Folded Architectural Finishes Ltd. Safety Manual PDF

Folded Architectural Finishes Ltd. Health and Safety Policies Safety Policies Document Information..........................................................................................................

Folded Architectural Finishes Ltd. Health and Safety Policies Safety Policies Document Information....................................................................................................... 2 Health and Safety Policy...................................................................................................... 3 Health & Safety Rules..........................................................................................................6 Health and Safety Policy for Visitors and Contractors.......................................................7 Employee Rights...................................................................................................................9 Safety Representative Policy.............................................................................................. 11 Hazard Management Policy...............................................................................................14 Safe Work Practice Policy................................................................................................... 16 Safe Job Procedure Policy...................................................................................................17 Personal Protective Equipment Policy...............................................................................18 Maintenance Policy............................................................................................................ 20 Inspection Policy................................................................................................................ 21 Health and Safety Training Policy..................................................................................... 23 Accident Management Policy............................................................................................ 25 Emergency Response Policy...............................................................................................27 Workplace Impairment Policy........................................................................................... 28 Discipline Policy................................................................................................................. 30 Workplace Violence Policy................................................................................................. 32 Environment Policy............................................................................................................34 Return to Work Policy....................................................................................................... 35 Records Policy.................................................................................................................... 38 Health and Safety Statistics Policy.....................................................................................40 Health and Safety Audit Policy..........................................................................................41 Fall Protection Policy......................................................................................................... 42 Fall Protection Rescue Plan............................................................................................... 45 Page 1 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Document Information Effective Date: November 1st, 2024 Last Revised Date: November 1st, 2024 Author: Jarod Payne, HR & Admin Manager Approved By: Benjamin Blaauw, President & CEO Version Number: 1.0 Next Review Date: January 1st, 2025 Page 2 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Health and Safety Policy Purpose Our occupational health and safety policy recognizes the value of a safe workplace and sets forth our commitment with respect to maintaining a safe and healthy working environment for employees, contractors, customers, and visitors. Policy Folded Architectural Finishes Ltd. is committed to providing a healthy and safe work environment for its employees and preventing occupational illness and injury. To express that commitment, we issue the following policy on occupational health and safety. Management recognizes the right of workers to work in a safe and healthy environment and is committed to take all reasonable precautions to prevent harm to workers. Supervisors will be trained and held responsible for ensuring that the employees, under their supervision, follow this policy. They are accountable for ensuring that employees use safe work practices and receive training to provide for their health and safety. Supervisors also have a general responsibility for ensuring the safety of equipment and facilities. Folded Architectural Finishes Ltd. will cooperate and consult with safety committees and safety representatives and other employees to create a healthy and safe work environment. Cooperation will also be extended to contractors, customers and visitors toward the prevention of occupational illness and injury. The employees of Folded Architectural Finishes Ltd. will be required to support the company's health and safety initiative, to share responsibility for a safe workplace, and to cooperate with the safety representative and others exercising authority under the applicable laws. It is the duty of each employee to report to the supervisor or manager, as soon as possible, any hazardous conditions, injury, accident or illness related to the workplace. Also, employees must protect their own health and safety by complying with the Act and Regulations and follow policies, procedures, rules, and instructions as prescribed by Folded Architectural Finishes Ltd. Folded Architectural Finishes Ltd., where possible, will eliminate hazards or control them through administrative and engineering controls, and by using personal protective equipment as precautionary measures. Folded Architectural Finishes Ltd. recognizes employee responsibility to identify hazards and expects and encourages employees to play an active role in identifying hazards and to offer suggestions or ideas to improve the health and safety program. Management will hold employees accountable for their legislated and corporate responsibilities. Management will review this policy annually to ensure that it remains current with workplace changes Page 3 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies and legislation. The policy will be signed and dated by the President & CEO. Scope This policy will apply to all employees of Folded Architectural Finishes Ltd., both full-time and part-time staff. Responsibility Management To provide the resources, information, instruction, and assistance to protect the health and safety of all employees. To understand and enforce the OH&S program as well as Occupational Health and Safety legislation. To provide employees with an understanding of the OH&S program as well as relevant Occupational Health and Safety legislation. To provide employees with proper, well-maintained tools and equipment, plus any other special personal protective devices that may be required. To provide ongoing safety education programs as required by legislation to protect the health and safety of employees. To monitor the workplace and hold supervisors accountable for their individual safety performance. To prepare and review, at least annually, a written occupational health and safety policy, in consultation with a safety representative or committee. To verify that hazard assessments are being completed properly and as scheduled. Supervisors To know and apply the company safety policy and relevant Occupational Health and Safety legislation. To ensure that employees, under their supervision, are educated to work in a safe manner and that they use protective devices and procedures required by the company and by legislation, to protect their health and safety. To advise employees, under their supervision, of any potential or actual dangers and how to isolate, prevent, or remove them. To prepare for emergencies and arrange for medical treatment, as required in the case of injury or illness, including transportation to a doctor or hospital, as necessary. To report all accidents immediately, to investigate all accidents fully, and to advise management on how to prevent similar accidents in the future. To carry out regular inspections of the workplace to ensure a safe and healthy environment is maintained. To assist with the identification of hazards and in the development of controls for those hazards, which must be properly documented. To carry out toolbox safety talks. Page 4 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Employees To read, understand, and comply with the company's safety policy, safe work practices, procedures, and rules. To wear the safety equipment and personal protective devices and clothing required by regulations and company policy. To notify their supervisor of any unsafe conditions or acts that may be of danger to other workers or themselves. To report all accidents and inquires to their supervisor, as soon as possible. To take every reasonable precaution to protect the safety of other workers and themselves, as required by the Occupational Health and Safety Act. Safety Representatives To assist with accident investigations. To audit compliance with health and safety requirements in the workplace by participating