AFMAN 11-421 PDF: Aviation Resource Management (2020)
Document Details
2020
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Summary
This Air Force Manual (AFMAN 11-421) implements Air Force Policy Directive 11-4. It provides instructions and procedures for Aviation Resource Management, including roles, responsibilities, training, updating, auditing, and monitoring aviation service data in the Aviation Resource Management System (ARMS), and compliance amongst Regular Air Force and Air Reserve Components.
Full Transcript
BY ORDER OF THE AIR FORCE MANUAL 11-421 SECRETARY OF THE AIR FORCE 23 MARCH 2020 Flying Oper...
BY ORDER OF THE AIR FORCE MANUAL 11-421 SECRETARY OF THE AIR FORCE 23 MARCH 2020 Flying Operations AVIATION RESOURCE MANAGEMENT COMPLIANCE WITH THIS PUBLICATION IS MANDATORY ACCESSIBILITY: Publications and forms are available for downloading or ordering on the e-publishing website at www.e-publishing.af.mil RELEASABILITY: There are no releasability restrictions on this publication. OPR: AF/A3TM Certified by: AF/A3T (Maj Gen James A. Jacobson) Supersedes: AFMAN11-421, Pages: 57 12 September 2018 This manual implements Air Force Policy Directive (AFPD) 11-4, Aviation Service, and establishes objectives, responsibilities, training, and guidance for the Regular Air Force (RegAF) and Air Reserve Components (ARC) 1C0X2 – Aviation Resource Management career field. This is a specialized publication intended for use by Airmen who have graduated from technical training related to this publication. This manual sets procedures and standards on updating, auditing, and monitoring aviation, Missile Combat Crew Members (MCCM) and parachutist service data in Aviation Resource Management System (ARMS). The RegAF and ARC must comply with the requirements outlined in this publication. This publication may be supplemented at any level, but all direct supplements must be routed for coordination prior to certification and approval to the Office of Primary Responsibility (OPR) of this publication, AF/A3TM. AF/A3TM is used throughout the text and denotes the office of the Air Force 1C0X2 Career Field Manager (CFM). Refer recommended changes and questions about this publication to the Office of Primary Responsibility (OPR) using the AF Form 847, Recommendation for Change of Publication; route AF Forms 847 from the field through the appropriate functional chain of command to AF/A3TM, 1480 USAF Pentagon, Washington DC 20330-1480. Ensure all records created as a result of processes prescribed in this publication are maintained in accordance with AFMAN 33-363, Management of Records, and disposed of in accordance with Air Force Records Information Management System Record (AFRIMS) Disposition Schedule. The authorities to waive wing/unit level requirements in this publication are identified with a Tier (“T-0, T-1, T-2, T-3”) number following the compliance statement. See AFI 33-360 for a description of the authorities associated with the Tier numbers. Submit requests for waivers through the chain of command to the 2 AFMAN11-421 23 MARCH 2020 appropriate Tier waiver approval authority, or alternately, to the requestors commander for non- tiered compliance items. The use of the name or mark of any specific manufacturer, commercial product, commodity, or service in this publication does not imply endorsement by the Air Force. This publication requires the collection and or maintenance of information protected by the Privacy Act (5 U.S.C. § 552a) and Freedom of Information Act (5 U.S.C. § 552), as amended; Departmental Regulations; 37 United States Code; and Executive Order 9397, Numbering System for Federal Accounts Relating to Individual Persons, as amended. Vigilance must be taken to protect Personally Identifiable Information when submitting or sending nominations, applications or other documents to Department of Defense (DoD) agencies through government Internet, software applications, systems, e-mail, postal, faxing or scanning. Refer to the following policies for additional guidance: AFI 33-332, Air Force Privacy and Civil Liberties Program. Forms containing Personally Identifiable Information require Privacy Act Statements. The Privacy Act System of Records Notice F011 AF XO A, Aviation Resource Management Systems (ARMS) covers required information SUMMARY OF CHANGES This document has been substantially revised and must be completely reviewed. The revision addresses the following: 1) Incorporates guidance changes outlined in AFMAN11- 421_AFGM2019-02; 2) Clarifies guidance related to aviation service of rated officers, CEAs, non- rated aircrew members, and parachutists; 3) Removes guidance on the management of flight record folders, and (4) Provides additional guidance on management of ARMS records. 1C0X2 procedural guides, ARMS code sets, and templates are located in the AFMAN 11-421 Procedural Guidance Folder under the Field Guidance link on the Air Force Aviation Resource Management SharePoint® site (Website address: https://cs2.eis.af.mil/sites/12984/default.aspx). Chapter 1—ROLES AND RESPONSIBILITIES 5 1.1. Purpose.................................................................................................................... 5 1.2. Career Field Manager (CFM) Position Responsibilities.......................................... 5 1.3. MAJCOM Functional Manager (MFM) Position Responsibilities.......................... 5 1.4. FM (Installation and Tenant Level) Position Responsibilities................................. 7 1.5. CHARM Position Responsibilities.......................................................................... 8 1.6. HARM Office Responsibilities................................................................................ 9 1.7. SARM or Tenant Aviation Resource Management (TARM) Office NCOIC Position Responsibilities.......................................................................................... 10 1.8. SARM and TARM Office Responsibilities............................................................. 10 1.9. Scheduling/Current Operations Responsibilities.................................................... 11 1.10. Flying Squadron Operations Center (Duty Desk) Responsibilities........................ 11 1.11. Aircrew Training Office Responsibilities............................................................... 11 AFMAN11-421 23 MARCH 2020 3 1.12. Standardization and Evaluation Office Responsibilities......................................... 12 1.13. Air Force 1C0X2 ASG Responsibilities.................................................................. 12 1.14. Air Force and MAJCOM ARMS Working Group (AWG) Responsibilities.......... 12 Chapter 2—HARM OFFICE PROGRAMS 13 2.1. Purpose.................................................................................................................... 13 2.2. ARMS Record Management Administration........................................................... 13 2.3. Jump Record Folder (JRF) Construction................................................................. 13 2.4. JRF Documents....................................................................................................... 14 2.5. ARMS Record Review............................................................................................ 14 2.6. ARMS Record In-Processing................................................................................... 15 2.7. ARMS Record Out-Processing................................................................................ 16 2.8. Release and Retrieval of Aviation and Parachutist Service Data............................ 17 2.9. Updating Medical Information in ARMS............................................................... 18 2.10. Physiological and Centrifuge Training................................................................... 19 2.11. Aircraft/Jump Mishap Procedures......................................................................... 19 2.12. EOM Reports.......................................................................................................... 19 2.13. Establish SSN for Non-US Citizens, GS Civilian Employees, and Contractors..... 20 Chapter 3—AERONAUTICAL ORDER (AO) ADMINISTRATION 21 3.1. Purpose.................................................................................................................... 21 3.2. Aeronautical Orders and Active ASCs.................................................................... 21 3.3. AO General Instructions.......................................................................................... 21 3.4. In-Flight/Parachute Duty Requirement Validation.................................................. 23 CHAPTER 4—SARM OFFICE PROCEDURES 27 4.1. Purpose.................................................................................................................... 27 4.2. Aviation Training Management Folders (ATMF)................................................... 27 4.3. Use of Source Documents/Alternative Data Source................................................ 27 4.4. Flight Authorizations (FAs).................................................................................... 28 4.5. Pre-Mission Review................................................................................................ 28 4.6. Post-Mission Review.............................................................................................. 28 4 AFMAN11-421 23 MARCH 2020 4.7. Aircraft Flying Hour Program................................................................................ 28 4.8. Formal In-Flight/Parachute/Missile Duty TDY...................................................... 29 4.9. Aircraft and/or Jump Mishap................................................................................... 29 4.10. ARMS Training Profiles......................................................................................... 29 4.11. Triangle Audit......................................................................................................... 29 4.12. ARMS Training Profile Rollover Procedures.......................................................... 30 4.13. Aircrew/Parachutist/MCCM In-/Out-processing.................................................... 30 4.14. Deployment/TDY Operations................................................................................. 31 Chapter 5—CAREER FIELD DEVELOPMENT 32 5.1. Purpose.................................................................................................................... 32 5.2. 5-/7-Skill Level Upgrade Training.......................................................................... 32 5.3. SEI(s)...................................................................................................................... 33 5.4. Deliberate Development......................................................................................... 33 Chapter 6—FLIGHT/JUMP PAY 34 6.1. Purpose.................................................................................................................... 