Hoffman Estates Fire Department Standard Operating Guidelines PDF

HOFFMAN ESTATES FIRE DEPARTMENT STANDARD OPERATING GUIDELINES SOG Category & Identification Number: EFFECTIVE DATE: ADMINISTRATIVE – 027 January 1, 2022 N...

HOFFMAN ESTATES FIRE DEPARTMENT STANDARD OPERATING GUIDELINES SOG Category & Identification Number: EFFECTIVE DATE: ADMINISTRATIVE – 027 January 1, 2022 NIMS COMPLIANT SOG Title: Fire Department Funerals Revision: 1 APPROVED BY: NUMBER OF PAGES: Re-evaluation Date: Alan Wax January 1, 2024 Fire Chief 40 PURPOSE: This policy has been established to provide guidelines and procedures for funerals of active and inactive members of the Hoffman Estates Fire Department as well as people that have a close tie to the Hoffman Estates Fire Department. The fire department’s goal is to provide respectful fire service honors that are accepted as correct and proper for the occasion. DEFINITIONS POLICY: It shall be the responsibility of the Fire Chief or his/her Designated Representative to: Upon the notification of the death of any:  Active member (line of duty death), he/she will notify the next of kin.  Inactive member, as well as, people with close ties to the fire department he/she will make contact with the deceased survivor’s. The Fire Chief or his/her Designated Representative will ascertain if the family wishes an official fire department funeral. The fire department’s participation in the funeral shall be determined by the type of death as contained within this policy. The deceased member’s family will determine to what extent the Fire Department will participate in the funeral services based on the type of death (as listed on page 3 of the Hoffman Estates Fire Department Funeral Policy). The family may decide that the fire department will not be involved in the funeral services. In this case, it is recommended that the fire department hold its own memorial service at a date following the private funeral service. This will allow department members to bring closure to the loss of one of it’s’ members. 1 Types of Deaths Line of Duty Deaths Type 1 On duty incident that results in a traumatic injury that causes a firefighter to rapidly deteriorate from a healthy state to biological death Type 2 On duty non- traumatic injury that is strongly believed or has been proven to be attributable to the job that causes a firefighter to rapidly deteriorate from a healthy state to biological death. Examples: Stress, heart attacks, strokes, diseases, fall, and mental illness (suicide) etc. Note: Fire Personnel on disability pension, due to an on duty injury, that later die from that injury will be considered as a Line of Duty Death. Fire Personnel on disability pension that later die from a non- related accident or illness or from long term deteriorating health, will NOT be considered Line of Duty but will qualify under Type 4 funeral ceremonies. Off Duty Deaths Type 3 Off duty incident that causes an active firefighter to rapidly or gradually deteriorate from a healthy state to biological death. Retired Personnel Deaths Type 4 The death of a retired member of the Fire Department caused by unforeseen accident or illness or from long term deteriorating health. A. Residing locally within 40 miles of the Village. B. Residing out of town or state over 40 miles from the Village. Past Members and Other Non Fire-fighting Individual’s Deaths Type 5 The death of a past member of the Fire Department who does not meet any of the above criteria and to whom the department wants to pay tribute. Type 6 The death of a non-fire-fighting individual with emotional or professional ties to the department and to whom the department wants to pay tribute. A. Village Officials, B. Support staff, Spouse, or children living with a firefighter. Note: The type of death will determine the level of Fire Department Funeral Services 2 Funeral Ceremonies by Type Type 1 and 2 Line of Duty Deaths 1. All funeral group positions filled 2. Press release and notifications 3. Burial in Uniform 4. Casket Flag - Fire Department Flag or American Flag (used for military veteran only) 5. Honor Guard/Color Guard 6. Pallbearers 7. Honorary Pallbearers 8. Badge Shrouding 30 days from notification of death 9. Fire Department Chaplain Services (decided by family) 10.Lowering of Station and Village Flags to half mast and remain at half-mast for 07 days 11.Station bunting for 07 days 12.Fire Department Walkthrough 13.Fire Department Procession 14.Fire Department vehicle used as flower car 15.Fire Department engine used as caisson 16.Fire Department formations 17.Bell ceremony 18.Static Display at cemetery (crossed ladders with American flag between tips) 19.Badge and/or flag presentation 20.Pipers 21.Bugler 22.Provide meals for family Involve Firefighter’s Association with this 23.Provide transportation for family Involve Firefighter’s Association with this 24.Provide childcare for family Involve Firefighter’s Association with this 25.Reception Involve Firefighter’s Association with this NOTE: 22 – 24 will be from