Sheriff's Policy Manual (PDF)

SHERIFF’S POLICY MANUAL 14.3 LINE INSPECTION: 14.3.1 General: A. Line inspections should be conducted in a continuous cycle to verify employees are within compliance with BSO Policy and Procedures; to include: 1. Personal appearance 2. U...

SHERIFF’S POLICY MANUAL 14.3 LINE INSPECTION: 14.3.1 General: A. Line inspections should be conducted in a continuous cycle to verify employees are within compliance with BSO Policy and Procedures; to include: 1. Personal appearance 2. Uniform standards 3. Equipment use and maintenance 4. Facility condition B. Line inspections will be the primary responsibilities of supervisors, managers, , and directors. C. Supervisors will be required to engage in thorough line inspections. They must plan, direct, and guide their component toward an ever-improving level of performance. D. The purpose of line inspections will be to identify and correct discrepancies. 14.3.2 Procedure: A. Inspections will include facilities, property, equipment, activities, and employees under the inspecting supervisor's control. B. Supervisors will ensure their employees are properly equipped for duty. C. Daily inspections of employees will be conducted by immediate supervisors, with attention directed to the following: 1. Personal appearance and grooming. 2. Uniforms/Attire 3. Leather or Equipment Reviewed: 03/24/2021 Revised: 05/05/2021 Rescinds: 10/11/2010 Effective: 10/14/2021 14.3 Page 1 of 3  SHERIFF’S POLICY MANUAL 4. Name Tags/Badges D. Monthly inspections will be conducted by immediate supervisors, with attention directed to the following: 1. Driver License: Employees driving BSO vehicles will have their Florida Driver License checked for expiration. Employees with expired licenses will not be permitted to operate vehicles. 2. Vehicles/Equipment: BSO vehicles and vehicles' assigned equipment will be inspected per policies and procedures. E. Monthly Evaluation Summary Report Deputy Monthly Inspection Report (BSO RP 10/DJ 18), Civilian Monthly Inspection Report (BSO RP 10A) and Motorcycle Deputy Monthly Inspection Report (BSO RP 10M): This report will be used by supervisors to document personnel, vehicles, and equipment inspections. The report will be reviewed and filed as follows: 1. DLE / DOD Sergeants will complete the Deputy Monthly Inspection Report (BSO RP 10/DJ 18) on a monthly basis. 2. Civilian Managers / Directors with employees who are assigned take home vehicles will complete the Civilian Monthly Inspection Report (BSO RP 10A) on a monthly basis. 3. Where applicable, DLE Sergeants will complete the Motorcycle Deputy Monthly Inspection Report (BSO RP 10M) on a monthly basis. a. Supervisors will maintain an RP 10/DJ 18 report for each of their required employees. b. Component commands will periodically review their employees' RP 10/DJ 18 report to ensure both supervisory and employee compliance with this section. c. Original completed RP 10/DJ 18 reports will be included in employees' district/division personnel files. Reviewed: 03/24/2021 Revised: 05/05/2021 Rescinds: 10/11/2010 Effective: 10/14/2021 14.3 Page 2 of 3  SHERIFF’S POLICY MANUAL F. Inspecting supervisors will conduct inspections impartially. G. Supervisors will ensure identified deficiencies are remedied in a timely manner. This may include a re-inspection of those deficiencies to ensure suitable corrective action was taken. H. Inspections denoting serious deficiencies of employees, equipment, or facilities will be documented in an official memo to the next higher command level. This memo will include a plan of action and target date for corrective action. I. Component commands receiving a written memo will take needed steps to ensure corrective action was taken. If corrective action cannot be taken at this level, the memo will continue, via chain of command, until an appropriate level is reached. Each chain-of-command level will document and attach to the memo any action taken. Reviewed: 03/24/2021 Revised: 05/05/2021 Rescinds: 10/11/2010 Effective: 10/14/2021 14.3 Page 3 of 3