Iloilo Doctors' College Student Handbook PDF 2016-2017

Academic Year 2016 - 2017 Integrated Educational Corporation, Iloilo Office of Student, Alumni Affairs & Sports Development Tel. No. 335-8262  ILOILO DOCTORS’ COLLEGE VISION: ILOILO DOCTORS...

Academic Year 2016 - 2017 Integrated Educational Corporation, Iloilo Office of Student, Alumni Affairs & Sports Development Tel. No. 335-8262  ILOILO DOCTORS’ COLLEGE VISION: ILOILO DOCTORS’ COLLEGE is a tertiary educational institution. It is committed to provide the balanced development of individuals through a responsive and integrated formation of professionals who are equipped with the proper knowledge, skills, attitudes, and values pertinent to the exercise of their respective professions. MISSION: In light of this Vision, IDC aims: 1. to provide quality education by adhering to the highest standards in all aspects of its educational endeavor – the physical, intellectual, spiritual, and moral; 2. to promote community experience of students permeated with a high degree of tolerance, patience, compassion, and love for service; 3. to contribute to the attainment of national development goals of economic development and social progress; 4. to undertake social, technical, and scientific research; and, 5. to ensure the growth and sustainability of the institution. i  INSTITUTIONAL CHARACTER: IDC CORE VALUES We are glad that you have chosen IDC to be your Alma Mater. Iloilo Doctors’ College upholds the following values: We look forward to a mutual and fruitful relationship throughout your RESPECT FOR HUMAN DIGNITY: Love for God, person, stay in this College. To this end we have come up with this Handbook for your perusal. creation and country; COMPASSIONATE SERVICE: Responsiveness and We hope that this Handbook will help you get better acquainted with sensitivity to the needs of others; your School and lead you to a more meaningful stay in IDC. SOCIAL RESPONSIBILITY: Building of the service to the community, dedication to the We are aware that we could not possibly cover in this Handbook all areas of relationships during your stay in this College. However, this Handbook development of communities, hopes to serve as an initial guide to what the College can offer you and what the College expects of you. society, and the IDC Family; and, TOLERANCE AND SOLIDARITY: A sense of oneness with others, To all of you, IDCians – Welcome and May God Bless You! and a firm determination to promote the common good. THE MANAGEMENT & STAFF ILOILO DOCTORS’ COLLEGE Profile of an IDC Graduate 1. Competent and integrated Filipino; 2. Service-oriented, compassionate and other-centered; 3. Endowed with pride and committed to his/her immediate local community and to his/her country; 4. Tolerant and patient; and, 5. Open and responsive to the needs of others. ii iii  TABLE OF CONTENTS Vision and Mission i Institutional Character: IDC Core Values ii Foreword iii Table of Contents v Philosophy and Objectives vii A Brief History of IDC viii Organizational Chart xi Officers and Board of Directors xii Administrative Officers/ Deans/Principal/Coordinator xiii Academic Programs xiv ACADEMIC POLICIES, PROCEDURES and SERVICES 1 I. General Academic Policies 2 II. Graduation and Graduation Honors 6 III. School Fees and Other Expenses 9 IV. Guidelines on Suspension of Classes When Typhoons and Other Calamities Occur 11 V. Registrar’s Office 14 VI. Office of Research 14 STUDENT AFFAIRS SERVICES 15 I. Guidance Services 16 A. Services Offered 16 B. Scholarships 18 II. Admissions 29 III. Student Assistance Program 33 A. Food Services 34 B. Health Services 34 C. Student Guide to Iloilo Doctors’ College Student Life Policies and Code of Discipline 35 IV. Social & Community Involvement Program 60 V. Co-Curricular Program & Activities 62 A. Student Organizations & Activities 62 B. Guidelines 69 C. Office of Sports Development 74 D. Publication Office 74 VI. Office of Alumni Affairs 75 VII. Auxiliary Services Department 75 v FACILITIES 76 ILOILO DOCTORS’ COLLEGE I. Campuses 78 PHILOSOPHY II. Library 80 and III. Internet Library 92 OBJECTIVES IV. Audio-Visual and Conference Room 95 V. IDC Maternity and IDC Lying-in Clinic 96 VI. Diagnostic Imaging Section 96 VII. Gym and Sports Facilities 96 The ILOILO DOCTORS’ COLLEGE is devoted to the total development VIII. Clinical Laboratory 96 of individuals fully equipped with the proper attitudes and values, and IX. Speech Laboratory 97 endowed with good moral character, knowledge, and skills in the medical arts and other sciences relative to the exercise of their respective professions. STUDENT RIGHTS & RESPONSIBILITIES 98 IDC Hymn 102 The College is committed to provide the best opportunities for its student clientele to lead exemplary and fulfilled lives. These students should be imbued with a high degree of tolerance, patience, compassion, and love of service regardless of social status, race, creed, and religion. The College aims to accomplish this by adhering to the highest ideals in all aspects of its educational endeavor – the physical, intellectual, and spiritual development of those who choose to come under its tutelage. As part of the nation’s educational system, the College also aims to contribute in its own way to the attainment of national development goals of economic and social progress, the maximum participation of all people in the attainment and strengthening of national unity and consciousness, and the preservation, development, and promotion of desirable social, cultural, moral and spiritual values. vi vii  A BRIEF HISTORY OF IDC The ensuring years from 1976 to 1981 saw the offering of new courses and programs mostly in the paramedical health fields, such as the BSN Supplemental Course, Health Aide, Radiologic Technology, B.S. Biological Science (Pre-Medicine) and Pre-Dentistry. In addition, other courses were also opened, The ILOILO DOCTORS’ COLLEGE was established on February 13, 1972 as namely, B.S. Social Work, B.S. Tourism, High School, and Kindergarten. Later, the Iloilo Doctors’ Hospital School of Nursing and Midwifery. It opened its doors several of the above course in Biological Science, Nursing, Radiologic Technology, to the first Nursing and Midwifery students in June 1972. At its inception, the Midwifery, and Pre-Dentistry, Medical Secretarial and Health Aide courses school functioned as the educational arm of the ILOILO DOCTORS’ HOSPITAL (IDH) remained. which was founded the year before. In July 1981, the ILOILO DOCTORS COLLEGE OF MEDICINE (IDCM) was After a year of operation, the members of the IDH, Incorporated decided opened in consortium with the West Visayas State College (WVSC), a government that it would be more efficient, practical, and financially convenient to organize a school in Iloilo City, in answer to the need for more physicians to take care of the sister corporation which will own and operate the new school. Hence, the health needs of the small urban and rural populations of the country. The Medical INTEGRATED EDUCATIONAL CORPORATION, ILOILO or IECI was formed and School was housed in the second and third floor of the IDC Administrative subsequently approved by the Securities and Exchange Commission on February 9, Building. Two years after, during the school year 1983-1984, the Ministry (now 1973. With new capital funds generated by the new corporation, the construction Commission on Higher Education) granted the College of Medicine a separate of additional and permanent concrete buildings and expansion of the existing permit making it autonomous and independent of the WVSC. On March 30, 1985, facilities were undertaken on the school site behind IDH. Later, a 1,200-seat the College of Medicine graduated its first doctors who passed the physician College Gymnasium and a 50 x 25-foot swimming pool and bathhouse were built licensure (board) examination the following year with 100% passing mark. On July on the nearby campus on Timawa Avenue. 