time of death until completion of funeral service. Type 3 Off Duty Death 1. All funeral group positions filled 2. Press release and notifications 3. Burial in Uniform 4. Casket Flag - Fire Department Flag or American Flag (used for military veteran only) 5. Honor Guard/Color Guard 6. Pallbearers 7. Honorary Pallbearers 8. Badge Shrouding 30 days from notification of death 9. Fire Department Chaplain Services (decided by family) 10. Lowering of Station and Village Flags to half mast and remain at half-mast for 07 days Funeral Ceremonies by Type 3 Type 3 continued 11. Station bunting for 07 days 12. Fire Department Walkthrough 13. Fire Department Procession 14. Fire Department formations 15. Bell ceremony 16. Static Display at cemetery (crossed ladders with American flag between tips) 17. Badge and/or flag presentation 18. Provide meals for family Involve union with this 19. Provide transportation for family Involve union with this 20. Provide childcare for family Involve union with this Type 4 Retired Firefighter Residing locally within 40 miles 1. Family Liaison Officer, Survivor Action Officer, and other funeral group positions as necessary 2. Press release and notifications 3. Burial in Uniform 4. Casket Flag - Fire Department Flag or American Flag (used for military veteran only) 5. Honor Guard at funeral home 6. Pallbearers 7. Badge Shrouding for personnel attending the funeral service 8. Fire Department Chaplain Services (decided by family) 9. Lowering of Station and Village Flags to half-mast from notification of death until 1700 day of burial. 10.Station bunting for 07 days 11.Fire Department Walkthrough 12.One Fire Department vehicle used in funeral procession 13.Bell ceremony Residing out of town/state over 40 miles 1. Family Liaison Officer, Survivor Action Officer, and other funeral group positions as necessary 2. Press release and notifications 3. Burial in Uniform 4. Casket Flag - Fire Department Flag or American Flag (used for military veteran only) 5. Badge Shrouding for personnel attending the funeral service 6. Fire Department Chaplain Services (decided by family) 7. Lowering of Station and Village Flags to half-mast from notification of death until 1700 day of burial. 8. Station bunting for 07 days Funeral Ceremonies by Type 4 Type 5 Past members and Other Individuals 1. Family Liaison Officer, Survivor Action Officer assigned 2. Press release 3. Badge shrouding for personnel attending funeral service 4. Fire Department Chaplain Service (decided by family) 5. Lowering of Station and Village Flags to half-mast from notification of death until 1700 day of burial. Type 6 Village Officials & Non-Firefighting Individuals with ties to F.D. Village Official 1. Survivor Action Officer, Family Liaison Officer, and other funeral group positions as necessary 2. Honor Guard - 1 Firefighter and 1 Police Officer alternating positions at personnel changes 3. Fire Department Chaplain Service if requested 4. Fire Department Walkthrough 5. Lowering of Station Flags to half-mast from notification of death until 1700 day of burial. Others 1. Family Liaison Officer, Survivor Action Officer 2. Honor Guard - 1 Firefighter at head of casket 3. Fire Department Chaplain Service 4. Fire Department Walkthrough 5 Survivor Action Officer The Fire Chief will assume the position of Survivor Action Officer or appoint a Staff person to act as his/her representative in providing liaison and support to the family of a firefighter killed in the line of duty. The Survivor Action Officer is a special staff assignment. As a direct representative of the Fire Chief, the Survivor Action Officer should receive the full cooperation of the entire fire department. The Survivor Action Officer will appoint assistants and delegate responsibilities as required to successfully complete all assigned duties. The Survivor Action Officer is responsible for the management of several important activities. His/her principal concern is the ongoing welfare of the next of kin. He/she will render assistance to the deceased member’s family from the time of the member’s death until the completion of the funeral services using the guidelines of the funeral policy. The Survivor Action Officer coordinates and supervises the activities of a number of key personnel assigned to handle the specific aspects of the funeral arrangements and to assist the surviving family. These key personnel include:  Family Liaison Officer - On call to the surviving family 24 hours per day to provide the member’s family with assistance and support from the time of death until the completion of the funeral services. Provides the Survivor Action Officer with constant updates on the families status and needs.  Funeral Officer - Provides coordination and interaction with the Funeral Director and other personnel on funeral arrangements.  Church Officer - Provides coordination and interaction with the church involved to arrange the funeral service.  Cemetery Officer - Provides coordination with the cemetery and others involved in the funeral arrangements in order to organize all arrangements at the gravesite.  