in inspections. To conduct a monthly audit of hazard assessments. To receive complaints and cooperate with the employer to resolve matters relating to workplace health and safety. To advise on individual protective devices, equipment and clothing, which comply with regulations, and are best adapted to the needs of the employees. To tag and lock out any unsafe equipment and tools, and to keep an inventory of them. To make fall protection plans for each job site. To carry out health and safety orientations for new hires and new job sites. Ensure all subcontractors have provided documentation to support their safety compliance. Benjamin Blaauw November 1, 2024 President & CEO Date Page 5 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Health & Safety Rules Maintaining a healthy and safe workplace is the joint responsibility of both the company and each employee. All employees must become familiar and comply with the Occupational Health and Safety policy. In addition, the following rules have been implemented for the employees' health and safety. Consuming or being in possession of alcohol, illegal drugs, or firearms on company premises, or while on any company business, is strictly prohibited. Being under the influence of impairing drugs or substances while on company premises, or while on any company business, is prohibited unless permission is granted by a supervisor that one is safe to work while using such drugs or substances. Fighting, horseplay, practical jokes or otherwise interfering with other employees is prohibited. Theft, vandalism, or any other abuse or misuse of company property is prohibited. Only those tools that are in good repair, with all guards and safety devices in place are to be used. All employees are expected to keep their work areas neat and clean. Littering is prohibited. Urination and defecation in non-designated areas is prohibited. All company vehicles are to be operated in a safe and courteous manner at all times. Personal protective equipment is to be worn to comply with government regulations and company policy. All accidents, unsafe acts, unsafe conditions and serious near miss incidents must be reported to your supervisor and an Accident Report is to be completed when an accident occurs. It is mandatory that employees protect their eyes with safety glasses or safety goggles when using devices such as grinders and torches. Only those employees who have been trained, and who are competent and designated, are to operate equipment or perform critical tasks. Employees are expected to participate in training so they can be informed of methods to protect their own health and safety. Employees must adhere to Regulations that apply to their specific work as set out under the Occupational Health and Safety Act. Failure to comply with the Occupational Health and Safety Act and Regulations or any of the above rules will result in disciplinary action, ranging from verbal warning up to and including termination of employment, depending on the seriousness of the incident. Benjamin Blaauw November 1, 2024 President & CEO Date Page 6 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Health and Safety Policy for Visitors and Contractors Purpose The purpose of the health and safety policy for visitors and contractors is to clarify the requirements of these parties to comply with our health and safety expectations for the mutual benefit of all. Policy Folded Architectural Finishes Ltd. will endeavor to provide a safe work environment for our visitors and contractors, in the interest of our mutual health and safety. The company will comply with occupational health and safety regulations during the course of our relationships and expects the same from visitors and contractors. Contractors and visitors to company premises are expected to comply with the company safety program, the Occupational Health and Safety Act, applicable codes of practice and regulations. A health and safety orientation will be provided to visitors and contractors whenever they are expected to be working within company workplaces for extensive periods where they may be exposed to potential hazards. When an orientation is not provided, visitors and contractors shall be escorted by our employees through our premises and remain under the direct supervision of the employee. Contractors hired by Folded Architectural Finishes Ltd. are required to have in place an occupational health and safety policy or program, as required by legislation. They will also be required to provide evidence of adequate liability insurance and position of good standing with the Workers' Compensation Board, prior to commencing work. Contractors and their employees are expected to be appropriately trained and competent to do the work for which they have contracted, to use only approved tools and equipment that are in good condition and comply with workplace rules, including requirements to wear appropriate personal protective equipment. They are expected to participate in the hazard identification and reporting process, to report all accidents and follow safe work procedures during the course of their work. Appropriate safety plans, emergency procedures, as well as other procedures for energy lock-out and work permits, are to be followed at all times. Scope The policy applies to all visitors and contractors who may be exposed to hazards while visiting or working at company premises. Responsibility Page 7 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies It is the responsibility of company supervisors to ensure the above provisions are carried out and the policy enforced. Employees are expected to report hazards and violations of this policy. Benjamin Blaauw November 1, 2024 President & CEO Date Page 8 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Employee Rights Rights and Responsibilities Occupational Health & Safety Legislation outlines four basic rights for all employees: 1. The right to know. Employees have the right to be informed about potential hazards in the workplace. For example, this includes information about any dangerous substances they may be exposed to, the safe operation of equipment, and emergency procedures. 2. The right to participate. Employees have the right to participate in identifying and resolving health and safety concerns. This can include being involved in workplace inspections, participating in health and safety committees, and contributing to the development of safety procedures. 3. The right to refuse unsafe work. Employees have the right to refuse work they believe is dangerous to themselves or others. There are specific procedures to follow when refusing unsafe work, which are outlined in the Occupational Health and Safety Act. 4. The right to grieve and complain. Employees have the right to file a complaint or grievance if they believe their health and safety rights have been violated. This process allows employees to raise concerns without fear of reprisal and seek resolution to workplace safety issues. Responsibilities Managers and Owners are responsible to: Establish a safety program where required. Arrange for a safety committee or representative Identify hazards and implement controls. Maintain the program and enforce the safety policy. Ensure workers are trained to work safely. Ensure the required PPE is available. Ensure regular inspections are completed. Correct unsafe conditions. Make provisions for first aid. Investigate and report accidents. Ensure compliance with regulations. Supervisors are responsible to: Promote safety awareness. Provide workers with safe work procedures. Instruct workers on safe work methods. Detect violations and troubled workers. Enforce safety rules. Correct unsafe conditions. Page 9 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Correct unsafe practices. Fill out hazard assessments. Investigate all accidents. Ensure for proper use and maintenance of equipment. Comply with regulations. Other Employees are responsible to: Use safe work practices. Report hazards / unsafe conditions. Correct unsafe conditions. Report unsafe acts. Comply with rules and regulations. Use the proper PPE Report any injury. Benjamin Blaauw November 1, 2024 President & CEO Date Page 10 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Safety Representative Policy Purpose This policy outlines the role, responsibilities, and authority of the Safety Representative (SR) within Folded Architectural Finishes Ltd., in accordance with the Nova Scotia Occupational Health and Safety (OHS) Act and Regulations. The SR plays a crucial role in ensuring a safe and healthy work environment for all employees. It is important that both the employer and the SR work collaboratively to ensure a safe and healthy work environment for all employees. Selection of the Safety Representative In workplaces with 5 to 19 employees, the workers will select their SR. The selection process will be fair and democratic, allowing all workers to participate. The employer will provide support for the selection process, including time and resources. The SR will not be a manager or supervisor. Responsibilities of the Safety Representative The SR has the following key responsibilities: Representing Employees: ○ Act as the primary liaison between employees and the employer on health and safety matters. ○ Bring worker concerns, suggestions, and complaints to the employer's attention. ○ Advocate for a safe and healthy work environment and ensure workers' rights are upheld under the OHS Act. Hazard Identification and Control: ○ Actively