24, 1987, the College of Medicine was established as a non-stock, non-profit educational corporation independent of the IDC and became officially known as the Iloilo Doctors’ College of Medicine, Inc. The first Midwifery students were graduated in March 1974 followed by the graduation of the first Nursing students on March 15, 1975. The Medical Secretarial Course was also opened in 1974. On June 2, 1975 the graduate in In June 1982, the School of Dentistry was opened to meet the need for Nursing and Midwifery Courses were given government recognition. dentists in this part of the country. It was set up at the extension campus on Timawa Avenue where the College Gymnasium is located. The School graduated its first dentists on April 1, 1986. In the same school year, 1975-1976, the IDH School opened a Liberal Arts Department. As a consequence, the IDH School of Nursing and Midwifery was granted college status and formally became the present ILOILO DOCTORS’ In response to the need of time and with the advancement in technology, COLLEGE after due approval by the Department of Education (now CHED) and the additional courses like: BS Criminology, BS Commerce, BS Medical Technology, BS Securities and Exchange Commission. The School was therefore now able to offer Social Work, BS Physical Technology, BS Information Technology, BS Information another baccalaureate program, the Bachelor of Science in Nursing Course, during Management, BS Computer Science, were offered by the college. the same year and the General Nursing (G.N.) program was gradually phased out. The expansion of the educational operations of the IDC necessitated substantial additions to its physical plant and facilities. In 1985, an extension of the left wing of the Administration Building was constructed to house the IDC Medical and College Libraries. viii ix Additional instructional laboratories and offices of the College of Medicine and the IECI were built. Early in 1983, a three-storey concrete building which was constructed on the South Timawa Campus was later assigned to the College of Nursing. In 2000, the college opened its door to pre-school and kindergarten with the opening of the Child Learning Center. In 2004, with increasing number of nursing students, the College constructed another three storey building in the nursing campus which also hous- es the midwifery lying in clinic. In 2005, a covered gymnasium was also built in the nursing campus which serves as a venue for co-curricular activities of the college such as literary musical contest; it has also been a place for Regional PRISAA meet. In 2006, construction of the three storey building intended for additional classrooms that will cater to the increasing population of the college. This building will also serve as the new home of the Administration Offices such as the Business Office, Cashier, Office of the Student and Alumni Affairs, Registrar’s Office, Executive Offices, Office of the Administration and the new Board Room and Main Library. The Classrooms are operational and the Main Library located at the 3 rd floor began its construction last March 2011 while the Administrative Offices are being worked towards completion. In 2011, IDC announced its new opening of its new courses: Bachelor of Science in Psychology (under the College of Arts and Sciences) and Bachelor of Science in Business Administration which specialized in Human Resource Development Management and Financial Management (under the College of Business Administration formerly the College of Commerce). The Child Learning Center was granted authority to operate the Elementary Level Grades I and II for the School Year 2011-2012. There have been quite a number of the IDC graduates who figured remarkably in their respective licensure examinations and are successful in their respective professional fields, both public and private. x xi  ADMINISTRATIVE OFFICERS OFFICERS Ma. Elena Alejandra R. Isada, MMBM Administrator Lorna U.S. Donato, CPA Accountant and Joeben Hudson G. De Guzman, PhD Executive Officer for Academic Affairs BOARD OF DIRECTORS Maria D. Tabhan, MM-HRM Director, Human Resource Development Office Venlea D. Daplas Registrar Francis D. Laurea, RN Director of Admission Remy S. Tolentino, RN Head, Alumni Affairs MARIE GRIÑO - CASEÑAS, MD Chairman of the Board Rovielyn O. Silhay, RGC Head, Guidance Services Office and Center for Psychological Testing ROLANDO R. PADILLA SR., MD President Riza Lea T. Loreno Head, Student Assistance Program Reysa C. Alenzuela, RL, MLIS, PhD Chief Librarian MA. LOURDES L. DE LEON, MD Vice President Maria Sophia S. Padilla Head, Auxiliary Services Vice President for Academic Franklin S. Lagarto Head, Management Information System Affairs/ Quality Assurance Ma. Liza Y. Bedos Head, General Science Instructional Laboratories Bienvenida A. Hugo Head, Social and Community Relations Office Jose Maria Nelson C. Cortez, RN, MAN Head, Co-curricular Programs and Activities THERESE FILEME P. MUYCO, MD Corporate Secretary Engr. Zenon Calixto B. Delfino Head, Repair and Maintenance Services, Officer-In-charge, Building & Grounds ARIS S. JARDIOLIN, MD Treasurer Debbie Ann C. Layson, MD Head, School Health Services Chairman, Committee on Vicente Militante Environment & Pollution Control Officer Order, Ethics and Discipline Anna Liza P. Macalalag, MAEd Director of Research CHRISTINE JOY A. TRESPECES, MD Vice President for Finance/ Audit DEANS / PRINCIPAL/ COORDINATOR ANA EVA TIRADOR, MD Vice President for Student/Alumni Rhandy Ronald Michael I. Reyes, Dean, College of Dentistry Affairs & Sports Development DMD, MS Dent. Educ Adea Sol L. Sison, PTRP, MAEd Dean, College of Physical Therapy RAMULFO L. ZAPANTA, DMD, FIDC Chairman, Committee on Audit Ma. Josephine B. Provido, RN, MAN Dean, College of Nursing Ma. Anavi C. Echavarri, MAEd, PhD Dean, College of Arts and Sciences TERESA L. BILBAO Chairman, Committee on Maria Eden D. Patriarca, RMT, Med Dean, College of Medical Laboratory Science Social and Spiritual Affairs Andres A. Bayona Jr., MD, FPCR, FUSP Dean, College of Radiologic Technology Andrew D. Paguntalan, MBA, DCEM Dean, College of Business Administration Marianita B. Acuña, RC, PhD Dean, College of Criminal Justice GIL B. VILLANUEVA, MD Chairman, Foreign Student Affairs Edmund O. Gomez, MBA, MMIT, PhD Dean, College of Information Technology Ma. Grace P. Ormas, RM, RN, PhD Dean, College of Midwifery MARY KATHERINE RIVERA-FRANCIA, MD Vice Chair, Committee on Jo-an R. Pet, MMIT TESDA Institutional Representative Order, Ethics and Discipline Emmanuel R. Andres, MMPM Director, NSTP/Senior High School Coordinator Philip Louise A. Tolentino, MAEd SPED Principal, Basic Education Department Affiliate: Ludovico L. Jurao, Jr., MD Dean, College of Medicine xii xiii  ACADEMIC PROGRAMS COLLEGE OF DENTISTRY