Recording and Reporting Lecture Notes PDF

Recording and reporting 1  Introduction / Importance  This chapter deals with the construction of various types of forms and reports that could be used by the QA/QC department for recording and reporting information.  We have in other lectures explained the various re...

Recording and reporting 1  Introduction / Importance  This chapter deals with the construction of various types of forms and reports that could be used by the QA/QC department for recording and reporting information.  We have in other lectures explained the various reports.  The structure of Reports and forms are not cast in stone but is adapted to suit the firms requirements, product and process.  We’ll provide certain rules that apply to the completion and recording of data and information on these forms. 2  Rules for forms No blank areas on forms Analysts to initial/sign each completed entry for traceability of analyses. No Tippex to be used. Incorrect recorded results to be “deleted“ by a line drawn across the result and the correct result be entered in close proximity. The corrected result to be initialled/signed by the analyst. All entries to be recorded using a blue or black pen. Audited results to be entered using a green pen. Recording of results using any indelible ink/pencil is not allowed. Completed forms to be signed off by the supervisor. Any action relating to incorrect records to be clarified in the comments column. All forms to be appropriately dated. The time when analyses were completed and recorded to be duly entered in relation to the result. Create forms that are easy to use. Limit forms to one page if possible or group products together in terms of product/factory types. Areas where tests are not done on specific products must be blocked out. Forms must be kept for at least the shelf-life of the product and archived according to a SOP. (Explained in ISO 9000) 3 Any Questions ? THE END 4