8-8-INVENTORY.pdf

8/8 INVENTORY 1 8/8 INVENTORY 8/8-01.01 INVENTORY -01. GENERAL.01 INVENTORY ITEM Inventory items are those items identified with an (INV) in the SRS Catalog of Supplies. Under...

8/8 INVENTORY 1 8/8 INVENTORY 8/8-01.01 INVENTORY -01. GENERAL.01 INVENTORY ITEM Inventory items are those items identified with an (INV) in the SRS Catalog of Supplies. Under the present inventory system, it is essential that all identical items have the same class code number, stock code number, and description. Many items that have a useful life of more than one year have been acquired but are not carried in the catalog. These items should also be listed as part of the general equipment inventory. The Inventory Control Unit, Supply and Maintenance Division, will assign stock code numbers and description for these items. -10. INVENTORY PRINTOUTS.01 GENERAL The Data Services Bureau prepares computer printouts from the information supplied on requisitions. The printouts are divided into the following types: General Equipment Inventory Master Vehicle Inventory Daily Transaction Report Inventory for Warehouse Fire Stores Billing Report Daily Backlog Report Daily Warehouse Order Action Report.10 GENERAL EQUIPMENT INVENTORY A record of all inventory items. (Refer to General, 8/8-01.01 and the SRS Catalog of Supplies). A. The station or unit printout lists all inventory items alphabetically, according to the company designation. B. A master general equipment inventory printout is a composite of the station and unit inventories, and is maintained at S&M. All items are listed in three ways: alphabetically, by class code, and stock code number. Each shows the total quantity and assignment.10 MASTER VEHICLE INVENTORY A listing of all Department apparatus, including shop number, make, type, year, use and assignment. Maintained by S&M, with copies at O.C.D. and the Bureau of Emergency Services..20 DAILY TRANSACTION REPORT A daily printout report showing all purchasing and return for credit activities on all stock items by S&M..30 INVENTORY FOR WAREHOUSE A weekly printout report on the quantity of inventory on hand at S&M..50 DAILY BACKLONG REPORT A daily printout report on action needed on items in the warehouse. This report also gives pertinent information on warehouse stock as to monthly usage, availability, reserves, quantity on hand and minimums required. 8/8 INVENTORY 2.70 DAILY WAREHOUSE ORDER ACTION REPORT A daily printout report on action needed on items in the warehouse. This report also gives pertinent information on warehouse stock as to monthly usage, availability, reserves, quantity on hand and minimums required. -15. PERSONAL EQUIPMENT INVENTORY.01 GENERAL The Personal Equipment Inventory consists of all City owned tools and safety clothing assigned directly to the member. A list of the following items will be kept in each member’s Personal Record Book. (Refer to Volume 5, 9/7-00.00, F-736). Turnout coat Turnout pants Turnout boots Pliers channel lock 9-1/2" Safety shoes Work pants Wool pants (Officer’s, Staff Assistants,and Special Duty members, including Metro). Brush jacket Brush Pants Body Armor Face Piece Firefighting Hood -25. RESPONSIBILITY.01 GENERAL The Fire Department is required by the Administrative Code to maintain an accounting of all inventory items. The Supply and Maintenance Division is responsible for the maintenance of these master inventory records..10 OFFICERS All officers will be individually responsible for their own Personal Equipment Inventory Record and for those of members under their direct command..20 BUREAU OF EMERGENCY SERVICES All officers assigned to the Bureau of Emergency Services will be jointly responsible for the maintenance of the General Equipment Inventory under their command..30 ALL OTHER BUREAUS Unit Commanders (uniformed and civilian) shall be responsible for the maintenance of the General Equipment Inventory under their command. -35. EQUIPMENT GUIDELINES.01 GENERAL The type of equipment and the quantity carried may vary due to location and the apparatus involved. The concerned Bureau Commander will be the deciding authority for equipment requisitioned by companies or units under their command. (Refer to Volume 4, 8/5-42.01). 