Six-Year Doctor of Dental Medicine (DMD) COLLEGE OF PHYSICAL THERAPY Five-Year Bachelor of Science in Physical Therapy COLLEGE OF NURSING Four-Year Bachelor of Science in Nursing One-Year Health Care Services NC II COLLEGE OF ARTS AND SCIENCES Four-Year Bachelor of Science in Biological Science Four-Year Bachelor of Science in Social Work Four-Year Bachelor of Science Psychology COLLEGE OF MEDICAL LABORATORY SCIENCE Four-Year Bachelor in Medical Laboratory Science COLLEGE OF RADIOLOGIC TECHNOLOGY Four-Year Bachelor of Science in Radiologic Technology Three-Year Associate in Radiologic Technology COLLEGE OF BUSINESS ADMINISTRATION Four-Year Bachelor of Science in Business Administration (Major in Financial Management) (Major in Human Resource Management) COLLEGE OF CRIMINAL JUSTICE Four-Year Bachelor of Science in Criminology COLLEGE OF INFORMATION TECHNOLOGY Four-Year Bachelor of Science in Information Technology Four-Year Bachelor of Science in Computer Science Four-Year Bachelor of Science in Information System Two-Year Associate in Computer Technology COLLEGE OF MIDWIFERY Four –Year Bachelor of Science in Midwifery Two-Year Midwifery Course BASIC EDUCATION DEPARTMENT Nursery (2 ½ - 3 Yrs. Old) Grade III (8 – 9 Yrs. Old) Kinder (3 – 4 Yrs. Old) Grade IV (9-10 Yrs. Old) Preparatory (4 – 5 Yrs. Old) Grade V (10-11 Yrs. Old) Grade I (5 – 7 Yrs. Old) Grade VI (11-12 Yrs. Old) Grade II (7 – 8 Yrs. Old) SENIOR HIGH SCHOOL Grade 11 STEM - Science, Technology, Engineering & Mathematics ABM — Accountancy, Business & Management HUMSS - Humanities & Social Sciences GAS— General Academics TECHNICAL-VOCATIONAL EDUCATION & TRAINING DEPARTMENT (TVET) Hilot (Wellness Massage) NC II Massage Therapy NC II AFFILIATE: Iloilo Doctors’ College of Medicine, Inc. Four-Year Doctor of Medicine (MD) xiv I. GENERAL ACADEMIC POLICIES 1. Subject Load. A full subject load is one which is equal to the number of units or hours prescribed in the Catalog or other issuance per semester for its curriculum, or its equivalent. Students are not allowed an extra load or overload without the proper approval of the CHED. However a graduating student may be permitted to carry an overload of six (6) units with the approval of the Department Head of the academic department concerned. Extra loads must be applied for through the Offices of the Dean or Department Head and of the Registrar. The signature of the Dean or Department Head in the registration form does not mean final approval of an extra load. 2. Pre-requisite Subjects. Students will not be given credit for advance subjects unless the pre-requisite subjects have been previously taken and passed. 3. Advance Subjects. Irregular students who are under loaded or who have previous academic deficiencies but are allowed to continue in the course may be permitted to take advance subject. 4. Failed Subject. As a general rule, a student who fails in any subject shall repeat it as soon as possible, i.e., during the semester immediately following when the subject is first offered. Enrollment on failed subjects must be given priority over the taking of advance courses. No student will be allowed to enroll in advance subject unless all the subjects scheduled for the lower year have been taken and passed. 2 5. Reduction of Load. 8. Credits and Grading System. 5.1 The load of students with previous academic 8.1 Credits. Students, except those in the College of Medi- deficiencies may be reduced below the full cine, are given academic credit in terms of units for aca- load at the discretion of the Dean or Department demic work done in the college or academic depart- Head to give them more time to study the enrolled ment. One collegiate unit of credit is “one hour lec- subjects. ture and/or recitation each week or a total of at least eighteen hours in semester.” Two or three hours of la- 5.2 A student shall not be allowed to unduly prolong boratory work, drafting or shop work each week are re- his/her studies or delay the completion of the grad- garded as equivalent to one hour of recitation and/or uation from a course by deliberate under loading lecture. without justifiable cause. 8.2 Minimum Passing Grade. The minimum-passing grade in this College is 75% or 3.0 in the point system. 6. Attendance in Classes. 6.1 Class attendance is compulsory. No student shall earn credit in any given subject unless he attends at 8.3 Grading System. A five-point grading system shall be used least 80% of the prescribed number of class hours. in the college or department and the grades in all sub- jects shall be expressed in terms of this system for pur- 6.2 Students late for fifteen (15) minutes shall be consid- pose of official record and issuance. ered absent. The point grades to adopt and their indications or de- 6.3 A student who has been absent from classes should scriptive equivalents are as follows: secure an excuse slip from the Office of the Dean or Head of the academic department. S/he must be responsible for all the subject matter and class work that s/he missed during his/her period of absence Point Percentage Indications and may be required to do make-up work for Grade Equivalent them. 1.0 98-100 Excellent 1.25 95-97 Superior 6.4 No student shall be allowed to attend classes in any subject in which he is not officially enrolled, unless 1.5 92-94 Very Good allowed to do so at the discretion of the Dean or 1.75 89-91 Highly Satisfactory Head of the academic department concerned. 2.0 86-88 Good Such student shall not, however, be given credit 2.25 83-85 Fair for the subject. 2.5 80-82 Satisfactory 2.75 77-79 Passing 3.0 75-76 Minimum Passing 7. Dropping from a Course. A student who incurs academic deficiencies may be dropped from a course in ac- 5.0 Below 75 Failed cordance with the criteria established by the col- lege or academic department. 3 4  Other Marks Used. c. Full academic load, or its equivalent, provided that at least one-half of the subjects and units taken must be in “Inc.” - Incomplete. When the student fails to take one or the curriculum year and semester as indicated in the more major periodic or required examinations or College Catalog and other issuance. to satisfy all the requirements of the course. 9.2 Students who have been found guilty of serious or habitual “Drp” - Dropped. When the student withdraws from the violations of disciplinary regulations or of the established course. norms of conduct shall be disqualified from the Honor Roll. Incomplete grades are not final grades but must be removed within one semester after the final examination is giv- en. II. GRADUATION AND GRADUATION HONORS Special completion examinations to remove incomplete 1. Requirements for Graduation. Each college or academic grade must be taken during the period scheduled for such department shall establish its requirements for graduation examinations. Students who incurred the incomplete grade in accordance with academic, non-academic and other poli- due to failure to take the original regular major examination for cies, rules and requirements of the curriculum; the Iloilo Doc- reasons other than incapacitating illness or some other serious tors’ College and its component academic department; the reason shall pay a surcharge equivalent to 50% of the Commission on Higher Education; the Licensure Boards; and completion examination fee. other pertinent and applicable laws and regulations. Incomplete grades not removed one semester after the These requirements shall include, but not limited to the final examination period are considered failures for practical following: purposes so that the student must take the subject again. a. Residence in the Course. As a general rule, the course shall not be completed in less than the prescribed number of 9. Roll of Honor calendar years or semester, especially in the case of the course for the regulated professions. 