Indian Railways Delivery Chapter PDF

11/22/24, 10:50 AM CHAPTER XVIII DFXIVERY CHAPTER XVIII DELIVERY, REBOOKING AND DIVERSION OF GOODS 1801. Notice of arrival.—(a) Immedia...

11/22/24, 10:50 AM CHAPTER XVIII DFXIVERY CHAPTER XVIII DELIVERY, REBOOKING AND DIVERSION OF GOODS 1801. Notice of arrival.—(a) Immediately after the goods have been unloaded and tallied, the consignee concerned should be advised of the fact on on telephone, wherever such a facility exists. (b) A list of all consignments, received on the previous day but not taken delivery of should be exhibited daily on the goods shed notice board. In addition, a written notice of arrival should be issued to the consignee/endorsee of each such consignment in all cases in Form Com./C-23, where their addresses are known or can be ascertained from the marks on the packages, etc. Nose.—At large goods sheds such notices must be put up within two days after the date of unloading. (c) When a consignee has called at the goods shed station for taking delivery of his consignment, his address should be noted if the consignment has not arrived at the station and the notices of arrival should be sent to him at such an address when the consignment is received. 1802. In the case of wagons required to be unloaded by the consignees, the date and time at which the wagons are placed in position for unloading and the time upto which they will remain under load free of demurrage, should be shown on the notice of arrival. Such notices should be sent out as early as possible, after the receipt of wagons. 1803. Arrival notices should be sent, either by pest or through messengers to the consignees who are not regularly represented at the station by agents. In the case of regular representation, the notice may be handed over to the agent of the consignee immediately after preparation. The signature or left hand thumb impression of the party, to whom the notice is served, should invariably be obtained against the relevant entry in the register of notices of arrival (see Para 1805). 1804. The non-service of the notice of arrival will not, however, entitle the consignee/endorsee to claim delivery of the consignment free of demurrage and or wharfage charges, if the goods are not unloaded and/or taken delivery of or removed within the free time allowed for the purpose. 1805. Register of notices of arrival.—The record of notices of arrival issued should be kept at each station in a register to be maintained in manuscript in the proforma appearing at Appendix XVIII/A. The serial number of the relevant entry in the register should be entered on the top of the notice of arrival. 1806. Advance notices.—In the case of explosives, the despatching station should, as soon as the consignment is despatched, advise the destination station by post, the name and full address of the consignee/endorsee. On receipt of the advice, the destination station should advise the consignee/endorsement to be prepared to take delivery of the consignment immediately on its arrival. These notices, which will be issued in the form prescribed in the I. R. C. A. Red Tariff, will be in addition to the notice of arrival to be served on the consigned endorsee on arrival of the goods, as detailed in the preceding pares. 1807. Receipt of inward invoices.—(a) As stated in Para 1454 invoices will be sent to the destination stations, by post in the case of through traffic and by train, by which they will reach soonest, in the case of local traffic. (b) All covers containing invokes must be opened immediately on receipt at the destination station. The invoices should be stamped with station stamp and the date of receipt after which these should be entered in the register of invoices received. This register should be maintained in manuscript, in the pro forma appearing at Appendix XVIII/B and should be posted in ink and kept in the office of the Station Master. The staff responsible for unloading or delivery of goods, or https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch18_data.htm#1801. 1/19 11/22/24, 10:50 AM CHAPTER XVIII DFXIVERY accountal of invoices should not be utilized for posting the register. The Station Master is personally responsible to ensure that all the invoices, received at the station, are correctly posted in the register. (c) The invoices, after being entered in the register, should be initialed by the Station Master in token of having posted the register himself or having personally checked the entries in the register, if it was posted by some other authorized staff. The invoices should, thereafter, be delivered to the Goods Clerk responsible for posting the delivery book and his dated signature obtained in the register. 1808. Examination of contents of consignment.—(a) The object of misdeclaration of goods by consignors and the preventive measures to be taken by forwarding stations are explained in Para 1416. The destination station, should also, in cases in which there is reason to believe that a consignment had been misdeclared, take steps to have the contents of the consignments examined, in the presence of the consignee, if possible. If, as a result of the examination, it is found that the goods had been misdeclared by the consignor, suitable action should be taken as per the instructions in force. (b) The record of cases of misdeclaration of goods detected should be maintained at all stations and cases of frequent misdeclaration by a particular party, or from a particular station, or of a particular commodity, should be brought to the notice of the Divisional Commercial Superintendent in the same way as in the case of parcels traffic, vide Para 953. 1809. Check of inward invoices.—(a) The freight and other charges shown on the invoices should be carefully checked at the destination station immediately on receipt of the invoices. All undercharges, noticed during the course of this check, should be entered in the undercharge column provided for the purpose on the invoices and in the goods delivery book. Form Com./G- 14 Rev. Similarly, overcharges due to error in classification, computation of freight or rate, not affected by description, should be entered in the overcharge column. (b) All serious errors in invoicing, both in local and through booking, should be brought to the notice of the booking station and continued discrepancies reported to the Divisional Commercial Superintendent of the booking station for taking up with the staff at fault. 1810. Where goods are chargeable at alternative railway risk or owner's risk rates and the forwarding station has omitted to enter the words 'O.R.' or 'R.R.' on the invoices, the destination station should deal with such invoices as follows :— (i) where the rate shown on the invoice is the owner's risk rate, the consignment should be deemed to have been booked at owner's risk; and (ii) where the rate shown on the invoice is the railway risk rate, the consignment should be deemed to have been booked at railway risk. 1811. Responsibility of stations for undercharges.— (a) Receiving stations are held responsible for recovery of undercharges on goods traffic, both local and through, whether Paid or To-pay except in the following cases, which are debatable to the forwarding stations :— (i) in all cases where prepayment of freight is compulsory; (ii) undercharges of and under, one rupee in freight paid by credit note; and (iii) percentage charge due on animals, birds and goods containing valuable articles. (b) The above exceptions, however, do not relieve the receiving station of the responsibility for checking the invoices. Undercharges in the excepted items detected at receiving stations should be reported to the Traffic Accounts Office and to the forwarding station. In the event of no such report having been made by the receiving station, it will be held responsible for such undercharges if, when debited by the Traffic Accounts Office to the forwarding stations, they are declared to be irrecoverable. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch18_data.htm#1801. 2/19 11/22/24, 10:50 AM CHAPTER XVIII DFXIVERY (c) Under the provisions of Section 78 of the Railways Act, 1989 notwithstanding anything contained in the railway receipt, the railway administration may, before the delivery of the consignment, have the right to-Co re-measure, re-weight or re-classify any consignment; (ii) re-calculate the freight and other charges; and (iii) correct any other error or collect any amount that may have been omitted to be charged 1812. (a) In the case of consignments of military stores, the freight on which has been prepaid in cash, the receiving station will be responsible for the recovery in cash, of undercharges from whatever cause arising. (b) In the case of undercharges detected on consignments of food and fertilizers booked by the Ministry of Food and Agriculture, where freight is paid by credit notes, the destination station should prepare a certificate in the following form and get It signed by the coassignee/endorsee before delivery of the consignment :— "The undercharge of Rs...............on invoice No,................ (R.R. No...........................) dated............................ex............to..............to............................... consigned by....................to................covering a consignment of....................booked weight......,....................reweighed and found............on account of difference in weight/error in description/error in rate/error in computation/error in total is hereby accepted. Consignee /Endorsee..... Station....................... Date......................... (c) In the case of undercharges detected on consignments of steel booked paid under invoices bearing endorsement 'Undercharges are not to be recovered at destination station : Undercharges should be intimated by the receiving station to the F.A. & C.A.O. of the forwarding railway', the destination station should, before delivery of the consignment, obtain certificate from the consignee in the proforma appearing at Appendix XVIII/C. (d) In the case of other consignments, where freight is prepaid by credit note, the receiving station should, after checking the invoice and before delivery of the goods, obtain from the consignee, a fresh credit note to cover the undercharges arising from reasons other than error in rate or calculation. If the consignee is not in a position to issue a fresh credit note, goods may be delivered after obtaining his signature and designation on a certificate which should be prepared by the railway staff in the form appearing in (b) above. (e) In all cases of credit notes/certificates obtained in connection with the undercharges detected at the destination station, a copy of the relevant invoice should be attached with the credit note/certificate, which will be treated as a voucher and submitted daily to the cash office duly entered in the cash remittance note. 1813. Inward invoice index register.—(a) The use of separate consecutive numbers for the invoices to each station via each route (see Para 1441), enables the Station Master of destination station to ascertain whether any invoices are missing. To keep a watch over inward missing invoices, an index register in Form Com./I-6 Rev. should be maintained by all stations. The entries in this register should be made in within the consecutive order of the invoices, before they are taken to account in the goods delivery book. (b) When it is discovered that an invoke, local or through, is missing the destination station should, not later than the following day, apply by letter to the forwarding station for the original invoice, or copy thereof and take it to account on its receipt (c) If the forwarding station finds that the number had been skipped in issue, it will immediately advise the destination station accordingly by a letter, on receipt of which the kilter will pass a suitable remark in the inward index register. The letter advising the the inward index register in the case of traffic over Government railways; in the case of traffic over non-Government railways, steamer companies, etc., will be submitted to the Traffic Accounts Office along with the relevant abstracts of goods received. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch18_data.htm#1801. 3/19 11/22/24, 10:50 AM CHAPTER XVIII DFXIVERY 1814. Accountal of inward Invokes.—Inward invoices should, after check as to accuracy of charges and with the goods, if received, be copied in full, daily into the goods delivery book, Form Com.|G-14 Rev. Separate delivery books should be kept for different categories of traffic as laid down in Para 2009, and all invoices entered therein irrespective of whether the goods in their connection have arrived or not. 1815. (a) Invoices should, as far as possible, be taken to account by destination stations in the month of issue. To admit of this being done, the closing of each month's delivery books should be deferred until the 18th of the following month when these should be closed irrespective of whether all the invoices have come to hand or not. For this purpose, sufficient space should be left in the delivery books for the entries in their proper month of all missing invoices arriving upto this date before the accounts for that month are closed. (b) The delivery books for traffic from or via non-Government railways, steamer companies, etc., will, however, be kept till the 7th of the following month, when these should be closed as stated above. 1816. Invoices received after the close of the month's accounts to which they properly belong, should be entered in the month's account next to be submitted., if not already entered on the basis of the machine prepared abstracts. The numbers of such missing invoices being known, they may be entered at once at the commencement of the next month's entries, the particulars being filled in as and when the invoices are received, if the instructions issued regarding the transmission of invoices (see paras 1454 and 1455) are duly carried out, the receipt of invoices, after the close of the month's account to which they properly belong, should be of rare occurrence. 1817. 'Current' and 'arrear' undercharges.—(a) Undercharges detected by the station staff are either 'current' or 'arrear'. Current undercharges arc those which relate to invoices taken to account in the same period in which the undercharges are accounted for; 'arrear' undercharges are those which relate to invoices taken to account in an earlier period than that in which the undercharges are accounted for. (b) Current undercharges should be posted in the relevant columns of invoices, railway receipts, goods delivery books and abstracts of goods received for the month, the original amount being posted in the Paid or To-pay columns of the delivery book and the abstracts for traffic received from, or via, non-Government railways. (c) Arrear undercharges should be entered in the respective columns against the original entry of the relevant invoice in the goods delivery book, quoting the period in which the arrear undercharge has been accounted for These should be accounted in the goods delivery book, for the month for which the station balance sheet is to be closed first against a special entry showing only the invoice and railway receipt number, date, station from and a reference to the original accountal of the invoice. The amount of such special entries should be totaled separately from those relating to current undercharges. Arrear undercharges should be accounted for as a special debit, under distinct head, separately for local and through traffic; should they remain unpaid at the close of the month's accounts, they should be transferred to the outstanding list in the same manner as other freight charges. 1818. Overcharges.—It is to be distinctly understood that no overcharge is to be taken credit for until at all requirements as to certification, etc., are fully carried cut, or in the event of the amount having been collected and paid in, until the overcharge has been duly refunded. Any overcharge allowed or refunded on the authority of an order issued by a Commercial Officer, before receipt of a duly certified overcharge sheet, when such is necessary, should be treated as an 'outstanding' and included in the outstanding list until receipt of the certified overcharge sheet. 1819. Posting of particulars of receipt of consignments In goods delivery books.—The particulars of the arrival of inward consignments and the result of weighment or reweighment as recorded in the unloading tally book should be posted in the goods delivery book against the entries of connected invoices and the delivery book folio number recorded against the relevant https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch18_data.htm#1801. 4/19 11/22/24, 10:50 AM CHAPTER XVIII DFXIVERY entry in the unloading tally book. Reference to unloading tally book folio also be furbished against the relevant entries in the goods delivery book. 1820. Recovery of railway dues before delivery of goods.—Before delivery of goods, it should be seen that all railway dues and other charges have been paid. Wharfage and demurrage charges should be levied under tariff rules and recovered, from the consignees endorsee before the removal of goods from railway premises. Similarly, all undercharges noticed as a result of check of invoices, weighment of goods, etc, should be recovered from consignees/endorsee before delivery of goods. As regards overcharges claimed at the time of delivery, the procedure indicated in Chapter XXI should be followed. 1821. Delivery of goods on production of railway receipt.—(a) The persons claiming the delivery should be required to produce the receipt granted to the sender at the forwarding station and the same should be taken back from him before delivery of goods-Goods are note to be delivered to any person other than the invoiced or endorsed consignee. The delivering Goods Clerk should carefully observe the instructions given in Para 956 to guard against the use of fraudulent railway receipts and be careful to see that the receipt presented to him is in every way genuine and correctly prepared. If it has been endorsed, he should see that each endorsement is made by the previous holder of the receipt. (b) Under the provision of sections 76 and 77 of the Railways Act, 1989 :—The railway administration shall deliver the consignment under a railway receipt on the surrender of such railway receipt ; Provided that in case the railway receipts is not forthcoming, the consignment may be delivered to the person, entitled in the opinion of the railway ad-ministration to receive the goods, in such manner as may be prescribed " (c) "Section 77" :—Where no railway receipt is forthcoming and any consignment or the sale proceeds of any consignment are claimed by two or more persons, the railway administration may withheld delivery of such consignment or sale proceeds, as the case may cedes in such manner as may be prescribed. 