participate in identifying potential hazards in the workplace. ○ Work with the employer to implement effective control measures. ○ Participate in investigations of workplace incidents to determine root causes and prevent recurrence. ○ Audit hazard assessments monthly to ensure all hazards are considered and documented, and are identified at least weekly. Ensuring Compliance: ○ Familiarize themselves with the OHS Act and regulations. ○ Monitor workplace conditions and practices to ensure they meet safety standards. ○ Report any deficiencies to the employer. Promoting a Safety Culture: ○ Assist in providing safety education and training to employees. ○ Encourage worker participation in safety initiatives. ○ Promote a culture of safety in the workplace. Page 11 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Collaboration and Communication: ○ Work collaboratively with the employer to develop and implement safety policies and programs. ○ Maintain open communication with both employees and the employer to address safety concerns promptly. Authority of the Safety Representative The SR has the authority to: Access Information: Access any information related to workplace health and safety, including reports, studies, and tests. Conduct Inspections: Participate in workplace inspections and identify potential hazards. Investigate Incidents: Participate in incident investigations and make recommendations for corrective action. Refuse Unsafe Work: Advise workers of their right to refuse unsafe work and assist them in exercising this right. Support for the Safety Representative The employer will provide the SR with the following support: Training: Adequate training on the OHS Act, regulations, and hazard identification and control. Time: Reasonable time to perform their duties as SR, without loss of pay. Resources: Access to necessary resources, such as safety equipment, information, and communication tools. Protection from Reprisal: Protection from any form of reprisal for carrying out their duties as SR. Communication and Consultation The SR will regularly communicate with employees to obtain their feedback and concerns regarding workplace health and safety. The employer will consult with the SR on all health and safety matters, including policy development, hazard identification, and incident investigation. The SR will attend and participate in all relevant health and safety meetings. Term of Office The term of office for the SR will be one year. Page 12 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies The SR may be re-elected for subsequent terms. Review and Evaluation This policy will be reviewed and evaluated periodically to ensure its effectiveness. The SR will be involved in the review and evaluation process. Record Keeping The SR will maintain records of all activities, including inspections, investigations, and communications. These records will be made available to the employer and government inspectors upon request. Confidentiality The SR will maintain confidentiality of any sensitive information obtained in the course of their duties. Benjamin Blaauw November 1, 2024 President & CEO Date Page 13 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Hazard Management Policy Purpose The purpose of the hazard assessment is to identify hazards so we can better manage and control the health and safety of employees, customers and other visitors in our workplace. Policy It is the policy of Folded Architectural Finishes Ltd. to conduct hazard assessments and review the findings with the safety representative. Hazard assessments will be completed as follows: A comprehensive hazard assessment will be completed for the company by a management representative and reviewed by the safety representative. Hazards will be documented, critical tasks determined, and controls will be implemented for subsequent monitoring. Corrective actions are to be taken to ensure all hazards remain under control. The hazard assessment, once completed, is to show a date and signatures, confirming that corrective actions have been taken, and then, it is to be returned to the manager for review and filing. A comprehensive review of hazards will be completed annually at each location and reviewed by the safety representative and a management representative. Controls are to be implemented, as required. All employees are expected to identify and report to their supervisor any hazards discovered during their daily work activity. A job site hazard assessment form is provided for reporting hazards. Employees are expected to ensure that hazards are controlled prior to commencing work. Appropriate personal protective equipment is to be worn as a precautionary measure, to complement other hazard controls, when hazards are present. Contractors are expected to conduct hazard assessments prior to starting jobs assigned to ensure site hazards are identified and appropriate controls are in place. Scope Workplace hazards are to be identified within our operations, controls implemented, and the process reviewed annually. Employees will be expected to contribute to the identification and reporting of hazards. Supervisors and safety representatives will participate in the annual hazard review process at their specific locations. Responsibility It is the responsibility of management and the safety representative to conduct a documented review of hazards to ensure appropriate controls are in place. Supervisors are to ensure that corrective actions are Page 14 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies taken to eliminate or control hazards, once identified. All employees are expected to report hazards to their supervisor on an ongoing basis so that appropriate actions can be taken to prevent injury and illness. Contractors are responsible to conduct job site hazard assessments and implement appropriate control measures prior to starting work that has been requested and forward copies of these assessments to Folded Architectural Finishes Ltd. with their job reports. Benjamin Blaauw November 1, 2024 President & CEO Date Page 15 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Safe Work Practice Policy Purpose Safe work practices provide an effective means to control hazards and prevent accidents and are generally the safety "dos and don'ts" associated with completing a job. Safe work practices are safety rules intended to make the workplace safer for all concerned. Policy Folded Architectural Finishes Ltd. expects all employees and contractors to complete their work in a safe manner. In doing so, employees and contractors are expected to follow the safe work practices that have been provided, as they apply to specific jobs where critical tasks are performed. Safe work practices will be written and reflect safety regulations, manufacturer's precautions and other general safety rules that apply to the use of equipment or work methods. Employees are expected to participate in the development and implementation of safe work practices. The safety committee or representative, and supervisors will review and update safe work practices annually. Scope All employees and contractors are expected to review and follow applicable safe work practices in the course of their work. Safe work practices will apply to all departments and to all employees within the departments. Responsibility It is the responsibility of supervisors to ensure their staff is trained and familiar with safe work practices that apply to their specific work and to ensure that safe work practices are available to their staff. Employees and contractors are responsible to learn, use and review safe work practices and to comply with regulations and codes of practice. Benjamin Blaauw November 1, 2024 President & CEO Date Page 16 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Safe Job Procedure Policy Purpose A job procedure is a specific method of completing a job. Job procedures are written in a step by step sequence. These sequences are provided in a given order when it is critical that the job be carried out in the order provided to achieve both quality and safety standards. Job procedures will be written to provide a safe and effective process for completing tasks safely. Policy Job procedures will be developed for critical tasks, where it is necessary to complete a job in a specific order so that it is done safely. Job procedures will be available to employees for reference when performing these tasks. They will address hazards associated with the completion of specific tasks and contain safe work practices necessary to avoid personal injury. Employees are expected to contribute to the development of job procedures, to follow the procedures and review them periodically. Periodic reviews will be conducted during safety talks and help employees stay familiar with the specific precautions to be taken. Management and the safety representative will review job procedures annually to ensure they remain current and appropriate for work performed. Scope All employees and contractors are expected to follow the job procedures provided as they relate to their work. Responsibility Supervisors are responsible to ensure workers are trained and follow job procedures. All employees are responsible to become familiar with job procedures and follow specifically developed procedures while completing critical tasks. All employees are also expected to comply with regulations and codes of practice. Benjamin Blaauw November 1, 2024 President & CEO Date Page 17 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Personal