IRCM Vol-1, Chapter-12 Postal Traffic PDF

11/21/24, 3:10 PM CHAPTER XII MISCELLANEOUS TRAFFIC Postal Traffic 1201 CHAPTER XII MISCELLANEOUS TRAFFIC...

11/21/24, 3:10 PM CHAPTER XII MISCELLANEOUS TRAFFIC Postal Traffic 1201 CHAPTER XII MISCELLANEOUS TRAFFIC Postal Traffic 1201. Conveyance of mails.—Postal mails are carried either in vehicles specially constructed (or converted) as postal vans at the cost of the Postal Department, or in ordinary coaching vehicles i.e., non-postal vehicles in which accommodation is reserved for the conveyance of mails, or in-charge of Guards or Mail Peons travelling on season tickets. In January and July each year, half-yearly programmes for the, conveyance of mails under these systems are drawn out and a copy of the programme is supplied to the Divisional Railway Manager. Despatches not covered by these programmes are also arranged as and when necessary. 1202. Billing of charges for the haulage of postal vans and other coaching vehicles (i.e., non-postal vehicles) in which accommodation is reserved for conveyance of mails.—(a) Returns of reserved accommodation supplied to the Postal Department on 21st January and 21st July each year (or on such other dates as may be mutually agreed upon between the Divisional Railway Manager and the Postal Department) must be submitted by the concerned stations to the Divisional Railway Manager within 3 days of the said dates in the proforma appearing at Appendix XII/A. The standard space allotted in postal vans or length of compartments provided in non- postal vehicles for the carriage of mails must invariably be shown in the returns to enable the Traffic Accounts Office to work out the charges correctly. (b) The information contained in the returns will be consolidated into a statement in the Divisional Office and submitted to the Traffic Accounts Office, half-yearly. Instructions in this regard appear in paras 1605, 1606 and 1608-T. 1203. Procedure for daily conveyance of mails under the 'Weighment system'.—(a) The mail bags will be made over to the Station Master by the Postal Department with mail lists in duplicate. These lists will show the number of mail bags to be despatched and will be signed by the despatching agent of the Postal Department. The Station Master should compare the bags with the entries in the lists in the presence of the despatching agent, and if the bags are in good condition with seals intact, he should sign one of the mail lists and return it to the despatching agent and retain the other list for record at the station. (b) The mail bags will be entered in a separate guidance (luggage and parcels summary) of the train by which they are despatched and the Guard will sign for them in the station copy of the guidance. (c) At destination the Station Master should take over the bags from the Guard and sign for them in the guidance. These bags will then be entered in a separate parcels delivery book set apart for the purpose and the signature of the Postal Official who takes delivery of the bags will be obtained in it 1204. Mail bags carried by Mail Peons.—(a) Mail bags carried by Mail Peons travelling on season tickets will be treated as a regular daily service charged under the half-yearly weighment system. Such mail bags should be weighed on the statistical days t.e., on 21stJanuary and21st July each year or on such other dates as may be advised by the Divisional Office. (b) The weight of mail bags carried by Mail Peons on the days specified above along with that of other mails should be recorded in the mail lists in the manner indicated in Para 1206. The following endorsement should also be made on the season tickets issued to such Mail Peons:— "Mail bags with the holder which are included under the weighment system will be carried without any extra charge". 1205. Adjustment of charges for the daily conveyance of mails.—The adjustment of https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh12_data.htm#1201 1/9 11/21/24, 3:10 PM CHAPTER XII MISCELLANEOUS TRAFFIC Postal Traffic 1201 charges for the daily conveyance of mails will be made. by the Traffic Accounts Office for six months in the same way as for the haulage of vehicles (Para 1202). 1206. In order to determine the weight for the purpose of half-yearly adjustments, the mail bags offered for conveyance on the dates mentioned in Para 1204 will be weighed by a responsible official of the Postal Department in the presence of the Station Master. On these dates, the mail lists will be prepared in triplicate by carbon process. The weight of the bags or parcels will be recorded on the mail lists under the signature of the Station Master and of the official of the Postal Department. The half-yearly charges will be calculated in the Traffic Accounts Office on the total weight thus recorded on the mail lists. The original and duplicate copies of the mail lists will then be made over to the Station Master who will retain one copy at his station for record, and send the other to the Divisional Railway Manager for transmission to the Traffic Accounts Office with the half-yearly statements referred to in Para 1207. Note.