Sheriff's Policy Manual PDF

SHERIFF’S POLICY MANUAL 2.13 EQUIPMENT AND PROPERTY [CALEA-C 3.6.1] 2.13.1 BSO Equipment Use: A Employees will use, maintain, and safeguard equipment per procedures and not abuse, damage, or lose equipment intentionally or through neglect. [CALEA 26.1.1] B....

SHERIFF’S POLICY MANUAL 2.13 EQUIPMENT AND PROPERTY [CALEA-C 3.6.1] 2.13.1 BSO Equipment Use: A Employees will use, maintain, and safeguard equipment per procedures and not abuse, damage, or lose equipment intentionally or through neglect. [CALEA 26.1.1] B. Employees shall not carelessly, negligently, or intentionally cause waste of any BSO property. 2.13.2 Use of BSO Property Restrictions: Physical objects issued by BSO to employees will remain BSO property and be subject to all policies and procedures on property as follows: [CALEA 26.1.1] A. Employees will be responsible for the safekeeping and care of BSO property used by them. B. Property will be used only for official purposes and in the capacity it was intended. C. Property will not be transferred from one employee to another without the permission of the employee's command. If the approved transfer is outside the district/division/unit, all applicable documents will be completed and sent to the Central Supply Manager. D. BSO equipment (in storage or assigned to an individual) will be maintained in a state of operational readiness. District/division commanders will be responsible for equipment stored under their commands. E. Employees will not take, borrow, or use any private or confiscated property for their personal use without proper authorization. 2.13.3 Security of BSO Equipment: No sensitive equipment or documentation shall be left unsecured in any vehicle during off-duty hours. Sensitive equipment includes but is not limited to: A. Computer/computer-related equipment B. Air Card Reviewed: 05/05/2016 Revised: 03/06/2017 Rescinds: 09/12/2013 Effective: 03/20/2017 2.13 Page 1 of 4  SHERIFF’S POLICY MANUAL C. BSO-owned firearms, rifles, shotguns, ammunition, pepper spray, CEW, knives, or any other BSO-owned/authorized weapon, e.g. flex batons, ASPs, etc. D. Protective Vests E. All BSO or government issued credentials and access cards 2.13.4 Destroying Official Document: Employees will not destroy or permanently remove from its proper location any official record or report without proper authorization. 2.13.5 Operation of Vehicles: Employees will operate BSO vehicles carefully and prudently. They will obey all Florida laws and policies regarding vehicle operation. Employees will set a proper example via their vehicle operation. 2.13.6 Keys: A. On-duty employees will not possess a business premise key for the purpose of obtaining shelter, rest, or telephone service. Temporary exceptions may be made by the employee’s command if needed in the performance of official duties. B. Employees are not permitted to duplicate any BSO key without the supervisor's permission. 2.13.7 Business Cards: Authorized employees will use BSO business cards for official use only. Approval for business cards will be as follows: A. BSO Funded Business Cards: Employees working in specialized areas may, with written approval from their department/bureau/district/division commanders, submit a request for business cards to the Purchasing Division. B. BSO Non-Funded Business Cards: Employees may purchase business cards: 1. At their own expense (payable to the vendor) 2. With written approval from their department/bureau/district/ division commanders Reviewed: 05/05/2016 Revised: 03/06/2017 Rescinds: 09/12/2013 Effective: 03/20/2017 2.13 Page 2 of 4  SHERIFF’S POLICY MANUAL C. Employees requesting non-funded business cards will send signed approvals to the Purchasing Division who will: 1. Verify the employee's approval 2. Send the employee's approval to an authorized vendor D. Employees requesting non-funded business cards who were verified by the Purchasing Division will: 1. Contact the approved vendor to verify the receipt of the approval from the Purchasing Division 2. Order business cards directly from the approved vendor Note: Employees must show their ID Card in person to the vendor before ordering. E. Business Card Text: The only approved text on BSO business cards will be as follows: 1. Employee's BSO rank, title, and name 2. Department/bureau/district/division's name 3. Department's address and telephone number 4. Fax, pager, email address, and mobile telephone numbers are optional 2.13.8 Misuse of BSO-Issued Radio: Employees will not tamper with or misuse the BSO-issued radio. The BSO-issued radio will be used for official business only. 2.13.9 Damage/Loss of BSO Property: A. Damaged BSO property will be reported to supervisors as soon as possible after the incident occurs via memo. B. Lost or stolen BSO property including BSO equipment, radios, badges, ID Cards, keys, uniforms, weapons, etc., will be reported as follows: Reviewed: 05/05/2016 Revised: 03/06/2017 Rescinds: 09/12/2013 Effective: 03/20/2017 2.13 Page 3 of 4  SHERIFF’S POLICY MANUAL 1. Employees will immediately make verbal notification of the incident to their supervisor. 2. After making verbal notification, employees will ensure that an Incident Report is completed by the appropriate law enforcement agency and submitted to their supervisor. Note: The Incident Report will include the property's description and circumstances surrounding the loss or theft. 3. Supervisors will send a copy of the Incident Report, via chain of command, to the Department Director and Internal Affairs for filing and future reference. 4. Employees will send a copy of the Incident Report to the specific unit issuing the property (Central Supply, Evidence, Human Resources, etc.). 5. If applicable, lost or stolen property will be entered in the teletype system via Records. 6. BSO County and Domestic Security will be advised. Reviewed: 05/05/2016 Revised: 03/06/2017 Rescinds: 09/12/2013 Effective: 03/20/2017 2.13 Page 4 of 4