Postal Traffic and Weighment System

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Questions and Answers

Who is responsible for weighing the mail bags offered for conveyance?

A responsible official of the Postal Department (correct)

The Traffic Accounts Office official

The Divisional Railway Manager

The Station Master

What process is used to prepare the mail lists?

Manual recording

Automated scanning

Carbon process (correct)

Digital processing

If 21st January falls on a weekend, when will the statistical day for preparation of returns occur?

On 23rd January

On 22nd January

On 24th January (correct)

The date will not change

What happens when postal mails cannot be conveyed by railways for over 14 consecutive days?

Details are communicated to the Traffic Accounts Office for necessary adjustments. Signup and view all the answers

How should the charges for postal services be determined when mails are not carried on the statistical days?

Based on the weight carried on the day the service is resumed Signup and view all the answers

Who retains one of the copies of the mail lists after preparation?

The Station Master Signup and view all the answers

What should the Divisional Railway Manager furnish to the Traffic Accounts Office?

Half-yearly statements of mail bags and parcels Signup and view all the answers

Which department communicates the details of affected traffic due to breaches or accidents?

The Divisional Office Signup and view all the answers

What is recorded on the mail lists during the weighing process?

The total weight of bags or parcels Signup and view all the answers

What vehicles are primarily used for the conveyance of postal mails?

Specially constructed postal vans and ordinary coaching vehicles Signup and view all the answers

What is the frequency of drawing up programmes for the conveyance of mails?

Half-yearly, in January and July Signup and view all the answers

What is required to be submitted by concerned stations regarding reserved accommodation for the Postal Department?

Returns of reserved accommodation within 3 days of specified dates Signup and view all the answers

Which section outlines the procedure for daily conveyance of mails under the 'Weighment system'?

Section 1203 Signup and view all the answers

How often is the information from returns consolidated into a statement for the Traffic Accounts Office?

Half-yearly Signup and view all the answers

What details must be shown in the returns regarding postal vans and vehicles?

The standard space allotted in vans or length of compartments for mails Signup and view all the answers

What is the role of guards or mail peons in the conveyance of mails?

They are in charge of the mails traveling on season tickets Signup and view all the answers

Under what condition will the Postal Department pay for the longer distance when mails are diverted?

If the diversion extends for more than 14 consecutive days Signup and view all the answers

What is required for occasional despatches of mail bags to be accepted?

Mail lists in duplicate Signup and view all the answers

How are charges for occasional despatches of mail bags calculated?

At a prescribed rate per quintal per kilometre Signup and view all the answers

What happens to mail bags upon receipt at their destination?

They are entered in the parcels delivery book Signup and view all the answers

What is the minimum weight for charge of occasional despatches of mail bags?

Ten kilograms Signup and view all the answers

What documentation is required when a mail bag is presented for the first time under the weighment system?

A written requisition stamped by the Post Office Signup and view all the answers

What should be done regarding the delivery of occasional despatches at destination?

Delivery should not be delayed Signup and view all the answers

What happens to the second copy of the mail list for occasional despatches?

It is treated as a credit note Signup and view all the answers

How are fractions of ten kilograms treated for calculating freight charges?

Counted as ten kilograms Signup and view all the answers

Which statement accurately reflects the process for charges on mail bags?

Charges are based on weight and calculated per kilometre Signup and view all the answers

What must accompany the amounts forwarded by departmental officers to Station Masters for remittance?

A miscellaneous receipts transmit note in Form G-1403 Signup and view all the answers

What is the purpose of Form Com./C-11 Rev. in the cash transmit process?

To transmit cash receipts and particulars to the cash office Signup and view all the answers

Which of the following tasks is NOT performed by the Station Master or Chief/Head Booking Clerk?

Issuing tickets to passengers Signup and view all the answers

What does the amount shown in the cash remittance note need to agree with?

Total of the cash transmit note of miscellaneous receipts Signup and view all the answers

How should miscellaneous receipts be recorded in the daily trains cash-cum-summary book?

As one lump sum without particulars Signup and view all the answers

What must the Station Master do on the first day regarding the weight?

Take the weight and forward the original requisition. Signup and view all the answers

What should the Station Master do if the despatch of mails is discontinued without prior notice?

Take the weight of the last bag conveyed and obtain a written notice. Signup and view all the answers

How many copies of the requisition must the postal official prepare for additional accommodation?

Three copies for various authorities. Signup and view all the answers

What does the first copy of the requisition handed to the Station Master require?

Details of the accommodation and carriage. Signup and view all the answers

What is done with the copy of the requisition that bears the Station Master's acknowledgement?

