Project Scope Management Overview

Project Scope Management

• Project scope management involves processes for ensuring a project includes all work needed for successful completion.
• Project scope defines what the project aims to achieve and the time and budget allocated to reach those objectives.
• Projects consist of a product and may include subsidiary elements with independent but interdependent scopes.
• Project scope completion is measured against the established plan.
• The project scope is the outline of the project, including: scope of work, scope of services, exclusion of deliverables, and cost of services and payment terms.

Scope Creep

• Scope creep occurs when a project exceeds its initial scope.
• This often happens when stakeholders add additional deliverables after the project has begun.

Project Scope Management Processes

• Initiation: Formally recognizing a new project or a continuation of an existing project into a new phase. Projects can be authorized by market demand, business need, or customer requests.
• Scope Planning: Creating a written scope statement as a basis for future decisions. It defines criteria for determining project or phase completion. The scope statement should be a shared agreement between the project team and customer, including objectives and major deliverables.
• Scope Definition: Subdividing major project deliverables into smaller, manageable components. This defines the project scope precisely and is crucial for project success. It enables accurate cost, time, and resource estimations, sets a baseline for performance measurement and control, and facilitates clear responsibilities.

Inputs, Tools, and Outputs (Initiation)

• Inputs: Product description, strategic plan, project selection criteria, historical information.
• Tools & Techniques: Project selection methods, expert judgment.
• Outputs: Project charter, identified/assigned project manager, constraints, assumptions.

Inputs, Tools, and Outputs (Scope Planning)

• Inputs: Product description, project charter, constraints, assumptions.
• Tools & Techniques: Product analysis, benefit/cost analysis, alternatives identification, expert judgment.
• Outputs: Scope statement, supporting detail plan, scope management plan.

Purpose of a Scope Management Plan

• Helps avoid common problems like constantly changing requirements, overspending, lost time, and missed deadlines.

Scope Definition

• Scope definition is important to ensure clear, measurable deliverables.
• Poor scope definition can increase costs, rework, project time, and decrease workforce productivity.

Inputs, Tools, and Outputs (Scope Definition)

• Inputs: Scope statement, constraints, assumptions, other planning outputs, historical information.
• Tools & Techniques: Work breakdown structure templates, decomposition.
• Outputs: Work breakdown structure.

Work Breakdown Structure (WBS)

• The WBS is a hierarchical breakdown of work into smaller, manageable components.
• Projects utilize the WBS to estimate costs, manage projects, coordinate tasks, and monitor progress.

Four Aspects of WBS

• Structured vision of deliverables; including major and smaller deliverables.
• Improved understanding of the project by showing how deliverables fit into the project product.
• Illustrates a hierarchy of deliverables, facilitating an understanding of what must be completed to finish a work package.
• Organized by phases or major deliverables, suitable for products or services.

Scope Verification

• Formalizing stakeholder acceptance of the project scope.
• Review of work products and results to ensure completion.
• Differs from quality control, focusing on acceptance rather than correctness.

Inputs, Tools, and Outputs (Scope Verification)

• Inputs: Work results, product documentation.
• Tools & Techniques: Inspection.
• Outputs: Formal acceptance.

Scope Change Control

• Influencing factors to ensure beneficial scope changes.
• Determining scope changes.
• Managing scope changes when they occur.
• Close integration with other control processes (time, cost, quality).

Inputs, Tools, and Outputs (Scope Change Control)

• Inputs: Work breakdown structure, performance reports, change requests, scope management plan.
• Tools & Techniques: Scope change control system, performance measurement, additional planning.
• Outputs: Scope changes, corrective action, lessons learned.

This quiz covers the essential concepts of project scope management, including the definition of project scope, processes involved, and the implications of scope creep. It aims to ensure that learners understand the importance of adhering to set boundaries and managing changes effectively during project execution.