ALCS Induction PPT PDF

ASSOCIATE LIFE CYCLE SYSTEM(ALCS)  What is ALCS? ALCS stands for Associate Life Cycle System. It is a comprehensive platform that helps Introduction to organizations efficiently manage every phase of an as...

ASSOCIATE LIFE CYCLE SYSTEM(ALCS)  What is ALCS? ALCS stands for Associate Life Cycle System. It is a comprehensive platform that helps Introduction to organizations efficiently manage every phase of an associate's journey, from onboarding to offboarding, and everything in between. ALCS This system is designed to automate and streamline various processes, ensuring compliance with regulatory requirements, improving operational efficiency, and enhancing the overall experience for associates and administrator.  Simplify Candidate Data Management Streamline Recruitment Processes Objectives of Manage the payroll of the candidate. ALCS Improve Efficiency in Staffing Operations ALCS BUSINESS FLOW  Operational Efficiency: Automates routine tasks, reducing manual effort and the risk of errors. Compliance: Ensures adherence to regulatory requirements, minimizing legal risks. Key Feature Of ALCS Scalability: Adapts to the needs of growing organizations.. User Experience: Provides a seamless and intuitive experience for both associates and administrators. Subsystem of ALCS Staffing Degree Apprenticeship IT Staffing A form of apprenticeship that Sourcing candidates with Hiring the associates based on combines work-based relevant technical skills client requirement for a staffing learning with academic (programming languages, domain and managing all the study.Here we hire the systems administration, process from onboarding to trainees and maintain their cybersecurity, etc.) and managing offboarding. life cycle throughout the their life cycle within the journey in the organization. organization. The Current Design A Logical Overview of Current Systems with Monolithic Design Staffing Degree Apprenticeship Specialized Staffing Customer Offer Letter Customer Offer Letter Customer Offer Letter Onboarding Generation Onboarding Generation Onboarding Generation Payroll Payroll Payroll Payroll Payroll Payroll Inputs Engine Inputs Engine Inputs Engine Transactional Data Transactional Data Transactional Data Billing Tax Billing Billing Tax & Invoice Declaration & Invoice & Invoice Declaration Statutory Statutory Statutory Reports Reports Reports Compliance Compliance Compliance  Whenever the new client get associated with teamlease ,sales/AM team sends a request for a client-ID creation through Zoho. Customer The request includes Client Registration Form (CRF), PD and Agreement. Onboarding The clients details will get synch to ALCS from Zoho.  Once client gets onboarded ,the offer letter request comes from client. The SD team receives MOL document from the client with the mandatory information. The SD generates the ECodes which triggers an email to Offer letter the candidate on their registered email id requesting them to complete the E-Onboarding procedure. Generation E-onboarding is a standard app for TeamLease to collect information of the new joiners like AADHAR and auto signature etc. Mandatory Documents & E- Onboarding Link (Temping & Payroll Candidates) Aadhaar Card. Bank Passbook or copy of cancelled cheque (with your name, bank account number, and IFSC clearly printed) Highest educational qualification certificate. PAN card.  Offer Letter(Temping) If Candidate is sourced by Teamlease , OL template will upload in ALCS,ATS by sourcing team (ATS – Applicant Tracking System) or I-Connect(Portal for Hiring for bajaj client) Candidate type is Temp Offer letter Offer Letter(Payrolling) Generation If Candidate is sourced by client, OL template will upload in ALCS & TL-connect for client(TL sahaj). Continued.. Candidate type is Payroll. OFFER LETTER FLOW  Client confirms the DOJ of the candidate. Once candidate gets on boarded his/her payroll process gets started which might include below inputs for particular month:- a. Loss of Pay/reverse loss of Pay b. Earnings : Allowances, Incentives, Payroll Inputs Reimbursements, Bonus, Leave Encashment etc. c. Deductions: Bus, Canteen Deductions, Recoveries etc. d. Exit/Reactivation e. Salary Revision  Once we receive the all the monthly inputs from client we freeze the payroll and process the monthly salary. The Billing Salary register gets generated and shared with the client. Payroll Engine Client evaluate the BSR and give his confirmation for further Invoice process.  Post BSR Validation and approval from the client, the Invoice gets generated. For that invoice will do the collection from client and Bank release will be initiated. Billing & Invoice  Bank Letters gets uploaded in respective Bank interfaces based on collections approved by Accounts Receivable Team.. Salaries are transferred to the latest payment mode which is available in ALCS at the time generating Bank Letters. Release Process  1. Potential Features to Add: Keep working on client’s and internal business requirements and give them seamless experience. 2. Automation of Routine Tasks: Expand automation to include routine administrative tasks such as candidate follow-ups, scheduling interviews, and sending status updates. Future Integrate robotic process automation (RPA) to handle repetitive data entry tasks and form Enhancements submissions. 3.Continuous Feedback and Iterative Improvement: Implement feedback loops with recruiters, hiring managers, and candidates to gather insights for system enhancements. Conduct regular usability testing and surveys to identify pain points and areas for improvement in the user experience. Thank you