Procession Officer – Arranges and directs the funeral procession. Additional duties for the Survivor Action Officer include: Assure next-of-kin notification has been properly accomplished. Notify the following personnel and agencies of the death: 1) Union president, Village Manager, Human Resources 2) Illinois Dept. of Labor – Line of Duty Death 3) All fire department stations. Have Station flags lowered to half-mast. 4) Make arrangements for the notification of off-duty and vacationing personnel. 5) All other Village departments. 6) All other fire departments and police departments. 7) Make appropriate follow-up contacts when the funeral arrangements and schedules have been determined. Work with the Family Liaison Officer to determine the desired method of collecting the deceased firefighters personal items from the fire station. 6  Survivor Action Officer con’t NOTE: If the next-of-kin desires to collect items from the locker personally, the contents should be screened in advance and any "inappropriate" material removed. Conduct coordination meeting with the key personnel, as soon possible so that everyone understands what options will be used in the funeral ceremony. Once the funeral procedures are established, all key personnel should be instructed to make the appropriate contacts and given the time for a final coordination meeting. Conduct a final meeting with key personnel to: Establish schedule and timetables. Identify times and places for group gatherings as required by the ceremonies to be conducted. Re-contact all appropriate people and agencies with the schedule, meeting places, and special instructions. The Survivor Action Officer is the key contact person for outside agencies, news media, and other departments in relation to the death and subsequent ceremonies. Make appropriate arrangements, (with family approval through the Family Liaison Officer), for a post-funeral meal and the facility to handle a large group of people. Will Fire Department members be with family or will separate places be arranged? Consider if arrangements will be made for Visiting Fire Departments. Arrangements will also be made for a fire department member to be on hand at the residence to assist the family in any manner possible if requested through Family Liaison Officer. If possible, meals for immediate family members will be provided as needed from the time of death until conclusion of funeral services. (ask Firefighter’s Association to assist with this). Contact neighboring fire departments and arrange for mutual aid stand-in fire and ambulance companies during the funeral. Maintain an easily accessible contact position for the duration of the funeral process. 7  Survivor Action Officer Check List  Appoint Name Pager # Radio Call # Family Liaison Cell Phone Officer Home # Pager # Radio Call # Funeral Officer Cell Phone Home # Pager # Radio Call # Church Officer Cell Phone Home # Pager # Radio Call # Procession Officer Cell Phone Home # Pager # Radio Call # Cemetery Officer Cell Phone # Home Phone Pager # Radio Call # Cell Phone Home # Pager # Radio Call # Family Cell Phone Home # Initial With Funeral Schedule/Plans Notification of Death By Who:   Comments Union President All Stations Off Duty Shift Personnel Personnel off on Vacation/Comp. Mayor Village Manager Assistant Village Manager All Village Department Heads All Fire Depts. & Police Depts. Northwest Central Dispatch News Media Survivor Action Officer Check List 8  Task Comments Next of Kin Notified Station flags lowered to half mast Village Flags lowered to half mast Hold News Conference Set Meeting Time and Place for key personnel of Funeral Group Assign car, radio/charger, and cell Funeral Group Frequency ________________ phones (if available) to key personnel of Funeral Group. Arrange for post-funeral meal and facility. Arrange Mutual aid station coverage for wake service and funeral through MABAS. Set time for family to pickup belongings from locker (when they are ready). Set Meeting Time and Place for Funeral Group additional meetings. Consider starting donation fund at a bank for family. (With their approval). Survivor Action Officer Check List 9  Family Liaison Officer In every incident involving the death of a Firefighter, or when the death of an injured Firefighter appears imminent, the Fire Chief should assign a Family Liaison Officer (FLO). 10 The individual so assigned will perform the following duties: 1. Promptly report to the deceased’s residence, or to the treating medical facility, and provide reassurance and support to the family. The Family Liaison Officer is to insure that the NEEDS OF THE FAMILY come before the wishes of the department. 2. The Family Liaison Officer must be prepared to discuss all aspects of the funeral process and counsel the family in its decisions. The FLO must be able to relay that information to the Fire Chief as to what level of involvement the department will have in the funeral process in accordance with the family's wishes. A. The FLO will make the family aware of what the department offers in the way of ceremonies if the family decides to have a ‘fire department funeral.’ B. The family should be made aware of churches with seating capacities large enough to accommodate attendance at the funeral. However, any alternate churches will need to be made aware that the family minister or fire department chaplain will officiate at the service. THE DEPARTMENT MUST ONLY MAKE THE FAMILY AWARE OF THE ALTERNATIVES. IT IS THE FAMILY’S CHOICE. C. The FLO will brief the family on fire department funeral ceremonies offered by the fire department related to the type of death. D. The FLO will see that the immediate next-of-kin and/or the surviving parents, are afforded proper recognition and have proper placement arranged for them during the funeral and procession. 3.The Family Liaison Officer will assist the family in determining the eight primary pallbearers and the (optional) honorary bearers if requested by the family. 4.The Family Liaison Officer will assist the family (if requested) in determining: A. Type of interment. B. Which funeral home will be used. C. Which clergy will be used? (will the Fire Department Chaplain be used) D. Which cemetery will be used? E. Will the deceased be buried in his/her Class A uniform? If so, obtain a uniform. F. Obtain all articles of clothing that the deceased will wear and deliver them to the funeral director (if requested by the deceased’s family) G. Obtain a recent photograph of the deceased for the funeral director if not completed by the family. Family Liaison Officer 11  H. Determine the length of the funeral service to include: Readers of scripture. What scriptures will be read? Music to be used and individuals to perform the music if not provided by church. Who will deliver the funeral sermon and/or eulogy? Will "Last Alarm" bell service be used? Length of the wake and establishing a tentative schedule. Ceremonies that will take place at the cemetery. Band or Piper Honor Guard/Firing Squad Readings Eulogy and who will deliver it Taps Last Alarm if not completed at the funeral home or at church. Will an engine be used as a caisson or will a conventional hearse be used Will an engine or ladder truck be used as a flower car Will personnel walk alongside the caisson or ride in the procession Identify and determine any other special considerations on behalf of the family. 5. The Family Liaison Officer will be available to the family on a 24-hour basis to assist in any way necessary from appointment until the completion of the funeral services. 6. The Family Liaison Officer must be constantly alert for ways he/she can assist the family of a fallen firefighter to cope with the tragedy that has entered their life. Any special needs that are noticed should be relayed to the Fire Chief immediately so that the necessary resources, to meet those needs, can be determined and the needs, if at all possible, can be met. 12  Family Liaison Officer Check List Name Pager # Radio Call # Survivor Action Cell Phone Officer Home # Pager # Radio Call # Funeral Officer Cell Phone Home # Pager # Radio Call # Church Officer Cell Phone Home # Pager # Radio Call # Cemetery Officer Cell Phone Home # Pager # Radio Call # Procession Officer Cell Phone # Home Phone Pager # Radio Call # Cell Phone Home # Pager # Radio Call # Cell Phone Home # Pager # Family Cell Phone Home # Phone Number Comments Name of Funeral Home Location of Funeral Home Name of Church Location of church Days/Times of wake and Wake: funeral service at church Funeral service: Will procession pass Address: firefighter’s Station? Will procession pass Address: firefighter’s Home? Family Liaison Officer Check List 13  Using Type of funerals chart, explain to family what Fire Department funeral ceremonies the Fire  Department offers. The family has the decision to use all, parts or nothing of what is offered. Task Comments Advise family that you are available 24 hours/day. Give them necessary phone numbers in writing Is there anything that the Dept. can do for the family? Will the family need rides to and from funeral home? Obtain photo of firefighter for funeral director. Ask if the family would like to use Fire Dept. photo (bring copy if possible for approval). Take necessary clothing to funeral home if requested. What clergy will be used? Will F.D. chaplain be used? Will F.D. personnel give a eulogy? Will someone else give a eulogy? Assist in picking Pallbearers. Flowers or donations to family charities. Family Liaison Officer Check List LINE OF DUTY DEATH Type 1 or 2 Page 1 14 Will the Following be used? Yes No Burial in Class A Uniform Casket Flag Was Deceased a military veteran Honor Guard at Funeral Home Fire Department Pall Bearers Honorary Pall Bearers Use F.D. Chaplain’s Services Fire service walkthrough at funeral home and time not to conflict with prayer services. March of Dept. members from staging area to the church Engine used as caisson Engine for flower car Fire