Unified Coaching Theory English PDF

CHAPTER 10: - PARCEL ________________________________________________________________________ Definition: The articles which are carried by passenger trains or parcel trains are known as parcels. For Parcel Traffic - Minimum chargeable distance - 50 kms. Minimum chargeable weight...

CHAPTER 10: - PARCEL ________________________________________________________________________ Definition: The articles which are carried by passenger trains or parcel trains are known as parcels. For Parcel Traffic - Minimum chargeable distance - 50 kms. Minimum chargeable weight - 10 kgs. Minimum freight - Rs. 30/- Parcels scale- (a) From 06.8.2004 following Parcels scale are in force: Scale Type of Service Type of Train R Rajdhani Parcel Service Chief Commercial Manager of owning P Premier parcel service railway of the concerned train decide and notify the scale of train for charging of S Standard Parcel Service parcel every year on the basis of its parcel space utilization. New trains, if not notified by CCM will be charged at scale “P” for the first year for booking of parcel. Maximum weight and dimension for acceptance of parcel IRCA Coaching Tariff No. 25, P - I, V – III, Rule No. 209 Maximum weight and dimension for booking of a parcel package is as under : Gauge Maximum Dimension weight BG 150 kgs 2.0 mtr 1.5 mtr 1.25 mtr MG 150 kgs 2.0 mtr 1.5 mtr 1.25 mtr NG 125 kgs 1.5 mtr 1.07 mtr 1.00 mtr Parcel charges will be collected on actual weight or on weight calculated on the basis of dimensions, whichever is higher. Formula for calculation of weight – 28 cu. Deci mtr or part = 4 kg. Formula for calculation of volume: a. For Cylindrical packages : r2 h b. For Conical packages : 1/3 r2 h 163 Booking of Bulky Articles - IRCA Coaching Tariff N. 25, P - I, V - III, Rule - 504 1. Package whose actual weight is more than 100 kg or the actual weight is less than 100 kg, but the dimension of the package is more than 100 x 100 x 70 cms. is known as bulky article. 2. If any one side of the package is exceeding up to 10% of the dimension mentioned above and the weight calculated by dimension is less than 100 kg that package will not be treated as bulky article, i.e. if the weight exceeds 100 kg it will be treated as bulky article. 3. No free allowance will be granted on such package and will be charged at two times of the normal rate. 4. Bulky articles will be carried only in brake van. Articles not accepted as Parcels 1. Uranium 2. Uranium concentrate 3. Thorium/Thorium nitrate 4. Thorium oxide 5. Heavy water and other radioactive substances 6. Offensive articles and wet skins ( other than wet skins of wild animals securely packed in air tight boxes at owner’s risk) 7. Acids and other corrosive substances enumerated in red tariff. Parcel Way Bill (PWB) - 1. After the booking parcel on the basis of forwarding note, Parcel Way Bill is prepared. 2. It is separate for local and foreign traffic. 3. It is money value book. 4. Numbers printed on it by machine. 5. There are 4 foils for each number they are as under- a. Record b. Receipt c. Account d. Guard 6. Parcel Way Bill is an important book. Whenever the party prefers claims regarding parcels, it is produced in the court as legal document. 164 Rules for booking of parcels 1. Party has to fill in the prescribed forwarding note. 2. Parcels should be correctly declared on the forwarding note. 3. If parcels are not packed properly, remark to that effect shall be taken from party on the forwarding note and the same remark shall be passed on the parcel way bill. 4. Parcels shall be weighed on the weighing machine. Weight shall be written on the parcel way bill and freight collected accordingly. 5. 2% Development Surcharge will be collected on parcel freight. 6. GST will applicable as per rule& rate. 7. Unloading of parcels from a train and reloading the same into another train at an intermediate station during transit, is not permitted. 8. Booking of Parcels can be permitted if one break of gauge is involved during transit. But freight will be collected for entire distance as per the higher scale on both the parts. 9. Booked of parcels ‘to & from’ intermediate stations of a train is permitted only if that particular train stops at those intermediate stations for 5 minutes or more. Exception- passenger trains. 10. Wagon Registration Fee - 5000 per VP/Vehicle for parcel rake and 100,000 for rake (20VPH and fixed by the Railways from time to time) FMC 13/2014 dtd 26.12.2016 Forwarding Note - This is a printed form, which can be obtained free of cost from Station Master’s office or Parcel Office. Any businessman desiring to book parcels or livestock, has to execute a forwarding note. Forwarding note has been approved by Central Government under Section 64 of Railway Act 1989. Importance of Forwarding Note - 1. This is an agreement between the Railway Administration and Party 2. This is legal document, which is free form stamp duty. 3. This is an important document for settlement of claims. The Forwarding Note has two sides - Front side is filled by the Party and the back side is filled by the Railway employee The following declaration should be given the party - 1. Regarding packing condition. 165  2. If goods are defective. 3. For selection of Route. 4. For selection of Wagon. 5. Value of goods and whether party wants to pay percentage charges or not. As per section 66, the party has to declare the correct name of the goods Type of Forwarding Note - 1. Com. 627 F: - This forwarding note should be executed while booking general parcels and livestock.. 