9.1 Students with exceptional academic performance shall be recognized and listed in the Roll of Honor of the col- b. Residence in the College. In order to be recommended for lege or academic department which shall include the graduation or to be recognized as a graduate of the Iloilo following: Doctors’ College the student must have stayed for the min- imum number of curriculum years prescribed by each or academic department provided that the student must have taken at least the last curriculum year in the College for at a. Minimum weighted average of all the grades ob- least a minimum of thirty (30) units of credit, unless last tained during the semester, except those for basic curriculum year prescribes less units than these. P.E. and NSTP/ROTC. b. Minimum grade in any subject. 5 6  c. Standards of Conduct. Graduates for graduation are 3.2 The determination of the above graduation honors shall be presumed to possess good moral character and show good based on the weighted average of the grades earned in all desirable conduct. The College reserves to itself the right to subjects applicable to the course, except basic P.E. and withhold or refuse the graduation of a student for serious ROTC/NSTP, whether obtained in this College or violation of disciplinary regulations or established norms of elsewhere, provided that the student shall have no mark of conduct or by reason of conviction of any public crime or Incomplete, Dropped or Withdrawn, whether the subject misdemeanor. is P.E., ROTC/ NSTP or applicable to the course or not, except when such mark resulted from causes other than d. Procedural Requirements. academic deficiency or difficulty. 3.3 Graduation with Honors shall be approved by the Board of 2. Approval of Graduation by the CHED. Graduation of all Directors of the IECI upon the recommendation of the Vice students from any course shall be approved by the CHED President for Academic Affairs of the IECI and the Dean or through the issuance of special orders covering the students’ Head of the academic department concerned. Exceptional graduation. No student shall be allowed to participate in the cases may be approved by the IECI Board who may waive commencement exercises unless he has satisfactorily completed any of the above rules and criteria in highly meritorious cas- all the requirements of the course. The inclusion, therefore, of es. the student’s name in the list of candidates for graduation of his/her name or picture in the College Annual or other campus publications and issuances shall not be construed that the 3.4 The granting of honors to graduating students is a priv- student is already a full fledged graduate unless s/he has met all ilege of the College. The College, therefore, reserves to it- the course requirements and his/her graduation approved by self the right to withhold the same from any student for the CHED. cause as determined by and upon the recommendation of the Committee on Academic Affairs of the IECI, such as serious or habitual violations of disciplinary regulations or of the established norms of 3. Graduation with Honors. The Iloilo Doctors’ College is happy to conduct, convictions of any public crime or mis- recognize students who have performed exceptionally well in demeanor, or disloyalty to the College and its ideals. their studies and bestow on them the appropriate honors. 3.1 The following Graduation Honors may be bestowed on such 4. Issuance of Transcripts, Credentials, and Other Certificates. deserving students in accordance with the policies, rules and criteria established by each college or department 4.1 A student requesting a copy of his/her transcript of which shall include, among other things, the following: records or transfer credentials (Honorable Dismissal) must first secure and accomplish the clearance form from the Registrar’s Office. Graduation Honors Minimum Lowest Residence Average Grade in IDC Required Such documents may be issued only at least 24 hours Summa Cum Laude 1.25 2.0 Whole four-year and upon payment of such request to the cashier in the (All course units) Business Office after the presentation of the Magna Cum Laude 1.5 2.5 Last Three Years accomplished clearance form. However, no transcript of Cum Laude 1.75 2.5 Last Two Years records shall be issued two weeks after the close of the semester or summer session. 7 8  4.2 Official copies of the transcript of records for purposes of 2. Modes of Payment. Payment of all fees may be made in a transfer shall be sent directly to and upon the request of the single cash payment at the time or enrollment, or in school to which the student has to submit his/her transfer installments as follows: credentials. Hand carrying of such documents shall not be allowed. 4.3 The College reserves the right to withhold issuance of a. Down Payment – 25% of the total tuition and other transcript of records, diplomas, and other academic school fees, payable at the time of records or any certificate to any transferring or grad- enrollment. uating student for failure to pay the required fees b. Second Payment - 25% of the total fees, payable on or or to settle all financial property obligations with the school. before the preliminary examination. c. Third Payment – 25% of the total fees, payable on or III. SCHOOL FEES AND OTHER STUDENT EXPENSES before the mid-term examination. d. Last Payment – Full payment of whatever balance 1. The Iloilo Doctors’ College charges the following fees to its payable on or before the final examination. students: General Fees. The fees are charged to all students and include A college or department may be allowed to adopt other tuition fees, laboratory fees, registration or matriculation fee, payment schemes subject to the approval of the Board of library fee, audio-visual fee, medical and dental fees, athletic Directors of the IECI. fee, guidance and counseling fee, school publication fee, cultural fee PRISAA Fee, and developmental fee. An ID is charged to all new students, while diploma fees 3. Refund of Tuition and Other Fees. When a student are charged only to all graduating students. registers in a school, it is understood that s/he is enrolling for the entire school year for elementary and secondary courses Incidental Fees. These fees are paid incident to the purpose for and for the entire semester for the collegiate courses. A which they are charged and only when the occasion arises. student who cancels his/her registration after being officially These includes fees for late enrollment, changing and enrolled is not relieved of the responsibility to pay the fees for dropping of subjects, change of curriculum, completion the entire term, except when s/he drops out within two weeks examinations, removal of incomplete grades, transcript of after the official start of classes. records, credentials (Honorable Dismissal), or any certificate. Special and Other Fees and Deposits. These fees are charged only by certain academic departments for special purposes such as A student who transfers or otherwise withdraws after Clerkship Fees (Medicine and Dentistry), Clinical Instructional being registered shall be charged ten percent (10%) of the Fee (Nursing, Midwifery, Health Aide), Practicum Fee (Dentistry), total fees due for the term if s/he withdraws within the first Developmental Fee (Dentistry), Entrance Examination Fees, La- week of classes and twenty percent (20%) of the total fees boratory Breakage Deposits (refundable), departmental fee and within the second week, regardless of whether or not s/he other special fees that may be charged by the college or depart- has actually attended classes; provided, however, the ment. registration or matriculation fees shall not be refunded. The student shall be charged all the school fees in full if s/he withdraws any time after the second week of classes. 