Protective Equipment Policy Purpose Personal protective equipment will be used by employees as a means of controlling or minimizing the effects of hazards in our workplace. PPE will be used as a precautionary measure after other controls are in place. Policy Folded Architectural Finishes Ltd. will prevent and minimize injuries to employees through the use of personal protective equipment. The company expects all employees to follow this policy and the Occupational Health and Safety Regulations. Employees will be trained in the use of personal protective equipment, in its care, importance of fit and regulatory requirements. Where hazards exist, employees will wear CSA approved personal protective equipment, including safety footwear, safety glasses, gloves and hearing protection, to control hazards. Safety footwear is always to be worn by site workers. Employees are to provide their own CSA approved safety footwear, safety glasses or safety goggles, gloves, hard hats, reflective vests, etc. Additional PPE may be required depending on the hazard. All PPE will conform to provincial Regulations and CSA standards. Employees are expected to wear PPE, as required, to inspect PPE before use and take reasonable care to maintain PPE in good condition. Shop supervisors are to complete an annual inspection of PPE and replace any damaged equipment. Records of this inspection are to be maintained. Personal protective equipment, supplied by Folded Architectural Finishes Ltd., will remain the property of the company. When worn to an unacceptable condition, PPE is to be returned to the supervisor for replacement. Employees will be expected to sign for all PPE issued and replaced. Scope This policy applies to all employees while working, where there is a risk to their health or safety. Responsibility Supervisors are responsible to ensure personal protective equipment is available and that employees wear the required PPE. They must ensure that PPE is inspected thoroughly, at least annually, that defective equipment is replaced and records maintained. Employees are responsible to ensure that they comply with the policy and with regulations on the use of PPE. Employees must also inspect and Page 18 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies maintain their personal protective equipment. Benjamin Blaauw November 1, 2024 President & CEO Date Page 19 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Maintenance Policy Purpose All critical tools, equipment, vehicles and devices in the company, will be maintained to prevent injury and illness to employees, customers and visitors. Policy Folded Architectural Finishes Ltd. will maintain its vehicles, tools, and equipment so that injury to employees, customers and visitors can be prevented. Critical items will be included in a maintenance program and will be used and maintained according to codes of practice, regulations and manufacturers' specifications. Critical tools and equipment will be listed on a maintenance schedule and supervisors will ensure that training in the use of such critical equipment is provided to all designated users, and that maintenance is carried out by trained and qualified personnel. Schedules will be followed, and records will be maintained to document specific maintenance functions. All employees shall visually inspect tools and equipment before use to ensure they are free from obvious hazards or need for repair. Defective equipment is to be taken out of service and tagged, until repaired or replaced, or returned to the supervisor for disposal. Scope All critical equipment, tools, vehicles, and other devices that have the potential to cause personal injury, illness, or damage to property, will be covered by the policy. All employees who use such critical equipment are expected to know and follow the maintenance policy. Responsibility It is the responsibility of supervisors to ensure that maintenance schedules are followed, that designated users are trained, and that maintenance is carried out by qualified personnel. Employees are responsible to inspect vehicles and equipment before use, to cooperate with supervisors in the enforcement of this policy and to tag out defective equipment to prevent injury. Benjamin Blaauw November 1, 2024 President & CEO Date Page 20 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Inspection Policy Purpose Workplace inspections will help to control loss and better manage our business interests by ensuring hazards are promptly identified and controlled. It is the intent of Folded Architectural Finishes Ltd. to monitor our workplaces to ensure hazards remain under control and to provide an opportunity to identify any new hazards so that they can be eliminated or appropriate controls can be implemented. Policy It is the policy of Folded Architectural Finishes Ltd. to monitor our workplaces and maintain a program of safety inspections of our facilities, including our vehicles and equipment. The objective of this program is to control hazards in the workplace and identify any new hazards so that appropriate actions and controls can be implemented. All Folded Architectural Finishes Ltd. facilities will be included in the inspection program. The company will inspect each site weekly and maintain records of these inspections. These formal and written inspections shall be conducted by management or a person designated by management and involves the participation or review of safety representative. Supervisors are to take appropriate action to ensure that hazards are eliminated or remain under control. Corrective actions are to be noted and records maintained on file. Visual inspections will be conducted by all employees on a regular and ongoing basis, so that they are aware of any hazards in their work environment, prior to starting work. Hazards are to be reported to supervisors for subsequent control. Pre-operation vehicle and equipment inspections are to be completed on a regular basis as specified by the maintenance schedule. Equipment, tools, personal protective equipment and other devices are to be visually inspected before use. Any defective equipment is to be reported to the supervisor and immediately tagged out of service to prevent potential of accidents and injury. Scope Documented inspections shall be conducted by management or their designate, at each facility, on a regular monthly basis. These inspections will be acted upon by the respective department supervisors to ensure appropriate corrective actions are taken to control hazards. Visual inspections are to be completed by all employees, of vehicles, small tools and equipment, before use. Responsibility Supervisors are responsible for the inspection program to ensure that monthly inspections are completed as per policy. The manager will ensure that supervisors take appropriate corrective actions to eliminate or control hazards in the workplace. Other employees are responsible for participating in and contributing to the inspection program and to visually inspect their vehicles, equipment and tools Page 21 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies before use. Safety representatives will review inspections and participate in the inspection program. Benjamin Blaauw November 1, 2024 President & CEO Date Page 22 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Health and Safety Training Policy Purpose Training will be provided to employees to ensure they are competent to do the work required. Training will help employees become familiar with the hazards associated with specific tasks and will provide the opportunity to avoid injury and health problems. This training will be based on an employee's job function. Policy The company will ensure that employees are trained so they are competent to perform their work while minimizing risk to their health and safety and those around them. Worker health and safety representatives and safety committees will be established to work with management and other employees to promote a healthy and safe work environment. Supervisors are expected to incorporate relevant safe work procedures into department meetings to stress safety and to ensure that safe work methods are being followed. Training will also provide employees with the knowledge necessary to work safely and will include the following: Employee Safety Orientation for all employees. Health and safety training as required by Regulations. This training will include, but not be limited to, WHMIS, First Aid, Fire Extinguisher, Fall Protection, Working Alone and Personal Protective Equipment based on job function requirements. Training for safety representatives. Task specific training by way of safe work procedures. Emergency Response Awareness training for all employees. Refresher training every three years, or earlier, as required. Scope Occupational Health and Safety Orientation training and Emergency Response Awareness will be provided to all employees. Safe work procedures will be provided based on employee job functions and will be reviewed annually. First Aid training will be provided to ensure that appropriate first aid is available at all times. Employees will receive other training based upon the demands of their work, the nature of the task and applicable regulatory requirements. Safety representatives will be provided training in relation to their roles. Refresher training will be provided to ensure employees remain current and familiar with the health and safety aspects of their job functions. Page 23 