8/8 INVENTORY 3 -25. RESPONSIBILITY.37 MEDICAL OXYGEN CYLINDERS Listed below is the maximum number of 16 cu. ft. “D” cylinders that various apparatus may have on hand at any time including those carried on the apparatus and spares. The maximum number of cylinders maintained at any station shall not exceed the aggregate total for each of the various apparatus at that station. Additionally, each first-line rescue ambulance should have two (2) 40-cubic foot cylinders and each reserve rescue ambulance shall have one (1) 40-cubic foot cylinder. Apparatus Type Maximum Number of Oxygen Cylinders "D" 40 cu ft. 120 cu ft. Rescue Ambulance 10 2 Reserve Rescue Ambulance 3* 1* Freightliner Rescue Ambulance 10 2 Engine 3 Truck (Light Force) 4 Fire Boat 3 i.e., a Task Force Station with a R/A and no reserve R/A could have a total of 17 “D” oxygen cylinders and two (2) 40-cubic foot oxygen cylinders. -45. APPARATUS TRANSFERS.01 NEW COMPANIES Companies being placed in service at new stations, or new companies at existing stations, will be equipped as determined by the Commander, Bureau of Emergency Services. New Companies will be issued equipment by S&M..05 NEW APPARATUS ASSIGNMENTS A. The Supply and Maintenance Division Commander shall notify the Bureau of Support Services of the anticipated arrival of new apparatus, including the type, how many and anticipated arrival date. B. The Supply and Maintenance Division will research records, performance records, types of fuel available, and other information, such as: age and type of other apparatus at the proposed location. The Supply and Maintenance Division will then forward their recommendation for assignment to the Bureau of Support Services. C. The Commander, Bureau of Support Services, will send a recommendation to the appropriate, affected Bureau for their input. D. The Operations Commander reviews the input from the Bureaus and determines the approved assignment. E. The Supply and Maintenance Division then forwards the approved assignment to the Bureau of Support Services for implementation. 8/8 INVENTORY 4.10 TRANSFER OF APPARATUS The Supply and Maintenance Division Commander will cause apparatus to be transferred in accordance with the apparatus assignment schedule approved by the Fire Chief. EMERGENCY APPARATUS: A. Battalion Commanders or higher-ranking Officers may recommend a change of assignment for any emergency apparatus. Recommended changes must have signatures of all three platoons. The justification is to be submitted on an F-225 to their Bureau Commander. B. The Bureau Commander will forward copies of the “request to reassign”, through channels, to the Supply and Maintenance Division and the Staff Assistant Chief. C. The Supply and Maintenance Division will research maintenance records, performance records, types of fuel available, and other information, such as: age and type of other apparatus at the proposed location. The Supply and Maintenance Division will then forward their recommendation to the Bureau of Support Services. D. The Commander, Bureau of Support Services, will send his recommendation to the Commander, Operations. E. The Operations Commander reviews the input from the Bureaus and determines the approved assignment. F. The Supply and Maintenance Division then forwards the approved assignment to the Bureau of Support Services for implementation. G. When vehicle is transferred, a copy of F-380 (Yearly Mileage Report) must be forwarded with the Log Book. NON-EMERGENCY VEHICLE: A. Any officer may request a transfer of a non-emergency vehicle. The authority to approve non-emergency vehicle transfers rests with the lowest-ranking Chief Officer in charge of the vehicles affected. Examples: 1. To transfer a pickup truck from one station in Battalion 1 to another station in Battalion 1. Approving authority: Battalion Commander. 2. To transfer a pickup truck from one Battalion to another Battalion in the same Division. Approving authority: Division Commander. 3. To transfer a pickup truck from one Division to another Division. Approving authority: Bureau Commander. 4. To transfer a pickup truck from one Bureau to another Bureau. Approving authority: Commander, Operations. B. All requests will be submitted on an F-225 to the approving Chief Officer. C. If approved, the Chief Officer will add a memo and forward it, through channels, to the Supply and Maintenance Division for implementation. D. Requests and approvals at platoon duty assignments require the signatures of the Commanders of all three platoons. E. When a vehicle is transferred a copy of F-380 (Yearly Mileage Report) shall be forwarded with the logbook. Vehicles not assigned logbooks shall secure a copy of the F-380 in the glove box PROCEDURE FOR TRANSFER: Companies involved in the physical transfer of vehicles will use the following procedures: A. Equipment peculiar to a particular apparatus shall accompany it, i.e., lug wrench, ladders. These items shall be listed in the Apparatus Logbook and be considered as part of the apparatus, or they will be shown in the General Equipment Inventory printout. 