—If 21st January or 21st July happens to fall on Saturday, Sunday or Monday, the Wednesday following these days will be the statistical day for preparation, of returns. 1207. Submission of half-yearly statement of mail) bags to Traffic Accounts Office.— The Divisional Railway Manager will furnish to the Traffic Accounts Office half-yearly statements of mail bags and parcels carried under the weighment system as laid down in Para 1616-T, in duplicate, 1208. Rebate to the Postal Department on account of interruption of through communication.—(a) When Postal mails cannot be conveyed by railways doe to interruption caused by breaches, accidents or any other cause for periods exceeding 14 consecutive days, the particulars of the traffic so affected should be furnished to the Divisional Office which will communicate the details to the Traffic Accounts Office for making necessary adjustments in accordance with the Code rules. (b) When due to breaches, etc., Postal mails are not carried on the statistical days, the services to be paid for during the succeeding half-year shall be based on the actual space allotted or the weight carried, on the day the service is resumed or on such other days as may be advised by the Divisional Office. (c) When due to breaches, etc., mails are diverted to an alternative longer route, the Postal Department shall pay according to the actual longer distance over which the mails are earned, if such diversion extends for a period of more than 14 consecutive days. Details of traffic carried over a longer route in such circumstances must be furnished to the Divisional Office for transmission to the Traffic Accounts Office for raising necessary debits against the Postal Department. 1209. Conveyance of mail bags as occasional despatches.—(a) Occasional despatches of mail bags not covered by the daily service should be accepted, when tendered with mail lists in duplicate, and booked in the same manner as ordinary parcels. The railway receipt will not, however, be issued in such cases and the only receipt the Postal Department will be given is acknowledgement on one copy of the mail list and the other copy will be treated as a credit note and submitted to the Cashier, as a voucher, duly entered in the cash remittance note. (b) Except where otherwise specially provided, the charges for occasional despatches will be calculated at prescribed rate per quintal per kilometre subject to a minimum weight for charge of ten kilograms and also for a minimum payment of Rs. ten for each despatch. Fractions of ten kilograms will be taken as ten kilograms for calculating the freight charges. (c) On receipt at destination, these mail bags will be entered in the parcels delivery book in the same way as parcels, and signed for by the postal official taking delivery. There should be no delay in the delivery of these mail bags at destination. 1210. Unusual changes in the despatch of mail bags.—When a mail bag is presented for the first time to be conveyed daily under the weighment system between stations on the line, for which instructions have not been previously issued, the Station Master must accept and despatch it on a written requisition from the postal authorities, duly stamped with the Post Office stamp https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh12_data.htm#1201 2/9 11/21/24, 3:10 PM CHAPTER XII MISCELLANEOUS TRAFFIC Postal Traffic 1201 and signed by the postal official tendering it for despatch. The Station Master must take its weight on the first day and forward the original requisition with the weight noted therein, with a letter giving full particulars to the Divisional Railway Manager Similarly, when the despatch of mails is to be discontinued, for which no previous notice has been given by the Divisional Railway Manager, the Station Master must obtain a written notice from the postal official, take the weight of the bag conveyed on the last day, note it on the notice and forward the letter in original, with a letter giving full particulars to the Divisional Railway Manager, who will summarize the monthly statements and send particulars to the Traffic Accounts Office. 1211. Extra reserved accommodation for Postal Department.—(a) When accommodation in excess of the daily regular service is required by the Postal Department the postal official concerned will present a requisition, in the prescribed form written out in triplicate. The three copies of the requisition will be dealt with as under— (i) one copy of the requisition will be made over to the Station Master who will arrange for the additional accommodation required: this copy shall be submitted by the Station Master to the Divisional Office after recording thereon the- (1) number and description of carriage, and (2) extent of accommodation supplied i.e., in case a compartment is required, length of the compartment; (ii) one copy bearing the Station Master's acknowledgement will be made over by the postal official to the Senior Mail Sorter for production en route as an authority for the extra accommodation occupied: at the destination station the Senior Mail Sorter will make over this copy to the Station Master who will enter on it the particulars as in (i) above and submit it to the Divisional Railway Manager; (iii) one copy will be retained by the postal official for submission to the office of the Superintendent, Railway Mail Service. (b) Al the close of each month, the Divisional Railway Manager will submit to the traffic Accounts Office all the requisitions received by him— (i) from stations supplying the extra accommodation; (ii) from stations upto which the extra accommodation was utilized. This information will be shown in two separate statements each in the proforma appearing at Appendix XII/B. 1212. Charges for mail bags of High Officials of Government.