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Responsibility The Manager in conjunction with the Safety Representative will identify and review training needs and ensure that employees are properly trained as per the OH&S Act, Regulations and company policy. Employee training records will be maintained and monitored to ensure that they remain current. Benjamin Blaauw November 1, 2024 President & CEO Date Page 24 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Accident Management Policy Purpose Accidents must be reported and investigated so that action can be taken to prevent recurrence. Certain accidents must also be reported to the Workers' Compensation Boards and Labour Departments. Policy It is our policy to have all accidents that result in loss, including injury or property damage, or accidents that could have resulted in serious injury or property damage, reported and thoroughly investigated. All accidents and incidents are to be reported on the day that they occur and then investigated so corrective actions may prevent recurrence. An accident report form is to be completed whenever accidental loss occurs. The report is to be submitted to the appropriate supervisor for review and investigation. A copy of the report is to be submitted to the safety representative who is to participate in the investigation with the supervisor. Facts are to be recorded on the Accident Report and Investigation form. Accident causes are to be identified and recommendations made by both the accident victim and supervisor as to how to prevent the accident from recurring. Management and the safety representative will review the completed report and decide on any necessary corrective actions to be taken to prevent similar accidents in the future. Accident summaries will be maintained on an annual basis and compared to previous year results. We will maintain records on serious near miss incidents and on accidents involving personal injury and property loss. Accidents requiring first aid are to be recorded on the First Aid Report maintained by the designated first aid attendant. Monthly and annual summaries will be maintained. Our goal is an accident free workplace. Scope All employees are to comply with this policy and report accidents to their supervisor on the day that they occur. Any employee involved in an accident while at work, is expected to complete an accident report. This includes more serious accidents involving injury resulting in medical attention, lost time from work, serious fire and explosion, and damage to property. These accidents must also be reported to the Labour Department. Responsibility Any employee who is involved in an accident is responsible to report the accident to their supervisor and to complete an accident report form. Supervisors are responsible to ensure all accidents and incidents are appropriately reported, to investigate the causes jointly with the safety representative, and to make recommendations to prevent recurrence. Managers are to review the reports and initiate the Page 25 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies necessary corrective actions to prevent recurrence. Benjamin Blaauw November 1, 2024 President & CEO Date Page 26 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Emergency Response Policy Purpose Emergency procedures are necessary to ensure employees are prepared to handle emergency situations. They must be aware of response procedures and trained to effectively deal with an emergency. Policy Folded Architectural Finishes Ltd. is committed to providing emergency response plans and preparing employees to effectively respond to potential emergencies including fire and medical emergencies. Fire extinguishers and first aid supplies will be provided where there is potential for fire or medical emergency. Emergency response procedures will be developed and provided to employees to enable them to deal with emergency situations. The company will provide training and a level of emergency awareness to employees to initiate effective emergency response. A first aid attendant will be available during working hours. The company will ensure that appropriate first aid training is provided to its employees as required by regulations. Names of first aid attendants will be posted so that other employees know who has been trained to provide assistance. First aid records will be maintained. Employees are expected to participate in emergency readiness training and learn the procedures. In addition to training in emergency response plans, employees will be expected to participate in WHMIS, First Aid, and Fire Extinguisher training. Emergency response plans will be reviewed annually to ensure employees are kept abreast of procedures. Scope All employees are expected to learn and remain aware of emergency response plans, to participate in training and drills, as well as contribute to the overall emergency response effectiveness of the company. Potential emergencies will be identified for appropriate emergency preparedness. Responsibility Managers are responsible to ensure that their staff is aware of emergency procedures and enroll staff to participate in emergency preparedness training. Employees are expected to learn and remain aware of emergency response procedures and take part in emergency training. Benjamin Blaauw November 1, 2024 President & CEO Date Page 27 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Workplace Impairment Policy Folded Architectural Finishes Ltd. is committed to providing a safe and healthy work environment for all employees, contractors, and clients. This policy addresses impairment in the workplace from any cause, including the use of alcohol, illegal drugs, prescription medications, over-the-counter medications, and any other substance, as well as fatigue, illness, and mental health conditions. Policy All individuals working at or for Folded Architectural Finishes Ltd. are expected to report fit for duty and be able to perform their assigned duties safely and effectively without any limitations due to impairment. Impairment at work is not permitted, regardless of whether the cause is work-related or not. Zero Tolerance for Illegal Drugs: Folded Architectural Finishes Ltd. has a zero-tolerance policy regarding the possession, use, or distribution of illegal drugs at the workplace. Cannabis Use: While recreational cannabis is legal in Canada, it is important to remember that being impaired by cannabis in the workplace is not permitted. Employees must ensure that any cannabis use outside of work hours does not affect their ability to perform their duties safely. Possession of cannabis is prohibited on company property or job sites at all times. Alcohol: Possession of alcoholic beverages is prohibited on company property or job sites at all times, except in designated areas and with prior authorization from management (e.g., company-sanctioned social events where alcohol is served responsibly). Consumption of alcoholic beverages is strictly prohibited during work hours. This includes work breaks, lunches, and any company-sponsored events. Employees are expected to report to work fit for duty and free from the influence of alcohol. Prescription and Over-the-Counter Medications: Employees taking prescription or over-the-counter medications must ensure that these medications do not impair their ability to perform their duties safely. If a medication has the potential to cause impairment, the employee must notify their supervisor and may be required to provide medical documentation. Impairment Testing: Folded Architectural Finishes Ltd. may require employees to undergo impairment testing under certain circumstances, including reasonable suspicion of impairment, following a workplace accident or near miss, or as part of a return-to-work program following a substance-related absence. Testing may include breathalyzer tests, drug tests, or other assessments as deemed appropriate. Any testing will be conducted in accordance with applicable privacy legislation and human rights law. Support for Employees: Folded Architectural Finishes Ltd. recognizes that substance use disorders are a health issue. Employees who are struggling with substance use or other conditions that may affect their fitness for duty are encouraged to seek assistance. Page 28 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Procedures Reporting Concerns: Self-Reporting: Employees who are experiencing impairment or have concerns about their fitness for duty must immediately notify their supervisor. Reporting a Colleague: Employees who observe signs of impairment in a colleague should report their concerns to their supervisor or another member of management. Reports can be made confidentially. Assessment Process: Observation: Supervisors who observe signs of impairment in an employee will document their observations and may initiate an assessment. Medical Assessment: If warranted, the employee may be required to undergo a medical assessment by a qualified healthcare professional to determine their fitness for duty. Investigation: In cases of suspected substance use, the company may conduct an investigation to gather information and determine the appropriate course of action. Consequences of Impairment: Violators of this policy will be subject to disciplinary action, up to and including termination of employment. The specific consequences will depend on severity, the employee's role and responsibilities, and any previous incidents. Definitions Fit for Duty: Means being in a physical and mental state that