9 10  For the above rules to be applicable, the student should notify b. Suspension of Classes in Special Cases the school of his/her intention to withdraw or transfer and apply for refund of his/her school fees within the period specified above. (1) Announcement by the CHED Regional Director – As a matter of policy, the suspension, cancellation, and/or postponement of classes in a particular region, if it is region-wide, shall be announced by the Regional Director after consultation with A college or department may make reasonable superintendents and local government officials. modification of the above refund rules subject to approval by the Board of Directors of the IECI. (2) Announcement by the School Heads/Principals – In case where conditions endanger the lives and safety of pupils, IV. REVISED GUIDELINES ON THE SUSPENSION OF CLASSES WHEN students, teachers, and other school personnel, school TYPHOONS AND OTHER CALAMITIES OCCUR heads/principals in affected areas may use their discretion in suspending classes. School Heads/Principals are enjoined to use their best judgment in this regard. 1. The revised guidelines on the suspension of classes in cases of typhoons and other calamities are hereby issued for the information of all concerned. (3) Announcement by Local Government Officials – In extreme cases, such as floods, high tide, lahar, earthquakes etc. the chief executive of the local government concerned may a. Automatic Suspension of Classes. cancel classes in their particular area, and later on, inform the highest school officials in the said. (1) When typhoon signal No. 2 is raised by PAG-ASA, classes at the elementary level including pre-schools shall be automatically suspended. 2. Parent’s Responsibilities In cases where rains are heavy, causing floods in certain areas, (2) When typhoon signals No. 3 and No. 4 are raised by parents shall make the decision on whether or not they should send PAG-ASA, classes in elementary, secondary and collegiate their children to school, taking into consideration the health and levels shall be automatically suspended. safety of their children. In this eventuality, school authorities should not penalize the children for the absences made. Instead, the school should provide opportunities for make-up classes or activities for the (3) When the rains are heavy, causing floods in the lessons missed. community and in the area of the School, classes in the school affected are automatically suspended. 3. Maximum Number of School Days (4) When other calamities such as floods, volcanic eruptions, and Parents and teachers are reminded that the maximum number earthquakes have occurred and have seriously damaged the homes of school days for the school year shall be considered especially by of families in the community and probable recurrence of such holding make-up classes to offset the days when classes are calamities is declared by proper authorities, classes in all levels are suspended. automatically suspended. 11 12 4. Lifting of Suspension of Classes. Whenever classes shall have been or- 7. All previous orders and regulation relevant to the suspension of classes due dered suspended for more than one (1) day, the lifting of such order to sus- to typhoon, floods and other calamities are hereby rescinded by this Order. pension shall be made by the following: V. OFFICE OF THE REGISTRAR a. The Secretary of Dep-Ed/ CHED Commissioner, when suspension of classes is nationwide; b. The Regional Director, when suspension classes affects some schools or The Registrar’s Office is a repository of all records pertaining to the divisions in the Region or the entire region; and academic requirements and academic performance of the students. The office sees to it that the School operates within the prescribed requirements c. The School Head/Principal/Executive of local government unit, when of the Commission on Higher Education (CHED) such as the number of units suspension of classes affects particular schools. given to a subject, among others. It is the office that closely coordinates with CHED. As the repository of academic records the Registrar’s Office facilitates the registration or transfer of students. The office also certifies the eligibility Lifting of suspension of classes should be made on or before but not later of candidates for graduation and for honors. than 4:30 a.m. on the day when regular classes are to be resumed. All media and other available ways of announcing the resumption of classes to the public shall be utilized. VI. OFFICE OF RESEARCH 5. The automatic suspension of classes applies to teachers. They are not The Office of Research is headed by a Research Director who is appointed required to report to their respective schools when classes are suspended by the President upon the recommendation of the Vice President for since they shall be required to hold make-up classes in lieu of suspended Academic Affairs and in consultation with the Board of Directors. He/She is classes. directly responsible to the Vice President for Academic Affairs. The Director However, school officials, members of the Disaster Coordinating of Research plans, organizes and directs research programs and guidelines in Committees and non-teaching personnel are requested to render service coordination with the research coordinators from the different colleges. The even when classes are suspended. They shall, however, observe Director of Research together with the Research Coordinators comprises the whatever rules, orders of guidelines may be prescribed for all other Iloilo Doctors’ College Research Committee. The Research Coordinators are in government employees. charge of the research activities of the students in their respective colleges. In the case of private schools, the suspension of work by school personnel shall be at the discretion of the school heads/directors/principals. 6. The Dep-Ed Disaster Coordinating Committee (Dep-Ed/CHED Director) in the Center Office as well as in the regional, division, and school offices shall reactivate as soon as possible and shall coordinate with its counterpart in the local government units including MMDA, PAG-ASA, DILG. 13 14 I. GUIDANCE SERVICES A. Services Offered: 1. Individual Inventory –This service is designed to gather all reliable data, information and records, and to assemble and compile these materials for their functional use. All data and pertaining information that have been gathered from each student are entered in the Cumulative Record. 