—Mail bags of High Official of Government carried in charge of Railway Mail Service Inspectors should be weighed and charged for all the ordinary luggage rates, after allowing the free allowance according lo the class of ticket or pass held. 1213. Responsibility of the railway for carriage of mail bags.—-The liability of the railway in regard to loss or damage to mail bags, etc. is same as in the case of ordinary parcels. If a mail bag contains an article mentioned in the Second Schedule in Part I of the Railways (Extent of Monetary Liability sad Prescription of percentage charge) Rules 1590 the Postal Department should declare the nature of its content and value, and pay by credit note and usual percentage charge on the excess value so declared. 1214. Seals, on mail bags.—The railway official taking over bags from the Postal Department should see that the bags are properly sealed. Similarly, the postal, official taking delivery of mail bags from the railway at destination will examine the seals. A certificate to the effect that the seals are intact, should be obtained from the latter in the parcels, delivery book. 1215. Carriage in mail vans of articles on Postal Service.—The carriage in mail vans of articles on postal service (e. g., forms, stationery, small parcels of stores) labeled as such and https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh12_data.htm#1201 3/9 11/21/24, 3:10 PM CHAPTER XII MISCELLANEOUS TRAFFIC Postal Traffic 1201 properly franked but not registered as parcels in a post office will be permitted without any additional charge. Telegraph Traffic 1216. Licensed telegraph offices.—Most railway stations function as licensed telegraph offices, i.e. offices authorized to accept, transmit and deliver messages. The rules and conditions under which messages are accepted, transmitted and delivered are given in the Telegraph Guide Volumes I and II, Post and Telegraph Manual Vol. XI, Traffic Instructions Parts I and II, and I.R. C. A. Telegraph Manual, copies of which will be supplied to each station having a telegraph office. 1217. Nature of telegraph traffic—Three main categories of telegrams are dealt with at railway telegraph offices— (i) Paid telegrams (Public and State); (ii) Postal and Telegraph Service telegrams ; and (iii) Railway Service telegrams. 1218. Telegram forms.—Printed Form LT/M-1 should be made available free of charge at all telegraph offices and senders requested to write telegrams on these forms as far as possible. In paid telegrams, the number of words charged and signalled and charges levied should be recorded in the respective columns provided at the top of the Form 1219. Numbering of messages.-All paid messages sent must be numbered consecutively immediately they are handed in. A fresh series of numbers will be started at 0 hour daily. 1220. Payment of telegraph messages.—The telegraph messages arc paid for in— (i) cash; (ii) postage stamps; (iii) service stamps; (iv) O.I.G.S. Forms; (v) reply paid vouchers; (vi) debit notes (for Meteorological, Defence and Police Department. 1221. (a) public paid telegrams shall be prepaid either in cash or in postage stamps. State telegrams shall be prepaid by means of service postage stamps or in cash, (b) Stamps must be uniformly affixed in straight regular rows on the back of the telegrams and after acceptance they should be defaced with the station stamp. Each stamp of the value of one rupee or upwards should also" be defaced by crossing each stamp with a blue or an indeliable pencil, (c) All message debits to which stamps have been affixed should be distinctly marked "Telegraph messages with stamps, value Rs.........", entered in the cash remittance note and sent to the Cashier duly enclosed in the station cash bag with the earnings of the day. Postage stamps which are discoloured, damaged, cut, defaced or torn should not be accepted in payment of charges of telegrams. 1222. When a reply paid voucher form duly filled in and signed by the addressee is presented for transmission, it should be seen that it is genuine and current for acceptance. A receipt for the telegram so presented should be granted and any extra charges due should be collected either in cash or in postage stamps. The replay paid voucher should be feat to the Traffic Accounts Office https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh12_data.htm#1201 4/9 11/21/24, 3:10 PM CHAPTER XII MISCELLANEOUS TRAFFIC Postal Traffic 1201 along with the message drafts for the period to which it relates. 