34 6.2. Types of Flight Pay.................................................................................................. 34 6.3. Eligibility Requirements for Conditional Flight Pay (AvIP and HDIP).................. 36 6.4. Order of Application for Entitlement to Conditional Flight Pay............................. 38 6.5. Grace Period........................................................................................................... 38 6.6. Application of Flight Time.................................................................................... 39 6.7. Air Reserve Component (ARC) Flight Pay............................................................. 40 6.8. HDIP (Parachute Duty)............................................................................................ 42 Chapter 7—FLIGHT/JUMP PAY PROCESSING ACTIONS 48 7.1. Military Pay Order (MPO)....................................................................................... 48 7.2. MPO Preparation.................................................................................................... 48 7.3. MPO Pay Actions.................................................................................................... 48 7.4. Validating Monthly Flight/Jump Pay Entitlement.................................................. 49 7.5. Entitlement Status Letter/120-Day Notification Letter/Conditional Pay Briefing.. 49 Attachment 1—GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 51 AFMAN11-421 23 MARCH 2020 5 Chapter 1 ROLES AND RESPONSIBILITIES 1.1. Purpose. This chapter establishes roles and responsibilities for key leadership positions and 1C0X2 functional areas at the Air Staff, Major Command (MAJCOM), Wing, Group, and Squadron level. The use of the term “flight pay” denotes Aviation Incentive Pay (AvIP), Critical Skills Incentive Pay (CSIP), or Hazardous Duty Incentive Pay (HDIP) entitlement for the performance of in-flight duties or ground-based radar Air Battle Manager (ABM) duties. The use of the term “jump pay” denotes HDIP for the performance of parachute duties. 1.2. Career Field Manager (CFM) Position Responsibilities. 1.2.1. Serve as the Headquarters Air Force (HAF) authority for 1C0X2 functional areas and Aviation Resource Management System (ARMS). 1.2.2. Standardize 1C0X2 functional area processes and procedures. 1.2.3. Manage career field development in accordance with AFI 36-2651, Air Force Training Program, and this manual. 1.2.4. Administer the Air Force Aviation Resource Management (ARM) awards program. 1.2.5. Serve as HAF OPR for AFMAN 11-402, Aviation and Parachutist Service, 1C0X2 Career Field Education and Training Plan (CFETP), and this manual. 1.2.6. Serve as HAF OPR for flight and jump pay, Air Force Board for Correction of Military Records (AFBCMR), and congressional inquiries pertaining to aviation and parachutist service management. 1.2.7. Disseminate correspondence regarding manning, CMSgt and SMSgt prioritization listings, and training course curriculum changes. 1.2.8. Participate in MAJCOM ARM workshops and training events. 1.2.9. Serve as the HAF OPR for the ARMS program, Automated Aircrew Management System (AAMS), ARMS interface agreements, and ARMS operating budget. 1.2.10. Biennially convene a Special Experience Identifier (SEI) 066 Training and Certification Workshop to address trends, implement process improvement, and satisfy 1C0X2 Continuation Professional Education and Development (CPED) program requirements. 1.2.11. Manage Enlisted Development Teams (EDT) in accordance with AFI 36-2640, Executing Total Force Development, 1C0X2 EDT charter, and this manual. Note: The 1C0X2 EDT Charter is not applicable to the Air Reserve Component (ARC). 1.2.12. Develop a consolidated list of 1C0X2 key leadership positions based on input from the MAJCOM Functional Managers. Forward the list of key leadership positions to Air Force Personnel Center (AFPC) for use during the assignment selection process. The 1C0X2 key leadership positions are not applicable to ARC. 1.3. MAJCOM Functional Manager (MFM) Position Responsibilities. 6 AFMAN11-421 23 MARCH 2020 1.3.1. Coordinate with their MAJCOM/A1 to ensure the newly assigned MFM meets the following requirements: 1) Air Force Specialty Code (AFSC) 1C092 or 1C000; 2) At least five years of experience as a 1C0X2; and 3) SEI 066/271. 1.3.2. Execute career field development responsibilities in accordance with AFI 36-2651 and this manual. 1.3.2.1. Manage 1C0X2 SEI program for their Command. 1.3.2.1.1. Recommend award and removal of 1C0X2 SEI(s). 1.3.2.1.2. Track 1C0X2 CPED program requirements for 1C0X2 personnel assigned to their command or area of responsibility. 1.3.2.2. Schedule 1C0X2 personnel for ARM courses. 1.3.3. Conduct Staff Assistance Visits (SAVs) and other training assistance, as requested by units. 1.3.4. Ensure Host Aviation Resource Management (HARM) offices manage flight and jump pay in accordance with DoDI 7730.67, Aviator Incentive Pays and Bonus Program, DoDI 1340.09, Hazardous Duty Pay, DoD Financial Management Regulation (DoDFMR) 7000.14R, Volume 7A, AFMAN 11-402, Aviation and Parachutist Service, and this manual. (T-0) Note: ARC 1C0X2 personnel are responsible for processing pay for ARC members. 1.3.5. Convene and chair MAJCOM ARM workshops biannually to review and improve aviation, MCCM, and parachutist service management policies and procedures. 1.3.6. Coordinate on all aviation and parachutist service related AFI(s) and AFMAN(s) Tier 1 or Tier 2 waivers, exception-to-policy, and flying status requests which require MAJCOM coordination or approval. If the request is approved, forward the approval documentation to the applicable HARM office. 1.3.7. Administer the MAJCOM annual awards program in accordance with the Annual Air Force Outstanding Aviation Resource Management Awards announcement message. 1.3.8. Ensure HAF and MAJCOM guidance and training course curriculum changes are disseminated to the servicing HARM office that manages the respective Command’s ARMS records. At a minimum, conduct quarterly conference calls to discuss negative trends, career- field changes, and Command issues. Exception: ARC personnel follow ARC and Office of Personnel Management manpower policies. 1.3.9. Conduct initial feedback with newly assigned Chief Host Aviation Resource Manager (CHARM) and Functional Manager (FM). At a minimum, the following items are covered: 1) Air and Space Expeditionary Force tasking; 2) 1C0X2 SEI eligibility process; 3) scheduling formal courses; 4) 1C0X2 EDT vectoring process; 5) 1C0X2 CPED program requirements; and 6) Permanent change of assignment (PCA) requirements on installations with more than one MAJCOM. 1.3.10. Serve as the MAJCOM OPR for ARMS. 1.3.11. Review unit manpower document grades to ensure required grades for duties associated with each authorization are correct. AFMAN11-421 23 MARCH 2020 7 1.3.12. Ensure CHARM and FM meet the following position requirements: 1) Hold a primary AFSC: 1C072, 1C092, or 1C000; 2) Obtained at least three years’ experience in the 1C0X2 career field; 3) Awarded the SEI 066; and 4) Current on their 1C0X2 CPED program requirements. 1.3.13. Coordinate manning for key duty position (for example: Stabilized Tours, Manning Points, Special Category, etc.) vacancies with AFPC. When required, advise the applicable hiring authority on the most qualified local candidate for the CHARM and FM position. 1.3.14. Review ARM Working and Advisory Council (AWAC) meeting minutes, consolidate high interest items within MAJCOM, and forward MAJCOM issues and recommendations to the CFM on a quarterly basis. 1.3.15. Represent their command at ARM Steering Group (ASG) meetings, 1C0X2 workshops, and 1C0X2 EDT board sessions. 1.4. FM (Installation and Tenant Level) Position Responsibilities. 1.4.1. Notify MFM of PCS and PCA selection for key duty positions (for example: Stabilized Tours, Manning Point, Special Category, etc.). (T-2) For vacancy fills not requiring PCS action for a replacement, advise the hiring authority to ensure candidates meet all position requirements (specifically: 1C0X2 SEI and EDT vector). (T-2) When the CHARM and FM are not the same, the FM should meet the same criteria required for the CHARM and be the most qualified person with a primary AFSC of 1C072, 1C092, or 1C000. (T-2) 1.4.1.1. For installations with 1C0X2 personnel assigned to more than one MAJCOM, each MAJCOM may have their own FM. Ensure the FM meets the following position requirements: 1) SNCO with a Primary AFSC of 1C072, 1C092, or 1C000; 2) Minimum of three years’ experience in the 1C0X2 career field; and 3) Awarded the SEI 066. (T-2) 1.4.1.2. Submit waiver requests for CHARM and FM qualification requirements to the MFM. (T-2) Include the member’s qualification (copy of 1C0X2 training record documenting task completion) and an expected get-well date. 1.4.2. Review unit manpower document grades to ensure required grades for duties associated with each authorization are correct. Address discrepancies with the MFM. (T-2) 1.4.3. Ensure 1C0X2 functional areas (as applicable) perform accurate and timely validation for daily inputs and audits of data entered into ARMS. (T-2) 1.4.4. Annually brief the Operations Group Commander on ARM manning issues to include job rotations, deployments, ARM formal school allocations, and any critical items from the commander’s guide (for example: Aviation Service Code (ASC) “04” over 180 days, double billeting, etc.). (T-2) 1.4.5. Ensure newly assigned flying/jump squadron commanders, First Sergeants, Group/Squadron Superintendents, and Senior Enlisted Leaders are briefed on 1C0X2 personnel issues, policies, and procedures using the minimum subjects identified in the commander’s guide. (T-2) Note: When FM and CHARM are not the same, the CHARM should accompany the FM during the briefing. (T-2) Additionally, the SARM NCOIC should attend to get an understanding of the briefing process and prepare themselves for this future responsibility. (T-2) Refer to paragraph 2.2 for the storage location of the commander’s guide. 8 AFMAN11-421 23 MARCH 2020 1.4.6. Conduct a SAV on the HARM office at least semi-annually. (T-2) 1.4.7. Conduct a SAV on the SARM offices at least annually. (T-2) 1.4.8. Ensure all information pertaining to ARMS and the career field is distributed to all 1C0X2 personnel assigned to the base (regardless of MAJCOM). (T-2) 1.4.9. Establish an AWAC official charter. RegAF and ARC AWACs should include all 1C0X2 personnel on the installation (regardless of assigned MAJCOM). (T-2) The responsibility for establishment of the AWAC and performing requirements falls on the host installation servicing HARM office. 