2. Orientation – This service is made up of systematically designed activities to assist students in their adjustment to college life. 3. Information – This service provides certain kinds of information not ordinarily provided through the instructional program during the reg- ular period instruction. It gives a continues program on educa- tional opportunities and important facts concerning personal and social adjustment. Such information is necessary to guide stu- dents in making intelligent vocational or educational choice or in un- dertaking personal and social adjustments. 4. Counseling – This services as the heart and center of the guidance services, is designed to help a student attain maximum self-realization and development in order to become a fully integrated mature and responsible person through individual or group session. 5. Referral – This service is provided to assists teachers with students having academic difficulties and personal problems. 6. Placement and Follow- Up – These services are designed to assist grad- uates seek gainful employment and maintain a data base for refer- ence purposes. This includes announcement of job opportunities and referrals of employable undergraduate and graduate students. 7. Vocational and Career Guidance – These services are geared towards providing assistance to students by providing them with alternatives to make intelligent choices in their professional fields of endeavor. 16  B. Scholarships 8. Consultation – This service is designed to assist students as they deal with GENERAL RULES & GUIDELINES immediate problems and enhance their long-tem capabilities for prob- lem—solving by seeking help from other professions as needed. 1. All student/pupil of Iloilo Doctors’ College may have the chance to enjoy a schol- arship, a work grant, or any financial assistance from the college provided s/he has been formally accepted and has received official notification of the scholarship award. 9. Classroom Guidance – A program of activities specifically designed to address the adjustment needs of students in the different year levels as 2. All scholarships, financial aid, grants, or special privileges/benefits administered by they pursue their field of professional endeavor. the college observes the “NO CASH OUT” policy. 3. Scholarships are not automatically granted but must be applied by the student/ 10. Scholarship and Financial Aid – These services aim to assist economi- pupil within the 2 weeks after the official opening of classes. All scholarship renewal will cally disadvantaged but deserving students. be done every semester. 4. All scholarship applicants for new Working Students and IDC Financial Grant will be 11. Testing – This service uses standardized psychological test to be adminis- evaluated at the start of the first semester of every Academic Year. All applicants must tered, scored and objectively interpreted to students for awareness and satisfy all scholarship requirements set by the IDC Scholarship Program on or before realization of their potentials and interest and other factors as defined in the 2nd Friday of the month of May of the year applied. the following descriptions of psychological test available in the Center: 5. Recipients of IDC Scholarship Program must carry the full study load (units or hours) or at least the equivalent number of units or hours as prescribed for students with a. Personality Test – This test is designed to yield information about the regular curriculum for the semester unless otherwise specified. a person’s characteristics, traits, behavior, attitude, opinions, and/or emotions. 6. No student/pupil shall enjoy plurality of scholarships simultaneously in one semester or year. However, a student/pupil who has a non-campus-based scholarship b. Occupational Inventory – this test is designed to assist students can still apply and avail himself/herself of any IDC Scholarship Program pending the in self-exploratory, vocational, expectation, and career review of the Scholarship Committee. development 7. Scholarships are granted only for the regular Academic Year. There are no schol- c. Intelligence Test – This test is designed to measure level of arships during the Summer unless otherwise specified. intelligence. 8. All scholarships/grants should be approved and regularly reviewed at the end of each semester by the Scholarship Screening and Review committee. d. Achievement Test – This test is designed to measure a person’s previous learning in a specific academic area. It also referred to 9. All Incomplete (INC) grades should be complied before the deadline of the as Test of Knowledge. scholarship application. Otherwise, the scholarship will be automatically forfeited. e. Stress Profile – The stress profile provides data in areas related 10. Application with the complete requirements/documents will be considered for to stress and health risk and is based on the review in the selection process by the Guidance Services Office and Center for cognitive-transactional approach to stress and coping. Psychological Testing ( GSO-CPT). It is the applicant’s responsibility to verify if all necessary documents have been received by the GSO-CPT personnel in order for the f. Diagnostic Test – An inventory for use of professionals who application to be considered complete for processing by the Committee on Review and provide counseling services to college students. It provides Selection. measures of psychological distress, relationship conflict, low 11. Members of the Committee on Review and Selection are the following: self-esteem and academic and career choice difficulties. a. Scholarship Program Coordinator e. Director of Admission g. Work Values Scale – A tool which can be used to assess work b. Head, GSO-CPT f. Registrar values. c. Sports Director g. Administrator d. VP for Student/Alumni Affairs & Sports Development 17 18  12. Scholarship Committee on Review and Selection regular meeting will be done B. HONOR STUDENT SCHOLARSHIP. A full or partial exemption from the payment after the deadline has met. of tuition only may be granted for one semester to students who have obtained the following weighted average of all subjects, including P.E. and 13. All scholarship application approval will be signed by the following: NSTP/ROTC, during the previous semester, with no mark of Incomplete, a. Scholarship Program Coordinator c. Head, GSO-CPT Dropped, or Withdrawn due to academic deficiency or difficulty. b. VP for Student, Alumni Affairs d. Administrator & Sports Development Grade Requirements 14. The College reserves to itself the right to cancel or discontinue a scholarship grant at any time for justifiable reasons. Semestral Average Lowest Grade in Any Tuition Fee Exemption 15. Once the grantee had failed to meet the criteria for renewal or continuance, Subject he/she is no longer qualified to reapply for the same scholarship category. 1.00-1.25 1.75 100% 1.26-1.50 2.0 50% IDC SCHOLARSHIP PROGRAM SUMMARY 1.51-1.75 2.25 25% A. CAMPUS-BASED SCHOLARSHIP: Scholarships offered and funded by Iloilo Doctors’ College. It is granted to students/pupils in all programs of study C. HONOR PUPIL SCHOLARSHIP. Scholarship offered by Basic Education offered at IDC. The grant is given to qualified applicant for a semester only Department for the top 3 outstanding pupils in each Grade level for and is reviewed every semester until graduation. Renewal is upon evaluation preparatory level & grade school department. The scholarship is renewable of the students/pupil’s continued financial need and exemplary academic every year. performance. I. ACADEMIC SCHOLARSHIP. This scholarship is open to all incoming students a. 1st Honors – Full Scholarship. 