Department Formations Last Alarm ceremony – church or other location Crossed aerial ladders at entrance to cemetery Bag Pipers Church and Cemetery Bugler - Taps at cemetery. Firing Squad at cemetery Flag Presentation at the cemetery. Family Liaison with family during wake and funeral. Family Liaison Officer Check List LINE OF DUTY DEATH Type 1 or 2 Page 2 Will the Following be used? Yes No 15  Set time for family to pickup belongings from locker (when they are ready Arrange for post-funeral meal and facility. Provide Meals for family Provide transportation for family Provide Childcare for family Special family requests Actions/Comments Family Liaison Officer Check List Will the Following be used? Yes No 16 Burial in Class A Uniform Casket Flag Was Deceased a military veteran Honor Guard at Funeral Home Fire Department Pall Bearers Honorary Pall Bearers Use F.D. Chaplain’s Services Fire service walkthrough at funeral home and time not to conflict with prayer services. Fire Department Procession Fire Department Formations Last Alarm ceremony – church or other location Crossed aerial ladders at entrance to cemetery Flag Presentation at the cemetery. Set time for family to pickup belongings from locker (when they are ready Special family requests Actions/Comments OFF DUTY DEATH Type 3 Family Liaison Officer Check List RETIRED DEATH Type 4 RETIRED DEATH Locally within 40 miles 17 Will the Following be used? Yes No Burial in Class A Uniform Casket Flag Was Deceased a military veteran? Honor Guard at Funeral Home Fire Department Pall Bearers Use F.D. Chaplain’s Services Fire service walkthrough at funeral home and time not to conflict with prayer services. One Fire Department Vehicle in Procession Last Alarm ceremony – church or other location Special Family Requests Actions/Comments RETIRED DEATH Out of Town /State over40 miles Will the Following be used? Yes No Burial in Class A Uniform Casket Flag Was Deceased a military veteran Use F.D. Chaplain Services Family Liaison Officer Check List PAST MEMBERS DEATH Type 5 Will the Following be used? Yes No Use F.D. Chaplain’s Services 18  VILLAGE OFFICIALS AND OTHERS DEATH Type 6 VILLAGE OFFICIAL Will the Following be used? Yes No Honor Guard – 1 F.D. 1 P.D. Use F.D. Chaplain’s Services Fire Department Walkthrough Special Family Requests Actions/Comments Non-Firefighting Individuals with Ties to F.D. Will the Following be used? Yes No Honor Guard – 1 F.D. at Head of Casket Use F.D. Chaplain Fire Department Walkthrough Special Family Requests Actions/Comments Funeral Officer The Funeral Officer will coordinate with the Family Liaison Officer and the funeral director to ensure that the wishes of the deceased firefighter's family concerning all aspects of the funeral are carried out. Duties Include: 1. The Funeral Officer will attend all meetings called by the Survivor Action 19  Officer in order to determine the following: The schedule of events and the length of time that the mourning and burial process will involve. Whether fire department vehicles will be used as caisson or flower car. Should they not be used, insure alternative arrangements are made with the funeral director. 2. If the firefighter's immediate family has not requested limousine service from the funeral home for transportation during the day of the funeral, the Funeral Officer, at the direction of the fire chief, will advise the funeral director to provide the service and send an invoice, for the service, to the fire department. Coordinate with Honor Guard members Establish an Honor Guard schedule at the funeral home and church. Provide Badge shrouding for all Honor Guard Members Instruct Personnel on Honor Guard movements and standing procedures Coordinate formal walk through of uniformed personnel during the period of viewing with the departments involved and with the funeral director. This includes seating arrangements if necessary. Work with the fire department chaplain or clergy member designated by the family to coordinate any prayer services to be conducted at the funeral home and forward information to the Survival Action Officer. Coordinate Final Alarm ceremony if not to be used at the church. Obtain bell. Assign bell ringer Assign a reader if Chaplain is not going to do ceremony. Have reading available. Funeral Officer Develop a schedule for uniformed personnel the day of the funeral for coordination at the funeral site. This includes: Arrival time for uniformed personnel and specific instructions as to where to gather. Briefing and practice of formations, that will be used when pallbearers remove the casket. Briefing on proper protocols for entering and leaving the funeral. Coordinate vehicle staging with the Procession Officer, including arrangements for fire department vehicles being used. Insure that sufficient personnel are 20  available to properly direct and stage incoming apparatus and vehicles. Obtain the uniform or other clothing that the deceased will wear during viewing from the Family Liaison Officer and deliver it to the funeral director. Coordinate with the Family Liaison Officer on special readings or eulogies to be used during the funeral. Obtain white gloves for all fire department pallbearers from funeral home.  