Railway Diversion Process Quiz

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Questions and Answers

What must the Station Master verify before processing a diversion application for a wagon load consignment?

The applicant is the bona fide owner and possesses the railway receipt (correct)

The consignment is at the destination station

The diversion request is submitted at least a week in advance

The consignment can be diverted without any charge

What does the railway administration guarantee regarding the diversion of a consignment?

No guarantee that the desired diversion will be effected (correct)

Complete responsibility for errors during the diversion process

Timely diversion without any errors

Acceptance of diversion requests after the consignment has moved

What must be included when a Station Master sends a communication for granting diversion?

Non-refundable fees for the diversion request

The passenger details of the consignment

Full details of the consignment including wagon number and routing information (correct)

The weight and contents of the consignment

What restriction is placed on orders for diversion concerning through traffic?

Orders will not be accepted if the consignment has been handed over to the adjacent railway Signup and view all the answers

Which of the following is the Station Master's responsibility after approving a diversion request?

To inform all parties involved about the arrival and departure schedule Signup and view all the answers

What must be executed on stamp paper of appropriate value for delivery?

General Indemnity Note Signup and view all the answers

What is NOT a condition for granting delivery of consignment to self?

Presentation of identification Signup and view all the answers

What happens if a consignee does not produce the railway receipt within 10 days?

A separate Indemnity Note must be executed. Signup and view all the answers

What may the Station Master do if the consignee fails to surrender the original railway receipt?

Refuse to deliver further consignments. Signup and view all the answers

How long after the execution of the General Indemnity Note can a fresh note be demanded?

Three years Signup and view all the answers

Under what condition may delivery be made to a State Government when the railway receipt is not available?

At the discretion of Railway Administration on basis of General Indemnity Note Signup and view all the answers

What is the required form for delivery if the consignee is a Ministry of Department of the Central Government?

Form IV Signup and view all the answers

What form should be submitted to the Claims Office when goods are missing?

Form D-7 Rev. Signup and view all the answers

Who is authorized to assess the damage of a consignment upon receipt?

The Station Master Signup and view all the answers

What should be done if the extent of damage exceeds the Station Master's delegated powers?

The Claims Inspector should be telegraphed. Signup and view all the answers

Which of the following must be maintained as a record during open delivery?

A delivery remarks log Signup and view all the answers

What is required when a consignment is received damaged?

Immediate assessment of the damage Signup and view all the answers

What crucial information is noted in the record for each consignment during open delivery?

Extent of Damage/Shortage Signup and view all the answers

Who should sign the delivery remarks after an open delivery?

The consignee or authorized representative Signup and view all the answers

What must the Station Master do if the value of the damage is expected to exceed their delegated powers?

Telegraph the Divisional Office. Signup and view all the answers

During the open delivery, which information is NOT required to be recorded?

Signature of carrier Signup and view all the answers

What must be done if a consignment is not removed from railway premises on the delivery date?

The gate pass must be renewed on subsequent days. Signup and view all the answers

Why is it important to maintain a register of goods passed out?

To ascertain what goods have been removed in case of lost gate passes. Signup and view all the answers

What action should be taken if a gate pass is reported missing?

Immediately notify the Gate Clerk and other staff. Signup and view all the answers

How should entries be recorded in the register for removals?

In the order of removal, irrespective of gate pass serial numbers. Signup and view all the answers

What should be done at the end of the day regarding the register?

The Station Master must sign the register below the last entry. Signup and view all the answers

When a fresh gate pass is issued due to a missing owner foil, what should be indicated?

It is issued in super session of the previous gate pass. Signup and view all the answers

What should be realized before renewing a gate pass?

Wharfage charges accrued, if any. Signup and view all the answers

If a consignment is removed in multiple lots, how should it be reflected in the register?

With as many entries as the number of lots. Signup and view all the answers

What does the term 'wharfage charges' refer to?

Fees for loading and unloading goods. Signup and view all the answers

What should be done if the Station Master is satisfied that the consignment remains on hand?

Issue a fresh gate pass for the remaining consignment. Signup and view all the answers

What should the rebooking Station Master do with the item in the 'outstanding' list?