1223. Telegraph money receipt.—(a) For all 'paid' messages i.e. for which money is paid either in cash or in stamps, the sender should be given a telegraph money receipt in Form LT/R- 2, which will be prepared in duplicate by carbon process, The carbon copy of the receipt will be given to the sender and the other copy retained as record. (b) A telegraph money receipt should also be issued while accepting a telegram on O. I. G. S. Form, debit note for a reply-paid voucher, referred to in Para 1220. The charges recoverable from the Department concerned should be indicated on the draft messages as well as telegraph money receipts. Particulars of O. I. G. S. Forms/debit notes should be entered on the telegraph money receipts and in the statement of telegraph cash transactions against the relevant entry. The O. I. G. S. Forms and debit notes should be sent to the Cashier daily as vouchers duly entered in the cash remittance note. (c) All telegrams on railway business originating at licensed telegraph offices addressed to private persons and/or railway officials in India which cannot be disposed of entirely by the railway's telegraph system should be classed as 'paid', though accepted Tree'. In such cases, a telegraph money receipt should be issued and accounted for as in the case of other paid messages. (d) Duplicates of telegraph money receipts shall not be issued. (e) Telegraph money receipts are machine numbered and supplied in bound books. The book in use should be kept in the custody of the Station Master or the Senior Signaller on duty. Not more than one book should be used at a time. 1224. Custody of telegraph money receipt books and reply-paid vouchers.- Telegraph Money receipt books and reply-paid vouchers, on receipt from the supplying officer, must be carefully checked and entered in the stock book for money value books, as laid down in Para 227. 1225. Reply-paid telegrams.—In the case of inland reply-paid telegrams, when the sender pays the minimum charge of an ordinary reply message, the words 'Reply-paid' only are inserted in ink before the address. If the amount is in excess of the minimum charge, the letters 'RP' and the amount prepaid are written in words. Thus if rupees two are paid, the instructions will read 'RP Rupees two'. 1226. Cash in telegraph office.—(a) Station Masters and Signallers-in-charge will be responsible for making arrangements for the safe custody of cash received in payment of messages and for rendering correct account thereof. (b) All collections should be made over daily to the Booking Clerk or Station Master, under acknowledgement. (c) In order to facilitate the check of telegraph earnings at stations open for the transmission of paid telegrams, the Station Master or senior telegraph official should record, when taking over the cash earnings of the telegraph branch of a station for the day, the time on the last counterfoil of receipt up to and for which he has received the cash. 1227. Messenger hire.—'Messenger hire' is the amount paid by senders for delivery of telegrams to addressees residing at some distance from railway telegraph offices, This amount should be included in the telegraph money receipt given to the sender and accounted for in the statement of telegraph cash transactions by the sending station, who will also advise the receiving station of the fact through the 'service instructions' of the message. The station receiving the message will pay the specified amount out of station earnings to the messenger hired for delivering the message to the addressee and obtain a receipt for the amount in-Form LT/R-1 from the messenger. The amount so disbursed will be entered in the statement of telegraph cash transactions to which the receipt taken from the messenger will be attached in support of the payment made. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh12_data.htm#1201 5/9 11/21/24, 3:10 PM CHAPTER XII MISCELLANEOUS TRAFFIC Postal Traffic 1201 1228. Statement of telegraph cash transactions.—(a) All telegraph money receipts should be accounted for in the statement of telegraph cash transactions in Form LT/C-1, in consecutive order. If any receipt is cancelled, the sender's receipt foil should be sent to the Traffic Accounts Office with reasons for cancellation recorded thereon over the signature of the Station Master or the Head Signaller. If the cancellation is due to the sender having withdrawn the message prior to its being signalled, the cancellation fee of 25 paise should be collected and accounted for in the returns. The acknowledgement for the amount refunded to the sender will be taken on the reverse of the telegraph money receipt granted to him and the same will be taken back and attached to the statement of telegraph cash transactions in support of cancellation. (b) Particulars of received messages on which charges, if any, are collected on delivery as well as terminal payments, such as messenger hire and cancellation fees, should also be entered in the statement of telegraph cash transactions. This statement should be prepared and submitted to the Traffic Accounts Office as notified by