1822. If an unendorsed railway receipt is presented by a person claiming goods as the agent of the invoiced consignee, delivery should be withheld if such person cannot produce a properly prepared and stamped Power of Attorney. 1823. Delivery of goods when railway receipt or invoice is not available.—The procedure laid down in paras 959 and 960 regarding delivery of parcels should also be followed in the case of delivery of goods, when the railway receipt or invoice is not available. A specimen forms of the indemnity note also appear in the I.R.C.A. Goods Tariff. (1) Where the railway receipt is not forthcoming, the consignment may be delivered to the person who in the opinion of the Railway administration, is entitled to receive the goods and who shall receive the same on the execution of Indemnity Note as specified in Form 1 in Appendix XVIII/CI. Provided however that— (a) if the consignee is a Government official in his official capacity, such delivery may be made en unstamped Indemnity Note; (b) if the consignment consists of perishable articles, any railway servant authorized in this behalf may in his discretion allow delivery on unstamped Indemnity Note. (2) Where the railway receipt is not forthcoming and the consignment is addressed by the sender to 'SELF', delivery shall not be made unless Indemnity Note, duly executed in Form 1A and 1B in Appendix XVIII/C II and XVIII/C III respectively are produced by the persons claiming delivery of the consignment. (3) Where the railway receipt is not forthcoming and the consignment is not addressed to self by the sender, delivery may be made on the basis of an Indemnity Note duly executed in Form II in Appendix XVIII/C IV in lieu of Form I in Appendix XVIII/C. I subject to the following conditions https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch18_data.htm#1801. 5/19 11/22/24, 10:50 AM CHAPTER XVIII DFXIVERY namely:- (a) The General Indemnity Note shall be executed on stamp paper of the appropriate value applicable to the State in which delivery is made; (b) Consignment is booked to self shall not be granted delivery on the basis of General Indemnity Notes; (c) Where delivery of a consignment is taken on the basis of a General Indemnity Note, the consignee should surrender the railway receipt within 10 days from the date of taking delivery of such consignment; (d) Where the consignee has not produced the railway receipt within the time limit specified under clause (c), a separate Indemnity Note in Form I in Appendix XVIII/CI should be executed by the consignee in respect of such consignment: (e) If a consignee fails to surrender the original railway receipt or fails to execute a separate Indemnity Note in respect of any consignment taken delivery on the basis of the General Indemnity Note, Station Master may refuse to deliver further consignments on the basis of the General Indemnity Note furnished by the consignee; (f) The Railway Administration shall have the right to demand the execution of a fresh General Indemnity Note on expiry of three years from the date on which it was executed. (4) Where the railway receipt is not forthcoming and the consignee is a State Government, delivery may be made at the discretion of the Railway Administration on the basis of General Indemnity Note specified in Form III in Appendix XVIII/CV. (5) Where the Railway receipt is not forthcoming and the consignee is a Ministry of Department of the Central Government, delivery may be made at the discretion of the Railway Administration on the basis of General Indemnity Note specified in Form IV in Appendix XVIII/C VI. (6) Delivery of consignments when Railway Receipt is not forthcoming and the consignments or sale proceeds are claimed by two or more persons :— When the Railway Receipt is not forthcoming and the goods in possession of the Railway Administration are claimed by two or more persons, the Railway Administration may withheld delivery of such goods unless an Indemnity Note as specified in Form I in Appendix XVIII/CI, is executed by the person to whom the goods are delivered or sale proceeds are paid. 1824. Indent and accountal of stamped indemnity notes.—Stations which are permitted to stock a fixed imprest of indenting notes, should indent for the same directly from the Controller of Stores. In cases, where the imprest of the stamped inseminates allowed has been escheated, or an indemnity note is required by a station not permitted to stock the same, an emergent indent may be placed by letter on the Divisional Railway Manager. If the indemnity note is required urgently, a telegraphic indent may be placed on the Divisional Railway Manager, provided he purchaser pays the cost of the telegram, for which a telegraph money receipt should be issued. 1825. (a) On receipt at the station, the stamped indemnity notes will be taken to debit by the Station Master in the goods balance sheet for the month in which received, quoting the number and dale of the issue/debit note, the duplicate copy of which will be returned, duly acknowledged, to the supplying office, A copy of the debit note will also be sent to the Traffic Accounts Office by the supplying office, for watching accountal in the balance sheet. (b) The sale proceeds of the stamped indemnity notes should be remitted as part of goods earnings. In the case, of stations which do not deal with the goods traffic, the value of the stamped indemnity notes should be taken to debit in the coaching balance sheet and the amount remitted as part of coaching earnings. As each indemnity note is sold, credit for the amount realized and remitted would automatically be taken in the balance sheet under the head 'cash'. Unsold endemnity should be shown as 'outstanding https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch18_data.htm#1801. 6/19 11/22/24, 10:50 AM CHAPTER XVIII DFXIVERY 1826. (a) The value and number of stamped Indemnity notes received and/or should also simultaneously be posted in the register of stamped indemnity notes which should be maintained, in duplicate, by carben process in the pro forma appearing at Appendix XVIII/D separately for those received from the Controller Stores and the Divisional Railway Manager, (b) The pencil copy of the register of stamped indemnity notes should be submitted to the office of supply on 15th and last day of each month and the carbon copy retained as station record. Immediately on receipt of the pencil copy, the Controller of Stores will arrange to recouped the supply to bring it to the level of the sanctioned emprest. (c) At the end of the month, the Station Master should personally count and record in the register of stamped indemnity notes, the number and value of the stamped indemnity notes on hand, which will be shown in the balance sheet as 'outstanding'. 1827. Discrepancies between railway receipts and invoices.—As the invoice and the railway receipt are prepared by carbon process, there should be no discrepancy between the invoice and the railway receipt. Where the railway receipt is not a carbon copy of the invoice, it should not be accepted as an authority for delivery, except under special orders from the Chief Commercial Superintendent. 1828. Delivery of goods when invoice is missing or when invoice shows freight 'To-pay' and railway receipt 'Paid' or vice versa.—(1) When goods are received before the invoice and the railway receipt presented shows the freight Paid, or (2) when invoice received shows freight To-pay while railway receipt is paid, or vice versa the forwarding station should be telegraphed before delivery of the goods to ascertain, in the first case, whether of the entry is correct and in the second, which is correct. The reply received should be attached to the invoice. If it is found that an error had been made, it should be adjusted in the manner prescribed in Para 968; but the invoice should be accounted for as issued and not as it should have been issued. 1829. Procedure when the invoice is not to hand.—When on the arrival of goods at the destination station it is discovered that the invoice, or in the case of through traffic, both the through and transit invoices are missing, the station should not later than the following day, apply by letter to the booking station for the original invoice, or a copy thereof, Dad take it to account on receipt. 1830. (a) If, at the time of delivery of a consignment, the invoice has not been received, delivery should be affected on the authority of the consignee's receipt, provided it appears to be genuine in every respect and does not show any signs of having been tampered with or being a bogus receipt. (b) No consignment, for which the invoice is missing, should be delivered until it has been re- weighed to ensure that the weight shown on the receipt is correct. Before delivering a consignment in these circumstances, the permission, in writing, from the Station Master should invariably be obtained. 