It is presented to the Senior Mail Sorter as an authority. Signup and view all the answers

At the end of each month, what must the Divisional Railway Manager submit?

All requisitions received to the Traffic Accounts Office. Signup and view all the answers

What should the Senior Mail Sorter do with the copy of the requisition upon reaching the destination station?

Make over the copy to the Station Master. Signup and view all the answers

What specific information must the Station Master record on the requisition copy?

The requested extra accommodation details. Signup and view all the answers

Who retains one copy of the requisition for future submission?

The postal official. Signup and view all the answers

What is the primary basis for allocating accommodation in the retiring rooms?

First come, first served Signup and view all the answers

What should be written in the 'Remarks' column when a retiring room is renewed after twenty-four hours?

Renewed Signup and view all the answers

Which of the following must occur when a passenger vacates a retiring room before the period expires?

No refund is allowed Signup and view all the answers

How should charges collected for retiring room use be recorded?

In the daily trains cash-cum-summary book Signup and view all the answers

What action must be taken when a retiring room ticket is cancelled under exceptional circumstances?

Station Master's personal signature is required Signup and view all the answers

What must be done if the mail bags are not in good condition during inspection?

Notify the postal official immediately. Signup and view all the answers

When should the weights of mail bags carried by Mail Peons be recorded?

On 21st January and 21st July each year. Signup and view all the answers

Which document is used for signing and recording the delivery of mail bags at the destination?

Parcels delivery book. Signup and view all the answers

What endorsement is required on season tickets for Mail Peons carrying mail bags?

No charges for the included mail bags. Signup and view all the answers

What is the process if a Station Master cannot sign for the mail bags upon receiving them?

Report the issue to the Railway Manager. Signup and view all the answers

What occurs with the second copy of the mail list after preparation for occasional despatches?

It is retained at the station for record. Signup and view all the answers

What does the adjustment of charges for the daily conveyance of mails depend on?

The half-yearly weighment system. Signup and view all the answers

What happens to the original and duplicate copies of the mail lists after preparation?

The Station Master retains one copy and sends the other to the Divisional Railway Manager. Signup and view all the answers

Which process is followed if there is a breach affecting the conveyance of postal mails?

The details are communicated to the Divisional Office for adjustments. Signup and view all the answers

How are the half-yearly charges calculated for the mail bags?

Using the total weight recorded on the mail lists. Signup and view all the answers

What condition applies when 21st January or 21st July falls on a weekend?

The statistical day will be the following Wednesday. Signup and view all the answers

What is required of the Divisional Railway Manager regarding half-yearly mail bag statements?

They are required to furnish duplicate statements to the Traffic Accounts Office. Signup and view all the answers

When are adjustments made in the Traffic Accounts Office due to interruptions in mail conveyance?

Immediately after the Divisional Office submits the details. Signup and view all the answers

What must be documented when the postal services resume after a disruption?

The actual space allotted or the weight carried must be recorded. Signup and view all the answers

What levies are applied if mail cannot be conveyed for more than 14 days?

Rebates are provided to the Postal Department. Signup and view all the answers

Which of the following describes the purpose of the triplicate mail lists prepared during weighment?

They serve as the official record for charges based on weight. Signup and view all the answers

Which of the following reflects the required action for a cancelation of a telegraph money receipt?

The acknowledgement must be taken on the original telegraph money receipt. Signup and view all the answers

Which item is NOT considered a part of sundry earnings realized at stations?

Revenue from passenger ticket sales. Signup and view all the answers

What must be included in the statement of telegraph cash transactions regarding delivered messages?

Charges collected on delivery and any terminal payments. Signup and view all the answers

What is the necessary action when a sender withdraws a message before it is signaled?

A cancellation fee of 25 paise must be collected. Signup and view all the answers

In the statement of telegraph cash transactions, what should be recorded alongside amounts refunded?

Details of the cancellation fees charged. Signup and view all the answers

What must be submitted to the Traffic Accounts Office after preparing the telegraph cash transaction statement?

The completed statement in the specified form as notified. Signup and view all the answers

Which form is utilized for the accounting of telegraph cash transactions?

Form LT/C-1 Signup and view all the answers

What action is required when the total collections are reported in the statement of telegraph cash transactions?

They must be credited to the relevant head in the coaching balance sheet. Signup and view all the answers

Which of the following is an example of sundry earnings from station activities?

Sale of Railway recruitment forms. Signup and view all the answers

What accounting method should be utilized for unclaimed goods as part of sundry earnings?

They should be included as miscellaneous receipts. Signup and view all the answers

What document must accompany the amounts forwarded by departmental officers to Station Masters?