individual railway administration. (c) The total collections as per statement of telegraph cash transactions should be taken to debit in the coaching balance sheet against the relevant head. Sundry Earnings 1229. Sundry earnings realized at stations consist chiefly of receipts from the sale of time tables, unclaimed goods, station yard sweepings and other miscellaneous items, such as— (i) excess in cash ; (ii) forfeiture of registration fees for indents of wagons; (iii) rent of buildings, 'and carts' 'and vendors' licence fees; (iv) cost of tender forms supplied to contractors; (v) cost of water supplied to vendors; (vi) fines recovered from vendors; (vii) sale of grass or trees on the track; (viii) sale of Railway Recruitment Board application forms. Such receipts, including amounts creditable to other services which maybe sent to Station Masters by departmental officers and others for transmission to the cash office vide paragraph 1402 of the State Railway General Code, will be dealt with in accordance with the instructions given in the following paragraphs. 1230. Amounts forwarded to stations by departmental officers.—The amounts forwarded by departmental officers, etc. to Station Masters for remittance, will be accompanied by a miscellaneous receipts transmit note in Form G-1403, which will consist of a note giving full particulars of the remittance and a receipt in duplicate. The latter should be signed by the Station Master or the Head Booking Clerk and one of the foils returned to transmitting officer. A specimen of Form G-1403 appears at Appendix XII/C. 1231. Cash transmit note of miscellaneous receipts.—The Station Master or the Chief/Head Booking Clerk will enter the receipts mentioned in the previous paragraphs, together with any sums realized at the station, concerning which full particulars should be shown, in a separate cash transmit note of miscellaneous receipts in Form Com./C-11 Rev. These forms will be printed and supplied in bound books of 100 notes, each to be entered in two foils. One of the foils should be forwarded to the cash office with the daily cash remittance note showing the particulars of the recoveries by departmental officers and the other foil should be 'retained as station record. The https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh12_data.htm#1201 6/9 11/21/24, 3:10 PM CHAPTER XII MISCELLANEOUS TRAFFIC Postal Traffic 1201 receipts should be entered in the daily trains cash-cum-summary book, and transmitted to the Cashier with the station cash and shown in the cash remittance note as one sum without particulars, against the entry 'Miscellaneous Receipts'. This amount shown in the cash remittance note should agree with the total of the cash transmit note of miscellaneous receipts. Care should be taken not to remit as miscellaneous receipts any amount realized on account of goods, coaching or telegraph traffic, such as sums paid to credit of other stations, undercharge or short remittances made good. A specimen of cash transmit note of miscellaneous receipts appears as Appendix XII/D. Other Miscellaneous Tariffs 1232. Retiring Rooms.—(a) At stations where retiring rooms are provided, a manuscript register, as per Appendix XII/E should be maintained showing their day to day occupation. (b) The register will be kept by the Matron or the Enquiry Clerk on duty and accommodation in the retiring rooms will be allotted to passengers on the principle of 'first come, first served'. Passengers who cannot be allotted accommodation in the retiring rooms immediately on demand, will be wait-listed and given accommodation on the same day as soon as it becomes available, strictly in the order in which their names appear on the waiting list. (c) At stations where printed retiring room tickets are stocked, the passengers will be issued such tickets on recovery of the prescribed charges. The amount so collected will be accounted for in the daily trains cash-cum-summary book in the same manner as other tickets and will be reflected in the monthly local passenger classification returns. At other stations, the passengers will be issued, a money receipt in Form Com./M-2 from a separate money receipt Book kept for the purpose, and the charges recovered will be accounted for in the daily trains cash-cum- summary book under distinct head 'Retiring room charges'. (d) Passengers who are allowed to stay in the retiring rooms beyond twenty four hours will be issued a fresh retiring room ticket or money receipt, as the case may be, on payment of due charges. In such cases, the word 'Renewed' will be written in the 'Remarks' column against the previous entry in the retiring room register. (e) No refund should be allowed when a passenger vacates the retiring room before the expiry of the period entered on the ticket, or the ticket should be cancelled after issue if the passenger has occupied the room. When under very exceptional circumstances, a retiring room ticket is cancelled, it should be endorsed under the personal signature of the Station Master. (g) The passengers on vacating the room will surrender their tickets to the Attendant who will make them over immediately to the Matron or Enquiry Clerk for scrutiny. These tickets will then be entered in the Ticket Collector's report and submitted to the Traffic Accounts Office along with other collected tickets. 