Google Workspace (Formerly G Suite) - E-Business Overview PDF

Collaboration tools Google Workspace (formerly G Suite) - Google Workspace is a collection of online apps and services based on Google's client computing platform. - Gmail, Google Drive, Docs, Sheets, Slides, Keep, the Forms app for creating, distributing, and gathering answers to for...

Collaboration tools Google Workspace (formerly G Suite) - Google Workspace is a collection of online apps and services based on Google's client computing platform. - Gmail, Google Drive, Docs, Sheets, Slides, Keep, the Forms app for creating, distributing, and gathering answers to forms, as well as various communication apps like Google Meet and Google Chat, are all part of Google Workspace. - Google introduced the service Google Apps in 2006 for Your Domain, renamed it G Suite in 2016, and will rebrand it as Google Workspace in the autumn of 2020. - In contrast to the free Gmail or Google accounts that anybody can create, Google Workspace accounts are created and managed by a team of administrators. - Google Workspace defaults, app access, and security settings are all within the administrator\'s authority. - Workspace enables users to apply different configurations to distinct groups of people or, in Workspace terms, different organizational units. - An administrator, for example, can restrict Workspace data like email, calendar items, and Drive files from being stored offline. - Google is well-known for providing free services to users in return for some of their personal information. - Google Workspace, however, is a business-focused service with a monthly charge per user. - The Google Workspace applications, like other Google apps, are web-based rather than installed on users\' desktops. - Web-based apps require an Internet connection but provide significant benefits in terms of administration,standardization, and updating. - Google Workspace has a confusing array of apps, many accessible to all Google Account holders but others exclusively accessible to Google Workspace users. - Before installing a Marketplace app, you must validate your domain's ownership. - You can send a carbon copy (Cc) or blind carbon copy (Bcc) to other interested parties. - A Cc displays the recipients' addresses and lets people know that others are reading the message. - A Bcc sends the message to the intended recipients but hides their addresses from the main recipients. - Gmail allows you to schedule emails. - You may use Gmail\'s confidential mode to send emails with restrictions that prevent recipients from downloading, forwarding, copying, or printing the content. You may establish expiration dates for critical emails and revoke access to the message anytime. - The directory lists members and email addresses within your company's domain. - That\'s how Google can auto-complete your colleagues\' email addresses and plan meetings with everyone in your organization, even if you\'ve never contacted them. - The system administrator controls which email addresses are displayed in the directory and can delete contacts from it. - Integrating Google Contacts and Google Maps makes it extremely simple to locate someone\'s address straight on Google Maps. - When you create a meeting in Google Calendar, you can easily send an invite to contacts you already have in Google Contacts. - Google Contacts can import and export contacts as CSV files out of the box. - Google Meet is a video meeting platform. - Meetings may be created or scheduled, and people from corporate or school organizations and other Gmail connections can be invited. You may also schedule your meeting using Google Calendar. - Hosting a Google Meet session requires a paid G Suite account, the \"basic" plan. - Google Meet interacts with Microsoft 365 products like Outlook, allowing you to access meetings straight from your calendar, even if it isn\'t the Google calendar. - Google Chat is a communication service that Google created. It was created for teams and commercial situations but has now been made available to the general public. - In addition to talking, it offers direct messaging, group discussions, and spaces, which enable users to create and assign tasks and exchange files in a single location. - It is accessible via its own website and app, as well as through the Gmail website and app. - Rooms in Google Chat are analogous to channels in Slack. You\'ll notice the emphasis on threads when you enter one of these rooms. - Threads are available in Slack; however, they are optional. Every conversation in Chat is organized into a thread, and users may choose which threads to follow. - Google Drive is a free Google service that enables you to store files online and view them from anywhere through the cloud. - Drive eliminates the need to email or store a file on a USB drive because data may be accessible from any computer with an Internet connection. The following are the file kinds that you may generate and share on Google Drive: - Documents: These are used to create letters, flyers, essays, and other text-based files. - Drawings: These are used to create simple vector graphics or diagrams. - Forms: These are used to collect and organize data. - Presentations: These are used to make slideshows - Spreadsheets: These are used to store and organize data. GOOGLE DRIVE ON DESKTOP AND MOBILE - You may install the Google Drive desktop software if you prefer to work on your computer. This program, available for Windows and OS X, makes it easy to upload existing files and operate offline. You\'ll see a new Google. - Drive folder on your PC after it\'s installed. Any files you place in this folder will be immediately uploaded to Google Drive. - You can only see specific types of files when you upload them, such as Microsoft Office or PDF documents. - To edit these sorts of files in Google Drive, you must first convert them to Google Docs format. - Google Drive makes it simple to share files. It lets numerous users work on the same file simultaneously, enabling real-time collaboration. - You may simply share a file with a broader number of individuals by giving a link to any file in your Google Drive. A link is a URL or web address for any file you wish to share. - This is particularly useful for things too big to send as email attachments, such as music or video files. - Google Docs, a web-based application, allows people to create and modify documents and spreadsheets online for free. Google Docs is one of many online programs owned by and tied to Google. - Google Docs is available from any location. You may simply access your papers from anywhere else by using another laptop. - By default, Google Docs will check for misspelled words and recommend alternative spellings. Words that have spelling recommendations are highlighted in red. - Google Sheets is a terrific method for creating and maintaining spreadsheets. - Because it\'s part