Remove it from 'outstanding' and credit it in the balance sheet. Signup and view all the answers

Which of the following charges must the rebooking station account for in the relevant returns?

Demurrage/wharfage charges on rebooked consignments. Signup and view all the answers

What kind of goods can be re-booked according to the regulations?

Ordinarily, Paid goods can be re-booked. Signup and view all the answers

Under what condition can the railway forego demurrage charges for undelivered goods?

When the request for remission is justified. Signup and view all the answers

What should be included in the balance sheet along with the credit claimed?

Full particulars of the invoice related to the re-booked consignment. Signup and view all the answers

What is the general policy regarding the diversion of goods?

Diverting goods should not be permitted as a matter of course. Signup and view all the answers

In which situation can the diversion of goods be sanctioned?

If there are no operational difficulties in diverting the consignment. Signup and view all the answers

Delivery short of the booked destination is classified as what?

Diversion for all purposes. Signup and view all the answers

What must the rebooking station do with the 'Paid-on' charges if the goods are rebooked?

Automatically take credit for them in their accounting. Signup and view all the answers

What happens to prepaid goods that require re-booking under tariff rules?

They are treated as fresh transactions. Signup and view all the answers

What is one of the penalties imposed by railway administration for loading goods beyond the permissible carrying capacity?

Charges for unloading goods beyond capacity Signup and view all the answers

Under which section of the Railways Act is the administration allowed to impose punitive charges for overloading?

Section 73 Signup and view all the answers

What must the booking station do upon receiving a notice regarding overloading?

Serve a notice on the sender and obtain acknowledgment Signup and view all the answers

What does the railway administration have the right to do if goods exceed the permissible capacity?

Unload the goods at the forwarding station Signup and view all the answers

What are the criteria under which penalties for overloading are charged?

On the distance between forwarding and destination stations Signup and view all the answers

What is required from an individual claiming delivery when the railway receipt is not available and the consignment is addressed to 'SELF'?

Indemnity Notes in Forms 1A and 1B Signup and view all the answers

Under what condition can delivery of goods be made on an unstamped Indemnity Note by a Government official?

If the consignee is a Government official in an official capacity Signup and view all the answers

In the absence of a railway receipt, what is the prescribed form for delivery of a consignment not addressed to 'SELF'?

Form II Signup and view all the answers

What specific type of articles allows a railway servant to deliver on an unstamped Indemnity Note?

Perishable articles Signup and view all the answers

Which document must be executed for delivery when goods are claimed without the railway receipt in cases not addressed to 'SELF'?

Indemnity Note in Form I Signup and view all the answers

What criteria influences the Railway administration's decision on who is entitled to receive goods when the railway receipt is missing?

The opinion of the Railway administration Signup and view all the answers

Which of the following is true regarding the execution of Indemnity Notes for deliveries without a railway receipt?

Specific forms are required depending on the nature of the consignment Signup and view all the answers

What is required from the sender for the withdrawal of goods if he is the invoiced consignee?

A written application and surrender of the relevant railway receipt Signup and view all the answers

If the sender is not the invoiced consignee, to whom should the application for the withdrawal of goods be forwarded?

Divisional Commercial Superintendent Signup and view all the answers

What charge is applied when an invoice is cancelled after the goods withdrawal?

Rs. 5 per Invoice Signup and view all the answers

What should be done if the invoice had already been despatched at the time of withdrawal?

Follow the procedure for booked parcels withdrawn after despatch of the way bill Signup and view all the answers

What must be collected before returning goods to the owner upon withdrawal?

Wharfage and any other due charges Signup and view all the answers

What document must be obtained from the party upon receipt of the returned goods?

An acknowledgement on the forwarding note Signup and view all the answers

What should be done if goods are invoiced multiple times to the same destination?

Follow the laid down instructions for parcels twice way-billed to the same station Signup and view all the answers

What determines if withdrawal of goods can proceed without a delay?

There is no detention to stock involved Signup and view all the answers

In the event of goods being returned, how should the forwarding note be handled?