1.4.9.1. Conduct quarterly training meetings. (T-2) Note: In order to accommodate Total Force participation, at least half of the meetings should be held on Unit Training Assembly weekends where ARC units are present on the installation. (T-2) 1.4.9.2. Discuss, document, and collect ideas that pertain to Air Force guidance, career field development, or ARMS capabilities to send to their respective MAJCOM AWG. (T- 2) 1.4.9.3. Appoint a recorder to document and send meeting minutes to assigned 1C0X2 personnel, respective MFM, and MAJCOM AWG representatives. (T-2) 1.4.10. For Total Force Integration units, ensure a memorandum of agreement (MOA) is established to define roles and responsibilities for 1C0X2 functional area requirements. (T-2) 1.4.11. Execute career field development responsibilities in accordance with AFI 36-2651 and this manual. (T-2) 1.4.12. Lead ARMS training program/profile review meetings to ensure SARM offices track continuation and additional (ground) training requirements in ARMS in accordance with the current Ready Aircrew Program Tasking Memorandum, AFMAN 11-202 Vol 1, Aircrew Training, AFI 11-410, Personnel Parachute Operations, AFI 16-1301, Survival, Evasion, Resistance, and Escape (SERE) Program, and AFI 10-3502, Pararescue and Combat Rescue Officer Training. (T-2) 1.5. CHARM Position Responsibilities. 1.5.1. Serve as the wing (installation) focal point for aviation and parachutist service actions. The FM and CHARM may be the same individual. The leadership hierarchy at the Wing level is FM then CHARM (if not the same individual). (T-2) 1.5.2. Execute career field development responsibilities in accordance with AFI 36-2651 and this manual. (T-2) 1.5.3. Complete a HARM office self-inspection within 60 days of assignment to the position. Document discrepancies and submit inspection results to the unit commander and MFM. (T- 2) 1.5.4. Appoint an ARMS database administrator, if other than the FM or CHARM, to manage ARMS access and module permissions. (T-2) The ARMS database manager responsibilities include: 1.5.4.1. Create and assign ARMS roles necessary to carry out 1C0X2 duty position requirements. (T-2) AFMAN11-421 23 MARCH 2020 9 1.5.4.2. Ensure all users submit a DD Form 2875, System Authorization Access Request. (T-2) 1.5.4.3. Validate duty requirements for ARMS access. (T-2) The applicable MFM approves requests for non-1C0X2 personnel and government contractors. An ARMS access requirement expiration date for non-1C0X2 personnel and government contracts are established prior to the MFM approval. 1.5.4.4. Remove ARMS access no later than two duty days after departure based on PCS, separation, or retirement of 1C0X2 personnel. (T-2) Note: Non-1C0X2 personnel and government contractor’s ARMS access is removed no later than (NLT) the date established in the ARMS access request approved by the MFM. 1.5.5. Submit an appointment letter or a DD Form 577, Appoint/Termination Record – Authorized Signature, to the unit commander for the certifying official designation for Military Pay Order (MPO) and HARM user role access to Case Management System (CMS). (T-3) The MFM approves all HARM user role access to CMS and forwards the request to HAF for processing with AFPC. 1.5.6. Ensure the servicing HARM office performs required aviation and parachutist service actions in accordance with AFI 11-401, Aviation Management, AFMAN 11-402, and this manual. (T-2) 1.5.7. Coordinate ARMS training rollover with all SARM offices. (T-2) 1.5.8. Administer HAF guidance for flight/jump pay entitlement along with auditing and reconciliation in accordance with DoDI 7730.67, DoDI 1340.09, DoDFMR 7000.14R, Volume 7A, and this manual. (T-2) As required, provide Aviation Service Dates (ASDs) to Defense Finance Accounting Service (DFAS), Finance Service Office (FSO), and Reserve Pay Office (RPO). (T-0) 1.5.9. Ensure 1C0X2 personnel have access to the systems outlined in paragraph 1.5.9.1 and paragraph 1.5.9.2 to perform HARM and SARM office functional duties. (T-2) Upon re- assignment to a 1C0X2 functional area that does not require the system access, the FM or CHARM takes appropriate action to have the system access removed no later than the day of departure. (T-2) 1.5.9.1. Aeromedical Services Information Management System (ASIMS). HARM and SARM office personnel require ASIMS access to track medical clearance requirements in accordance with AFMAN 11-402 and this manual. (T-2) 1.5.9.2. AAMS. HARM and SARM office personnel require AAMS access to track letter of flying/jump attachments, retrieve individual flight time history, and manage aircrew and parachutist readiness requirements. (T-2) 1.6. HARM Office Responsibilities. 1.6.1. The host command of the installation designates within the operations group a HARM office function to be the base OPR for ARMS, flight/jump pay and Jump Record Folders (JRFs). (T-2) Installations with a RegAF and ARC HARM function are identified in the HARM locator database. Refer to paragraph 2.2 for the link on the Air Force Aviation Resource Management SharePoint® site. 10 AFMAN11-421 23 MARCH 2020 1.6.2. Monitor appropriate web pages (for example: HAF/MAJCOM SharePoint® sites, ARMS Program Management Office (PMO) SharePoint® site, etc.), as required, for system status, problem reports, workarounds, ad hoc queries, and other information necessary for the operation of ARMS. 1.6.3. Create and maintain written procedures (hard copy or electronic) for HARM office functions (example: AO publication). (T-2) 1.6.4. The servicing HARM office (or assigned SARM office) will track active ASCs, console time, and medical qualification requirements for ABMs assigned to ground-based radar duties to be eligible for Operational Flying Duty Accumulator (OFDA) credit. (T-1) Refer to paragraph 2.2 for storage location of ground-based radar ABM guide. 1.6.5. Serve as the approval authority at each installation for entitlement to flight and jump pay in accordance with DoDI 7730.67, DoDI 1340.09, DoDFMR 7000.14R, Volume 7A, and this manual. (T-0) 1.7. SARM or Tenant Aviation Resource Management (TARM) Office NCOIC Position Responsibilities. 1.7.1. Serve as the unit focal point for aviation, MCCM, and parachutist service actions. Disseminate information pertaining to ARMS and the career field (for example: manning, job assignments, promotion, awards, etc.) to all 1C0X2 personnel. 1.7.2. Notify the FM or CHARM regarding vacancies, manning requirements, training issues, and Temporary Duty (TDY) concerns (if applicable). 1.7.3. Coordinate aviation and parachutist service actions through the member’s servicing HARM office. The servicing HARM office should contact the appropriate MAJCOM when further assistance is needed. 1.7.4. Ensure source documents are submitted to the HARM office when aircrew and parachutists are selected for a non-flying or jumping TDY or to attend non-flying or jumping formal training classes at home station that would affect their in-flight or parachute duty status. (T-2) 1.7.5. Conduct a self-inspection on the SARM office within 60 days of assignment to the position and semi-annually. (T-2) Document discrepancies and submit results to the unit commander and FM/CHARM. (T-2) Note: Cross-SARMs self-inspections are encouraged and authorized. 1.7.6. Manage Aircrew/parachutist/MCCM continuation and additional (ground) training events/profiles in ARMS in accordance with the Ready Intercontinental Ballistic Missile Program, Ready Aircrew Program Tasking Memorandum, AFMAN 11-202 Vol 1, AFI 11- 410, AFI 16-1301, and AFI 10-3502. 1.8. SARM and TARM Office Responsibilities. 1.8.1. Update flight time, jump activity, MCCM data, and aircrew training in ARMS for members assigned or attached to their unit. (T-2) 1.8.2. Provide unit aircrew Status of Resources and Training System training level (Combat Mission Readiness Status) and aircrew/parachutist/MCCM availability, if required. AFMAN11-421 23 MARCH 2020 11 1.8.3. Ensure proper recording and processing of sonic boom activity, as required. Ensure information is documented and maintained in accordance with AFI 13-201, Airspace Management. 1.8.4. Assist leadership with validation of member’s eligibility for Rule 3 and Rule 4 jump waiver letters prior to submission to the HARM office. 1.8.5. Create and maintain written procedures (hard copy or electronic) for SARM office functions (Example: Go/No Go procedures). (T-2) 1.8.6. Monitor appropriate web pages (for example: HAF and MAJCOM SharePoint® sites, ARMS PMO SharePoint® site, etc.) for system status, problem reports, workarounds, ad hoc queries, and other information necessary for the operation of ARMS. 1.9. Scheduling/Current Operations Responsibilities. Only applicable in instances where funded 1C0X2 billets exist on the Unit Manpower Document (UMD) or the MFM has approved, in writing, the use of 1C0X2 personnel to perform assigned duties when there are no funded 1C0X2 authorizations. 1.9.1. Prepare and coordinate mission documents. 1.9.2. Perform mission planning functions. 1.9.3. Receive and process taskings. 1.9.4. Determine and assign required resource requirements. 1.9.5. Develop and de-conflict schedules. 1.9.6. Manage flying hour program. 1.10. Flying Squadron Operations Center (Duty Desk) Responsibilities. Only applicable in instances where funded 1C0X2 billets exist on the UMD or the MFM has approved, in writing, the use of 1C0X2 personnel to perform assigned duties when there are no funded 1C0X2 authorizations. 1.10.1. Perform Go-/No-Go procedures for all aircrew members and parachutists. 1.10.2. Maintain the daily flight schedule and flight authorization. 1.10.3. Coordinate mission requirements with base agencies (example: airfield management, maintenance, weather, etc.). 1.10.4. Perform radio operations with tower, base operations, aircraft, and maintenance. 1.10.5. Perform emergency procedure checklists. 1.11. Aircrew Training Office Responsibilities. Only applicable in instances where funded 1C0X2 billets exist on the UMD or the MFM has approved, in writing, the use of 1C0X2 personnel to perform assigned duties when there are no funded 1C0X2 authorizations. 1.11.1. Identify and track the following training requirements (as applicable): initial qualification, upgrade, requalification, and continuation training. 1.11.2. Manage training schedules. 1.11.3. Ensure proper completion and routing of the AF Form 4324, Aircraft Assignment/Aircrew Qualification Worksheets to the applicable SARM office. 12 AFMAN11-421 23 MARCH 2020 1.12. Standardization and Evaluation Office Responsibilities. Only applicable in instances where funded 1C0X2 billets exist on the UMD or the MFM has approved, in writing, the use of 1C0X2 personnel to perform assigned duties when there are no funded 1C0X2 authorizations. 1.12.1. Implement Flight Evaluation Folder (FEF) maintenance and review guidance. 1.12.2. Coordinate and process applicable AF Forms 847, Recommendation for Change of Publication, through Stan/Eval channels for MAJCOM/HAF approval. 1.12.3. Ensure compliance with the Flight Crew Information File program. 1.12.4. Ensure proper completion, routing, and filing of AF Form 8, Certificate of Aircrew Qualification, and AF Form 8A, Certificate of Aircrew Qualification (Multiple Aircraft). 1.12.5. Advise squadron leadership of aircrew progression toward completion of aircrew evaluations and requisites. 1.12.6. Ensure proper completion and routing of the AF Form 4324 to the applicable SARM office. 1.13. Air Force 1C0X2 ASG Responsibilities. 