1831. In the case of through traffic, the transit invoice, if received, should be endorsed in red ink, at the destination station with the words 'through invoice not received' and the transit invoice should then take the place of the through Invoice and sent to the Traffic Accounts Office, wherever prescribed (see Para 2060). 1832. (a) If the invoice, including transit invoice, is not received and the receipt cannot be produced by the consignee/endorsee, delivery of the consignment should only be made under the orders of the Divisional Commercial Superintendent and on the execution of a proper indemnity note as per rules contained in the I. R. C. A. Goods Tariff. In these cases invoices should be prepared from the particulars available and endorsed 'Meno invoice', which should be submitted to the Traffic Accounts Office. A copy of the original invoice should also be obtained from the forwarding station and submitted to the Traffic Accounts Office with the remarks 'Accounted for in period ending...............as memo invoice'. (b) Before affecting delivery of consignments in such cases, if the prepayment of freight is not compulsory, it should be ascertained telegraphically from the booking station whether the https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch18_data.htm#1801. 7/19 11/22/24, 10:50 AM CHAPTER XVIII DFXIVERY consignment was booked Paid or To-pay, unless the consignee |endorsee is willing to pay the freight charges due at the time of delivery. 1833. Particulars of consignments delivered before receipt of invoice should be copied in goods delivery book from the railway receipt. When, however, deliveries are effected on a memo invoice (vide Para 1832), the delivery should be recorded on a separate page set apart for memo invoices. When the invoice relating to the consignment is received, it should be entered in its proper place in the goods delivery book and a note made against the connected 'memo invoice' entry. 1834. Signature of person receiving goods.—The signature of the actual receiver of the goods should invariably be taken in the column provided for the purpose in the goods delivery book. In the case of illiterate persons, their marks, seals or left hand thumb impressions, which must be attested by two known witnesses, may be accepted in lieu of signatures. 1835. Defective condition of consignment delivered.—If a consignee | endorsee desires to make a remark in the goods delivery book as to the actual condition of consignment, he should be allowed to do so. Delivery should not be refused or delayed on this account. If the Station Master or Goods Clerk is of the opinion that the remark made is unfair or inaccurate, he should call in two independent and respectable persons and request them to witness the actual facts. If outsiders arc not available, two reliable persons belonging to Railway Protection Force or any other department may be called to witness the actual facts. The Station Master must then make a counter remark, sign it, and obtain the signatures of his witnesses. If the remark made by a consignee/endorsee is fair and correct, the Station Master or goods Clerk must also endorse it. 1836. In respect of a 'said to contain' receipt, the consignee | endorsee may be permitted to pass remarks in the goods delivery book for the actual number of bags, etc., delivered to him; remarks regarding the actual shortage should not be allowed to be passed in such cases. In other words, a remarks as 'delivered... packages short', etc., should not be allowed. 1837. Consignees/endorse must be advised in very clear terms that they cannot legally refuse to take delivery of a part of a consignment, because the remainder is short or damaged, and that, if they do not take delivery of the portion which has been correctly received, it remains on the railway premises at their not undertake to reweigh any consignment at Destin condition of a package is good, the consignee/endorsee should be requested to pass a remark about the outward condition in the goods delivery book before re-weighment. 1838. As laid down in Para 1744(a), Railways do not undertake to reweigh any consignment at destination, but this may be done when condition of a consignment or package warrants this. If the outward condition of a package is good, the consignee/endorsee should be requested to pass a remark about the outward condition in the goods delivery book before re-weighment. 1839. A request to reweigh a consignment is very often the prelude to a further request for an open delivery. Normally, open delivery should be given only when the consignment shows signs of Pilferage and is in a suspicious and defective condition but open delivery may have to be given when there is appreciable difference in weight. 1840. Open delivery of consignments.—When a consignment arrives at destination in a damaged condition or shows signs of having been tampered with and the consignee/endorsee demands open delivery, it may be allowed without prejudice', in the presence of a representative of the Railway Protection Force, by the Station Master authorized to do so. In cases where the Station Master is not so authorized by the railway administration, he should at once refer the matter to the Claims Inspector for necessary action. 1841. Open delivery of imported goods.—(a) Open delivery of imported goods, if warranted, must not be granted unless the consignee/endorsee produces, in addition to the beejuck, the forwarding agent's clearance bill to see if, before booking by rail, the consignment had been surveyed at its port of entry. If the clearance bill shows an intern of survey charges, consignee/endorsee must be asked to produce the letter from the forwarding agent showing the result of survey and the amount of shortages, if any, claimed from the shipping company. This letter, together with the clearance bill and the missing goods report, showing complete details https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch18_data.htm#1801. 8/19 11/22/24, 10:50 AM CHAPTER XVIII DFXIVERY about shortage, etc, should be forwarded to the Claims Office. (b) In respect of open delivery, the provision of "Section 81 of the Railways Act, 1989. Where the consignment arrives in a damaged condition or shows signs of having been tampered with and the consignee or the endorsee demands open delivery, the railway administration shall give open delivery is such manner as may be prescribed." A Railway servant may give open delivery of a damaged consignment subject to condition that the extent of damage to the consignment shall be assessed by the Railway servant granting such open delivery on the basis of visual examination and such other chemical or physical tests as he may deem necessary. 1842. Procedure for granting open delivery of goods.—The following instructions shall be observed when grating Open delivery (i) The consignee/endorsee should be required to produce the sender's original trade invoice or beejuck or puttee. The date, name of sender, quantity of goods and other particulars shown in the beejuck/trade invoice/puttee should be compared with the railway receipt to check the genuineness of the former. Note.—Production of original beejuck/trade invoice/puttee will not be necessary incase of consignments which are stated to have been received for sale on commission basis provided declaration to this defect in writing has been obtained from the consignee/eudorscc. In such eases, some other authenticated document indicating the articles contained in the consignment may be accepted in lieu of the trade invoice, beejuck or puttee (ii) Contents must be checked with the senders original beejuck trade invoice or puttee. If there is any misdeclaratien of goods, action as laid down in the I. R. C. A. Goods Tariff should be taken. (iii) The entire consignment must then be re-weighed and a remark regarding this, as also of the delegated powers the Station Master should telegraph the damage of she value of the consignment, if the outward condition of the consignment, must be noted in the goods delivery book and signed by the consignee and the railway official granting delivery. (iv) The original beejuck/trade invoice/puttee must also be signed by the consignee/endorsee and countersigned by the railway official granting open delivery. delivery look and signed by the consigned/endorsee and the railway official granting open delivery. (v) The internal packing condition of cases, etc., must be carefully checked to determine as to whether the breakage or leakage of contents is due to defective packing or not, the result being noted in the goods delivery book and signed by the consignee/endorsee and the railway official grunting open delivery. (vi) Whenever possible, an equivalent of the missing contents of a package must be separately re-weighed and the result recorded together with the fact whether there is sufficient room in the package to hold it. When there is shortage in the member of packages of a consignment, all the pelages received must be reweighed and their contents checked with open delivery. The verification statement may be in form similar to the damages and shortages assessment passed by consignee endorsee in the delivery book, details of the shortage and a copy of the partial delivery certificate, Form Com./D-7 Rev., should be submitted without delay, to the Claims Office concerned along with the missing goods report, Form Com./D-1 Rev. (vii) The original beejuck/trade invoice/puttee, the verification statement, a copy of the remarks passed by consignee / endorsee in the delivery book, data Is of the shortage and a copy of the partial delivery certificate. Form Coin./D-7 Rev., should be submitted without delay, to the Claims Office concerned along with the missing goods report, Form Com./D-1 Rev. (viii) The consignee/endorsee may be permitted to pass a remarks in the goods delivery book for the actual weight delivered to him. (ix) The record of open delivery shall be maintained in the form specified for each consignment https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch18_data.htm#1801. 