Police Probationer Training Programme PDF: Obtaining Person's Particulars

OFFICIAL Unit 3 Lesson 9.2...

OFFICIAL Unit 3 Lesson 9.2 Obtaining Person’s Particulars Learning Aim: The learner will be able to utilise the police notebook in operational duties Learning Outcomes: On successful completion of the lesson, Introduction students will be able to:- As an operational officer you will be required to obtain the full particulars from members of the public for a variety of reasons. These may 1. State the particulars you need to obtain include witnesses, suspects, details of a from an adult or child vulnerable or missing person, or any other person you may have reason to stop and speak to. It is important that all relevant 2. Complete Police notebook entries information is obtained. Remember, when obtaining person’s particulars, that people may use another name, whether choosing to be known by another name, changing their name via deed poll or using a translated name. Efforts should always be made to verify a person’s particulars. For example, by checking identification such as passports/driving licences, other available documentation/I.D. or via Police systems checks. 1 th Amended 24 April 2024 v.7 OFFICIAL  OFFICIAL Unit 3 Lesson 9.2 Obtaining Person’s Particulars Adults Particulars When noting details you should ensure you include all previous names that the individual has been known by. You must take extreme care to note all details correctly. You should always clarify spellings, previous names, maiden names or other names. Always ask if a person has any other names. If you fail to clarify the correct spellings of names this could affect any systems checks that are carried out or records created. By recording the wrong details, the wrong decision/action may be taken. For example, allowing a sex offender to remain in the company of a child unsupervised or a domestic perpetrator to remain within the home of a vulnerable victim. For example, Janet Margaret Jamieson became Janet Margaret Allan when first married. This would be noted in your police notebook as:- Janet Margaret Allan or Jamieson When married a second time Janet became Janet Margaret Baxter. This would be noted in your police notebook as:- Janet Margaret Baxter or Allan or Jamieson When noting person’s particulars the other names should be noted in reverse chronological order with the most recent name first. In today's society many people living with someone or in a civil partnership may well adopt their partner's name and you should always ask a person if they are known by another name. When noting a person’s particulars you should obtain the following details:- Name (first, middle, last, aliases, maiden/previous if applicable) Sex (gender) (Age) Date of birth Place of birth Nationality Ethnicity Home address 2 Scots Criminal Law: Police Powers and Principles of Evidence OFFICIAL  OFFICIAL Unit 3 Lesson 9.2 Obtaining Person’s Particulars Telephone number E-mail address Employment title Employment details Example 1 – Adult particulars NE RESTRICTED T12345 Monday 20th January 2020 0745 Attended at Brookbank Police Station for duty 0915 David Andrew Baxter (m) (40) 20/06/1979 @ Edinburgh Scottish (White Scottish) 12 Links View ----- ----- Rockliffe --------------- Dumfries and Galloway DG34HJ 07741234567 -------------- [email protected] -------- Marine Engineer ------------ Renewable Energy LTD --- Unit 10 ------------------------ Heathhall Trading Estate - Dumfries DG1 6GA -------- 01387225589 -------------- RESTRICTED 52 3 Scots Criminal Law: Police Powers and Principles of Evidence OFFICIAL  OFFICIAL Unit 3 Lesson 9.2 Obtaining Person’s Particulars Children’s Particulars As with adults, ensure you ask a child or young person if they have gone by any other name, e.g. they use their stepfather's name, or if they have been known to use an alias, ensure that all the relevant names are included. You should always include the details of the child’s parent or guardian and details of their school and Head teacher (Education), along with Social Work and GP details if applicable. Note:- If a child cannot provide all of the details, they should be obtained from the childs parent/guardian. Here is an example:- Child/Young Person’s Particulars Name (first, middle, last, aliases) Sex (gender) (Age) Date of birth Place of birth Nationality Ethnicity Home address Telephone number Email address Parent or Guardian’s Particulars As per adult particulars with the addition of their relationship to the child/ young person Details of Agencies Education - Details of child’s school and Head Teacher Social Work - Details of allocated Social Worker (if applicable) Health - Details of child’s GP 4 Scots Criminal Law: Police Powers and Principles of Evidence OFFICIAL  OFFICIAL Unit 3 Lesson 9.2 Obtaining Person’s Particulars All of these details are essential and should be recorded accurately, as they will be required to be