Attach it to the invoice record foil Signup and view all the answers

What is the primary purpose of preparing an overcharge sheet in the specified form?

To ensure that only one overcharge sheet is processed for a transaction. Signup and view all the answers

Who is responsible for certifying overcharge sheets related to lost or destroyed consignments?

A competent officer of the Commercial Department. Signup and view all the answers

What requirements must be included in a fresh invoice when rebooking goods?

All charges outstanding including demurrage and wharfage. Signup and view all the answers

In the case of rebooking involving a joint station, what condition must be met?

It must be booked on behalf of the railway that received the traffic initially. Signup and view all the answers

What is a common error made regarding the rebooking of goods that must be avoided?

Including additional routes without proper instructions. Signup and view all the answers

Which of the following aspects is NOT a requirement when completing an overcharge sheet?

Certifying by supervising Commercial Officers. Signup and view all the answers

What is the significance of entering particulars of the original invoice in a rebooking invoice?

To comply with regulations regarding documentation. Signup and view all the answers

Which statement regarding overcharge sheets and their processing is incorrect?

They can be prepared without any specific form. Signup and view all the answers

What essential requirement exists for submitting a rebooking invoice?

It must include all outstanding charges for a reassessment. Signup and view all the answers

For which type of consignment does the rule regarding the preparation of an overcharge sheet specifically apply?

Lost or stolen consignments. Signup and view all the answers

What is required in the balance sheet when claiming credit for a rebooked consignment?

Full particulars of the rebooking invoice Signup and view all the answers

Under what circumstances can a rebooking station account for demurrage charges?

As part of the 'Paid-on charges' Signup and view all the answers

Which of the following statements is true regarding the diversion of goods?

Diversion is permissible only if the goods have not reached their original destination Signup and view all the answers

What is the protocol for 'Paid goods' when considering rebooking?

They may also be rebooked, following specific guidelines Signup and view all the answers

What must be shown to justify the remission of demurrage or wharfage charges on undelivered goods?

A valid justification for the remission request Signup and view all the answers

What must be maintained in the outward returns of the rebooking station?

Total charges including 'Paid-on charges' Signup and view all the answers

Which type of consignments should not be ordered for diversion under any circumstances?

Part consignments and goods loaded with others Signup and view all the answers

How should delivery short of the booked destination be classified?

As a diversion for all purposes Signup and view all the answers

What should the rebooking Station Master do if prepaid goods are presented for rebooking?

Treat them as a new transaction Signup and view all the answers

What should the rebooking station do with the outgoing invoice for a rebooked consignment?

Send a certified true copy to the Tariff Accounts Office Signup and view all the answers