1.13.1. Develop strategic plans and initiatives that positively impact the growth and development of 1C0X2 personnel. 1.13.2. Ensure ARMS capabilities development projects meet MAJCOM mission requirements. (T-1) 1.13.3. Conduct quarterly ASG meetings to evaluate process improvement initiatives, align MAJCOM mission requirements with ARMS capability development priorities, and assess career-field effectiveness in the management of the Air Force flight/jump pay programs. (T-1) 1.14. Air Force and MAJCOM ARMS Working Group (AWG) Responsibilities. The Air Force AWG concentrates on issues affecting ARMS functional capabilities and requirements. 1.14.1. The Air Force AWG duties include the following: 1.14.1.1. Advise the CFM on development of ARMS workarounds for emerging mission requirements. 1.14.1.2. Oversee and participate in testing of new ARMS capabilities. 1.14.1.3. Notify the MFMs and MAJCOM AWGs of new ARMS operating procedures and ARMS release dates. 1.14.2. The MAJCOM AWG duties include the following: 1.14.2.1. Advise the MFM on development of ARMS workarounds for emerging mission requirements. 1.14.2.2. Participate in testing of new ARMS capabilities. 1.14.2.3. Notify the CHARMs of new ARMS operating procedures and ARMS release dates. AFMAN11-421 23 MARCH 2020 13 Chapter 2 HARM OFFICE PROGRAMS 2.1. Purpose. This chapter establishes HARM office procedural guidance. The use of the term “flight” pay denotes AvIP, CSIP, or HDIP entitlement for the performance of in-flight duties or ground-based radar ABM duties. The use of the term “jump pay” denotes HDIP for the performance of parachute duties. 2.2. ARMS Record Management Administration. 2.2.1. Refer to the AFMAN 11-421 Procedural Guidance Folder under the Field Guidance link on the Air Force Aviation Resource Management SharePoint® site for additional info on the items listed in paragraph 2.2.1.1 through paragraph 2.2.1.15. 2.2.1.1. ARMS Record Management. 2.2.1.2. ARMS Record Custodial Responsibility. 2.2.1.3. ARMS Physical Status Code Set. 2.2.1.4. ARMS Physical Availability Code Set. 2.2.1.5. ARMS Record Review Code Set. 2.2.1.6. ARMS Categorical Flying Waiver Code Set. 2.2.1.7. Non-US Identity Code (NUSIC) Code Set. 2.2.1.8. HARM Locator Database. 2.2.1.9. ARMS Aircrew Summary Access Instructions. 2.2.1.10. ARMS Record In-/Out-Processing Checklist Template. 2.2.1.11. Commander’s Briefing Guide. 2.2.1.12. Ground-based ABM Guide. 2.2.1.13. Accessing ARMS Aircrew Summary Data (Aircrew members only). 2.2.1.14. Accessing AOs in CMS (1C0X2 personnel access only). 2.2.1.15. Retrieval of flight time in AAMS (1C0X2 personnel access only). 2.2.2. The following is the website link for any reference to the Air Force Aviation Resource Management SharePoint®: https://cs2.eis.af.mil/sites/12984/default.aspx. 2.3. Jump Record Folder (JRF) Construction. 2.3.1. JRF Requirements: 2.3.1.1. The JRF will consist of a green pressboard folder, legal or letter size, unless otherwise specified to storage equipment. (T-1) 2.3.1.2. Labels. Type the member’s last name, first name, and middle initial in capital letters and the last four of the SSN on the label. The label will be placed on the inside left corner. (T-3) Note: If previously created records contain the full SSN, the servicing HARM office is authorized to redact all but the last four of the SSN. 14 AFMAN11-421 23 MARCH 2020 2.4. JRF Documents. The documents outlined in paragraph 2.4.1 through paragraph 2.4.6 shall be filed in the JRF chronologically within each section and with the latest effective date on top. (T-1) Note: The servicing HARM office will maintain a JRF for an aircrew member who is dual-qualified as a parachutist. (T-1) 2.4.1. (Left Side of the JRF) - Copy of Aeronautical Orders (AOs) and MPOs published to initiate, terminate, disqualify, requalify, and revalidate parachutist service in chronological order by the effective date. (T-1) Additionally, a copy of the basic parachutist badge. 2.4.2. (Left side of the JRF) - AF Form 1521, ARMS Individual Jump Pay Entitlement Worksheet and Jump Pay Entitlement Briefing. Note: HARM office personnel may keep the current form in a suspense file to manage monthly jump pay processes. Ensure all forms are filed in member’s JRF prior to PCS. (T-2) 2.4.3. (Left side of the JRF) - Approved Jump Rule 2, 3, and 4 Letter(s). 2.4.4. (Right side of the JRF) - Annual, PCS, disqualification Jump History Report (JHR). 2.4.5. (Right side of the JRF) - Annual, PCS, disqualification Individual Jump Report (IJR). 2.4.6. (Right side of the JRF) - AF Form 922, Individual Jump Record and AF Form 4323, ARMS Multi-Crew Jump Record. 2.5. ARMS Record Review. 2.5.1. Record reviews are conducted at the request of the aircrew member, parachutist, or MCCM. At a minimum, 1C0X2 personnel will retrieve the applicable ARMS reports (IDS, FHR/JHR, and IFR/IJR) and review the items listed in paragraphs 2.5.1.1 through paragraph 2.5.1.4 with the member face-to-face, over the phone, or through email correspondence. (T-1) 2.5.1.1. OFDA gate system (Rated Officers Only): 2.5.1.1.1. 12-year/18-year OFDA gate requirements. 2.5.1.1.2. Correlation between active/inactive ASCs and months of OFDA accrual. 2.5.1.1.3. Months of OFDA needed for continuous AvIP at the next gate. 2.5.1.1.4. OFDA waiver eligibility. 2.5.1.2. Eligibility for next aeronautical rating, airman aircrew member badge, or parachutist badge. 2.5.1.3. Conditional AvIP and HDIP eligibility requirements. 2.5.1.4. Flying class/Special Warfare Airman (SWA) physical due date. 2.5.1.5. Physiological training due date. 2.5.2. Updating Record Review in ARMS. 2.5.2.1. The member may contest flight management data, personal data, or both. If contesting data, 1C0X2 personnel must be able to validate the incorrect information before taking corrective actions in ARMS. (T-2) Note: See paragraph 2.2.1.5 for additional info on ARMS record review code sets. Once ARMS is updated with the correct information, 1C0X2 personnel will provide an updated Individual Data Summary (IDS) or FHR/JHR (as applicable) to the member. (T-2) AFMAN11-421 23 MARCH 2020 15 2.5.2.2. The date that the member completes the ARMS record or JRF review will be used to update the record review completion date in ARMS. (T-2) The ARMS record review date in ARMS will not be updated unless the member completes an ARMS records or JRF review (face-to-face, email, or telephone). (T-2) 1C0X2 personnel are not required to maintain the signed IDS as validation of completed record reviews. 2.6. ARMS Record In-Processing. 2.6.1. HARM offices shall monitor inbound ARMS records using the Aviation Management Suspense List (AMSL) Part 5 or ad hoc reports. (T-3) 2.6.2. The gaining HARM office shall contact the member to turn in their JRF within 10 duty days. (T-2) If the JRF is not received, the gaining HARM office shall assign ASC “04” and suspend jump pay. (T-2) Note: Assignment of ASC “04” will not supersede a previous disqualification ASC. Upon receipt of member’s JRF, the gaining HARM office shall revoke the suspension AO and retroactively restore jump pay to date of original suspension, if otherwise qualified. (T-2) Note: If the JRF was mailed by the losing HARM office, the gaining HARM office will not suspend jump pay. (T-2) 2.6.3. Initiate and complete an in-processing checklist. At a minimum, the in-processing checklist will cover the requirements listed in paragraph 2.6.3.1 through paragraph 2.6.3.5 (T-2) 2.6.3.1. Validate receipt of the following documents via email from the losing HARM office: 2.6.3.1.1. Individual Training Summary (ITS). If the member is an active flyer, send the ITS to the gaining SARM office. If the member is an inactive flyer, maintain the ITS in a HARM office suspense file. 2.6.3.1.2. AF Form 1520, ARMS Individual Flight Pay Entitlement Worksheet and AF Form 1520A, ARC ARMS Individual Flight Pay Entitlement Worksheet. 2.6.3.1.3. DOWN status DD Form 2992, Medical Recommendation for Flying or Special Operational Duty. Note: The gaining HARM/SARM office does not have access in ASIMS to DOWN status DD Form 2992 generated at the losing installation. 2.6.3.1.4. Conditional pay briefings (specifically: entitlement status letter and conditional pay briefing) generated at the losing HARM office that requires notification action or pay action by the gaining HARM office. 2.6.3.2. Verify receipt of all JRF content in accordance with paragraph 2.4.1 through paragraph 2.4.6 2.6.3.3. In-process the ARMS record into the servicing HARM office’s ARMS database. 2.6.3.4. If a member in-processes and their ARMS record is not available, the servicing HARM office should contact the losing HARM office to have the ARMS record transferred. 2.6.3.5. If the member previously separated from the Air Force and the ARMS record was transferred to HARM Code: “FGWD”, contact the applicable MFM to have the record transferred to the servicing HARM office’s ARMS database. 16 AFMAN11-421 23 MARCH 2020 2.7. ARMS Record Out-Processing. 2.7.1. The servicing HARM office shall monitor projected PCS, separation, or retirements using the AMSL, ad hoc query, virtual Military Personnel Flight, and any other reliable source. (T-3) 2.7.2. Initiate and complete an out-processing checklist upon notification of PCS, PCA, TDY, separation, or retirement. At a minimum, the out-processing checklist will cover the requirements listed in paragraph 2.7.2.1 through paragraph 2.7.2.8 (T-2) 2.7.2.1. Obtain a copy of member’s PCS, separation, retirement orders, and applicable amendments. If the member fails to out-process the servicing HARM office before departing the installation, the servicing HARM office will use MilPDS or an ARMS report (for example: AMSL) in lieu of orders. (T-3) 2.7.2.2. Ensure the JHR, IJR, and ITS are filed in the JRF when assigning an inactive ASC that does not include a PCS. The servicing HARM office shall line out the title “Inquiry” and write “Inactive” on the top of the ARMS report(s). (T-3) 2.7.2.3. Establish a JRF pick-up date. 2.7.2.4. Contact the SARM office to ensure all flight time/jump activity/MCCM duty time and training data is updated in ARMS. Note: If the member is not assigned to a SARM office, the member’s servicing HARM office is responsible for updating flight time/jump activity/MCCM duty time and training. 2.7.2.5. If the member’s Special Warfare Airman (SWA) or flying class DD Form 2992 will expire before the separation (FSC “P”) or retirement (FSC “R”) effective date, publish an AO to assign ASC “07” effective one calendar day after the SWA or flying class physical will expire and terminate flight/jump pay one calendar day prior to ASC effective date. (T-1) Once the ASC is changed, out-process the ARMS record. Note: Do not publish a separation (FSC “P”) or retirement (FSC “R”) AO for a disqualified member. 2.7.2.6. If the member is separating or retiring, complete all necessary administrative actions before the effective date of separation or retirement. (T-2) Note 1: Do not publish FSC “P” AO for members, who are separating RegAF and transferring directly to the ARC or vice versa, without a break in service. (T-2) Note 2: Do not publish FSC “R” AO for members approved for the Voluntary Retired Return to Active Duty (VRRAD) program without a break in service. (T-2) Revalidation is not required for members who do not incur a break in service. 