2. Com. 628 F: - This forwarding note is to be filled in while booking dangerous and explosive parcels. The class and division of dangerous goods should also be mentioned. 3. Com. 624 F: - General Forwarding Note: This facility is given to businessman frequently booking parcels from particular station. Such businessman should execute this forwarding note at the station; the same will be forwarded to Sr DCM office. Permission will be granted by Sr DCM and specific number will be given. The same will be sent back to station where entry will be done in specific register. The businessman who has been given this facility should execute a Parcel Declaration Form COM 629 F at the time of booking. This forwarding note is valid for 6 months. 4. Com 629 F :- Parcel Declaration Form - (Parcel declaration Form) – The businessman, who have been given the facility of General Forwarding Note should execute it at the time of booking. On this declaration form, the recognition number should be mentioned. 5. COM 656F – This forwarding note should be executed for booking of Government Explosive Goods. 6. COM 691 F - This forwarding note should be executed for booking of Military Goods. 7. T 1601 - This forwarding note should be executed for booking of Railway Material Consignment. This is a Forwarding Note as well as Credit Note Articles carried free by Railway IRCA Coaching Tariff No. 25, Part-1, Vol-III, Rule 228 1. Railway Material, stores and Railway publications. 2. Articles which are required for inspection in IRCA office or Head Quarter. 3. Railway publications and time table which are despatched from IRCA office to various zonal HQs. or authorized book stalls. 166  4. Tariffs, Time Tables, correction slips which are sent from one zonal railway to other zonal railways. 5. Railway material like stamps, envelopes, ropes weighting up to 20 kg. 6. Loaded or empty Cash safe. 7. Collected tickets which are sent to Traffic Accounts office. 8. Tickets and Stationary when dispatched from printing press to various stations. 9. Water supplied to Railway employees. Mis-declaration of parcels IRCA Coaching Tariff No. 25, P-1, V-III, Rule - 207. 1. At the time of Parcel booking, the description of the contents of any package should be correctly declared. 2. Gold, Silver, Jeweler, Precious Stones wherever found mis-declared will be charged at double the L scale. 3. The person or owner, who mis-declared the goods, on conviction by Magistrate, may impose fine of Rs 500/- per quintal or part thereof. Booking of Registered Newspapers and Magazines – 1. All registered newspapers and magazines will be booked at concessional rate, 45% of Scale – “S” in all trains including Rajdhani Exp. 2. The minimum chargeable distance for booking registered newspapers and magazines will be 250 kms. 3. Minimum freight for booking registered newspaper will be Rs. 2/- and magazines for Rs. 4/-. Booking of Corpses / Human Skeleton IRCA CT No. 25, P - I, Vol - III, Rule No. 301 & 303 1. It should be packed in air tight coffin. 2. Certificate issued by Registered Doctor should be produced. 3. Chargeable weight is 200 kgs. Charges will be collected as per scale of the train. 4. Minimum freight will be Rs. 50/-. 5. Will be carried only in brake van. 6. A responsible person should travel in the same train with ticket, who will immediately take delivery at the destination. 7. Corpses will be carried free of cost, if a certificate regarding death in Government Hospital is produced, 167 Booking of parts of Human body IRCA CT No. 25, P - 1, Vol - III, Rule No. 304. 1. It should be packed in air tight case. It will be booked only as parcels. It will not be accepted as luggage. 2. Charges will be collected 1.5 times on the actual weight as per the scale of the train. Minimum freight will be Rs 50/-. 3. Certificate issued by Registered Doctor should be produced. 4. Will be carried in brake van only. Booking of Human Ashes IRCA Coaching Tariff No. 25, P-1, Vol-III, Rule No. 302 1. It should be packed in hermetically sealed cases. 2. If passenger objects to weigh the package, the chargeable weight should be taken 20 kg. Otherwise it will be charged on actual weight at L scale. 3. Passenger can carry it along with him. No free allowance will be given. Booking of Motor Cars/Vehicles IRCA Coaching Tariff No. 25, P-1, Vol.III, Rule No. 601 to 609 1. Party should inform Station Master 48 hours in advance. 2. Minimum chargeable weight – BG 60 Qtls MG 45 Qtls NG 35 Qtls 3. Rules for conveyance of Motor car, Motor boat and Aeroplanes (Rule No. 606) - The vehicles which are charged by Electricity, Gas, Oil or other inflammable liquid or vapour will not be accepted for booking. But Motor vehicles and motor cars of Defence service personnel, a quantity of petrol not exceeding 9.09 litres may be left in tanks, provided that :- a. The flow of the petrol to the carburettor has been cut off. b. Any pressure has been released from the tank. c. The tank should be in sound condition and closed by a well-fitting cap. d. There should be no petrol in the carburettor. No fire, naked light, or smoking is allowed in or near the wagon containing vehicles. 168 4. The consignor must execute an indemnity note for escort before commencement of the journey 5. Railway administration will not be responsible for the damage, loss or injury to the escorts arising out of their journey. Escorts may be allowed to travel in the same train on payment of IInd class ordinary fares. 