9/19 11/22/24, 10:50 AM CHAPTER XVIII DFXIVERY and its copy shall be provided to the consignee or endorsee as the case may be. This record shall be maintained as under :— No............... Dated.................. Station stamp. From --------------- To ---- via--------- Invoice No.----------------RR No.---------dated -------Consignment of sender ----------- --------- Wagon No. ---------- Consignee Endorsee. ------------ Remarks on the RR Actual condition of --------------------- packing found during open delivery --------------- Delivery remarks---------------Signature of consignee (Extent of Damage/Shortage and how arrived at) Endorsee/authorised representative with address and date_________ Signature of Railway servant with designation________________. Name of consignee/endorsee or his authorized representative ____________________. Full Address ______________________. 1843. Assessment of damaged goods.—When a consignment is received damaged, every effort must be made to have the damage assessed immediately and delivery given to the consignee/endorsee, Station Masters who are authorized to give such assessment of damages should themselves arrange to give delivery of consignment immediately. In case the extent of damage is estimated to be more than the limits upto which the Station Master is delegated powers, the Claims Inspector should be immediately telegraphed to attend the station and give delivery on assessment. In case the value of the damage is expected to exceed the limits upto which Claims Inspectors are delegated powers the Station Master should telegraph to the Divisional Office giving the probable extent of the damage of the value of the consignment, if the former cannot be estimated. The Divisional Office, in such cases, will detail an officer to attend to the delivery of the consignment an assessment, where necessary. Where necessary the Divisional Commercial Superintendent may obtain instructions from the Headquarters Office. 1844. When the damage is trivial, the staff should make every endeavour to affect delivery to the consignee (endorsee on a clear receipt. Any action likely to minimize the extent of damage such as, exposure to sun, airing the commodity, etc., should, as far as possible, always be taken before survey is held. In case delay in assessment is likely to accelerate damage, immediate steps should be taken lo have the damage assessed and placed on record. 1845. Important considerations in regard to assessment.—(a) The condition of packing (both inner and outer), found at the time of assessment of damages, must be commented upon clearly indicating whether the prescribed packing condition had been fully complied with or not. This remark must be jointly signed by the railway official assessing the damages and the consignee/endorsee or his authorised agent. (b) Damaged goods must be examined and sorted out in lots, according to the extent of damage, in the presence of consignee/endorsee. The contents must always be checked with the original beejuck/puttee trade invoice and genuineness of the latter verified with the market rates etc. The value of the damaged goods should be estimated by taking into account the actual beejuck/trade invoice/puttee value minus the best value obtainable for the damaged goods. (c) If the damage appears to have existed before the consignment was accepted by the railway for booking, the fact should be specially recorded in the assessment report. (d) The damaged package and the whole consignment should be weighed separately. If, in addition to damages, any shortage is alleged, the instructions laid down in Para 1842 should be followed. An assessment repot should be prepared in Form Com./ D-2 Rev. (c) The consignee/endorsee may thereafter be permitted to record the following remark against the entry of his consignment in the goods delivery book :— https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch18_data.htm#1801. 10/19 11/22/24, 10:50 AM CHAPTER XVIII DFXIVERY "Damage assessed for...................... as per assessment report by........................on..................(date)". This remark should be countersigned by the railway official assessing the damage, with the additional remark. 'This is without prejudice'. The consignee/endorsee may, on demand be given a certificate of damage and shortage assessment memo in Form Com/ D-2 Ray. in Form Com./D- 2 Rev. (f) The original beejuck, puttee or trades invoice, the verification statement if any, together work a copy of the remarks passed in the goods delivery book, must be signed by the consignee/endorsee and the railway official assessing the damages. These documents together with the original assessment report and missing goods report should be submitted, without delay, to the Claims Office concerned. (g) It should be made clear to the consignee endorsee that damages are assessed with the object of merely placing on record the extent of damages and that it is without prejudice, i.e., the railway administration reserves the right to rejudiate the claim if they are not responsible for the damage, 1846. Should there be any difference of opinion between the consignee/endorsee and the railway official granting open delivery of assessing damages, two independent and respectable persons should be called in and their opinion on the point or points under dispute should be obtained in-writing. This re-corded opinion should also be forwarded to the Claims Office along with other papers. In case of a commodity for which expert opinion is required, the independent persons referred to above may be drawn from some recognized body or association if available. 1847. Record of qualified deliveries.—Whenever goods are delivered on qualified receipts, the record thereof should be kept as laid down in Para 975. 1848. Stoppage of delivery of goods—(a) Station Master of the forwarding station, on receiving a written request from the owner of a consignment to withhold its delivery to the invoiced or endorsed consignee, should at once advise the destination station accordingly, by wire, sending a copy of the wire to the Chief Commercial Superintendent. The cost of the telegram shall be prepaid by the applicant. Station Master of the destination station, on receipt of the telegram from the forwarding station or a request direct from owner or the invoiced or endorsed consignee should withhold the delivery and advise the Chief Commercial Superintendent. (b) If the written request by the consignor or consignee endorsee does not disclose the reasons for withholding delivery, the Station Master should obtain from the person making the request, a written statement showing whether the latter is an unpaid seller of the goods in dispute and whether buyer of the same has become insolvent. This statement must be forwarded to the Chief Commercial Superintendent for final orders. 1849. If the stoppage of the delivery of goods is ordered by a court of law, such order should be acted upon by the official receiving it and the matter reported by a telegram or an express letter to the Chief Commercial Superintendent. 1850. Delivery of part consignment:—(a) When, on account of non-receipt, loss or damage of any package forming part of It, delivery of part consignment is affected, the railway receipt and full freight charges should be collected and the con-soignee/endorsee or his agent allowed to make a remark in the goods delivery book regarding the part of the consignment not received. (b) In such cafes, a partial delivery certificate in Form Com/D-7 Rev, may be issued to the consignee endorsee or his agent, and the number thereof noted in the goods delivery book, after observing the procedure prescribed in Para 1843 for open delivery of consignment to enable verification of a claim, if any, being made at a later stage. (c) The provisions of the Railways Act, 1989 are as follows :— https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch18_data.htm#1801. 11/19 11/22/24, 10:50 AM CHAPTER XVIII DFXIVERY "Section 82(1) The consignee or endorsee shall, as soon as the consignment or part thereof is ready for delivery, take delivery of such consignment or part thereof notwithstanding that such consignment or part thereof is damaged. :- (2) In the case of partial delivery under sub-section (1), the railway administration shall furnish a partial delivery certificate, in such form as may be prescribed. (3) If the consignee or endorsee refuses to take delivery under sub-section (1), the consignment or part thereof shall be subject to wharfage charges be yond the time allowed for removal." (d) Partial Delivery Certificate. Where partial delivery is given, the Railway Administration shall furnish to the consignee or endorsee, a Partial Delivery Certificate as specified below :— Partial Delivery Certificate The------------- Railway has delivered ---------number of packages of-----------forming part of the consignment booked from ------------ to--------------- via------------under Invoice No. -------- ---Railway Receipt No. ------------ dated ---- consisting ------------of------------packages of ------ -- Signature in full of the Railway Servant with designation granting partial delivery. 