Name Pager # Radio Call # Survivor Action Officer Cell Phone Home # Pager # Radio Call # Family Liaison Officer Cell Phone Home # Pager # Radio Call # Church Officer Cell Phone Home # Pager # Radio Call # Cemetery Officer Cell Phone 21  Home # Pager # Radio Call # Procession Officer Cell Phone # Home Phone Pager # Radio Call # Cell Phone Home # Pager # Radio Call # Cell Phone Home # Pager # Radio Call # Cell Phone Home # Phone Number Comments Name of Funeral Home Location of Funeral Home Days and Hours of the Wake Time of Walk Through by Fire Department Time of Prayer Service by Clergy / F.D. Chaplain Time Leaving Funeral Home Funeral Officer Checklist Person/Group Ceremonies Information Completing Final Alarm Bell Ringer: (if not at church) Reader: F.D. Walk Through Prayer Service Eulogy of Firefighter Person/Group Formations Information Completing  Task Responsible Person Information 22 Meet with funeral home director Deliver firefighter’s uniform or other clothing to funeral home Location for parking of Vehicles Personnel for staging vehicles Obtain bell for Last Alarm Schedule and prepare Honor Guard – (Movements & Badge shrouding). ALS Unit on Standby (staged?) Control of Media Schedule Walk Through Instruct personnel for Walk Through (Staging area) Obtain white gloves for Honor Guard and Pall Bearers Practice movements with Pall Bearers Coordinate with Family Liaison Officer for special requests of the family Funeral Officer Checklist Funeral Officer Checklist 23  Procession Officer The Procession Officer has the responsibility of coordinating the funeral procession from the funeral home to the church (if necessary) and from the church or other funeral site to the cemetery. Duties include: 1. Attend all coordination meetings to determine the following: Name and location of the funeral home to be used. Name and location of the church to be used. Name and location of the cemetery. Will a Pumper be used as a caisson or will a conventional hearse be used? (If used, See Number 6 for related tasks to be accomplished). Will a Pumper be used as a flower car? Schedule of events the day of the funeral. Will the procession involve walking? Honor Guard Band or Pipers 24  Pall Bearers 2. Establish a system for staging and coordinating vehicles at all locations where funeral activities will occur. Coordinate the vehicle staging with appropriate key personnel (Church Officer, Cemetery Officer, etc.). Insure that sufficient personnel are available at all staging locations to efficiently direct and stage apparatus and vehicles. Consider use of ESDA personnel if available. 3. Coordinate with the Family Liaison Officer to determine any Special considerations involved in the procession. These may include: A. Passing the firefighter's home, fire station, or other significant location. B. Special static displays of equipment and personnel at a location on the procession route. C. The use of crossed aerial ladders at the cemetery entrance or other location. If used, contact the Survival Action Officer to obtain necessary apparatus. 4. Contact the police department or other appropriate agency for assistance in working with other police departments and the funeral director in order to: Establish routes for the procession. Determine traffic control needs. Traffic rerouting and street closings, at the funeral home and church (contact Street Dept. to obtain barricades as needed). Traffic control at any special assembly points used. If necessary have Police Department post "No Parking" signs around the funeral home, church, and any other assembly points. Directing staged vehicles as they line up for procession(s). Arrange for procession escorts. Develop maps showing the procession route and any other needed information. Maps will be handed out at the briefing at the funeral site prior to the beginning of the service. If fire department apparatus is used as a caisson and/or flower vehicle, contact the Survivor Action Officer and determine which apparatus will be used. Insure the following items are taken care of in relation to fire department vehicles: Apparatus is thoroughly cleaned and hose beds stripped. Hose dividers removed from apparatus used as a caisson. Hose bed on caisson Pumper is adapted to easily facilitate casket placement and removal (coordinate with funeral director). Apparatus operators to be in full dress uniforms while driving. Deceased firefighter's bunker gear is obtained and placed in a riding position on the caisson (bunker boots will be turned backwards). If used, bunting and/or funeral flags are affixed to the apparatus. Order of vehicles in the procession will be (coordinate with funeral director): 25  Lead Escort Fire department vehicle used as flower car Hearse or Pumper used as caisson Family vehicles Pall Bearers (if not riding on flower vehicle and caisson) Honorary Pall