UCSB McNair Scholars. 2011. How to create an oral research presentation. UCSB McNair Scholars 2011 Summer Program. http://mcnair.engr.ucsb.edu/documents/HowtoCreateaResearchPresentation_000.pdf ✔ https://cbs.umn.edu/sites/cbs.umn.edu/files/public/downloads/Research_Presentation_Guidelines_EEB3407.pdf ✔ https://hr.charlotte.edu/sites/hr.charlotte.edu/files/media/comp-questions/Formal_Presentation.pdf ✔ https://canicollege.com/wp-content/uploads/2018/02/USEFUL-PHRASES-AND-STRATEGIES-FOR-PRESENTATIONS.pdf ✔ http://mcnair.engr.ucsb.edu/documents/HowtoCreateaResearchPresentation_000.pdf ✔ https://www.ucl.ac.uk/~uctpa36/notes%20on%20presentations.pdf Planning Plan the structure and format of your presentation How much time do you have? ✔ Don’t go over the allotted time and remember to allow time at the end for questions What do you need to cover to ensure you fulfil the aim? ✔ Ensure that what you are going to say is appropriate to both the aim and the audience ✔ Priorities your material. You don’t have to say everything Time Presentation structure Aims Audience Clarify the aims ✔ What is the aim (i.e. the exact purpose) of the presentation? ✔ Spend time establishing the aim ✔ What do you need to cover to ensure you fulfil the aims What do you know about the audience? ✔ Who are you presenting to (Main audience)? ✔ Analyze your audience and target your presentation to their knowledge and understanding.. Understand their level of knowledge on the subject and target them appropriately ✔ Needs…What information do they want? ✔ Demographics…Size of audience and location may influence the presentation