Leadership Review PDF

Chapter 6: Event Coordination Setting Goals - Goals protect us from aimless effort and point us in a positive direction. SMART Goals - To write SMART goals, ask yourself the following questions: - S: Exactly what is the result I hope for? - M: What makes up a good job/even...

Chapter 6: Event Coordination Setting Goals - Goals protect us from aimless effort and point us in a positive direction. SMART Goals - To write SMART goals, ask yourself the following questions: - S: Exactly what is the result I hope for? - M: What makes up a good job/event/performance? - A: Is my goal feasible? - R: Is my goal meaningful? - T: How much time do I have? Specific Goals - Must have one or two intended results stated and described unequivocally - Must be well-defined and clear to anyone familiar with the project - Example: The members of the salsa dance club will learn to dance partner salsa Measurable goal - There will be an observable change in behaviour that can be measured - The select concrete methods and criteria for assessing progress - Example: “the dancers’ ability to be greatly enhanced” VS “the dancers will be able to perform 10 different salsa steps Attainable goal - Achevanle while proceeding with a realistic challenge - Consider the target group's characteristics and the resources available - If the standards of performance are set too high, take another look - Example: learning 10 different salsa steps in six weeks VS learning 6 different steps if, at the midpoint of the program, the dancers’ progress is slower than expected Relevant goal - Use the target group needs as the only valid criteria - Obtain target groups' needs through needs assessment - Example: the club members have paid a fee to attend, so it is clear that learning to dance the salsa is relevant to them for several personal reasons  Time specific goal - Stated timeline as a length of time or completion date - Example: the members of the salsa dance class will be able to perform 10 different steps in sequence by the end of the six-week session Developing the Event Plan - If all factors have been addressed and backup plans are in place to handle unforeseen situations, the event will go smoothly. Action planning - Establish immediate and short-term plans - Immediate plans - Ensure completion of the stated goals daily - Short-term plans - Ensure completion of the stated goals every week - Make sure the overall project is completed within the set time frame - If not met → corrective action: - Restate your goal - Redefine standards of performance - Action plan - a detailed “to-do” list - Updated and reviewed continually - Matches goals - Includes the following: - Name of event - Description of event - Specific tasks for the event - Specific timelines - List of people assigned to each task - Alternative plans - Promotion - Detailed safety check - Supervision needs Helpful hints for meetings - Prepare your agenda well in advance - Keep the group on track by following - the agenda - Keep things moving - Use your authority only when necessary - Handle all decisions by calling a group vote - Make sure that someone is taking the minutes Tournament Organization - Because there are different types of tournaments, it is important to familiarize yourself with the proper techniques for organizing tournament draws and brackets. Round Robin - Each player or team gets to play every other player or team at least once - When to Use: - If sufficient time and facilities are available - If the number of competitors is small - If you want to determine a true winner as well as rank the other contestants in the best possible manner Procedures - Step 1 - Assign numbers to the teams that have entered the tournament - Rotate the numbers counter-clockwise around one number that remains fixed (#1) - The formula for determining the total number of games to be played in a round-robin tournament is N(N – 1) / 2, with N representing the number of teams or participating units in the tournament - Step 2 - Draw up a schedule of the time and place for each game to be played - All round-one games take place at 9:00 a.m. - All round-two games take place at 10:00 a.m., and so on - Notice that all the teams are placed on different courts as the tournament progresses - Step 3 - Draw up and post the tournament scoresheet - Note 1: The number of squares on one half of the sheet equals the number of games played in the tournament - Note 2: Game results must be entered in two places (i.e., for each team playing the game). Example: In the first round, 1 beats 8. A W is placed on team one’s line under column 8, and an L is placed on team eight’s line in column 1. Alternatively, actual final scores may be entered (e.g., 25-19 for team one and 19-25 for team eight) - Tie-breaking strategy - Number of wins in all games played - Head-to-head win record - Point spread of head-to-toe games - Total point spread over all games played - Play another short game - Coin toss  Advantages and Disadvantages of the Round-Robin Tournament - Advantages - All teams get to play to the end of the tournament. - All teams play an equal number of games. - It’s the fairest way to determine a champion. - All teams are ranked at the end of the tournament. - It permits continuous play with maximum use of facilities. - Disadvantages - Time consuming, especially if there are many teams or limited facilities. - This can result in ties, necessitating tie-breaking procedures. - More facilities are required. Elimination Tournaments - Single-elimination tournaments - Consolation tournaments - Modified double-elimination tournaments Procedures - Determine whether the number of entries is an even power of 2 - If so, proceed by drawing for the position - Winning teams advance to the next round - Half of the teams are eliminated after the first round - Byes - If the number of teams entered is not a power of 2 - All “free matches” must be placed in the first round - The number of contestants for the second round is an even power of 2 - Even the number of byes - place half at the top and half at the bottom - Odd