1851. When the remaining portion or portions are delivered, signature of the consignee/endorsee on his duly authorised agent should be obtained in the goods delivery book in token of his having received the full consignment and the partial delivery certificate, if any issued, should be collected from him and pasted with its record foil. 1852. In the event of its becoming necessary to issue more than one partial delivery certificate for the same consignment, each previous certificate should be collected and the date of delivery noted thereon before another certificate is given to the consignee endorsee. The page number of the goods delivery bocks should be quoted on each certificate which, when collected, should be pasted with its record foil. 1853. Gate passes.—(a) At large stations where the inward goods traffic is heavy, gate passes in the proforma appearing at Appendix XVIII/E should be used as means of checking the removal of goods from the station premises. These gate passes are machine numbered in sets of three foils each marked 'Record', 'Gate Clerk and 'Owner' respectively and should be written by carbon process. The foils marked 'Gate Clerk' and 'Owners' should be handed over to the consignee! endorsee or his agent and the record foil should be retained in the book itself. The 'Gate Clerk' foil will be collected at the gate as and when full consignment passes out and the 'Owner' foil will remain with the consignee/endorsee or his agent as a receipt for the money paid. No separate money receipts (Form Com./ M. 2) should be issued in such cases. The foil collected at the gate should be checked by the Station Master daily with the delivery books and collected Railway Receipt after which these should be pasted to the connected record foils. (b) The gate pass (books are money value books and should be treated as such for the purposes of indent, receipt, custody, issue etc. as laid down in paras 227 and 228. 1854. At stations, where gate passes are in use, goods should not be allowed to leave the station premises unless the connected gate passes are produced and collected, if necessary. The Gate Clerk should check the number of packages, railway and private marks, etc., with the particulars on the gate pass and satisfy himself that the correct consignment is being passed out. He must endorse on the back of the pass, the registration numbers of the truck/cart or the name of the Cartman/Porter by whom the goods are removed. Should there be any discrepancy in the particulars entered in the pass, the goods must be detained until the discrepancy is rectified. 1855. When a consignee endorsee removes only a part of the consignment from the station pismires, leaving a balance to be removed subsequently, the Gate Clerk will endorse, under his dated signature on the gate pass, the particulars of the packages actually removed and https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch18_data.htm#1801. 12/19 11/22/24, 10:50 AM CHAPTER XVIII DFXIVERY registration numbers of the trucks/carts or the names of the Cartmen or Porters by whom removed and return the gate pass to the owner. When the last part of the consignment is removed, the gate pass should be collected and dealt with as laid down in Para 1853. 1856. In case a consignment is not removed from the railway premises, either in part or in full, on the date of delivery, the gate pass must be renewed on subsequent days before it is admitted as an authority for permitting removal. Care should be taken to realize wharfage charges, if any accrued, before renewing the gate pass. 1857. Register of goods passed out.—(a) This register will be maintained in Form Com./G-1 only at such stations where the gate passes are in use. The actual removal should be recorded in this register so that in the event of a gate pass being lost, it can be readily ascertained as to what goods had actually been taken away. (b) The entries in this register should be made in the strict order of removal of goods, irrespective of the serial number of the gate pass. Consequently, if a consignment is removed in more than one lot at different timings, there will be as many entries in the register for that consignment as the number of lots in which the same is removed and that also in the order of their vis-a-vis other consignments. (c) At the end of the day, the Station Master will personally sign the register just below the last entry to prevent interpolation of the entries in back dates. 1858. If the owner foil of a gate pass is reported missing, the loss should be notified immediately to the Gate Clerk and other concerned staff to guard against its fraudulent use. The Station Master should then personally enquire into the matter and if he is satisfied that the consignment, or a part thereof, is yet to be removed as per the register of goods passed out and that it is actually on hand with the railway, a fresh gate pass may be issued for the balance of the consignment. The fresh gate pass issued should bear an endorsement to the effect that the same has been "issued in super session of the previous gate pass No......................... " which is no longer valid". 1859. Endorsement on railway receipts regarding non-arrival of consignments at destination.—When a consignment, for which the railway receipt is produced for taking delivery, has not arrived at the destination, the Clerk concerned should make an endorsement over his signature on the railway receipt to the effect that the 'consignment has not been received upto............hours on..........(date)', if so desired by the person presenting the railway receipt (see Para 1746 also). 1860. Numbering and filing of the railway receipts.—Instructions contained in Para 957, regarding numbering filing of railway receipts should be strictly followed in the case of goods traffic also. 1861. Wharfage and demurrage charges.—The rules for charging wharfage or demurrage are given in the Supplementary Goods Tariffs of individual railways and should be carefully observed. The procedure to be followed in the matter of accountal of wharfage and demurrage charges accrued on goods is the same as prescribed for parcels traffic (see paras 1323 to 1326) 1862. Rectification of errors in invoices.—In no circumstances should an invoice be altered or cancelled after it has been despatched to the destination station Traffic Accounts Office it should be taken into account in the books and returns as originally issued. When errors in invoices are discovered, the procedure outlined in paras 1817, 1818 and 1863 to 1869 should be observed. 1863. Invoices issued to wrong destination, or, after despatch of the invoice, goods reconsigned to another station or delivered short of destination.— The Station Master of the booking station on discovering the error or on being advised of the fact, should immediately issue a fresh invoice to the correct destination, which should in every respect as to number, date of issue, etc., be treated and accounted for as a new invoice, with the following remark on it :— "Issued in correction of invoice No................... R.R. No.......................dated................ex, this https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch18_data.htm#1801. 13/19 11/22/24, 10:50 AM CHAPTER XVIII DFXIVERY to..................., which will be cleared by an overcharge sheet". 1864. The Station Master of the forwarding station should also send a certified overcharge sheet (Com.| 0-7 Rev.) to the original destination station, giving reference therein to the invoice subsequently issued and explaining the error. If the original invoice shows freight To-pay, the destination Station Master should submit the overcharge sheet to the Traffic Accounts Office in support of the special credit to be taken in his balance sheet. If the invoice is a Paid one, the overcharge sheet should be returned, after certification by the destination station, to the booking station to enable it to take credit for the erroneous debit. 1865. Invoices issued to correct destination but with wrong description, weight or other particulars (a) If the booking Station Master detects the error after despatch of the invoice, he should, instead" of issuing another invoice, wire particulars of the error to the destination station and the Traffic Accounts Offices of booking and destination railways. If the error involves an alteration in charges, the procedure should be the same as indicated in Para 968; but should it affect any other entry in the invoice, the correct particulars should be noted in the invoice, railway receipt and the goods delivery book and initialed by the staff at destination station, no alteration being made in the original entries. The telegram authorizing the correction should accompany the relevant abstract to the Traffic Accounts Office or be sent with a letter if the relevant abstracts had already been despatched. (b) If the destination station discovers, from examination of the goods, that the description or weight shown in the invoice and the railway receipt is incorrect, it should realize undercharges, if any due, overcharges being dealt with as indicated in Chapter XXI. 1866. Invoices issued To-pay instead of Paid and vice versa.