2.7.2.7. The losing HARM office will email the documents outlined in paragraph 2.7.2.7.1 through paragraph 2.7.2.7.4 to the gaining HARM office. (T-1) The losing HARM office will maintain an electronic copy of the ARMS record transfer email with attachments for 60 days. (T-2) 2.7.2.7.1. ITS (All aircrew members). 2.7.2.7.2. AF Form 1520/1520A. 2.7.2.7.3. DOWN status DD Form 2992. Note: The gaining HARM/SARM office does not have access in ASIMS to DOWN status DD Form 2992 generated at the losing installation. AFMAN11-421 23 MARCH 2020 17 2.7.2.7.4. Conditional pay briefings (specifically: entitlement status letter and conditional pay briefing) generated at the losing HARM office that requires notification action or pay action by the gaining HARM office to upload into CMS along with the pay change action request. 2.7.2.8. Prior to transferring the ARMS record, the HARM office will email a copy of the Flying History Report (FHR) and Individual Flight Record (IFR) report (ARMS or AAMS) to rated officers, CEAs, non-rated officers, and non-CEA aircrew. (T-2) Note: Since transferred JRF contains the PCS JHR and IJR, the servicing HARM office is not required to email a copy of the JHR and IJR to the parachutist. Once the FHR and IFR have been emailed to the member, the servicing HARM office will transfer the ARMS record to the gaining HARM code. (T-2) 2.7.2.9. The JRF package, at a minimum, shall include the PCS orders, JFR, DOWN status DD Form 2992 (if applicable), and copy of the AF Form 1521. (T-2) Advise parachutist of the requirement to turn in their JRF within 10 duty days after arrival at the new station. If the parachutist PCS prior to picking up their JRF, the losing HARM office will mail the JRF to the gaining HARM office. (T-2) JRFs must be sent via first class mail per DoDM 4525.8_AFMAN 33-306, DoD Official Mail Manual. (T-0) 2.7.2.10. Maintain a logbook for all out-processed ARMS records and JRFs to include name of ARMS record/JRF, date record left the losing HARM office custody, projected duty location, printed name and signature of the parachutist (for JRFs). Note: The 1C0X2 member who transferred the ARMS record/mailed the JRF will include their printed name and signature in the logbook. (T-2) 2.8. Release and Retrieval of Aviation and Parachutist Service Data. 2.8.1. Release of Aviation, Parachutist, and MCCM Service Data. Information maintained in the ARMS database is subject to the provisions of the Privacy Act of 1974. HARM/SARM offices have a legal obligation to safeguard ARMS data from unlawful disclosure. ARMS reports and/or ad hoc queries which contain personal data will have the statement “For Official Use Only” in the report title and the statement “The information herein is For Official Use Only (FOUO) which must be protected under the Freedom of Information Act of 1966 and Privacy Act of 1974, as amended. Unauthorized disclosure or misuse of this personal information may result in criminal and/or civil penalties” in the footer in accordance with AFI 33-332. (T-0) 2.8.2. Except where allowed by law, do not disclose data to agencies outside the DoD in accordance with AFI 33-332. Maintain a record of each disclosure to include name and address of the person or agency receiving the data, date, nature, and purpose of each disclosure. 2.8.3. Retrieval of Aviation and Parachutist Service Data. 2.8.3.1. An aircrew member or parachutist may retrieve a copy of their published AOs in the Personnel Records Display Application (PRDA) on the Air Force Portal. 2.8.3.2. The servicing HARM office may retrieve published AOs in CMS (after AO record set retention period). For historical AOs published prior to 1 June 2019 (Publication date of AFMAN11-421_AFGM2019-02), send a request to AFPC ([email protected]) 18 AFMAN11-421 23 MARCH 2020 or fax to DSN 665-4021 or call DSN: 665-2450/2451/2242/0102, AFPC/DP1ORM 550 C St W Suite 21, JBSA Randolph, TX 78150-4723. 2.8.3.3. Medical qualification and certification documentation can be retrieved from ASIMS. 2.8.3.4. Aircrew members may request 1C0X2 personnel retrieve line-by-line individual flight time from AAMS. Exception: Aircrew members assigned to datamasked units. 2.8.3.5. The ARMS Aircrew Summary on the Air Force Portal provides aircrew members and parachutist a self-service online means to view individual reports displaying aircrew training, flying hour, and jump activities. 2.9. Updating Medical Information in ARMS. Reference AFI 44-170, Preventive Health Assessment and AFI 48-123, Medical Examinations and Standards, for guidance on medical qualification/certification requirement for aircrew members, parachutists, and MCCM. 2.9.1. The following steps are used to update the DD Form 2992 in ARMS: 2.9.1.1. 1C0X2 personnel will use the date of action (DD Form 2992 block 11b, and 12b) to update medical information in ARMS unless the flight surgeon annotates an effective date in the remarks section (block 13) that is different than the effective date of block 11b and 12b. (T-1) 2.9.1.2. For Special Operations Duty or Flying Class physical DD Form 2992, 1C0X2 personnel will use block 11b to update the effective date for physical and physical availability in ARMS. (T-1) For the physical expiration date, 1C0X2 personnel will override the system-generated date to match the date listed in block 11c. (T-1) If the remarks section (block 13) is used to provide an effective date for a SWA or flying class physical, the expiration date must also be included in the remarks section. (T-1) 1C0X2 personnel may be required to contact the Flight Medicine Element (FME) to get a pen-and- ink update on the DD Form 2992. 2.9.1.3. If the DD Form 2992 places the member in a DOWN status, place the DOWN status DD Form 2992 in a suspense file after updating ARMS until receipt of a new DD Form 2992 that 1) changes the member to an UP status or 2) documents medical disqualification. If the DOWN status remains valid for 180 days (non-rated officers, non- CEA aircrew, and students)/365 days (rated officers and CEAs), the DD Form 2992 in the suspense file is used to process medical disqualification action. 2.9.1.3.1. HARM and SARM offices will establish a central suspense file for DOWN DD Form 2992. (T-1) 2.9.1.3.2. HARM and SARM offices will establish an installation level management process to track DOWN status and perform required medical disqualification actions. (T-1) 2.9.2. When the member is recertified for in-flight/parachute/missile duty, change the physical availability code effective the date listed in block 11b on the DD Form 2992. 2.9.3. Categorical Flying Waivers. 1C0X2 personnel shall input categorical flying waiver codes into ARMS when noted on a DD Form 2992. (T-2) AFMAN11-421 23 MARCH 2020 19 2.10. Physiological and Centrifuge Training. 1C0X2 personnel shall validate physiological training in accordance with AFI 11-403, Aerospace Physiological Training Program and centrifuge training in accordance with AFMAN 11-404, Fighter Aircrew Acceleration Training Program. (T-1) 2.10.1. The member shall provide a copy of the AF Form 1274, Physiological Training, to either the servicing HARM or SARM office. (T-1) 1C0X2 personnel will update physiological information data fields in the ARMS flyer availability window. (T-1) 2.10.2. 1C0X2 personnel shall update aerospace physiological training (to include centrifuge training) in the ARMS formal training window using Aerospace Physiology (AP) training codes in accordance with AFI 11-403. (T-1) Example: Course Name: S-O-B/A-APH-I, Course Name: Initial Physio Hypoxia Tng, Completion Date: 7 Jan 2020. 2.11. Aircraft/Jump Mishap Procedures. Refer to AFI 91-204, Safety Investigations and Hazard Reporting, for more information. HARM/SARM offices shall treat all aircraft mishap information as need to know and shall ensure information is transmitted in a secure manner. (T-3) 2.11.1. The servicing HARM office or equivalent is responsible for the following: 2.11.1.1. Impound the JRF and secure it from unauthorized access. 2.11.1.2. Contact the SARM office to ensure all outstanding AFTO Forms 781, ARMS Aircrew/Mission Flight Data Document, AF Forms 3520, ARMS Aircrew/Mission Flight Data Extract, AF Form 922, AF Form 4323, and training accomplishment reports for the members involved have been updated in ARMS. 2.11.1.3. Ensure the following ARMS reports are printed: 2.11.1.3.1. Aircraft Mishap Report. 2.11.1.3.2. IDS. 2.11.1.3.3. FHR or JHR. 2.11.1.3.4. IFR or IJR. 2.11.1.3.5. ITS (If not provided by the SARM office). 2.11.2. Accomplish SARM office duties if the office performs HARM and SARM office duties simultaneously. See Chapter 4 for required SARM office actions. 2.11.3. The servicing HARM office will ensure all required documentation, FEF, and JRF are collected and released only to the Aircraft or Jump Mishap Investigation Board president or interim board president. (T-3) 2.12. EOM Reports. The HARM office maintains the following EOM reports in accordance with AFRIMS. Note: For requested record reviews, 1C0X2 personnel will print the IDS, FHR/JHR, and IFR/IJR. (T-1) 2.12.1. Consolidated Headquarters Aviation Resource Management System Report Audit List. 2.12.2. ASC Conditional Flying Hours, if applicable. 2.12.3. Aviation Service Period Suspense List. 20 AFMAN11-421 23 MARCH 2020 2.12.4. Entitlement Status Letters. 2.12.5. AMSL (All parts). 2.12.6. Flying Pay Control Document. 2.12.7. Jump Pay Control Document. 2.12.8. 120-Day Notification 2.13. Establish SSN for Non-US Citizens, GS Civilian Employees, and Contractors. When creating an ARMS record for non-US citizens, GS civilian employees and contractors, use a NUSIC in lieu of a Social Security Number (SSN). 2.13.1. The first three digits indicate the command of the unit (Air Combat Command (ACC)- 870, Air Mobility Command (AMC)-871, Air Force Materiel Command (AFMC)-872, Air Force Special Operations Command (AFSOC)-873, United States Air Force in Europe (USAFE) -874, Pacific Air Force (PACAF) -875, Air Force Space Command (AFSPC)-876, Air National Guard (ANG)-877, Air Force Reserve Component (AFRC)-878, Air Education and Training Command (AETC)-879, and Air Force Global Strike Command (AFGSC)-880, Civilians-888/887 (ANG), Contractors-889/886 (ANG)). 2.13.2. The next two digits are assigned by HAF and are located in the AFMAN 11-421 Procedural Guidance Folder under the Field Guidance link on the Air Force Aviation Resource Management SharePoint® site. Refer to paragraph 2.2.1.7 for more details. 