Inventory Management for Officers

Questions and Answers

What is the maximum number of 16 cu.ft. 'D' oxygen cylinders that can be maintained at any station?

Equal to the number on each apparatus

Based on the type of emergency services provided

Determined by the Supply and Maintenance Division

The aggregate total for each apparatus at that station (correct)

Who is responsible for the maintenance of the General Equipment Inventory in the Bureau of Emergency Services?

Individual unit commanders

The Supply and Maintenance Division

All officers assigned to the Bureau (correct)

Only the Bureau Commander

What does the responsible officer need to manage in terms of equipment inventory?

Their own Personal Equipment Inventory Record and that of their subordinates (correct)

Shared Equipment Inventory across all departments

All equipment requisitions made by their department

Only common departmental equipment

What authority decides the equipment requisitioning by companies under their command?

The Bureau Commander Signup and view all the answers

How many 40-cubic foot cylinders should each first-line rescue ambulance possess?

Two (2) Signup and view all the answers

What is the role of the Supply and Maintenance Division?

To maintain master inventory records Signup and view all the answers

What is the maximum amount of 40-cubic foot cylinders each reserve rescue ambulance should have?

One (1) Signup and view all the answers

Who holds accountability for Personal Equipment Inventory Records?

Every individual officer Signup and view all the answers

Who has the approving authority to transfer a pickup truck from one Battalion to another Battalion in the same Division?

Battalion Commander Signup and view all the answers

What document must be submitted for vehicle transfer requests?

F-225 Signup and view all the answers

What must happen if a vehicle transfer is approved by the Chief Officer?

A memo will be added and forwarded to Supply and Maintenance Division. Signup and view all the answers

What documentation must accompany the transfer of a pickup truck?

F-380 (Yearly Mileage Report) Signup and view all the answers

When transferring a vehicle, which items must accompany the apparatus?

Equipment peculiar to the particular apparatus Signup and view all the answers

What is the responsibility of the receiving officer during a vehicle transfer?

To record the transfer in the Apparatus Logbook Signup and view all the answers

What happens to all other equipment during a vehicle transfer that is not specifically assigned to the apparatus?

It will be transferred to the new apparatus or returned for credit. Signup and view all the answers

What must be done when an apparatus and all assigned equipment are reassigned?

The inventory printout covering those items must accompany the apparatus. Signup and view all the answers

What should the receiving officer do after checking the inventory?

Contact the Inventory Clerk at S&M to report the transfer. Signup and view all the answers

Who should be contacted for maintaining apparatus assignment accuracy during June of odd-numbered years?

The Inventory Clerk at S&M. Signup and view all the answers

What must be done before rotating the apparatus?

Survey the apparatus for possible necessary alterations. Signup and view all the answers

What should be checked upon the return of reserve apparatus to its reserve status?

The inventory list in the Apparatus Logbook. Signup and view all the answers

Which of the following is a responsibility of officers managing the inventory?

Ensure the inventory is complete during annual checks. Signup and view all the answers

In the event of a shortage, who should be notified?

The Battalion Commander concerned. Signup and view all the answers

What documentation is needed when a reserve apparatus is assigned in relief?

A list of all equipment carried with the reserve apparatus. Signup and view all the answers

What action should be taken after the rotation of apparatus is completed?

Record entries on the Assignment Record Sheet. Signup and view all the answers

Study Notes

Supply and Maintenance Division

Responsible for maintaining master inventory records.
Officers are accountable for their Personal Equipment Inventory Records and those of their subordinates.

Bureau of Emergency Services

Officers maintain the General Equipment Inventory collectively.

Responsibilities of Unit Commanders

Both uniformed and civilian Unit Commanders manage the General Equipment Inventory under their control.

Equipment Guidelines

Equipment type and quantity may vary by location and apparatus.
Bureau Commanders have authority over equipment requisitioning.

Medical Oxygen Cylinders

Maximum allowed:
- 16 cu.ft. “D” cylinders on apparatus including spares.
- First-line rescue ambulances: 2 x 40 cu.ft. cylinders.
- Reserve rescue ambulances: 1 x 40 cu.ft. cylinder.

Inventory Checks and Transitions

Inventory transfers must be logged, and shortages reported to the Battalion Commander.
During June of odd years, Company Commanders must coordinate with Inventory Clerks for apparatus rotation.
Station Commanders should assess apparatus for potential alterations before rotation.
Entries required on the Assignment Record Sheet (F-702) post-rotation.

Reserve Apparatus Management

Reserve units must have a corresponding equipment list.
Any shortages during checks should be communicated to the Battalion Commander.
Annual inventory checks necessitate verification of reserve status if equipment is in relief.

Required Inventory Checks

Inventory completeness must be verified under several conditions with approvals from relevant Commanders.
Requests submitted on F-225 require oversight from the Chief Officer.

Vehicle Transfer Procedures

Equipment linked to a specific vehicle must accompany it.
Any other equipment will be shifted to the new vehicle or returned to the Supply and Maintenance Storeroom.
Both stations involved in vehicle transfers must document journal entries.
Inventory documentation must be attached to transferred apparatus.

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Description

This quiz covers the responsibilities of officers regarding the maintenance of personal and general inventory records within various divisions. Officers will learn the importance of keeping accurate inventory records for effective command and resource management.