Bearers, Honor Guard/Color Guards Fire Department Chief vehicle Other Hoffman Estates Fire Department vehicles Hoffman Estates Police Department Vehicles Hoffman Estates Village Officials Vehicles from other fire departments Vehicles from other police departments Family’s friends and private vehicles Rear Escort Procession Officer Check List Name Pager # Radio Call # Survivor Action Officer Cell Phone Home # Pager # Radio Call # Family Liaison Officer Cell Phone Home # Pager # Radio Call # Funeral Officer Cell Phone Home # Pager # Radio Call # Church Officer Cell Phone Home # Pager # Radio Call # Cemetery Officer Cell Phone # Home Phone 26  Pager # Radio Call # Cell Phone Home # Pager # Radio Call # Cell Phone Home # Pager # Radio Call # Cell Phone Home # Phone Number Comments Name of Funeral Home Location of Funeral Home Name of Church Location of church Route from Funeral home to church Leave Funeral Home Route from church to cemetery Pass FF’s Home or Station Procession Officer Check List  Task Responsible Person Information Apparatus used as flower car Pumper used as caisson or will a hearse be used Obtain bunting and flags for apparatus Contact Survival Action Officer for which equipment will be used Prepare vehicles to be used as caisson and flower car – remove hose, wash, wax, install casket rails, remove rear bar etc. Obtain firefighter’s gear for placement on apparatus during procession if not impounded Location for parking of Vehicles Personnel for staging vehicles 27 Meet with Police Departments along all routes and for traffic control assistance during processions and for parking Develop maps of all routes and distribute to F.D., P.D. and the Survival Action Officer for other departments and media ALS Unit on Standby (staged?) Control of Media Practice moving casket on and off Pumper with pallbearers. Instruct Pallbearers and Honorary Pallbearers on their movements Coordinate with Family Liaison Officer for special requests of the family Procession Officer Check List 28  Procession Officer Check List Vehicle Order for Processions  Vehicle Comments Lead Escort Fire department vehicle used as flower car Hearse or Pumper used as caisson Family vehicles Pall Bearers (if not riding on flower vehicle/caisson) Honorary Pall Bearers Honor Guard/Color Guard Fire Department Chief vehicle Other Hoffman Estates Fire Department vehicles Hoffman Estates Police Department Vehicles 29 Hoffman Estates Village Officials Vehicles from other fire departments Vehicles from other police departments Family’s friends and private vehicles Rear Escort Church Officer The Church Officer has the primary responsibility of coordinating all of the activities and ceremonies at the church. Duties include: 1. Attend coordination meetings and determine the following from the Survivor Action Officer and Family Liaison Officer: 30  A. Schedule of events. B. Location of the church. C. Clergy to be used, including fire department chaplain. D. Scripture to be read and readers. E. Type and length of service. F. What ceremonial items are being requested Badge presentation Special readings Special eulogies Music to be used and who will present. Who will deliver eulogy and the deceased firefighter's resume. 2. Contact Procession Officer and coordinate vehicle staging at the church. Make seating arrangements for those attending the church service. In addition to family members, dedicated seating should be provided for: Family and Friends Pall Bearers Honor Guard Department Personnel Uniformed Personnel Determine formations to be used and coordinate them during the arrival and removal of the casket from the church. Review military commands for the formations and issue them when appropriate. If not provided by the church, develop a program for the service and any special prayer cards and provide for their reproduction and distribution. Church Officer Check List  Name Pager # Radio Call # Survivor Action Cell Phone Officer Home # Pager # Radio Call # Family Liaison Officer Cell Phone Home # Pager # Radio Call # Funeral Officer Cell Phone 31  Home # Pager # Radio Call # Cemetery Officer Cell Phone Home # Pager # Radio Call # Procession Officer Cell Phone # Home Phone Pager # Radio Call # Cell Phone Home # Pager # Radio Call # Cell Phone Home # Pager # Radio Call # Cell Phone Home # Phone Number Comments Name of Church Location of Church Clergy Scripture Readings Selection Reader Comments Type of Service Church Officer Check List Person/Group Ceremonies Information Completing Badge Presentation Special Reading Special Eulogies Eulogy Person/Group Formations Information Completing 32 Outside of church Inside of church Person/Group Music Information Completing Seating Arrangement Group Location Family Pall Bearers Honor Guard Fire Department Uniformed Personnel Friends Others Media Program for Service Developed/Printed by Information Church Officer Check List 33  Cemetery Officer The Cemetery Officer is responsible for the preparation and coordination of events that occur at the gravesite from the