2.13.3. The remaining four digits will be assigned by the installation sequentially starting with 0001. (T-3) When non-US citizens have been issued a SSN, identify them in ARMS using the SSN. Do not change a NUSIC or SSN code once issued. Note: In some cases, foreign exchange military members may already have a NUSIC assigned. In these cases, do not establish a separate NUSIC in ARMS. Refer to the member’s invitational travel orders or other official documentation authorizing flying with Air Force units. The HARM/SARM office shall maintain a NUSIC log for tracking issued SSN, as required. (T-2) AFMAN11-421 23 MARCH 2020 21 Chapter 3 AERONAUTICAL ORDER (AO) ADMINISTRATION 3.1. Purpose. This chapter outlines duties for preparing, processing, and general instructions for AOs. The use of the term “flight” pay denotes AvIP, CSIP, or HDIP entitlement for the performance of in-flight duties or ground-based radar ABM duties. The use of the term “jump pay” denotes HDIP for the performance of parachute duties. Refer to the AFMAN 11-421 Procedural Guidance Folder under the Field Guidance link on the Air Force Aviation Resource Management SharePoint® site for additional info on the items listed in paragraph 3.1.1 through paragraph 3.1.2. 3.1.1. Additional instructions for publishing an AF Form 1887, Aeronautical Order (PA) Aviation Service. 3.1.2. AO distributions listing. 3.2. Aeronautical Orders and Active ASCs. 3.2.1. AOs authorize or terminate authorization to perform in-flight or parachute duties (if otherwise qualified). In-flight/parachute duty authorization, OFDA credit accrual, and flight/jump pay entitlement are based on the ASC effective date. Entitlement to flight and jump pay terminates the day prior to the ASC effective of a suspension, disqualification, or termination. 3.2.2. The publication of an AO is required for ASC changes that initiate, disqualify, terminate, requalify, and revalidate aviation/parachutist service. Additionally, an AO is published for the award of the basic aeronautical rating, basic airman aircrew member badge, and basic parachutist badge. The HARM office will only revoke or amend the published AOs that initiate, disqualify, requalify, or revalidate aviation/parachutist service. (T-1) The following guidelines apply once an AO is published to initiate aviation/parachutist service: 3.2.2.1. Rated officers, CEAs, non-rated officers, non-CEA aircrew members, and parachutists are on competent orders from publication of an AO to initiate aviation/parachutist service until the publication of an AO to terminate or disqualify the member from aviation or parachutist service. 3.2.2.2. Ops support flyers are on competent orders from the effective date of ASC “9C” assignment until the effective date of the ASC “06” in ARMS. Ops support flyers are authorized in-flight duties on a monthly basis only. 3.2.3. A current SEI 066 CHARM shall serve as the authenticating official on ARMS AOs and AF Form 1887s. (T-1) A current SEI 066 qualified 1C0X2 Airman/GS government civilian may sign AOs on behalf of the CHARM. Under these circumstances, a statement “Signed for” and current SEI signature must be written or typed (in black ink) above the CHARM’s signature block. (T-2) AOs may contain a Common Access Card signature. Authentication stamps are not authorized for AOs. 3.3. AO General Instructions. 3.3.1. The servicing HARM office prepares AOs in accordance with AFI 11-401, AFMAN 11-402, AFI 11-410, and this manual. 22 AFMAN11-421 23 MARCH 2020 3.3.2. Should circumstances require involuntary termination of aviation/parachutist service (other than suspension or disqualification) earlier than specified on the AO, give the member as much advance notice as possible before termination. When the AO is no longer effective (expires), the member’s aviation/parachutist service ends and entitlement to flight/jump terminates in accordance with Chapter 6 and Chapter 7. 3.3.2.1. Number AOs in chronological order, starting with number one for each Fiscal Year (FY). Cite, above the heading of the first AO of the year, the number of the last AO published the previous year. (T-1) 3.3.2.1.1. HARM offices will use a record set to track published AOs and ASC changes in ARMS. (T-1) A record set contains all AOs published and ASC changes in ARMS actions performed during a FY. Refer to the AFMAN 11-421 Procedural Guidance Folder under the Field Guidance link on the Air Force Aviation Resource Management SharePoint® site for an example of an AO/ASC log. 3.3.2.1.2. File amendment AOs in the record set. File revocation AO in the record set only. If the revocation AO was used as a MPO, the servicing HARM office will cross through the top portion of the AO using a “Z” and process the revocation AO with the CMS case. (T-2) 3.3.2.1.3. A separate file of background material (from official sources) which supports each published AO must be maintained for each FY in accordance with AFMAN 33-363 and disposed of in accordance with AFRIMS. (T-1) AOs published in error do not require a source document on file. Annotate the background material information (in black ink) in the lower right-hand margin (as read) to show the order number to which it pertains. Example: Background material for AO # 0527, dated 26 Feb 2019. File background material in chronological order with most current on top. 3.3.2.2. Confirm verbal orders (in writing) within three duty-days. In the AO remarks section, include the following: 1) Date and by whom the verbal order was issued, 2) Annotation of whether in-flight/parachute duty status or aeronautical ratings/airman aircrew member badges were affected, and 3) Statement of why written orders were not issued earlier. Example: "The verbal orders of the unit commander on (date) are confirmed; circumstances prevented written orders in advance." 3.3.3. HARM offices may publish a single AO affecting several members provided the action is exactly the same for each member. For group orders, mask information protected under the Privacy Act of 1974 (SSNs) to prevent unauthorized disclosure. (T-0) 3.3.4. A single AO may be published directing several actions that pertain to an individual, provided all actions have the same effective and termination dates. Exception: AOs awarding basic aeronautical ratings, basic aviation/airman aircrew member badges, and basic parachutist badge will not contain other actions. (T-2) 3.3.5. Use an AF Form 1887 or ARMS AO to amend or revoke a previous AO. 3.3.5.1. Amend AOs to correct minor administrative errors (for example: erroneous SSN, improper grade, termination date, misspelled name, etc.) only when the intent of the original AO is unaffected by the correction. The amendment AO shall contain the original effective date and only other required identifying data (for example: name, grade, SSN, AFMAN11-421 23 MARCH 2020 23 crew position, and organization) and the amended data. (T-3) If other personal data is the same as the AO being amended (ASD, ASC, Flying Activity Code (FAC), etc.), other personal data may also be included on the AO. Underline amended items and reference the amended item(s) in the AO remarks. Note: An AF Form 1887 is the recommended form for amending an AO. ARMS AO automatically includes current information that may not be applicable for the effective period of the AO being amended. 3.3.5.1.1. HARM offices may use a single amendment AO to correct erroneous data on more than one AO if the data to be changed is the same on each incorrect AO. Example: A HARM office may generate an AO to amend the ASD and termination date on two separate AOs after an ASD adjustment. Correct the ASD and termination date and list each AO number that required correction in the remarks section of the amendment AO. 3.3.5.1.2. Do not publish an amendment order to correct information on another amendment order. (T-1) Revoke the incorrect amendment and publish a single correct amendment. (T-1) 3.3.5.1.3. Amending a termination date is authorized, except on an AO published to change a termination date. In this case, the AO intent was incorrect from the beginning. When amending an AO, document the AO number and request date of the amendment AO on the lower left-hand margin of the original AO that will be placed in the record set. (T-1) Example: Amended by AO #0410, dated 27 Mar 2019. 3.3.5.1.4. HARM offices will not amend an AO to correct an effective date. (T-1) Revoke the AO and publish a new AO with the correct effective date and the required aviation/parachutist service change. (T-1) 3.3.5.1.5. HARM offices will not amend an AO to correct an erroneous OFDA total or FAC. (T-1) 3.3.5.1.6. HARM offices will not amend a past AO to correct an erroneous authority paragraph reference or remark section. (T-1) 3.3.5.2. Action taken on a later AO supersedes only the same item on previous AOs. Previously awarded items on an AO maintain the same effective date. 3.3.5.3. Revoke an AO when it is void and without effect from the beginning. The revoked AO will be filed with the record set background material to support the AO being published. (T-3) When an AO is revoked, it no longer exists as an official document. Note: Do not revoke a revocation; instead, publish a new AO. 3.3.5.3.1. When revoking an AO, document the following: AO number, request date, and HARM code that revoked the AO on the lower left-hand side margin of the revoked AO. 3.3.5.3.2. HARM offices will send a copy of the revoking AO to the original HARM office if the publication is within the AFRIMS timeframe. (T-1) The revoking AO will be distributed in the same manner as the AO it revoked. (T-1) 3.4. In-Flight/Parachute Duty Requirement Validation. 24 AFMAN11-421 23 MARCH 2020 3.4.1. Assignment to an Active ASC or FAC. Prior to assigning an active or inactive ASC, the servicing HARM office personnel shall validate the following items (as applicable): DAFSC, Date Arrived on Station (DAS), Date Departed Last Duty Station (DDLDS) (Not applicable for ARC), Aircrew Position Indicator (API), UMD position number, Date of Separation (DOS), Date of Retirement, and ASD. (T-1) 3.4.1.1. Assignment to an Active ASC/Flying Activity Code (FAC). If the member is assigned to a valid UMD position or in a formal flying/jumping training course that requires in-flight or parachute duty, the servicing HARM office will initiate aviation/parachute service or assign an active ASC in accordance with AFMAN 11-402. (T-1) 3.4.1.1.1. Assignment to a valid UMD position that includes in-flight/parachute duties or award of a jump-inherent AFS meets the intent of the unit commander’s approval verification necessary to assign an active ASC to a member (if otherwise qualified). 3.4.1.1.2. When MilPDS does not reflect the required data necessary for verification of an in-flight/parachute duty requirements, any of the following documents may be used to publish an AO and/or assign an active ASC or FAC: 1) Copy of the AF Form 2096 (with the unit commander’s signature); 2) ASC request letter/email from the unit commander; 3) MAJCOM approval documentation; or copy of military orders. Note: For ASC change required for (non-EAD) ARC personnel based on PCS, the servicing HARM office will use the Estimated Date Change of Strength Accountability (EDCSA) on the assignment order, the effective date on the AF Form 2096, or MilPDS duty history as the effective date for the ASC change. (T-1) See paragraph 3.4.1.1.2.1 through paragraph 3.4.1.1.2.4 for additional info on source documents required to publishing active ASCs. 3.4.1.1.2.1. Formal Flying/Jump Training. A class roster, Training Report on Individual Personnel (RIP), or ASC request letter/email from the unit commander may be used to authorize in-flight/parachute/or Military Free Fall (MFF) duties. 