—The instructions contained in Para 968 regarding way-bills issued To-pay instead of Paid and vice versa should also be followed for invoices under similar circumstances. 1867. Withdrawal of goods.—(a) If, after the goods the tendered for despatch have been booked, the sender desires, in writing, to withdraw the goods, he may be permitted to do so by the Station Master of the booking station, provided the sender is also the invoiced ' consignee, no detention to stock is involved and the r connected railway receipt is surrendered by him along with the application. If, however, the sender is not the invoiced consignee, the application for withdrawal of goods should be forwarded to Divisional Commercial Superintendent for orders. (b) If withdrawal of the goods is permitted, ether by the Station Master or Divisional Commercial Superintendent, as the case may be, wharfage and other charges, if any due, should be collected before returning the goods to the owner; such cases being treated as goods brought to railway premises but not consigned. (c) The acknowledgement of the party in token of having received the goods back should be obtained on the forwarding note, which will be pasted to the record foil of the invoice. 1868. If at the time of withdrawal of goods, the invoice had not been despatched to the destination station Traffic Accounts Office, the same may be cancelled and the foils disposed of as laid down in Para. 1452. If, however, the invoice had been despatched, the procedure laid down in Para 969 for booked parcels withdrawn by sender after despatch of the way bill should be followed. A cancellation charge of Rs. 5 per Invoice will also be charged. 1869. Goods invoiced twice to the same destination or the same invoice accounted for more than once.— The instructions laid down in paras 970 and 971 regarding parcels twice way-billed to the same station and way-bills accounted for more than once, respectively, should also be followed for goods invoices under similar circumstances. 1870. Overcharge sheet.—(a) The overcharge sheet, whether for clearance of outstanding or for refund of overcharges, should he prepared in (Form Com./O-7 Rev.) and a remark regarding it's submission for certification, or having certified the same, should be entered against the relevant entry in the outward tally book/goods delivery book to prevent the possibility of a https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch18_data.htm#1801. 14/19 11/22/24, 10:50 AM CHAPTER XVIII DFXIVERY second overcharge sheet being prepared/certified in respect of the same transaction. (b) Overcharge sheets for the clearance of station outstanding on account of consignments lost, stolen, destroyed, sold or over carried from other railways should be certified by competent officer of the Commercial Department. (c) The overcharge sheets referred to in paras 968 to 970 and 1864 do not require to be certified by supervising Commercial Officers. 1871. Rebooking of goods.—The rules and conditions, under which goods can be re-booked, are laid down in the I.R.C.A. Goods Tariff. Further instructions in regard to the procedure to be adopted in the issue of rebooking invoice, etc, are given in Para 1872 below. 1872. (a) When re-booking is permitted, a fresh invoice should be issued in which the 'Paid-on' charges (i.e., all charges outstanding at rebooking station including the demurrage and (or wharfage, which may have accrued) together with additional charges upto the final destination should be included. (b) When the rebooking station is a joint station,' the re-booking should be on the forms and on behalf of the railway by whose route the traffic was originally received. Such rebooking should be made only by the correct, route, as per goods tariff, except when the sender's written and signed instructions require dispatch by any other route, in which case necessary endorsement, as per tariff rules, should be made on the invoice and the railway receipt, the freight being charged by the selected route. (c) Full particulars of the original invoice should-invariably be entered distinctly in the rebooking invoice. (d) The rebooking Station Master should remove the item from his 'outstanding' and take credit for the same in his balance sheet under the head 'Paid-on Charges'. Full particulars of the invoice, under which the consignment was re-booked, should be recorded in the balance sheet, sending a certified true copy of the rebooking invoice to the Tariff Accounts Office, in support of the credit claimed in the balance sheet. (e) The total charges, including the 'Paid-on' charges, should be accounted for in the outward returns, wherever prepared, of the rebooking station and the inward returns of the final destination station. (f) Demurrage/wharfage charges on rebooked consignments must be accounted for by the rebooking station in the relevant returns, credit being automatically taken as part of 'Paid-on charges'. (g) Ordinarily, Paid goods may also be re-booked; but traffic requiring to be booked 'prepaid' under the tariff rules, cannot be rebooked and should be treated as a fresh transaction, demurrage, etc., incurred at the rebooking station being collected in cash. (h) If the goods rebooked to the original or any other station are lying undelivered on account of demurrage wharfage charges included in the invoice as 'Paid-on' charges, the railway on which the goods are so lying may forego such demurrage and/or wharfage charges provided the request for the remission is justified. 1873. Diversion of goods. —(a) Diversion of goods should not be permitted as a matter of course. Nor, diversion of goods in smalls, part consignments or goods loaded with other consignments, should be ordered in any circumstances. Other full wagon load consignments, may be permitted to be diverted at the discretion of the authority competent to sanction the diversion, as notified by individual Railway administration provided the goods are in transit (i.e., they have not retched the original destination), no detention or haulage, over any portion of the journey already covered, is involved, no civil or operational restrictions are in force and that there are no operational difficulties in diverting the consignment. Delivery short of the booked destination should also be treated as 'Diversion' for all purposes. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch18_data.htm#1801. 15/19 11/22/24, 10:50 AM CHAPTER XVIII DFXIVERY (b) On receipt of an application for diversion of a wagon load consignment, the Station Master should personally satisfy himself that the applicant is the bona fide owner and that he is in possession of the railway receipt in his name or endorsed in his favour. He should also advise the applicant that the railway administration does not guarantee that the desired diversion will be effected; nor it accepts any responsibility, whatsoever, for delays or errors in the transmission of the instructions or any loss that may result from such delays or errors, or from the consignment not being diverted. (c) After collecting the prescribed diversion fee and other charges, if any, the Station Master will wire to the competent authority, for permitting the diversion, quoting full details of the consignment to be diverted including the wagon number, booking particulars and the station to which the diversion is desired. In the case of through traffic, no orders for diversion will be issued or accepted after the consignment is found to have been made over to the adjacent railway. (d) The authority sanctioning the diversion will wire the junctions on the booked route for diverting the consignment, a copy of the wire being sent to the booking station and diverted destination. The Station Master affecting the diversion will ensure that it would not result in detention to stock and that the consignment can follow the route, by which it would have been carried if initially booked to the diverted destination, without being hauled over any portion of the journey already covered. He should advises the particulars of the arrival and despatch of the consignment to the officer ordering the diversion, as also to the booking station and original and diverted destinations. (e) On receipt of the advice that the consignment had actually been diverted, and not otherwise, the Station Master of the booking station will issue a fresh invoice to the diverted destination in super session of the invoice to the original destination vide Para 1863, freight and other charges being levied from the booking station to the diverted destination, as if the consignment had been booked initially to that destination. (f) The booking station should collect the original railway receipt from the owner of the consignment before making over the railway receipt for the diverted destination to him. In such cases, the collected railway receipts should be cancelled and filed at the booking station, a suitable remark indicating the collection of the original railway receipt being passed on all the foils of the invoices issued to the diverted destination. If, in any case, the original railway receipt is not collected at the booking station due to any reason, whatsoever, the fresh railway receipt should be sent to the diverted destination in a sealed cover booked under free service way-bill. In such cases, all the foils of fresh invoice should be suitably endorsed to the effect that the original railway receipt could not be collected at the booking station and that the consignment should be delivered at the diverted destination after collection of the original railway receipt. In case of local goods, delivery will be given on original Railway Receipt after the adjustment of charges. (g) If, due to any reason, the consignment reaches the original destination before or after receipt of the order for diversion, delivery should be affected there and the diversion order treated as cancelled. If the owner is not prepared to effect delivery and sill requires the consignment to be sent to the new destination, he may be advised to ask for rebooking of the consignment, bearing extra freight and other charges due under the Tariff Rules. (h) The diversion fee, or any part thereof, is not refundable in any circumstances. Such fees, when collected, should be accounted for under a distinct head 'Diversion Fee'. 