allows an individual to safely and effectively perform their job duties without posing a risk to themselves or others. Benjamin Blaauw November 1, 2024 President & CEO Date Page 29 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Discipline Policy Purpose Occupational health and safety rules are in place to ensure employees' health and safety. They are enforced for the best interests of employees and for regulatory compliance. Policy Folded Architectural Finishes Ltd. is committed to working with all employees to ensure our general rules are followed for a safe work environment. Rules have been established and will be communicated to all employees for compliance. When an employee violates a safety rule, the supervisor and worker will privately discuss the violation. The supervisor will explain why the rules are important, what must be done, and the expectations for the worker to comply. Employees who commit safety rule violations will generally be disciplined as follows: First Offence The employee will be given a verbal warning. Second Offence The employee will be given a written warning. Third Offence The employee will be given an unpaid suspension. Fourth Offence The employee will be terminated. The above is intended as a general guide only. Ultimately, the level of discipline applied will be up to the discretion of the employer and will depend on the severity and frequency of the offence. Scope All employees and contractors are expected to comply with company rules as they apply. Responsibilities Page 30 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Supervisors are responsible to ensure company rules are introduced and enforced. They must know and explain employee responsibilities, employee rights, and health and safety rules to their staff. They are also responsible to ensure disciplinary action is taken, as required. All employees are responsible to become aware of company rules, to cooperate with their supervisors and comply with these rules. Benjamin Blaauw November 1, 2024 President & CEO Date Page 31 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Workplace Violence Policy Purpose Folded Architectural Finishes Ltd. is committed to providing our employees, customers, visitors, and other workers who may be contracted to carry out work, with an environment that is safe, secure, and free from threats, intimidation and violence. Policy The company recognizes that violence is an occupational health and safety hazard capable of causing both physical and emotional harm and can manifest itself in the workplace in many ways. As any form of violence is unacceptable, the company is committed to minimize, to the extent possible, the risk of violence in the workplace. Policy and procedures have been developed to address workplace violence. Management will conduct and review risk assessments annually, on our business activities. The company will not tolerate any acts of violence, intimidation, threatening behavior or harassment. Supervisors are to respond immediately to such activity, remove the danger or dangerous person(s), and conduct an investigation, the results of which include, but are not limited to, banning from company property, termination of a business relationship, suspension or termination of employment, judicial action, or criminal prosecution. Employees have a responsibility to report all incidents of violence to the employer. They are encouraged to advise their supervisor of any threats which they have witnessed, received, or have been told that another person has witnessed or received. Even without an actual threat, employees should report any behavior they have witnessed which they regard as threatening or violent when that behavior is work-related or is connected to the company. The company will investigate all complaints in a sensitive and confidential manner to protect the rights of the victim and the accused. All investigations and sensitive information will be treated confidentially. All supervisors are to follow established procedures for reporting problems of violent behavior. Any employee who believes that they have been the subject of workplace violence should report the alleged incident immediately to their supervisor. An investigation of all complaints will be promptly undertaken and appropriate steps taken to resolve the problem. It is the responsibility of all supervisors to immediately report any incident of violence. Under no circumstances should a complaint be dismissed or downplayed, or the employee told to deal with it themselves. Scope The Workplace Violence Policy will apply to all customers, visitors, employees, contracted workers and other visitors and to any and all acts of violence, intimidation and inappropriate aggression. A copy of Page 32 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies this policy will be posted in our workplace as information to employees and visitors. Responsibilities Employee Be familiar with company policy regarding workplace violence. Be responsible for securing their workplace. Be responsible for questioning and or reporting strangers to supervisors. Be aware of any threats, physical or verbal, and any disruptive behavior of any individual and report such behavior to supervisors. Be familiar with procedures for dealing with workplace threats and emergencies. To not confront individuals who are a threat. Take all threats seriously. Manager / Supervisor Inform employees of workplace violence policies and procedures. Ensure that employees know specific procedures for dealing with workplace threats and emergencies, and how to contact emergency personnel. Ensure that employees and visitors with special needs are aware of emergency evacuation procedures and have assistance regarding emergency evacuation situations. Respond to potential threats and escalating situations by utilizing proper resources including law enforcement services. Take all threats seriously. Benjamin Blaauw November 1, 2024 President & CEO Date Page 33 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Environment Policy Purpose The company expects its employees to show respect for the environment in all business activities wherever business is being conducted. It is the intent of the company to establish guidelines for employees to show responsible management and protection of the environment in the course of doing business. Policy The company is committed to having employees identify and report, in a timely manner, the existence of potential or actual risks to the environment as a result of our business activity. Responsible management and protection of the environment is an important component of conducting our affairs. Minimizing risk to the environment is the direct responsibility of the company, managers, supervisors and employees. All employees are expected to take steps to ensure business is conducted in compliance with applicable environmental regulations, industry standards, company policy and procedures. Responsible resource management shall be practiced to protect people, animals, plants and the quality of air, water and soil in our working environment. Spills and discharges will be managed to minimize damage through an expedient response time with trained personnel. Where possible, the company will implement a waste management program with a goal of managing and minimizing waste. Scope The environment policy applies to all employees and contractors. Responsibility In accordance with this policy all employees will have a responsibility to care for the environment during the course of their daily work activities. Management will promote environmental awareness, provide the necessary resources, establish emergency response plans to handle spills, discharges and other adverse environmental impacts. Supervisors are to ensure that employees are aware of this policy and their environmental responsibilities and that employees are trained accordingly to comply with this policy and applicable regulations. Employees are to follow the policy and report to their supervisor, immediately, any condition which affects or has the potential to adversely affect the environment during the course of their work. Benjamin Blaauw November 1, 2024 President & CEO Date Page 34 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Return to Work Policy Purpose This policy outlines the process for employees of Folded Architectural Finishes Ltd. to return to work following an absence due to a work-related injury or illness, or a non-work-related illness, injury, or disability. It aims to facilitate a smooth, safe, and timely transition back to the workplace, while complying with the Nova Scotia Workers' Compensation Act and related regulations. Scope This policy applies to all employees of Folded Architectural Finishes Ltd. who are returning to work after an absence due to: Work-related injury or illness: Covered by the Workers' Compensation Board (WCB) of Nova Scotia. Non-work-related illness or injury: May be covered by sick leave, short-term disability, or other applicable benefits. Eligibility Employees may be eligible for light duty assignments if they: Have a temporary work restriction from a qualified healthcare provider (physician, nurse practitioner, physiotherapist) authorized by Workers' Compensation Board (WCB) of Nova Scotia. Are unable to perform one or more essential functions of their regular job due to a work-related injury or illness. Are capable of performing modified or alternative duties. Principles Early Intervention: Early and proactive communication between the employee, supervisor, and Human Resources (HR) is essential to facilitate a successful return to work. Individualized Approach: Return to work plans will be developed on a case-by-case basis, considering the employee's individual circumstances, functional abilities, and medical recommendations. Safe and Timely Return: The goal is to return employees to suitable work as soon as it is medically safe and appropriate to do so. Confidentiality: All medical information related to the employee's absence and return to work will be treated confidentially. Page 35 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Accommodation: Folded Architectural Finishes Ltd. is committed to providing reasonable accommodations to support employees in their return to work, in accordance with the Nova Scotia Human Rights Act. Procedure 1. Report Injury/Illness: Employees must report any injury or illness that could affect their work to their supervisor immediately and follow the company's incident reporting procedures. 