8/8 INVENTORY 5 B. All other equipment will be transferred to the new apparatus or returned to S&M Storeroom for credit. (Refer to Volume 4, 8/7-20.35). C. Journal entries shall be made at both stations involved. The receiving officer will record the transfer in the Apparatus Logbook. D. When an apparatus and all of the assigned equipment is to be reassigned to another station, the inventory printout page(s) covering those items transferred shall accompany the apparatus. The receiving officer will check the inventory notify the Inventory Clerk at S&M (485-6104) of the transfer, and attach the page(s) to the official printouts for the subdivision. Shortages shall be reported to the Battalion Commander concerned. E. When the required rotation of like triples, assigned to the same station occurs during June of odd numbered years, Company Commanders shall contact the Inventory Clerk direct at S&M (485-6104) in order to maintain the accuracy of apparatus assignments. Example Engine 001 transferred to Engine 201 and the reverse. 1. Prior to rotating the apparatus, Station Commanders, whose apparatus are involved in the rotation, shall survey the apparatus for possible alterations that may be needed in order to ensure a smooth changeover. These requested changes shall be forwarded to S&M. 2. After the rotation, appropriate entries shall be made on the Assignment Record Sheet (F-702) of the Apparatus Logbook..20 RESERVE APPARATUS In addition to the General Equipment Inventory printout at the assigned station, a list of all equipment carried shall accompany reserve apparatus. When a reserve apparatus is assigned in relief, the Station Commander of the company to which it is sent will check the inventory list in the Apparatus Logbook. Upon return of the apparatus to its reserve status, a similar check shall be made. Shortages shall be reported to the Battalion Commander concerned. If at the time of the annual inventory check, a reserve apparatus is assigned in relief, the Station Commander where the apparatus is in relief shall notify the assigned station by telephone and verify the apparatus inventory. -55. REQUIRED CHECKS.01 GENERAL Officers who are responsible for a specific portion of the Department’s inventory shall cause such portion of the inventory to be checked for completeness on the following occasions: 1. By July 1st of all odd numbered years (biennially). 2. When there is a change of command 3. Daily apparatus checks. 4. At other times as deemed necessary. 8/8 INVENTORY 6.10 BIENNIAL CHECK: Each odd numbered year, S&M will forward to Department locations a printout of all equipment for which the location is responsible. Location Commanders shall cause the inventory to be checked against the new printout in conjunction with the Battalion Inventory Coordinator. (Refer to Volume 4, 8/8-65.01, Inventory Instructions). If an item listed on the printout sheet is missing from quarters or apparatus, but is accounted for by paperwork (i.e., routed to S&M for repair), the item should be considered accounted for. Prior to July 1st of odd numbered years, S&M will forward a corrected printout to each location. CHANGE OF COMMAND CHECK: Within ten (10) calendar days of the date of change, outgoing officers shall check the inventories for which they are responsible, sign and date the Signature Sheet in the locations inventory binder. Within ten (10) calendar days after an officer’s arrival, the officer shall sign and date the signature sheet. The Battalion/Section Commander shall initial the printout upon notification by the newly assigned officer that the inventory checks have been properly completed. To correct any discrepancies found in either the outgoing or incoming officer, a SRS requisition and F-225 shall be prepared. (Refer to Volume 4, 8/5-42.60 for lost items)..30 DAILY APPARATUS CHECK Equipment on apparatus shall be checked each morning after change of platoon, and whenever the apparatus has been out of quarters under such circumstances that a loss might have occurred, i.e., emergency operations. (Refer to Volume 2/1-28.65). Station Commanders shall establish and maintain a list of inventory items for each apparatus, and use it in the daily apparatus check..60 OTHER TIMES DEEMED NECESSARY Follow the same procedures as outlined for the Biennial Check. (Refer to Volume 4, 8/8-55.10). -65. INVENTORY INSTRUCTIONS.01 GENERAL The Inventory Clerk at S&M is responsible for the distribution and maintenance of the official Department Inventory Printouts. The Biennial Inventory audit procedure is as follows: A. Compare the inventory printout with the actual quantity of items on hand. Correct the printout in ink. B. The printout shall be signed by the on-duty commanding officer. C. If the printout is correct and no changes are necessary, the statement “The printout is correct” shall be typed or printed in ink on the printout. D. Battalion Commander shall forward one corrected printout directly to the Inventory Clerk at S&M. After changes have been entered into the CWEIS computer, the new printout will be sent directly to the location concerned. At this time the old printout will be removed from the binder and discarded, the new printout will then be placed in the binder. PBow 22:16, October 6, 2006 (PDT) Article Sources and Contributors 7 Article Sources and Contributors 8/8 INVENTORY Source: http://lafd.info/index.php?oldid=13448 Contributors: PBow, Sjoseph