Study Notes

Chapter XVIII: Delivery, Rebooking, and Diversion of Goods

1801. Notice of Arrival:
- Consignees are notified of goods arrival immediately, preferably by telephone.
- A daily list of undelivered consignments is displayed.
- Written arrival notices (Form Com./C-23) are issued to known consignees.
- Notices are posted within two days at large goods sheds.
- Consignees visiting the shed should have their address noted, if not received earlier.
1802. Wagon Unloading:
- Notices show wagon placement and demurrage-free time for unloading.
- Notices are issued promptly upon wagon arrival.
1803. Arrival Notices by Post/Messenger:
- Notices are sent to consigners without local agents.
- Agents receive notices immediately after preparation.
- Consignee/endorsee signatures are required in the arrival notice register.
1804. Demurrage and Wharfage:
- Failure to unload goods within the free time does not exempt the consignee from demurrage/wharfage fees.
1805. Register of Arrival Notices:
- Arrival notices are recorded in a station register (Appendix XVIII/A).
- The register's serial number is noted on each arrival notice.
1806. Advance Notices (Explosives):
- Dispatching stations send pre-arrival notices (I.R.C.A. Red Tariff) to destinations.
- Consignees are advised to prepare for immediate delivery upon arrival.
- These notices supplement regular arrival notices.
1807. Receipt of Inward Invoices:
- Invoices are sent to destinations via post or train (local/through).
- Invoices are stamped upon arrival and registered (Appendix XVIII/B).
1808. Examination of Consignment Contents:
- Consignees have the right to inspect goods for misdeclaration.
- Railway takes action if misdeclaration occurs.
- Station maintains a record of misdeclaration cases (Para 953).
1809. Check of Inward Invoices:
- Freight and charges on invoices are checked at destinations.
- Undercharges are noted, errors must be reported.
1810. Owner's Risk vs. Railway Risk:
- When an invoice lacks ‘O.R.’ or ‘R.R.’, the consignment's risk status is determined by the rate.
- Owner's risk rate = consignment deemed to be on owner's risk.
- Railway risk rate = consignment deemed to be on railway risk.
1811. Responsibility for Undercharges:
- Stations are held responsible for undercharges, except in specific cases.
1812. Military Stores and Food/Fertilizers:
- Undercharges for military stores are collected in cash.
- Undercharges for food/fertilizers are handled using certificates.
1813. Inward Invoice Index Register:
- Destination stations use a register to track missing invoices (Form Com./I-6 Rev.).
- Missing invoices are reported to the forwarding station.
1814. Accountal of Inward Invoices:
- Daily entry of invoices in a goods delivery book (Form Com./G-14 Rev.).
- Separate books for different traffic types, regardless of arrival.
1815. Closing of Delivery Books:
- Books are closed on the 18th of the following month.
- Space is left for late invoices.
1816. Late Invoices:
- Late invoices are entered in the next month's accounts.
- Entries are infrequent if procedures are followed.
1817. Current and Arrears Undercharges:
- Current undercharges are from invoices in the same month.
- Arrears are from invoices in prior months.
- Undercharges are posted in the appropriate columns.
1818. Overcharges:
- Overcharges cannot be claimed unless all requirements are met.
- Overcharges are included in outstanding lists until proper documentation.
1819. Goods Delivery Books:
- Arrival details and weighment results are entered.
1820. Railway Dues Recovery:
- All dues (wharfage, demurrage) must be collected before goods removal.
- Overcharges follow a pre-defined procedure to reclaim.
1821. Delivery on Railway Receipt:
- Delivery is to the consignee or endorsee (unless it's an exception).
- A genuine receipt is required for delivery.
1822. Delivery without Railway Receipt:
- Goods can be delivered under specific conditions and with indemnity notes.
1823. Delivery without Invoices/Receipts:
- A specific protocol (as in parcels) is followed for delivery in such cases.
1824. Indents/Accountal of Stamped Notes:
- Stations that stock imprinted notes get them from the Controller of Stores.
- Stations requiring notes can get them via telegram to the divisional manager.
1825. Stamped Indemnity Notes:
- Notes are debited in the goods balance sheet monthly
- Unsold notes remain as an outstanding item.
1826. Stamped Indemnity Notes (Record):
- Separate duplicates are produced, carbon copied.
- Records are maintained and submitted monthly.
1827. Discrepancies between Railway Receipts and Invoices:
- Invoices and receipts must match; deviations are handled specially.
1828. Missing Invoices and "To-Pay"/"Paid" Discrepancies:
- If invoices are missing, the station contacts the booking station.
- Discrepancies are resolved based on correct documents and records.
1829. Missing Invoice Procedures:
- The appropriate measures are taken for retrieving the missing invoice from booking station before delivery.
1830. Delivery with Missing Invoice:
- Delivery is permitted if the receipt is valid and not tampered.
1831. Through Traffic - Transit Invoices:
- Transit invoices are a specific document for through traffic.
- They are crucial for delivery.