3.4.1.1.2.2. Undergraduate RPA Training URT. For URT students without a Federal Aviation Administration pilot license, aviation service is effective the class start date of training at Pueblo, CO. The losing HARM office is responsible for publishing an AO to establish FSC “U” prior to attendance, in addition to taking the appropriate flight pay actions in accordance with Chapter 6 and Chapter 7 of this manual. 3.4.1.1.2.3. Aircrew Qualification and Certification. The servicing HARM office will use one of the following documents and dates to change an ASC “1U/AA” to ASC “1X/AX” and ASC “1A/1Z/AA”: 1) Date the final approval officer signs the AF Form 8, Certificate of Aircrew Qualification, AF Form 8A, Certificate of Aircrew Qualification (Multiple Aircraft), or AF Form 3862, Flight Evaluation Worksheet; 2) Completion date listed on the AF Form 1256, Certificate of Training; or 3) Date listed on the AF Form 4324. (T-1) 3.4.1.2. Active ASC or FAC Effective Date. Refer to AFMAN 11-402 for the applicable active ASC or FAC effective date. Refer to Chapter 6 and Chapter 7 for applicable flight/jump pay actions. AFMAN11-421 23 MARCH 2020 25 3.4.2. Assignment to an Inactive ASC or FAC. If a member meets one of the following criteria: 1) No longer assigned to a valid UMD position that requires in-flight or parachute duty; 2) Suspended or disqualified from aviation/parachutist service; or 3) Deployed to a non- flying assignment the servicing HARM office will terminate aviation/parachute service or assign an inactive ASC in accordance with AFMAN 11-402. (T-1) Refer to Chapter 6 and Chapter 7 for applicable flight/jump pay actions. 3.4.2.1. Assignment of FSC “K”. 3.4.2.1.1. Assignment of FSC “K” (Lack of Resources). The servicing HARM office will use the effective date identified by the OG/CC (via email or letter) to assign FSC “K” in accordance with AFMAN 11-402. (T-1) 3.4.2.1.2. Assignment of FSC “K” (Non-Flying Deployment). Rated officers (assigned to an active flying position) who deploy to a non-flying position for more than 90 days are not authorized to perform in-flight duties effective the proceed on or about date listed on the Contingency, Exercise, and Deployment (CED) orders. For flight pay eligibility purposes, the member will retain their current active FSC until the member does not meet the 3-month OFDA credit requirement outlined in AFMAN 11- 402. (T-1) 3.4.2.1.2.1. The servicing HARM office may use the following ARMS workaround to ensure the deployed SARM office is able to track rated officers who are not authorized to perform in-flight duties to a non-flying deployment. 3.4.2.1.2.1.1. ARMS Flyer Window - Local Use Block. Include the proceed on or about date listed on the Contingency, Exercise, and Deployment (CED) orders and statement: ‘Member is not authorized to perform in-flight duties’. 3.4.2.1.2.2. ARMS Aircraft Assignment Window. Change all aircraft to inactive in the ARMS Aircraft Assignment window. 3.4.2.1.2.3. Once the rated officer populates on the ASML for not meeting the 3- month in-flight/ground-based ABM duty requirement for OFDA credit in accordance with AFMAN 11-402, the servicing HARM office will assign FSC “K” effective the date the member would have been assigned FSC “S” for non- performance. (T-1) Example: Member performs operational flight 11 October 2019, member departs on CED orders to a non-flying deployment effective 14 Oct 2019. Effective 1 Feb 2020 assign FSC “K”) Note: Revoke FSC “K” action if member was scheduled to deploy to a non-flying position for 90 days or more but returned from the deployment prior to 90 days. 3.4.2.1.2.4. Return from Non-Flying Deployment. The servicing HARM office will use MiLPDS data or DD Form 1351-2, Travel Voucher or Sub voucher, to assign an active ASC, assign applicable aircraft, and remove the data entered in ARMS in accordance with paragraph 3.4.2.1.2.1.1 for an aircrew member who was assigned FSC “K” based on a non-flying deployment for more than 90 days. (T-2) 3.4.2.1.3. Assignment to a Different Aircraft after a Flying Evaluation Board (FEB). The servicing HARM office will assign FSC “K” effective the date of the 26 AFMAN11-421 23 MARCH 2020 MAJCOM/A3T approval memo until the class start date of the formal flying training course. (T-2) 3.4.3. ASC Termination Date. The servicing HARM office will use the ASC termination date listed in paragraph 3.4.3.1 through paragraph 3.4.3.5 for rated officers, CEAs, non- rated officers, non-CEA aircrew, parachutist, ops support flyers, and GS government civilians. (T-1) If the member remains qualified for aviation/parachutist service and assigned to a manpower billet that requires in-flight/parachute duties, the servicing HARM office will use the guidance listed in paragraph 3.4.3.1 through paragraph 3.4.3.5 for the new ASC termination date. (T-1) An AO will not be published for a change ASC termination date action. (T-1) 3.4.3.1. Non-CEA Aircrew Members and Parachutist Enlisted Airmen. The active ASC termination date will be the DOS or HYT (whichever is earlier). (T-1) If a change termination date action is required, the servicing HARM will change the termination date to reflect the new DOS or HYT (whichever is earlier). (T-1) 3.4.3.2. Non-Rated Officers and Parachutist Officers. The active ASC termination date will not exceed five years. (T-1) If a change termination date action is required, the servicing HARM will change the termination date to reflect an additional five years. (T-1) Note: An indefinite DOS for officers is listed as “08 Aug 3888” in ARMS after MilPDS interface. 3.4.3.3. Rated officers and CEAs assigned to a "J" Prefixed DAFSC Position. The AF Form 1887 termination date will not exceed five years. (T-1) If a change termination date action is required, the servicing HARM will change the termination date to reflect an additional five years. (T-1) 3.4.3.4. Rated officers (Except Flight Surgeons). The ASCs termination date will be the 12-/18-/22-or 25-year anniversary of aviation service based on the member’s ASD. (T- 1) For rated officers authorized to perform in-flight duties past 25 years of aviation service, the termination date will be the DOS, if known. (T-1) If unknown, the ASC termination date will not exceed five years. (T-1) 3.4.3.5. GS Civilian Government Employees. The ASC termination date will not exceed five years. (T-1) If the member continues in the current flying assignment for more than five years, the servicing HARM office will change the ASC termination date in ARMS to reflect an additional five-year period. (T-1) AFMAN11-421 23 MARCH 2020 27 CHAPTER 4 SARM OFFICE PROCEDURES 4.1. Purpose. This chapter outlines SARM office procedures. 4.2. Aviation Training Management Folders (ATMF). 4.2.1. The SARM office will maintain the items listed in paragraphs 4.2.1.1 through paragraph 4.2.1.5 in an ATMF for each assigned aircrew member. (T-2) Exception: At the MFM discretion, MAJCOM systems with an approved ARMS data interface agreement and electronic folders may be used to track data and store documents that would be contained on the source documents in the ATMF or AF Form 4324 (or alternate source documentation). 4.2.1.1. ITS (Previous Training Cycle). 4.2.1.2. Non-mission ready letter. 4.2.1.3. Proration documentation/proration letter. 4.2.1.4. Current training cycle mission accomplishment reports/training accomplishment reports. 4.2.1.5. Previous training cycle mission accomplishment reports/training accomplishment reports. 4.2.2. Crew Mission Accomplishment Reports. Units using crew mission accomplishment reports may establish crew mission accomplishment report folders. If using crew mission accomplishment reports, the SARM office shall maintain individual training summary each month during the training period. (T-3) 4.3. Use of Source Documents/Alternative Data Source. 4.3.1. AF Form 4324. The Aircrew Training or Stan-Eval (or equivalent) section will initiate an AF Form 4324 for the SARM office to update training profiles, aircrew qualification, and certifications. (T-2) The Aircrew Training or Stan-Eval section and SARM office are responsible for ensuring the effective dates of the crew position and aircrew qualification/certification listed on AF Form 8 match the applicable blocks on the AF Form 4324 (or alternate source documentation) prior to updating training profiles in ARMS. 4.3.1.1. The SARM office will maintain AF Form 4324s (or alternate source documentation, received during the quarter) in a suspense file until the completion of the triangle audit outlined in paragraph 4.11 (T-2) 4.3.1.2. Once the triangle audit has been completed, the SARM office may discard AF Form 4324s generated to update aircrew qualifications/certifications in ARMS. 4.3.2. Update ARMS Training Profile. The SARM office will use the AF Form 4324 to update training profiles, aircrew qualifications/certifications, assign aircraft and prorate training requirements. (T-2) At the MFM discretion, SARM offices may use a class roster or MAJCOM systems with a Stan-Eval function to retrieve aircrew qualification/certification data in lieu of using an AF Form 4324 to update ARMS. 4.3.3. Proration of Training in ARMS. The SARM office may use the AF Form 4324, DD Form 2992, non-flying TDY orders, documentation verifying emergency leave, or proration 28 AFMAN11-421 23 MARCH 2020 letter. At the MFM discretion, SARM offices may use a MAJCOM systems with a Stan-Eval function to retrieve aircrew qualification/certification data in lieu of using an AF Form 4324 to update ARMS. 4.3.4. Updating Aircrew Training, Jump Activity, and Flight Time in ARMS. The SARM office will use a mission/training accomplishment report, AFTO Form 781, AF Form 922, AF Form 1522, AF Form 3520, AF Form 4323, or ARMS Individual Training Summary (PCSd ARMS records) to update aircrew training, jump activity, and flight time in ARMS. (T- 1) At the MFM discretion, SARM offices may use a MAJCOM systems to update aircrew training, jump activity, and flight time in ARMS in lieu of a mission/training accomplishment report, AFTO Form 781, AF Form 922, AF Form 1522, AF Form 3520, or AF Form 4323. 