Project Scope Management PDF

College of Design Department of Interior Design D R. DA L I A E L DAR D I RY Project Scope Management Project Scope Management includes the processes required to ensure that the project includes all the work required to complete the project successfully. Project sc...

College of Design Department of Interior Design D R. DA L I A E L DAR D I RY Project Scope Management Project Scope Management includes the processes required to ensure that the project includes all the work required to complete the project successfully. Project scope is the definition of what the project is supposed to accomplish and the budget of both time and money that has been created to achieve these objectives. Project consists of a product, but that product may include subsidiary elements, each with its own separate but interdependent product scopes Completion of the project scope is measured against the plan Project Plan The project brief SCOPE COST of Works Program of Services and Scope of Services (TIME) Payment Exclusion Terms Deliverables The project scope is the outline of the project What is scope creep? Scope creep occurs when your project exceeds your initial scope statement. For example, scope creep may occur if a stakeholder adds an additional project deliverable after the project has begun. Project Scope Management Processes (1) Initiation Initiation is the process of formally recognizing that a new project exists or that an existing project should continue into its next phase. Projects are usually authorized as a result of the following:  A market demand  A business need  A customer request Initiation Inputs, Tools, and Outputs (2) Scope Planning Scope planning is the process of developing a written scope statement as the basis for future project decisions, including, in particular, the criteria used to determine if the project or phase has been completed successfully. The scope statement forms the basis for an agreement between the project team and the project customer by identifying both the project objectives and the major project deliverables. Scope Planning Inputs, Tools, and Outputs What is the purpose of a scope management plan? A scope management process helps you avoid common problems, including:  Constantly changing requirements  Overspending  Wasted time  Failure to meet deadlines (3) Scope Definition Scope definition involve subdividing the major project deliverables into smaller, more manageable components Proper scope definition is critical to project success Scope definition helps to:  Improve the accuracy of cost, time, and resources estimates  Define a baseline for the performance measurement and control  Facilitate clear responsibility assignments Poor Scope definition cause:  Increase the cost  Rework  Increase project time  Lower the productivity of the workforce Scope Definition Inputs, Tools, and Outputs What Is The Objective of WBS? The main objective of the Create WBS process is subdividing those project deliverables and project work into smaller and more manageable components. This is mainly done for better estimation, management, coordination, and monitoring. https://blog.masterofproject.com/qfd/ Work Breakdown Structure (WBS) In project management, the work breakdown structure (WBS) is the hierarchy breakdown of the scope of work that the team needs to accomplish specific project objectives and create the deliverables. It is a tool used to help the project team communicate the processes and tasks involved in executing the project. The project manager and team use it to develop the schedule, costs, and resource requirements. https://project-management-knowledge.com/definitions/w/work-breakdown-structure-component/ Four Aspects of WBS There are Four Aspects of WBS that helps the project manager to better manage the project.  WBS provides a structured vision of what has to be delivered. It includes significant packages that need to be delivered and smaller deliverables that will complete these major parts respectively. In this way, smaller deliverables of the project can be visible to the project team.  WBS helps to understand the project better. Because it is actually the hierarchy of project deliverables that will accomplish the completion of the project product. Therefore, WBS will show which deliverables will help to complete which part of the project work and how that will fit into the project product.  WBS shows the hierarchy of deliverables. In this way, what needs to be completed to finish a work package in the project can be easily seen.  WBS can be organized by phases or major deliverables. This means if there is not a product in the project, and a service will be delivered instead, phases of the project can be broken down further as well. For instance, analysis, development, testing, integration, etc., can be major phases of a project. https://blog.masterofproject.com/qfd/ (4) Scope Verification Scope verification is the process of formalizing acceptance of the project scope by the stakeholders. It requires reviewing work products and results to ensure that all were completed correctly and satisfactory. Scope verification differs from quality control in that it is primarily concerned with the acceptance of the work results, while quality control is primarily concerned with the correctness of the work results Scope Verification Inputs, Tools, and Outputs (5) Scope Change Control Scope change control is concerned with,  Influencing the factors that create scope changes to ensure that changes are beneficial  Determining that a scope change has occurred  Managing the actual changes when and if they occur.  Scope change control must be thoroughly integrated with the other control processes (time control, cost control, quality control, and others Scope Change Control Inputs, Tools, and Outputs THANK YOU