input into Police systems and may be shared with other agencies. Example 2 - Child/Young Person NE RESTRICTED T12345 Monday 20th January 2020 0745 Attended at Brookbank Police Station for duty 1030 Ross William Jones (m) (13) 19/05/2006 @ Leeds British (White British) 12 Meadowfield Close Edinburgh EH9 3ZB 07959876543 r.w.j@[email protected] David John Jones ( Father) Parents full details as per previous example George Herriots School Lauriston Place, Edinburgh EH3 9EQ 0131 229 7263 Mr Edmonson (Head Teacher) No Social Worker Dr Barr, Meadows Medical Practice, EH3 9HW RESTRICTED 55 Important Information Aliases Be aware that some people will use an alias or more than one alias. You must get all the details as they may be on CHS or the PNC under a different name, e.g. David Andrew Baxter may also be known as Peter Andrew Baxter, or David Baxter Andrews or something completely different. 5 Scots Criminal Law: Police Powers and Principles of Evidence OFFICIAL  OFFICIAL Unit 3 Lesson 9.2 Obtaining Person’s Particulars Ages You will have noticed you need the person’s date of birth and their age. This is to make sure they tally. Some people will give you a false age but fail to work out the appropriate date of birth so always check. Nicknames You should always note nicknames as these are useful for local and criminal intelligence. Whenever you obtain someone’s nickname, it should be submitted on a SID log and included on CHS descriptive forms as well. Scenario S Sergeant Taylor takes your daily briefing and informs you that you will be working with PC Munro, call sign BR11A. During the briefing Sergeant Taylor informs you of a known drink driver. Peter Galbraith, 08/03/1998 who resides at 1A Brookbank Place. Intelligence provides that Peter drives a red Ford Fiesta registration mark GN13 VNO. Intelligence also provides that Peter regularly drops his children at Brookbank Primary while under the influence. As soon as the briefing is finished you are instructed via your police issue radio to attend at 157 Brookbank Avenue regarding an ongoing domestic incident. On arrival you speak with a Sheila Smith, maiden name Farmer, who is extremely distressed and informs you that her husband David Fergus Smith shouted at her and scared her. David has since left the address. Within the living room is a smashed vase. Sheila was born in Falkirk on the 19th of November 1978 and considers herself Scottish. She is not currently working and provides the Brookbank post code of BB7 4DR. 6 Scots Criminal Law: Police Powers and Principles of Evidence OFFICIAL  OFFICIAL Unit 3 Lesson 9.2 Obtaining Person’s Particulars Scenario Continued S She also provides you David's date of birth as 25th May 1976 at Stirling and he is also Scottish living at the same address. David is currently not working and Sheila provides her own mobile number as 07114985362 and David's as 07998587896. Activity 1 A1 Using the scenario above, write out an entry as you would in your official police notebook if you were on duty. Once completed, you can compare your entries with the completed entry in Example 3. 7 Scots Criminal Law: Police Powers and Principles of Evidence OFFICIAL  OFFICIAL Unit 3 Lesson 9.2 Obtaining Person’s Particulars Example 3 NE RESTRICTED T12345 Monday 20th January 2020 0745 Attended at Brookbank Police Station for duty 0800hrs-1600 hrs shift 0800 Briefed by Sgt Taylor. Call Sign BR11A Partnered alongside PC Munro (H671) Tasked with uniformed mobile patrol within Brookbank Town Centre. Suspected Drink Driver Peter Galbraith (M) (21) 08/03/1998 1 A Brookbank Place Red Ford Fiesta GN13 VNO Drops children @ Brookbank Primary under influence. 0825 Attended 157 Brookbank Avenue regarding ongoing domestic incident Sheila Smith Farmer (F) RESTRICTED 56 8 Scots Criminal Law: Police Powers and Principles of Evidence OFFICIAL  OFFICIAL Unit 3 Lesson 9.2 Obtaining Person’s Particulars Example 3 continued NE RESTRICTED T12345 (41) 19/11/1978 @ Falkirk Scottish (White Scottish) 157 Brookbank Avenue Brookbank BB7 4DR 07114985362, NO EMAIL Unemployed Stated partner shouted at her and scared her. Provided partners details as David Fergus Smith (M) (43) 25/05/1976 @ Stirling Scottish White Scottish 157 Brookbank Avenue Brookbank BB7 4DR 07998587896, NO EMAIL Unemployed Smashed vase in living room RESTRICTED 57 9 Scots Criminal Law: Police Powers and Principles of Evidence OFFICIAL  OFFICIAL Unit 3 Lesson 9.2 Obtaining Person’s Particulars For further information, use the resources shown below:- Intranet:- Notebooks and PDAs SOP Review: You can state the particulars you need to obtain from an adult or child You can complete Police notebook entries Learning Log: How will what you have learned in this module impact your day-to- day role? Are there any skills or knowledge you would like to develop further following this module? End of Module 10 Scots Criminal Law: Police Powers and Principles of Evidence OFFICIAL