of Google\'s applications, your spreadsheets are automatically stored, easy to share, and editable anytime you need them. - Google Sheets and Microsoft Excel are the most popular spreadsheet tools available today. - Google Slides is a presentation application. - Google Forms can be used to create quizzes and surveys. - It allows anyone to create an easy-to-use form, analyze your result in a spreadsheet, and share it with others. - They have various templates you can edit to create your form. - You can collaborate with others to work on the same form, and easy to share. - You can customize your survey to any design you want. - You can get a notification by email when anyone submits his/her response. - Google Sites is a free and easy-to-use platform for creating and hosting websites. - It\'s part of the Google Workspace suite of tools, including Gmail, Google Drive, and other productivity tools. - With this, you can create a website for personal or professional use, such as a portfolio, a team or club site, or a project site. - Google Keep is a cloud-based note-taking program that can create notes, share notes, make reminders, and sync with all your Google-enabled devices. - Google Keep allows users to generate a variety of notes, including text, lists, images, and audio. Users may set time and location reminders that are linked to Google Now. - Google Apps Script is a scripting language based on JavaScript that allows you to customize and automate Google Apps. - You can use it to build custom applications or automate tasks in the Google ecosystem, such as sending emails, creating documents, and reading and writing data to spreadsheets. - You can create custom menus and dialogs, automate repetitive tasks, and build custom integrations with other services. - Google Cloud Search is a cloud-based enterprise search platform that enables organizations to search across all their data, including documents, emails, and other content stored in various systems and repositories. - It is designed to help users quickly and easily find the information they need, whether stored on-premises or in the cloud. - One of the key features of Google Cloud Search is its ability to index and search structured and unstructured data from various sources, including Google Drive, Google Docs, Google Sheets, Gmail, Google Calendar, and other Google Workspace applications. - It also integrates with other systems and repositories, such as SharePoint, Salesforce, and Box, allowing users to search across a wide range of data sources from a single interface. - Google Cloud Search includes various features to help users find the required information, such as advanced search operators, faceted search, and natural language processing. It also includes security and compliance features, such as data loss prevention and encryption, to help organizations protect sensitive data. - Jamboard is a digital whiteboard developed by Google that allows users to collaborate and brainstorm in real-time. - It is designed for meetings, workshops, and other collaborative settings and can be accessed from any device with a web browser. - With Jamboard, users can create and edit documents, draw and sketch, add images and videos, and write notes on a virtual whiteboard. - They can also collaborate with other users in real-time, regardless of location, by sharing a unique link to the Jamboard. - You can share and collaborate on Google Meet using Jamboard. - AppSheet is an application that provides a no-code development platform for application software, which allows users to create mobile, tablet, and web applications using data sources like Google Drive, DropBox, Office 365, and other cloud-based spreadsheet and database platforms. - The platform can be utilized for a broad set of business use cases including project management, customer relationship management, field inspections, and personalized reporting. - The AppSheet platform allows users to create mobile apps from cloud-based spreadsheets and databases. Apps can also be created directly as an add-on from spreadsheet platforms like Google Sheets. - AppSheet offers numerous services like sending emails, delivering notifications, capturing pictures, scanning barcodes, etc. - So, the users can make a fully functional application using this platform. Also, the applications made using AppSheet can work offline. AppSheet Features - It can create customized applications based on your business needs. - It provides the facility to use barcodes, forms, photos, signatures, etc. - It helps with developing bots for automation. - Users can incorporate advanced technological inventions into the application. - The platform integrates with Google Sheets, Gmail, etc. - You can use the platform to integrate with SQL databases, REST APIs, etc. - The platform provides many application templates. - Following are some of the instances where AppSheet is most widely used: - Creating a tracking application to send notifications to its users. - Making an application for project management that is linked to Google Sheets. - Making inventory applications. - Creating a productivity application that links multiple third-party applications. Some benefits of Google Workspace - Beyond basic email: \@yourcompany.com (info-panko.gmail.com vs ). - Individual and team drives: Streamlined storage and collaboration. - Collaborate in real time. - Integrate Google Workspace with CRM and other third-party apps. For example, with CRM integration, salespeople and customer service reps can auto-log tasks, calls, meetings, and emails in Salesforce without leaving Gmail. They can also view contact and account insights from Salesforce in Google Workspace and easily pull CRM data into Google Sheets. Some benefits of Google Workspace - Manage it all from the Admin Console. - Get enterprise-grade security with Endpoint Management. Endpoint Management lets you control which devices can access those accounts. - Preserve business data with Google Vault. Vault lets you preserve important data for as long as you need it, even from suspended accounts. You can set retention rules on certain Google Workspace apps to preserve user data --- even from deleted documents and suspended accounts. This helps prevent data loss when employees leave the company and can help your legal team avoid potential problems. Some benefits of Google Workspace - Get AI-powered productivity and insights. Google Workspace leverages machine learning, natural language processing and other forms of AI to remove friction, automate simple tasks and equip your team with the data-based insights they need to make well-informed business decisions. For example, when employees book virtual meetings in Calendar, Google Assistant automatically finds a time and adds optimized rooms for each attendee. Smart Compose in Gmail can finish their sentences for them, while Nudge reminds them to respond to messages.