Miscellaneous receipts transmit note in Form G-1403 Signup and view all the answers

What is the primary purpose of Form Com./C-11 Rev. in the miscellaneous receipts process?

To record miscellaneous receipts in a separate cash transmit note Signup and view all the answers

What action is required regarding the foils of the cash transmit note of miscellaneous receipts?

One foil should be retained as a station record Signup and view all the answers

In what format should the amounts shown in the cash remittance note be presented?

As one sum against the entry 'Miscellaneous Receipts' Signup and view all the answers

What is the requirement for the station cash-cum-summary book regarding miscellaneous receipts?

It should contain daily transactions without sums of miscellaneous receipts Signup and view all the answers

What should happen to the duplicate of the receipt generated for amounts remitted to the Station Masters?

One foil is returned to the transmitting officer Signup and view all the answers

What is the procedure for entering miscellaneous receipts as per the instructions?

Include them in the cash transmit note Signup and view all the answers

How should receipts from various sessions be managed by the Chief/Head Booking Clerk?

They are to be entered into a separate cash transmit note Signup and view all the answers

What kind of note must be created to accompany the remittance forwarded by departmental officers?

A miscellaneous receipts transmit note Signup and view all the answers

What must the Station Master ensure about the cash remittance note?

It matches the aggregate of the cash transmit notes Signup and view all the answers

Study Notes

Postal Traffic

Postal mail is carried in specially constructed postal vans, ordinary coaching vehicles (with reserved mail accommodation), or by guards/mail peons travelling on season tickets.
Yearly half-yearly programs for mail conveyance are created in January and July.
Postal vans and other vehicles must record reserved accommodation in a specific format by January 21st and July 21st (or other agreed dates) within 3 days of the date to the Divisional Railway Manager.
Mail bags are given to Station Masters with lists and signed by despatching agent. Station Master verifies lists and signs the list.
Mail bags are assigned to train luggage lists and signed by the guard at the destination station, records are entered into delivery books and signed by receiving officials.
Mail bags carried by mail peons are weighed on January/July statistical days and included in their season ticket conditions.

Weighment System

Mail bags are transferred to the Station Master with duplicate lists.
Lists show numbers of mail bags.
Station Master checks bags and lists.
Signatures confirm condition.
Lists are returned to original source and recorded.

Mail Bags Carried by Mail Peons

Mail bags are treated under the yearly weighment system.
Bags are weighed on January 21st/July 21st or other designated dates.
Weights are recorded in mail lists.
Season tickets have stipulations for mail bag carriage without additional fees.

Adjustment of Charges for Daily Conveyance

Daily mail conveyance charges are adjusted by the Traffic Account Office for six months.
Mail bags are weighed on designated dates by officials of the Postal Department.
All lists are prepared in triplicate.

Submission of Half-Yearly Statements

Divisional Railway Manager provides half-yearly reports on mail bags and parcels to the Traffic Accounts Office.

Rebate to Postal Department for Interruption

If through mail conveyance is halted for more than 14 consecutive days, details are given to the Divisional Office.
The concerned office forwards this to the Traffic Accounts Office for adjustments in accordance with the code.
If post delays happen on statistical days, the service will be based on the actual space or weight from the resumption date.

Conveyance of Mail Bags as Occasional Despatches

Mail bags outside the normal service are accepted as occasional despatches.
Despatched bags follow the same procedures as ordinary parcels, except a credit note instead of a receipt.
Fees are calculated at a rate per quintal kilometre with a minimum weight and fee.

Other Miscellaneous Tariffs

Retiring Rooms: A register tracks the daily use of retiring rooms. Rooms are allocated on a first-come, first-served basis. Those who cannot be accommodated immediately are wait-listed.
Bed-rolls/Travel Bag Service: Bed rolls are provided to passengers, and the service is accounted for in summary books.
Ice Containers: Ice containers are provided to first-class passengers for hire, and records are maintained.
Collection of Town Duty/Terminal Tax: Charges are collected according to municipal rates, with specific forms and methods.

Telegraph Traffic

Railway stations act as authorized telegraph offices.
Messages are categorized as paid telegrams, postal and telegraph, and railway service telegrams.
Printed forms are used. Messages are numbered and paid in cash, postage stamps, service stamps, or other forms.
Reply-paid vouchers, debit notes (for specific departments), are also used.
Messages are handled by staff according to rules and regulations, and records are maintained.

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Description

Explore the intricate regulations and processes involved in postal traffic, including mail conveyance methods and the weighment system for mail bags. This quiz covers the roles of various individuals in the postal chain, from Station Masters to mail peons, ensuring efficient mail delivery.