1832. Missing Invoice Delivery Procedures:
- Open delivery is allowed in cases with a plausible reason.
1833. Damaged Goods Delivery:
- Damage is ascertained as to the cause of the damage and if the consignment damage was not caused by the railway.
- Records are maintained and reported.
1834. Assessment of Damaged Goods:
- Damage assessment should be prompt and done efficiently.
1835. Minor Damage & Trivial Damage:
- Timely delivery is encouraged in cases of trivial damage.
1836. Remarks on Delivery on Damaged Goods:
- Remarks about damage should be concisely recorded and signed.
1837. Delivery Refusal for Damages:
- Consignees cannot refuse delivery if part of a consignment is damaged.
1838. Request for Reweighing:
- Consignees can request a reweighing of goods based on outward conditions
- This can lead to open delivery if the amount is significant.
1839. Open Delivery:
- Damaged/tampered goods can be delivered after appropriate checks.
- Representatives from Railway Protection Force are required if necessary.
1840. Open Delivery of Imported Goods:
- Import goods open delivery requires further inspection.
  - This ensures the consignee/endorsee has the full documentation.
1841. Procedure for Open Delivery:
- Specific procedures are outlined for different scenarios of open delivery.
1842. Granting Open Delivery of Goods:
- Requirements for granting open delivery are detailed.
1843. Assessment of Damaged Goods:
- Assessment procedures for different levels of damage are defined.
1844/1845. Assessment Considerations:
- Packing condition verification, damaged goods sorting, value assessment are key.
- Assessment reports are created to record these findings.
1846. Disputes in Open Delivery Reports:
- A procedure for resolving disputes between the consignee and the railway official is provided.
1847. Records of Qualified Deliveries:
- Special receipts are used when there might be complexities in deliveries.
1848-1849. Stoppage of Goods Delivery:
- Request, reasons, and actions for stopping deliveries, including legal or court orders , are detailed for both parties and railway.
1850. Delivery of Partial Consignment:
- When part of a consignment is missing, deliver what is available, record the missing part, and obtain the remaining portion.
1851, 1852. Partial Delivery Certificates:
- Proper procedures for issuance and handling certificates are defined.
1853. Gate Passes:
- Large stations utilizing a gate pass system for efficient goods handling.
- Gate passes are filled in using the correct format.
1854-1856. Handling of Gate Passes:
- Renewal procedures, record-keeping, and notification of missing or misplaced passes are illustrated.
1857-1858. Register of Goods Passed Out:
- Record of goods removed are maintained (required if the gate pass is lost).
- Procedure for reissuing gate passses and records if not removed on time.
1859-1861. Endorsements/Withdrawals:
- Procedures for when a consignment doesn't arrive or is needed to be returned.
- Handling procedures for missing/altered invoices and documents
1862. Rectification of Invoicing Errors:
- Correcting errors identified after goods are sent, using appropriate forms and procedures.
1863. Invoice Errors in Goods Delivery:
- Processes after an invoice is issued to a wrong destination, returned, re-issued, etc.
1864. Correction of Invoicing Errors:
- Procedures to address errors in invoice descriptions of freight, weights, etc.
1865. Invoices with Erroneous Descriptions:
- Procedures to revise and amend the original invoice if errors are found.
1866. "To-pay" and "Paid" Errors in Invoices:
- Processes and procedures follow the correct procedure for invoices and rectify errors.
1867. Goods Withdrawal:
- Procedure for consignors who want goods returned if properly accompanied with documents.
1868. Legal Stoppage in Delivery:
- If a court stops delivery, proper measures to inform all associated parties are detailed.
1869. Duplicate Invoices/Waybills (accounted for more than once):
- Procedures for when an invoice or bill is accounted for more than once.
1870-1871. Overcharge/Rebooking of Goods:
- Procedures for creating overcharge sheets and completing the rebooking process which require new invoices.
1872. Rebooking Procedure Details:
- Procedures are elaborated for rebooking, in detail.
1873. Goods Diversion:
- Detailed procedures illustrated for diverting goods if appropriate conditions are met.
1874-1877. Goods Disposal Issues:
- Detailed procedures for handling over-carried, missent, or unbooked goods.
1878. Punitive Overloading Charges:
- Procedures for assigning and collecting fines if the goods are above capacity.
1879. Excess Overloaded Goods Handling:
- Procedures to deal with excess weight are detailed.
1880-1881. Indemnity Notes/Guarantees:
- Use and preparation of Indemnity notes or warranties are provided.

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Test your knowledge about the procedures and responsibilities of Station Masters in the railway diversion application process. This quiz covers the necessary verifications, communications, and conditions related to the diversion of consignment. Understand the implications of handling railway receipts and the responsibilities that follow approval.