100% exemption from the payment as well as currently enrolled students/pupils who are intellectually and of the regular tuition. academically proficient. b. 2nd Honors – Half Scholarship. 50% exemption from the payment Academic Scholarships are as follows: of the regular tuition. A. ENTRANCE SCHOLARSHIP – Scholarships offered to incoming students who c. 3rd Honors – Quarter Scholarship. 25% exemption from the have graduated from High School as Valedictorian and Salutatorian. payment of the regular tuition. The scholar will avail for one semester a full or partial exemption from the payment of tuition only. Criteria: i. Full Scholarship: A full exemption (100%) from the payment of the regu- a. The first three highest ranking pupil of each Grade Level. lar tuition only is granted to High School Valedictorian who graduated from a class of not less than 40 students. b. Must not possess any record of habitual tardiness and absenteeism and behavioral sanctions. ii. Half Scholarship: Exemption from the payment of 50% of regular tuition only is granted to High School Salutatorians who graduated from a class c. Must not have a letter mark lower than VS ‘Very Satisfactory” of not less than 40 students. equivalent to 85-89% in the grading areas of Character Development. iii. Quarter Scholarship: Exemption from the payment of 25% of the regular tuition only is granted to High School Valedictorians and Salutatorians d. With 3 years residency in Preschool and Grade School who graduated each from a class of less than 40 students. Department. (applicable for Preparatory, Grade 4,5,6) 19 20  Requirements: c. Criteria : Collegiate Scholarship application form Weighted average: 1.50 Report Card Lowest final grade: 2.0 Registration Form (RF) High school grade for incoming freshmen 1 pc. 2x2 ID picture Weighted average: 94 Lowest final grade: 87 II. IDC Financial Grant: A financial grant offered by Iloilo Doctors’ College to those economically disadvantaged students with exemplary *No failure, no mark of Incomplete, Dropped, or With- academic performance. drawn in all subjects. B. President Financial Grant A. Requirements to be accomplished by the New IDC Scholarship applicants: Guidelines: 1. Scholarship Application Form a. Maximum number of scholars per year: To be determined by the 2. Report Card/ Copy of Grades IDC Scholarship Program Committee on Review and Selection. 3. Applicant’s Profile b. Percentage of discount: 100% exemption on tuition and 4. Qualifying Exam miscellaneous fee 5. Income Tax Return (ITR) or Certificate of Exemption c. Criteria : Collegiate if both parents are unemployed Weighted average: 1.75 6. Deadline for submission of scholarship application is Lowest final grade: 2.0 every 3rd Friday of May of the year applied for High school grade for incoming freshmen 7. Qualified applicants will be evaluated based on the Weighted average 89 result of the qualifying exam, grades and their Lowest final grade: 85 family’s economic status using the point system. *No failure, no mark of Incomplete, Dropped or With- 8. Entrance Exam Result drawn in all subjects. 9. 2x2 recent ID picture C. Director / Stockholder Financial Grant B. Requirements for renewal of IDC Scholarship: a. Maximum number of scholars per year: To be determined by the 1. Scholarship Application Form IDC Scholarship Program Committee on Review and Selection. 2. Report Card/ Copy of Grades* b. Percentage of discount: 50% exemption on tuition and 3. Registration Form miscellaneous fee A. Chairman of the Board Financial Grant c. Criteria: Collegiate Guidelines: Weighted average: 2.0 a. Maximum number of scholars per year: To be determined by the Lowest final grade: 2.25 IDC Scholarship Program Committee on Review and Selection High school grade for incoming freshmen: b. Percentage of discount: 100% exemption on tuition and Weighted average: 86 miscellaneous fee with stipend allowance Lowest final grade 83 21 22  c. Income Tax Return (ITR) of parents or Certificate of *No failure, no mark of Incomplete, Dropped Exemption if parents are unemployed or Withdrawn in all subjects. d. Entrance Exam Result *Once the scholar was not able to meet the e. Applicant’s Profile required grade, her/his scholarship will be au- f. Interview with parents and applicant tomatically forfeited. S/He is disqualified to re- g. Class Schedule apply or be considered in any scholarship cate- h. Qualifying Exam result gory under IDC Financial Grant. i. 2x2 recent ID picture 7. Requirements for Renewal of working students: III. FINANCIAL AID: Financial assistance given to qualified students to a. Scholarship Application Form help supplement their financial requirements in the College and those b. Grades from the previous semester who have made reasonable efforts to meet their financial needs through self support. c. Registration Form d. Class Schedule A. WORKING STUDENT SCHOLARSHIP. Students with limited financial resources who are willing to render service in any form to e. A Satisfactory evaluation of work performance/ the College or to participate in the regular, school sponsored co- recommendation from the requesting department con- curricular activities may be granted a full or partial exemption/ veying its interest for the renewal of the services of the discount on tuition and miscellaneous fees upon completion of the working student. required number of duty hours at the discretion of the College 8. Criteria: Administration. a. No failure, no mark of Incomplete, Dropped, or Withdrawn in all subjects upon application. Incomplete Guidelines: grades should be complied before the end of the se- 1. Must be a bona-fide student of IDC. mester. Otherwise, the scholarship will be automatically forfeited. 2. Shall be entitled to an allowance per hour at the discretion of the Scholarship Committee on Review and Selection deducti- b. Willing to work the equivalent number of duty hours ble from the tuition and miscellaneous fees, otherwise, the required to cover the total tuition and miscellaneous fees, grantee will pay the remaining amount of unaccomplished upon the discretion of the School’s Administration duty hours. 9. Successful applicants will be notified. 3. Working student applicants must satisfy all scholarship 10. Working Students are required to render a minimum of 20 hours per requirement set by the IDC Scholarship Program before the week or 80 hours per month to be able to qualify for application and re- 3rd Friday of May of the year applied for. newal of scholarship. Failure to comply will have its corresponding sanc- 4. Maximum number of scholars per semester: open tions. 