1233. Bed-rolls/Travel Bag Service—(a) Bed-rolls are supplied to first class passengers on payment of the prescribed hire charges. The names of stations at which bedding sets are stocked and the trains by which these will be supplied, will be notified by each railway administration in its Time Tables and Guide. (b) A bed-roll ticket consisting of three foils will be prepared for each bedroll supplied to a passenger. The three foils will be written by carbon process, one of which will be handed over to the passenger, the second to the Conductor of the train and the third retained as station record. These tickets are machine numbered and will be supplied to stations in bound books. The hire charges recovered from the passenger will be accounted for in the daily trains cash-cum- summary book under the head 'Bed-roll tickets', and remitted to the Cashier along with the coaching cash for the day. A specimen of the bed-roll ticket appears at Appendix XII/F. (c) When a bedding set is supplied to a passenger in his compartment, the staff making over the set should obtain the passenger's, signature on the 'Record' foil of the bed-roll ticket in token of his having received the set in good condition. An urgent telegram should be sent to the https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh12_data.htm#1201 7/9 11/21/24, 3:10 PM CHAPTER XII MISCELLANEOUS TRAFFIC Postal Traffic 1201 destination station concerned for the collection and return of the bedding set to the originating station. (d) The Conductor will be given a copy of the bed-roll ticket together with a summary containing particulars of the bedding sets supplied to passengers on the train, their names, destination, carriage number and compartments in which they are travelling, and his dated acknowledgement will be obtained by the staff of the originating station. In case the Conductor is relieved en route, it will be his duty to make over to his relief, the summary containing particulars of the bedding sets together with the counterfoils of bed-roll tickets, under acknowledgement, with instructions to collect the sets from the passengers at the detraining stations, and to make them over to the Station Master on duty. On receipt of bedding sets with counterfoils of bed-roll tickets from the Conductor, the Station Master on duty will check the articles in each bed-roll to ensure that the contents are correct according to entries in the bed-roll ticket and that they are in good condition. In case of any shortage or damage the passenger should be requested to pay the value of the articles on the spot. In case he is unable to pay, he should be asked to accept liability for the shortage or damage on the passenger's foil and the counterfoil of the bed-roll ticket. A special report of such cases will. be made to the Station Master of the base station and the Divisional Commercial Superintendent. (e) On receipt of the special report, the Station Master of the base station will initiate action for recovering the value of articles found short or damaged and inform the passenger through a registered letter to remit the amount due. It will be the responsibility of the Station Master of the base station to pursue the matter with the passenger until the payment is received. The amount received on account of articles found short or damaged should be accounted for as 'Miscellaneous receipts'. (f) The Station Master receiving the bedding set will seal it with the station seal and return it to the base station by the first available train duly booked under a free service way-bill. A memo detailing the articles despatched in the bedding set will'be prepared in triplicate. One copy will be despatched in the bedding set, the other will be attached to the Guard's foil of the free service way-bill and the third along with the counterfoil as well as the passenger's foil of the bed-roll ticket will be retained as record at the station. Soon after the despatch, of bedding sets an urgent telegram giving particulars of despatch as well as the number of bedding sets will be sent to the Station Master concerned. 1234. Bedding sets to air-conditioned class passengers will be supplied free of charge. The attendant in the air-conditioned coach will be responsible to maintain a proper record of bedding set supplied and received back from passengers. 100% bed roll service is available in AC sleeper coaches of certain notified trains at the rate of Rs.l0 per travel bag per night or part thereof. 1235. Ice containers.