time procession vehicles and stopped and people exit the vehicles. He is also responsible for liaison with cemetery personnel. Duties include: 1. Attend coordination meetings and determine the following from the SurvivorAction Officer and Family Liaison Officer: A. What type of interment will be used? Burial Crypt Cremation 2. Does the family wish to have? 34  Final Alarm Service If not done at Church Taps played Firing Squad Scripture reading (who will read it – church minister, F.D. Chaplain or family/friend) Music (who will perform) 3. Schedule and coordinate the sequence of events that will take place at the gravesite or cemetery chapel. This includes coordinating any special requests received from the Survivor Action Officer or Family Liaison Officer. 4. Develop the type and location of formations that will be used by uniformed personnel and issue orders as appropriate and consistent with Military Standards. 5. Insure that the cemetery takes care of all necessary items, such as: Parking for all apparatus, and family cars Overhead protection for immediate family at the grave site if needed. Provide a public address system if needed. 6. Insure that pallbearers are thoroughly familiar with the process of folding and presenting the flag to the next-of-kin. (Military unit may be used to complete for a veteran). 7. If the family situation warrants, coordinate with the Survivor Action Officer to have emergency medical personnel and equipment at the scene. 8. Upon dismissal of the formation, give instructions as to the location of the post funeral meal (as determined by the Survivor Action Officer and Family Action Officer). Cemetery Officer Check List Name Pager # Radio Call # Survivor Action Cell Phone Officer Home # Pager # Radio Call # Family Liaison Cell Phone Officer Home # Pager # Radio Call # Funeral Officer Cell Phone Home # Pager # Radio Call # Church Officer Cell Phone Home # 35  Pager # Radio Call # Procession Officer Cell Phone # Home Phone Pager # Radio Call # Cell Phone Home # Pager # Radio Call # Cell Phone Home # Pager # Radio Call # Cell Phone Home # Phone Number Comments Name of Cemetery Location of Cemetery Clergy Scripture Readings Selection Reader Comments Cemetery Officer Check List Person/Group Ceremonies Information Completing Final Alarm (if not already completed) Music Taps Firing Squad Flag Folding 36  Person/Group Formations Information Completing Location of: Grave or Chapel Pipers Firing squad Bugler Family Fire Department Pall Bearers Honor Guard Uniformed Personnel Others Media  Task Responsible Person Information Meet with funeral home director and cemetery director Parking of Vehicles Overhead protection for Family Public Address System ALS Unit on Standby (staged?) Control of Media 37 Cemetery Officer Check List Sample Press Releases 38 Line of Duty Death (traumatic or non-traumatic) It is with deep regret that the Hoffman Estates Fire Department announces the death of Rank, Name, Engine/Truck/Squad/Ambulance Company who lost his/her life in the line of duty while participating in the operations at incident Number, Location, Date and Time. Off Duty Death It is with deep regret that the Hoffman Estates Fire Department announces the death of Rank, Name, Engine/Truck/Squad/Ambulance Company who lost his/her life due to accident/ short/long term illness on Date and time. Death of a retired Firefighter It is with deep regret that the Hoffman Estates Fire Department announces the death of Retired Rank, Name, who lost his/her life due to accident/short/long term illness on Date and time. Death of a past member It is with deep regret that the Hoffman Estates Fire Department announces the death of Name, a former member who lost his/her life due to accident/ short/long term illness on Date and time. Death of a non-sworn member It is with deep regret that the Hoffman Estates Fire Department announces the death of Name, job title who lost his/her life due to accident/ short/long term illness on Date and time. Bell Ceremony 39  FUNERAL BELL CEREMONY (Department Member or Chaplain reads :) Throughout most of history, the life of a firefighter has been closely associated with the ringing of a bell. As he/she began his/her hours of duty, it is the bell that started it off. Through the day and night, each alarm was sounded by a bell, which called him/her to fight fire and to place his/her life in jeopardy for the good of his/her fellow person. And when the fire was out, and the alarm had come to an end, the bell rang a series of three rings three times each to signal the end. And now our Brother/Sister _________________ has completed his/her task, his/her duties well done, and the bell rings three times in memory of, and in tribute to his/her life and service. Officer in charge calls firefighters to attention. Officer in charge calls firefighters to present arms. Bell is sounded a series of three rings three times each. Firefighters called to order arms. Honor Guard processes out. Closing Prayer. PROCEDURE EXCEPTIONS REFERENCES End of Document 40