2. Workers' Compensation Claim (if applicable): For work-related injuries or illnesses, employees must report the incident to their supervisor immediately and file a workers' compensation claim with the Workers’ Compensation Board of Nova Scotia as soon as possible. 3. Medical Documentation: Employees must provide medical documentation from a qualified healthcare provider (physician, nurse practitioner, physiotherapist) outlining their functional abilities, limitations, and any recommended work restrictions. For work-related absences, the healthcare provider must be authorized by the WCB. 4. Interactive Process: The employee, their supervisor, and HR will engage in an interactive process to discuss the employee's recovery, work restrictions, and potential return to work options. 5. Return to Work Plan: A written return to work plan will be developed collaboratively, outlining: ○ Suitable duties: May include the employee's regular job with or without modifications, a temporary modified assignment (light duty), or a gradual return to work with increasing hours or responsibilities. ○ Work schedule: May involve a modified schedule, reduced hours, or flexible work arrangements. ○ Support services: May include ergonomic assessments, assistive devices, or referrals to occupational therapy or other rehabilitation services. 6. Acceptance/Rejection: The employee may accept or reject the return-to-work plan. If the plan is rejected without reasonable cause, the employee may jeopardize their WCB benefits. If accepted, the employee must make reasonable efforts to perform the modified work assignment. 7. Monitoring and Review: The employee's progress and ability to perform the modified work assignment will be monitored regularly. The assignment may be adjusted as needed based on the employee's medical status and recommendations from their healthcare provider. 8. Return to Regular Duty: When the employee's healthcare provider releases them to return to their regular job duties without restrictions, the return-to-work assignment will end. Responsibilities Employee: ○ Report absences promptly and provide necessary medical documentation. ○ Actively participate in the interactive process and follow the return to work plan. Page 36 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies ○ Communicate any changes in their medical status or limitations. ○ Perform their duties to the best of their ability. Supervisor: ○ Maintain regular contact with the employee during their absence. ○ Participate in the interactive process and assist in identifying suitable duties. ○ Provide a safe and supportive work environment. ○ Monitor the employee's progress and provide feedback. Human Resources: ○ Advise and support the employee and supervisor throughout the process. ○ Ensure compliance with applicable legislation and regulations. ○ Coordinate communication with healthcare providers and the WCB (if applicable). ○ Maintain confidential records related to the return to work process. Benjamin Blaauw November 1, 2024 President & CEO Date Page 37 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Records Policy Purpose Records from the results of our operations are both business and regulatory responsibilities and provide the foundation for making effective management decisions. Results of our Health and Safety Program will be monitored, and records maintained so decisions can be made to ensure the program remains effective. Policy The company will maintain records on the health and safety program to monitor its effectiveness, improve upon our deficiencies and comply with government regulations. The following records will be maintained concerning health and safety as it pertains to our workplace. The Health and Safety policy will be reviewed annually, signed, dated and posted. Hazards will be identified, assessed and reviewed annually. A list of hazards and critical tasks will be maintained for control purposes. Safe work practices and procedures will be developed and maintained for reference and annual reviews by employees. Records of employee reviews will be maintained. Records will be maintained of disciplinary actions taken to enforce rules and to ensure program and regulatory compliance. Personal protective equipment will be issued and inspected, and records maintained. Health and safety training will be provided to employees as required and records will be maintained to ensure training is kept current. Records of workplace inspections and corrective actions will be maintained. Records of critical equipment will be maintained as required by our maintenance program and schedule of maintenance. Accident records will be maintained in addition to records of actions taken. Records will be maintained of annual reviews of emergency response plans. An annual program audit will be conducted and will provide a record of monitoring the effectiveness of the health and safety program. Scope Records will involve all program components and pertain to all employees and their various workplaces. Responsibility Records will be the responsibility of management to ensure information is available for effective Page 38 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies decisions. All other employees are responsible to co-operate in the process of generating and maintaining records as required in the health and safety program. Benjamin Blaauw November 1, 2024 President & CEO Date Page 39 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Health and Safety Statistics Policy Purpose Statistics of the health and safety program provide comparative monitoring information on our progress from year to year. Statistics provide the tools necessary to gauge our progress in managing health and safety in our workplace. Policy The company will maintain health and safety statistics representing the result of injuries, and lost time due to injuries and illness of all employees. The value of property damage will be determined and records maintained to determine the value of accidental loss to property, vehicles and equipment. These statistics will be compared to previous year results. Accident rates will be generated for comparative monitoring. It is the objective of the company to show a trend of constant improvement toward excellence in managing health and safety in our workplace, to reduce loss through the reduction of injury, illness, lost time and property damage. Statistics will be maintained on accidents and accident rates, lost time and property damage. Scope Statistics will be maintained to reflect the performance of the health and safety program and will represent all employees. Statistics will reflect work time injuries, lost time and property damage. Responsibilities Employees are responsible to ensure accident reports are completed. Supervisors are to ensure accidents are investigated and reports are on file. Management will generate statistical data on an annual basis. Employees are responsible to co-operate in the reporting of information, as may be required by the safety program. Benjamin Blaauw November 1, 2024 President & CEO Date Page 40 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Health and Safety Audit Policy Purpose The purpose of the audit is to verify that the various elements of the health and safety program are working as they should. An audit will test the integrity of the program and provide an opportunity to review deficiencies and improve upon them. It will serve to identify the relative strengths and weaknesses of the health and safety management system so that appropriate actions can be taken to maintain program effectiveness. Policy The company will complete an internal audit annually on the health and safety program to assess the strengths, weaknesses and actions required to maintain an effective management system and a safe and healthy work environment for employees. The audit will provide a check on all program components and include observing work practices, checking employee awareness and understanding of health and safety policies, and examining health and safety records. Upon completion of the audit, an assessment will be made to determine the actions necessary to correct deficiencies to ensure compliance with our policies and health and safety regulations. Scope The Health and Safety Audit will inspect employees' work methods, their knowledge and awareness of the health and safety program, and company records kept on various program elements. Employees will be selected at random and are expected to fully participate in the