5. Number of units required: 11. Approved applicants shall secure an official working student Minimum of 9 units identification card, DTR (Daily Time Record) and the official Working Stu- Maximum of 25 units including NSTP/ROTC and P.E dent Daily Time Record (WSDTR) form from the GSO-CPT. DTR and 6. Requirements for New working students: WSDTR form are issued at the start of every month and should a. Scholarship Application Form be passed immediately at the end of every month. b. Report Card/ Copy of Grades Rendering of duty hours without the new DTR 23 24  & WSDTR would mean forfeiture of the rendered duty hours of the speci- 4. New applicants should present an Official Recommendation Letter fied month until procurement of such is done. from AFPEBSO. 5. Renewal of scholarship application should only be granted to 12. The school reserves to itself the right in the choice of working students and applicants who have presented an Official Continuance Letter may discontinue the allowance and services at any time for justifiable rea- from AFPEBSO. sons such as but not limited to: a. Breach of disciplinary or school regulations, norms of conduct, and For the detailed description of the abovementioned scholarship other analogous reasons stated in the student handbook. please refers to Memorandum of Agreement (MOA) and Implementing Rules and Regulations (IRR) between Armed Forces of the Philippines b. Violation of the IDC Scholarship Program General Rules & Guide- Educational Benefit System (AFPEBS) and Iloilo Doctors’ College. lines c. Failure to pursue the course continuously VI. SERVICE SCHOLARSHIP: scholarships offered to students who have special skills, talents and abilities. These also include scholarships for students who d. Poor work performance evaluation possess distinctive traits and potentials to become future leaders. A. ATHLETIC SCHOLARSHIP. IDC Varsity Sports Program covers recruit- B. AFPEBS-IDC EDUCATIONAL BENEFIT SYSTEM – Educational undertaking ment and training of varsity athletes and participation of varsity teams provided by Iloilo Doctors’ College to support the tertiary education of the in the Iloilo PRISAA, Regional and National Sports competitions. The legitimate/legitimated dependents of military personnel. program recognizes the athletes’ contribution in promoting and projecting the good image of the School. The potential IDC varsity ath- Program Benefits & Beneficiaries: letes are mainly fresh high school graduates and occasionally transfer- Any course offered by IDC: 4 Scholarship Slots ring from other schools. They are selected and given tuition fee grants and other incentives. The incentives are given after the athlete meets 100% exemption on tuition & miscellaneous fees the academic standards of the School. Athletes or varsity players enjoy full or partial tuition fees and/or miscellaneous fees discount depend- BS Nursing: 1 Scholarship Slot ing on their classification. They are classified as follows: 100% exemption on tuition & Tuition Fee Grants: miscellaneous fees Class A – Free tuition and miscellaneous fees Doctor of Medicine: 1 Scholarship Slot Class B – Free tuition fees only 100% exemption on tuition & miscellaneous fees Class C – 75% tuition fee discount Any course offered by IDC:5 Scholarship Slots Class D – 50% tuition fee discount 20% exemption on tuition fee only Class E – Uniform only IDC scholarship application requirements for AFPEBS-IDC Educational Athletic scholarship application requirements Benefit System 1. Scholarship Application Form 1. Scholarship Application Form 2. Registration Form (RF) 2. Registration Form (RF) 3. Copy of Grades/Report Card 3. Copy of Grades/Report Card 25 26  4. Scholarship Application should be complied within two (2) weeks e. Criterion: Writing skills after the official opening of classes. Renewal is done every f. Requirement: semester. 1) Scholarship Application Form 2) Certification from the IDCian Adviser 3) Notarized memorandum of agreement B. STUDENT SERVICE GRANT 4) Registration Form 1. President of the Supreme Student Council g. Condition: a. Maximum number of scholars per semester: 1 1) Must render full time work as editor in chief until the completion b. Percentage of discount: 100% exemption on tuition only of the IDCian assigned to him/her. c. Qualification: President of the Supreme Student Council 2) Revocable/Be refunded to the school anytime there is failure in d. Criterion: Election of Supreme Student Council function or resignation. e. Requirement: 3) Credentials will be withheld until completion of task/duty as Editor-in-Chief 1) Scholarship Application Form 2) Certification from the Office of the Student, 3. Gazette Editor-in-Chief Alumni Affairs & Sports Development a. Maximum number of scholars per semester: 1 3) Notarized memorandum of agreement b. Percentage of discount: 100% exemption on tuition only 4) Registration Form c. Qualification: Editor-in-Chief of Gazette f. Condition: d. Requirements: 1) Scholarship is for the duration of incumbency only 1) Scholarship Application Form 2) Should be regularly/ consistently performing his/her duty as 2) Certification from the IDC Gazette adviser president 3) Notarized memorandum of agreement 3) Revocable anytime if performance of function is deemed 4) Registration Form inappropriate e. Condition : 1) Must render full time work as Editor in Chief of Gazette 4) Scholarship can be revoked/ or refunded from the student anytime he/she is removed from office during his/her term 2) Revocable/Be refunded to the school anytime there is failure in by means of resignation or any failure in delivery of function. function or resignation 3) Credentials will be withheld until completion of task/duty as 2. IDCian Editor-in-Chief Editor-in- Chief a. Maximum number of scholars per semester: 1 b. Percentage of discount: 100% exemption on tuition only B. NON-CAMPUS-BASED SCHOLARSHIP: scholarships which are determined and c. Qualification: Editor-in-Chief of IDCian financed by the donor organizations and outside persons or entities. Can- didates applying for such scholarships shall conform to the requirements 27 28  and conditions stipulated in the scholarship grants. These scholarships may or requirements and other conditions prescribed by the college or academic may not require their own specific application to be completed but may have department in which they seek enrollment. specific requirements to be submitted. Check with the scholarship screening and review committee for the correct application process of particular non-campus-based scholarships of interest. The COLLEGE reserves the right to deny admission to any student on grounds of academic, moral or behavioral considerations. A. CHED 1. High School Graduates enrolling in college for the first time shall 1. PESFA – Private Education Student Financial Assistance present, accomplish or submit the following: 2. NISGP – National Integration Study Grant 3. SEGEAP – Selected Ethnic Group Education Assistance Program a. Form 138-A, or its equivalent; 4. Study Now Pay Later Program 5. State Scholarship Program b. Certificate of good moral character and conduct duly signed by the Head or High School Principal of the school last attended; B. TESDA c. Birth Certificate; Tagipusuon Foundation d. Two pcs. 2x2 size, recent colored pictures; C. Iloilo City Scholars 2. Transferring students shall conform to the requirements and conditions set by the college or academic department where they want to enroll and shall present the following: In order to avail himself/herself of educational benefits, a student must submit to the scholarship screening committee an Authorization Certificate or Notice of Award for educational privileges from the office or agency concerned.