number of byes - put the larger number in the bottom half - Awarded based on a random draw or seeding  Seeding - Keeps the best players/teams from meeting until the end - Prevents top players from being eliminated early - Two top players are placed one at the top and the other at the bottom - Other high players are placed towards the middle and evenly spaced Single-Elimination Tournaments - Emphasizes the elimination - Half the competitors are eliminated after the first contest - Often the least desirable - When to Use This Type of Tournament - If you have limited time and facilities - If you have many participants - If the goal is to determine one champion only - - The top 3 seeded players have a bye in the first round - No team receives more than one bye Advantages and Disadvantages of the Single-Elimination Tournament - Advantages - It takes a short time to determine a champion. - It is a good option when facilities are limited. - It is suitable for a large number of entries. - It is easy to organize. - Disadvantages - The eventual winner is not always the best entrant. - The defeated finalist is not always second best. - Teams/players who could benefit most from more playing experience don’t get the opportunity to play.  - Except for the first game, players don’t know their game times. - It does not provide much competition for some teams. Consolation Tournaments - No teams are eliminated in the first round - 1st-round winners move towards the right side and play other winners - 1st-round losers move towards the left side and play other 1st-round losers - Half the teams are eliminated - in the second round - From the second round on, a loss eliminates the team - The champion and the consolation champion are determined Procedures - All losers in the 1st round (as well as those who lose in the 2nd round after receiving a 1st round bye) play single-elimination tournament - When to Use - When adequate time and facilities are available - When teams or players have to travel long distances - Advantages and Disadvantages of the Consolation Elimination Tournament - Advantages - Each entry plays at least twice before elimination. - A strong entry eliminated by the champion early in the tournament may continue. - It generates greater player interest. - Disadvantages - Running the tournament is more time-consuming. - A first-round loss eliminates the opportunity to play in the tournament championship game.  - More games are involved, causing a potential space problem when there is a large number of entries. - Except for the first game, teams don’t know their game times. Modified Double-Elimination Tournaments - Each entry is assured of playing at least two contests - 1st-round loss does not lead to elimination - Results in the selection of a more deserving winner - When to Use - If you have more time or not enough entries for single-elimination - If teams have travelled a great distance Procedures - After the first round, half the winning & losing teams move to the right and half to the left - The second-round game puts the winning team against the team with one loss - Teams losing in the second and subsequent rounds are eliminated - The championship game is played between the last remaining teams on the right and left sides - Advantages and Disadvantages of the Modified Double-Elimination Tournament - Advantages - A player or team is guaranteed two games. - A team that gets off to a slow start is not immediately eliminated - It determines the most deserving winner. The final could be between two undefeated teams or between an undefeated team and a team that had one loss in the first round.  - Disadvantages - Except for the first game, teams don’t know their game times. - The tournament takes longer to run than a single-elimination tournament. - It emphasizes elimination. Challenge tournaments - Carried out by the players independently - Many varieties: - Ladder - - Target - - Spiderweb - - Pyramid - - When to Use This Type of Tournament - Singles or doubles - Competitions that: - Have no set schedule - Run over a lengthy time - Involve any number of players  Ladder Procedures - Place contestants’ names on cards - Draw the cards out of a hat - Placing cards in the order drawn from the top - Once the ladder has been set up, the following rules govern the play: - A standard criterion defines a win - Players advance by challenging and defeating a competitor or by default - A competitor can challenge players only one or two places above - If a challenger wins, he or she trades card positions - Challenges must be played in the order they are made - Recent contestants cannot play each other until >1 game later - A defender must play within three days or default - The player at the top at the end of a specified time period is the winner Advantages and Disadvantages of the Ladder Challenge Tournament - Advantages - Competition can be carried out independently by the entrants without the presence of the tournament director or sports administrator. - It affords competition between contestants of near-equal ability. - No one is eliminated, thus play is continuous for all contestants. - Disadvantages - Over a period of time, players often end up competing against the same people. - Over a period of time, it can become less exciting. Implementing the event plan - Now that your event plan is in place and you have chosen an appropriate tournament format, if necessary, it’s time to put your plan into action. - Before the event - Busy - Equipment put in place - Signs to be posted - Final safety checks - During the event - Supervise all aspects of the event - Troubleshoot any unforeseen situations - Continue risk management - Support and encourage volunteers - May be able to relax and enjoy the event - After the event - Clean-up  - Assign specific tasks prior to the event Evaluating the event - Ongoing evaluation can be critical to the success of an event. - During the event, evaluate how the planning is progressing - After the event, evaluate if your goals were met - Obtain formal or informal feedback - Give yourself a pat on the back!