1874. Goods over carried.—The instructions contained in Para 972 regarding the procedure of disposal of over carried parcels will also apply in the case of goods traffic. 1875. Undelivered, missent or unbooked goods.— The instructions laid down in Para 973 for periodical check of outstanding, taking of inventories, etc., are also applicable to goods traffic. 1876. Disposal of perishables held up due to interruption of through communications.— The procedure for disposal of perishable consignments held up due to interruption of through traffic is laid down in Para 974. 1877. Disposal of excess off-loaded consignments— (a) when, as a result of weighment, a https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch18_data.htm#1801. 16/19 11/22/24, 10:50 AM CHAPTER XVIII DFXIVERY wagon is found lo be overloaded beyond the permissible limits, the railway reserves the right to have the excess weight removed. A separate record should be maintained whenever excess weight is off-loaded. (b) The railway administration may dispose of such excess weight, if off-loaded, by public auction after following the prescribed procedure Sale proceeds will first be adjusted against railway dues which may include the freight due on the off-loaded consignment upto the point of off-loading, cost of detention to wagon and expenses incurred on off-loading of the excess consignments and its auction, and the balance, if any, may be paid to the consignor| consignee/ endorsee entitled thereto. (c) Whenever the railway administration does not off-load the excess weight on operational considerations and to save detention to wagons or for other reasons, and allow the wagon to move to destination as it is, it will be within its right to recover penal charge for excess loading as provided in the Goods Tariff. (d) Immediately after unloading the excess weight, the sender's instructions regarding its disposal should be obtained through the Station Master of the booking station. For this purpose, the weigh-bridge station should send to the booking station a statement in the proforma appearing at Appendix XVIII/F, in a sealed cover booked under a free service way bill. A copy of the' statement should also be sent to the destination station for informing the consignee/endorsee. (e) The booking station, on receipt of the statement referred to in clause (d) above, should serve a notice on the sender in the proforma appearing at Appendix XVIII/G and obtain his acknowledgement, which should be preserved at the booking station. The date of acknowledgement of the notice served on the sender should be intimated to the weigh-bridge station. 1878. Punitive charges for over-loading a wagon.—Section 73 of the Railways Act, 19S9, lays down, where a person loads goods in a wagon beyond its permissible carrying capacity as exhibited under subsection (2) or sub-section (3), or notified under subsection (4), of section 72, a railway administration may, in addition to the freight and other charges, recover from the consignor, the consignee or the endorsee, as the case may be, charges by way of penalty at such rates, as may be prescribed, before the delivery of the goods : Provided that it shall be lawful for the railway administration to unload the goods loaded beyond the capacity of the wagon, if detected at the forwarding station or at any place before the destination station and to recover the cost of such unloading and any charge for the detention of any wagon on this account." Where goods are loaded in a wagon or truck beyond its permissible carrying capacity, the railway administration may in addition to normal freight and other charges, recover for the distance between the forwarding station and the destination station, charges by way of penalty as specified as Part I of the schedule in the case of goods loaded in a loose condition and Part II of the schedule in the case of goods other than those loaded in a loose condition from the consignor, the consignee or the endorsee as the case may be. PART I GOODS LOADED IN LOOSE CONDITION 1 2 Extent of overloading in Charges leviable (1) 4 wheeled or 6 wheeled wagon-. Where the weight of goods exceeds the permissible carrying capacity by https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch18_data.htm#1801. 17/19 11/22/24, 10:50 AM CHAPTER XVIII DFXIVERY (a) more than 1 tonne and such (a) overweight in excess of 1 tonne shall overloading is detected at the forwarding be charge at the smalls rate applicable to station. the commodity. (b) more than 1 tonne but not more than (b) overweight in excess of 1 tonne shall 2 tonnes and such overloading is detected be charged at the smalls rate applicable enroute or at destination station to the commodity. (c) more than 2 tonnes and such (c) overweight in excess of 1 tonne shall overloading is detected en-route or at be charged at double. the smalls rate destinations station applicable to the commodity. (1) 8 wheeled wagon. —Where the weight of goods exceeds the. Permissible carrying capacity by (a) more than 2 tonnes and such (a) overweight in excess of 2 tonnes shall overloading is detected at the forwarding be charged at smalls rate applicable to station the commodity. (b) more than 2 tonnes but not more than (b) overweight in excess of 2 tonnes shall 3 tonnes and such overloading is detected be charged at smalls rate applicable to enroute or at desti3ation station the commodity. (c) more than 3 tonnes and such (C) overweight in excess of 2 tonnes shall overloading is detected en-route or at the be charge at the double the smalls rate destination station. applicable to commodity. PART II GOODS OTHER THAN THOSE LOADED IN LOOSE CONDITION 1 2 Extent of overloading in Charges leviable (1) 4 wheeled or 6 wheeled wagon. Where the Weight of goods exceeds the. Permissible carrying capacity by (a) 1 tonne or less (a) Weight in excess of the permissi ble carrying capacity shall be charged at the smalls rate applicable to the commodity. (b) more than 1 tonne (b) Weight in excess of the Permissible carrying capacity shall be charged at double the highest class rate. (2) 8 wheeled wagon. —Where the Weight of goods exceeds the. Permissible carrying capacity by (a) 2 tonnes or less (a) Weight in excess of the Permissible carrying capacity shall be charged at smalls rate applicable le to the commodity. (b) more than 2 tonnes (b) Weight in excess of the Permissible carrying capacity shall be charged at double the highest class rate. 1879. Delivery of excess bags of goods found in a wagon at the destination :—(a) When said to contain RRS are issued :—If more than one wagon is booked from the same consignor to the same consignee and excess packages/bags are unloaded from some wagons and shortage of packages! bags is found in the others, the excess may be adjusted against the shortage. If after such adjustment some excess is found, the excess goods may be delivered to the https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch18_data.htm#1801. 18/19 11/22/24, 10:50 AM CHAPTER XVIII DFXIVERY consignee/endorsee on execution of Indemnity Note without collecting the value of excess goods Full record of such adjustment/excess/delivers should be maintained at the station. (b) Where clear RRS are issued —Where excels goods are unloaded from consignments booked under clear RR for full wagon loads or train-loads, the delivery of such excess goods may be granted to the consignee/endorsee on execution of an Indemnity Note and on furnishing a bank guarantee to cover the value of the excess goods. Such excess deliveries should be adjusted against the claims of the same consignee endorsee for shortage of complete bags/packages. Complete record of such excess deliveries should be maintained at the station. (c) In all such cases of excess delivery, the freight charges including overloading penalty charges due in accordance with Rule 161 of 1RCA Goods Tariff Pt. I Vol. I, should be collected. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch18_data.htm#1801. 19/19