—(a) On receipt of requisition from first class passengers, in containers for use during the hot weather will be supplied by Station Masters and Train Conductors at the starting as well as at intermediate stations, by certain specified trains which will be notified by each railway administration. The hire charges and the cost of ice must be recovered in cash. Station Masters and Train Conductors must take arrangements for the supply of ice to passengers for refilling ice containers on the run when demanded by them. (b) Hire charge receipts, which will be supplied to stations in sets of three foils (Accounts/Passenger/Record) in bound books, will be prepared by carbon process for each ice container supplied to a passenger. The hire charges will be accounted for as 'Miscellaneous receipts' in the daily trains cash-cum-summary book. Ice containers on release, must be returned to the station which originally supplied them, duly booked under a free service way-bill. A specimen of the hire charge receipt appears at Appendix XII/G. 1236. Collection of town duty or terminal tax on parcel/goods.—(a) At stations where town duty or terminal tax is collected by the railway administration on behalf of municipalities, the levy will be imposed on inward and outward parcels and goods in accordance with the rates embodied in the terminal tax schedule of the municipality concerned, a copy of which will be supplied to the station by the Divisional Superintendent. If a Station Master receives from the https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh12_data.htm#1201 8/9 11/21/24, 3:10 PM CHAPTER XII MISCELLANEOUS TRAFFIC Postal Traffic 1201 municipal authorities direct, an intimation regarding a change to be made in the schedule, he must ask the municipality to refer the matter to the Divisional Railway Manager on whose orders alone he is competent to act in such cases. The amount collected should be accounted for in the cash an delivery books. Separate statements showing the particulars of parcels/goods which are exempted from the levy of town duty or terminal tax or octroi duty and those on which tax or duty has been levied will be submitted to the Traffic Accounts Office, monthly or periodically, as prescribed. (b) Articles on which tax is leviable on ad valorem basis, their value and the amount of tax to be recovered will be assessed by the municipal staff and indicated on the railway receipts for the information of railway staff. (c) The town duty or terminal tax collections should be remitted to the Cashier daily along with the traffic earnings, showing the amount separately under the head "Municipal dues". A separate balance sheet of town duty or terminal tax or octroi duty transactions should be prepared and submitted monthly to the Traffic Accounts Office. (d) When the town duty or terminal tax is collected from passengers at the gate on commodities which are not their bona fide personal luggage, a receipt in Form Com./T-4 Rev. should be issued to them. The-total amount so collected should be accounted for in the daily trains cash-cum- summary book and taken as a special debit in the monthly town duty or terminal tax or octroi duty balance sheet. 1237. Receipts for terminal tax or town duty.—(a) These receipts are machine-numbered and supplied to stations in sets of three foils in book form. Separate receipt books are used for inward and outward traffic, the foils being prepared by carbon process. The first foil is sent to the Traffic Accounts Office, the second is given to the payer and the third is retained as station record. When a receipt is cancelled, both the 'Accounts' and 'Payer' foils must be submitted to the Traffic Accounts Office along with the return. The reasons for cancellation should be recorded on all the three foils over the signature of the Parcel or Goods Clerk. (b) When the amount of duty or tax to be recovered exceeds Rs. 20, a revenue stamp of 20 paise for each transaction should be affixed on the receipt and the stamp defaced. Station Master should keep sufficient stock of revenue stamps at their stations commensurate with their needs. Supply of stamps should be arranged by the Divisional Railway Manager. 1238. Statement of terminal tax collections.—A statement of terminal tax collected on parcels and goods will be prepared by stations in Form com./T-5 Rev. in duplicate by carbon process, separate forms being used for inward and outward traffic. Entries in the Statements will be made from the terminal tax receipts issued. One copy of the statement along with 'Accounts' foils of terminal tax receipts (Form Com./T-4 Rev.) will be submitted to the Traffic accounts office at the end of the month, and the other copy of the statement will be retained as station record. 1239. Rail Yatri Niwas.— In addition to the retiring room facilities mentioned above, exclusive independent rooms and dormitory accommodation is available in Rail Yatri Niwas located at important stations (presently at New Delhi and Howrah). The Rail Yatri Niwas provides for independent double bed rooms with or without independent toilets with daily tariff as prescribed. Similarly, accommodation in dormitories is available with daily tariff as prescribed per bed depending upon different facilities. The Rail Yatri Niwas, is also provided with a restaurant which caters to Indian and Western food and snacks between the specified hours at reasonable rates. The facility of stay at Rail Yatri Niwas is available to bonafide Rail Passengers. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-I/ComercialManualCh12_data.htm#1201 9/9