audit process. Employees are subject to be interviewed and observed performing their work routines. Observations of the workplace, including work practices, will be made and form part of the audit. Responsibility The responsibility to ensure an audit is conducted on the health and management system lies with Management. Supervisors will be responsible to take corrective actions, as required, to comply with policies and regulations. Employees are expected to participate in the audit process. Benjamin Blaauw November 1, 2024 President & CEO Date Page 41 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Fall Protection Policy Purpose This policy outlines the requirements and procedures for fall protection at Folded Architectural Finishes Ltd., with the goal of eliminating fall hazards and preventing injuries to employees working at heights. It is designed to comply with the Occupational Health and Safety Act of Nova Scotia and the Workplace Health and Safety Regulations, specifically Part 21: Fall Protection. Scope This policy applies to all employees, contractors, and visitors of Folded Architectural Finishes Ltd. who work at heights where there is a risk of falling 3 meters or more, or the work area is above an injurious surface or thing or above hazardous material. This includes, but is not limited to, work on: Roofs Scaffolding Ladders Elevated work platforms Stairwells Elevator shafts Multi-story buildings Any other elevated surface with a potential fall hazard Responsibilities Management: ○ Ensure that all work at heights is properly planned, supervised, and conducted in accordance with this policy and applicable legislation. ○ Provide adequate resources, including fall protection equipment, training, and supervision. ○ Regularly inspect work areas to identify and control fall hazards. ○ Enforce the use of fall protection systems and ensure compliance with this policy. Supervisors: ○ Ensure workers are trained and competent to perform work at heights safely. ○ Conduct pre-job hazard assessments and implement appropriate fall protection measures. ○ Supervise work activities and enforce the use of fall protection equipment. ○ Immediately address any unsafe conditions or practices. Workers: ○ Use the provided fall protection systems and equipment correctly. ○ Inspect their fall protection equipment before each use. Page 42 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies ○ Report any hazards or concerns to their supervisor. ○ Follow safe work procedures and instructions. Fall Protection Hierarchy of Controls Folded Architectural Finishes Ltd. will follow the hierarchy of controls to eliminate or minimize fall hazards: 1. Elimination: Eliminate the fall hazard altogether by performing the work from the ground or using alternative methods. 2. Engineering Controls: Install physical barriers such as guardrails, safety nets, or temporary flooring to prevent falls. 3. Administrative Controls: Implement safe work practices, procedures, and training to minimize the risk of falls. 4. Personal Protective Equipment (PPE): Use fall arrest systems, travel restraint systems, or positioning devices as a last resort when other controls are not feasible or do not provide adequate protection. Fall Protection Systems When work at heights cannot be avoided, the following fall protection systems will be implemented: Guardrails: Where feasible, guardrails will be installed to prevent falls from roofs, elevated platforms, and other elevated surfaces. Safety Nets: Safety nets may be used where other fall protection systems are not practical, such as when working over water or in areas with limited access. Fall Arrest Systems: Fall arrest systems, consisting of a full-body harness, lanyard, and anchorage connector, will be used to arrest a fall and prevent contact with a lower level. Travel Restraint Systems: Travel restraint systems will be used to prevent workers from reaching the edge of a fall hazard. Positioning Devices: Positioning devices may be used to allow workers to work with both hands free while being supported on an elevated surface. Training All workers who are required to work at heights will receive comprehensive fall protection training that includes: Fall hazard recognition and assessment Selection, inspection, and proper use of fall protection equipment Safe work procedures for working at heights Emergency procedures in case of a fall Page 43 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Inspection and Maintenance All fall protection equipment will be inspected annually by a competent person to ensure it is in good working order. Any damaged or defective equipment will be removed from service immediately. Fall protection systems will be maintained in accordance with the manufacturer's instructions and applicable standards. Rescue Plan A written rescue plan will be developed and implemented for all work at heights to ensure the prompt and safe rescue of a worker in the event of a fall. The plan will include: Procedures for identifying and reporting a fall Methods for accessing and rescuing a fallen worker Emergency contact information Training for rescue personnel Documentation All fall protection training records will be maintained. Inspection and maintenance records for fall protection equipment will be documented. Hazard assessments and safe work procedures will be documented in writing. Rescue plans will be documented and readily available. Benjamin Blaauw November 1, 2024 President & CEO Date Page 44 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies Fall Protection Rescue Plan Purpose This policy outlines the procedures for the safe and timely rescue of a worker who has fallen or is suspended in a fall arrest system at Folded Architectural Finishes Ltd. It is designed to comply with the Occupational Health and Safety Act of Nova Scotia and the Workplace Health and Safety Regulations, specifically Part 21: Fall Protection. Scope This policy applies to all work at heights where there is a risk of falling 3 meters or more, or the work area is above an injurious surface or thing or above hazardous material, and where fall arrest systems are used. Responsibilities Competent Person: A competent person will be designated to develop, implement, and oversee a site-specific rescue plan. This person will have the knowledge, training, and experience to identify fall hazards, assess risks, and implement appropriate rescue procedures. Rescue Team: A trained rescue team will be readily available to respond to fall incidents. The team will consist of individuals who are trained in: ○ Fall protection systems and equipment ○ Rescue techniques ○ First aid and CPR ○ Use of rescue equipment Supervisor: The supervisor will ensure that the rescue plan is implemented effectively and that all workers are aware of their roles and responsibilities in the event of a fall. Workers: All workers who work at heights will be trained in the rescue plan and their role in assisting with a rescue. Rescue Procedures 1. Activate the Emergency Response: ○ If a worker falls or is suspended in a fall arrest system, immediately activate the emergency response by calling 911 and notifying the designated competent person and supervisor. ○ Clearly communicate the location of the incident and the nature of the emergency. 2. Assess the Situation: ○ The competent person or rescue team leader will assess the situation to determine the safest and most effective rescue method. Page 45 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies ○ Consider the worker's condition, the type of fall arrest system, the location of the incident, and any potential hazards. 3. Implement the Rescue: ○ The rescue team will implement the appropriate rescue method, using the following options as applicable: Self-Rescue: If the worker is conscious and able, they may be able to self-rescue using a self-rescue device or by climbing to a safe location. Assisted Rescue: The rescue team may assist the worker by providing a ladder, lift, or other means of access to a safe location. Technical Rescue: If the worker is unable to self-rescue or be assisted, a technical rescue may be required, involving specialized equipment and techniques such as rope rescue systems. 4. Provide First Aid and Medical Attention: ○ Once the worker has been rescued, provide first aid and medical attention as needed. ○ Ensure the worker is transported to a medical facility for further evaluation and treatment if necessary. Rescue Equipment The following rescue equipment will be readily available at the worksite: First aid kit Communication devices (e.g., two-way radios, cell phones) Rescue rope and harnesses Descent control devices Anchorage connectors Ladders or lifts (if applicable) Other specialized rescue equipment as determined by the competent person Training All members of the rescue team will receive comprehensive training in: Fall protection systems and equipment Rescue techniques and procedures First aid and CPR Use of rescue equipment Emergency communication protocols Practice Drills Regular practice drills will be conducted to ensure the rescue team is proficient in the rescue plan and can respond effectively in the event of a fall. Drills will be documented and reviewed to identify areas Page 46 of 47 Folded Architectural Finishes Ltd. Health and Safety Policies for improvement. Communication The rescue plan will be communicated to all workers who work at heights, and will be readily available at the worksite. Benjamin Blaauw November 1, 2024 President & CEO Date Page 47 of 47