4.4. Flight Authorizations (FAs). Prepare, publish, and maintain FAs in accordance with AFI 11-401 and MAJCOM instructions. Maintain FAs in one file, in numerical order, and retain in accordance with AFRIMS. Ensure all local and off-station FAs contain a flight order number printed on the form. Issue FA numbers chronologically, beginning at the start of the FY. Track/control FA on a log. Note 1: RPA units shall maintain/file the crew authorization with the FAs. (T-2) Note 2: If Total Force Integration units are working in one office, Total Force Integration units may combine FA logs into one plan. FAs are not published for missions not controlled by the Air Force. SARM offices shall complete required Go/No-Go or TDY worksheets (when applicable) and ensure proper documentation of authorized flight/training accomplishments, as needed. (T-2) 4.5. Pre-Mission Review. SARM offices shall perform Go/No-Go verification of all aircrew members/parachutists prior to the member performing in-flight/parachute duties. (T-3) At a minimum, Go/No-Go verification will include the following: SWA or flying class physical, DOWN status, altitude chamber (if applicable), centrifuge (if applicable), ASC, AO effective/termination dates, aircrew/parachutist qualification dates, letters of attachment, aircraft assignment, and flight time maximums. (T-3) SARM offices shall maintain back-up reports to validate all assigned aircrew members and parachutist. (T-3) Note: Back-up ARMS/ad hoc reports will be produced at least weekly. (T-3) 4.6. Post-Mission Review. Validate all flying hour and training data before manual input or interface push to ARMS. As a minimum, compare the FA, AFTO Form 781/AF Form 3520, and training data source (mission/training accomplishment report). 4.6.1. Validate all flight/jump activity before manual input or interface push to ARMS. As a minimum, compare the source document and the training data source mission/training accomplishment report. Ensure timely input of information into ARMS. 4.6.2. For aircrew/parachutist attached to multiple units, the SARM office that owns the FA/mission is responsible for auditing mission forms and updating ARMS. 4.6.3. Pararescue SARM offices that publish their own FA are responsible for auditing mission forms and updating ARMS accordingly. 4.7. Aircraft Flying Hour Program. Track status of the unit's flying hour program, if applicable. (T-3) Reconcile total flying time and sortie data with maintenance daily. (T-3) As a minimum, daily flight time/sortie reconciliation will include validation of mission symbol, flight date, departure and arrival International Civil Aviation Organization, take-off and landing time, number of landings, number of sorties, and total flight time. (T-3) Reference AFI 21-103, AFMAN11-421 23 MARCH 2020 29 Equipment Inventory, Status, and Utilization Reporting for additional information. SARM offices will use a program or develop a spreadsheet to track daily reconciliation of total flying hours and sorties and a cumulative totals for the week and month to date, if applicable. (T-3) 4.8. Formal In-Flight/Parachute/Missile Duty TDY. For aircrew/parachutist/MCCM scheduled to attend formal training, SARM personnel shall ensure Go/No-Go items remain valid through entire period of TDY or formal training class. (T-3) The SARM office should notify the member and HARM personnel immediately if any Go/No-Go items are flagged to expire during the TDY period and AO are affected. SARM offices shall prepare and provide the member their formal in-flight/parachute duty TDY package to include the TDY worksheet, Individual Data Summary (IDS), and training products (as required) to their respective TDY location. (T-3) 4.9. Aircraft and/or Jump Mishap. 4.9.1. Notify the HARM office of the mishap and provide name, SSN, MDS, aircraft tail number, and date of mishap. 4.9.2. Input all outstanding AFTO Forms 781, AF Forms 3520/922/4323, and training accomplishment reports for the member(s) involved into ARMS. Do not input the mishap leg of the sortie/jump in ARMS. Update all outstanding forms in ARMS when the mishap investigation is complete. 4.9.3. Obtain a copy of the signed FA. 4.9.4. Print the ITS for all aircrew members/parachutist involved in the mishap. 4.9.5. Obtain a copy of the Flight Crew Information File cards or equivalent product if a scheduling system is used. 4.9.6. Obtain a copy of the Go/No-Go checklist or equivalent product if a scheduling system is used. 4.9.7. Obtain a copy of the Operational Risk Management Worksheet (if applicable). 4.9.8. All documents contained in the ATMF. 4.9.9. Any suspense items or additional pertinent training data. 4.9.10. Gather all required documentation to include FEF and deliver documentation to the HARM office. 4.10. ARMS Training Profiles. Aircrew/parachutist/MCCM continuation and additional (ground) training events/profiles are maintained in ARMS and are managed in accordance with the Ready Aircrew Program Tasking Memorandum, AFMAN 11-202 Vol 1, AFI 11-410, AFI 16- 1301, Survival, Evasion, Resistance, and Escape (SERE) Program, and AFI 10-3502, Pararescue and Combat Rescue Officer Training. (T-2) Ad hoc queries will contain the same data elements as the standard audit reports to meet validation standards. (T-3) Note: The use of the restriction code “G” in ARMS is required for grounding items. Use Air Force, MAJCOM and Numbered Air Force standardized program codes, descriptions, and task identifiers. 4.11. Triangle Audit. On a quarterly basis, SARM offices will compare (as applicable) each aircrew members and parachutist assigned aircraft assignments, crew positions, qualifications, certifications, and training levels listed in ARMS against the unit’s Letter of ‘X.’ (T-1) 30 AFMAN11-421 23 MARCH 2020 4.11.1. If the SARM office uses AF Form 4324s as the source document to update ARMS, the SARM office will use the AF 4324s (received during the quarter), ARMS Training Profile Assignment List, and Letter of ‘X’ to conduct the triangle audit. (T-1) 4.11.2. If the MFM has approved the use of a MAJCOM system to update ARMS, the SARM office will use the ARMS Training Profile Assignment List and Letter of ‘X’ to conduct the Triangle audit. (T-1) 4.11.3. Any discrepancies identified and recommended corrective action will be coordinated with the Training Manager or Stan-Eval rep prior to making changes in ARMS. (T-1) 4.12. ARMS Training Profile Rollover Procedures. 4.12.1. Once all training is updated and prior to ARMS rollover, the SARM maintains the following reports (at a minimum): 4.12.1.1. ITS. 4.12.1.2. Training Profile Assignment List. 4.12.1.3. Training Profile Master Listing. 4.12.2. The SARM office shall contact the HARM office when all training has been updated and all required ARMS reports have been saved. (T-3) 4.12.3. Proration letters or AF Forms 4324 will be generated by the training officer. (T-2) Proration letters with multiple aircrew/parachutist/MCCM may be filed in a separate file. 4.12.4. End of training cycle (non-mission ready shortfall) letters will be generated by the training officer and approved in accordance with AFMAN 11-202 Vol 1. (T-1) SARM will maintain in the member’s ATMF. (T-3)End of training cycle letters with multiple aircrew/parachutist/MCCM may be filed in a separate file. (T-3) 4.13. Aircrew/Parachutist/MCCM In-/Out-processing. For an example of an in-/out- processing checklist, refer to the AFMAN 11-421 Procedural Guidance Folder under the Field Guidance link on the Air Force Aviation Resource Management SharePoint® site. 4.13.1. The SARM office will complete an in-processing checklist that covers the requirements listed in paragraph 4.13.1.1 through paragraph 4.13.1.3 (T-3) 4.13.1.1. Validate receipt of an ITS. Note: The ITS is used as a source document to update training accomplishment dates in ARMS for newly assigned aircrew members and parachutists. 4.13.1.2. Obtain a signed AF Form 4324 or alternate source document to update ARMS. 4.13.1.3. Validate completion of required training requirements prior to performing in- flight or parachute duty. 4.13.2. The SARM office will complete an out-processing checklist that covers the requirements listed in paragraph 4.13.2.1 through paragraph 4.13.2.3 (T-3) 4.13.2.1. Ensure individuals on flying/jump/MCCM duty status departing for PCS, flying/jump duty TDYs, separation, or retirement notify the HARM office no later than five workdays prior to the date the member desires out-processing date. (T-2) AFMAN11-421 23 MARCH 2020 31 4.13.2.2. Input all flight time/jump activity/MCCM duty and training accomplishments into ARMS before the PCA/PCS/separation/retirement date. Note: If all data cannot be input before member’s departure, prepare certified extracts in accordance with AFI 11-401, AF Form 4323/AF Form 922, and provide to the gaining HARM office via email. 4.13.2.3. Provide remaining content of the ATMF to the member. 4.14. Deployment/TDY Operations. Deployed SARM office personnel supporting flying or jump units shall perform SARM office duties (for example: Go/No-Go, establishing written procedures, etc.) as outlined in paragraph 1.11 and Chapter 4 unless waived by the Combatant Commander or delegated approval authority. (T-2) 4.14.1. Flight hours/jump activity and mission events accomplished in a deployed/TDY location shall be entered into ARMS at the deployed location, except when circumstances (connectivity) do not allow for timely updates. (T-3) 4.14.2. If Air Force Portal/ARMS issues arise, email post mission paperwork to the home- station for processing. 4.14.3. If mailing is required, mail all flight/jump activity documents to home-station weekly. Make every reasonable attempt to ensure documentation arrives at home station prior to the end of month for report purposes. Ensure original documents are forwarded to the base that owns the aircraft. 4.14.4. For deployments/TDY with no 1C0X2 personnel support, the SARM office shall ensure aircrew/parachutists members make every attempt to send flight/jump activity documents back to home station weekly. (T-3) 4.14.5. FA(s) will be prepared for each deployed/TDY mission in accordance with AF 11- 401. (T-1) Under unusual circumstances, (for example: rainbow deployments/TDY when more than one unit is temporarily assigned to the same wing during the deployment, etc.) SARM offices may be required to create a new FA log for the provisional unit. Note: If this situation occurs, seek lead MAJCOM guidance. 4.14.6. Installation or tenant FM/CHARM shall ensure deploying 1C0X2 personnel meet minimum skill-level required to accomplish deployment responsibilities. (T-3) Note: No other AFSC shall be used to substitute for an ARM deployment tasking, unless waived by the MFM. (T-2) 4.14.7. Deploying 1C0X2 personnel shall provide the deployed SARM office and supporting HARM office location with an AF Form 2875 at least two weeks prior to arrival at deployed location. (T-3) 32 AFMAN11-421 23 MARCH 2020 Chapter 5 CAREER FIELD DEVELOPMENT 5.1. Purpose. The 1C0X2 deliberate training program is the cornerstone for the development of the career field. Deliberate development is realized through the guidance, direction and execution of the Air Force 1C0X2 ASG. Progression planning is the responsibility of the CFM and applies to all personnel in the career field. The CFM utilizes input from the ASG to develop and adjust the career field progression plan, as needed. Refer to the AFMAN 11-421 Procedural Guidance Folder under the Field Guidance link on the Air Force Aviation Resource Management SharePoint® site for additional info on the items listed below: 5.1.1. 5-/7-skill level Interactive Courseware (ICW) guide. 5.1.2. CPED program guide. 5.1.3. EDT Charter. 5.2. 5-/7-Skill Level Upgrade Training. The 5-/7-skill level ICW is an interactive upgrade training program that consists