6. Escorts will not be allowed to cook their food, to light fire or to smoke in the vehicles. 7. The detachable fittings should be packed in a case separately.Loading / Unloading work will be done by Party. 8. If the wagon is brought from some other station, empty haulage charge @ of Rs. 3/- per kilometre will be collected. Booking of Treasure - IRCA Coaching Tariff No. 25, P-1, V-III, Rule - 801 1. Treasure includes specie (i.e. gold, silver, copper, bronze and nickel coins), bullion, currency notes (current or old), defaced currency note paper, government stamps and postal orders. 2. Full description of the contents must be declared in writing at the time of booking such as – type of treasure, value etc. Booking of Treasure with passenger IRCA Coaching Tariff No. 25, P-1, V-III, Rule – 803 & 804 1. Free allowance will be given as per class. Charges will be collected on the excess weight as per rule. 2. Passenger can carry treasure weighing up to 60 kgs. in passenger compartment in all classes. If the weight exceeds 60 kgs., accommodation must be reserved otherwise it must be booked in the brake van. 3. If the treasure exceeding the limit of free allowance is detected un-booked, no free allowance will be given and charge will be collected on the total weight. This rule does not apply to Government Treasures. 4. The dimension of the treasure box must not exceed 46 cm x 30 cm x 28 cm. If the dimension of the treasure is more than the above limits, it will be carried in brake van or in reserved accommodation or Separate vehicles. 169 Booking of Treasure in Brake Van. IRCA Coaching Tariff No. 25, P-1, Vol - III, Rule No. 806 1. While booking treasure in brake van, it should be securely packed in boxes or cases. 2. Weight of consignment should not exceed 20 Qtls on BG and 15 Qtls on MG and NG. 3. If the weight exceeds the above limit, then it will be conveyed in owner charge in reserved accommodation or separate vehicles Booking of Treasure in Separate Vehicles (other than in Passenger Carriages) IRCA Coaching Tariff No. 25, P-1, Vol- III, Rule No. 808 & 812 1. Minimum chargeable weight per 4 wheeler wagons is 60 Qtls over BG, 45 Qtls over MG, and 35 Qtls over NG. 2. Currency note paper will be charged for PCC weight at double the R scale. 3. Vehicles must be locked on both sides. The keys must be in the possession of the person in charge. 4. Loading, unloading and transhipment of consignment of treasure which is booked in-charge of escort will be done by Railway staff under the supervision of the escort. 5. The escort is permitted to travel free at the following scale in second class (with treasure or without treasure in return journey). a. Exceeding 20 Qtls but less than 50 Qtls. - 1 b. 50 Qtls. or more but less than 100 Qtls. - 2 c. 100 Qtls or more - 4 Booking of Treasure in reserved passenger compartment and carriages IRCA CT No.25, P-1, Vol- III, Rule No. 807, 809 & 810 1. One or more compartment or full coach on payment of usual fare can be reserved. 2. Free allowance will be given as per class. Charges will be collected on the excess weight. 170 3. Loading and Unloading or transhipment must be done by owner. 4. The consignor must give an advance notice of at least 10 days to the station master of the booking station indicating all particulars including description of treasure, name of destination station, proposed date of booking etc. 5. Station master will co-ordinate for arrangement of RPF, GRP, and Special escort. 6. The treasure should be despatched within 24 hours of its acceptance by passenger train or by M/Exp. train. 7. Minimum weight for charge for treasure loaded in passenger coaches (GS/GSCN) will be 11.5 tonnes on BG and 7.5 tonnes on MG. No overloading is allowed. Consignment will be loaded evenly. 8. The maximum weight per compartment in 4 wheeler wagon should be 0.75 tons. and 1 tonnes in 8 wheeler wagon, Government Treasure Consignment by RBI or their Agent IRCA CT No.25, P-1, Vol- III, Rule No. 814 & 816 1. Government treasure means treasure which is sent by RBI or its agent bank to any authorized bank or by authorized bank to RBI / SBI. 2. Freight will be paid by credit note. The credit note should be signed by an official of the bank as Government Treasury Officer. 3. Government employee or treasure in charge will fill up the forwarding note. 4. Police escorts are permitted to transfer tickets held by them to reliving escort en- route at station short of destination. 5. The escort will be issued II class free Blank paper ticket for single journey and PWB number will be mentioned on it. 6. The escort will be issued free ticket for return journey from the destination, on which the number of the outward journey tickets must be quoted. 7. If the Government treasure is booked in Treasure van, then freight will be charged at R scale and chargeable weight will be 220 Qtls. 8. 5% rebate will be given while booking Government treasure or currency notes and 2% development surcharge is levied. 9. Percentage charges will not collected for booking Government Treasure. 171 Parcel Summary:- 1. Parcel summary is prepared with the help of guard foil of Parcel Way bill. 2. The summary is prepared in 2 copies a. Record foil b. Guard foil 3. Name of loading station, Date, Train number, SLR/Wagon number is mentioned on the upper portion of the summary. 4. Name of forwarding and destination station, number of packages, description, weight, route and PWB Number etc. is mentioned on the lower portion of the summary. 5. After loading parcels, guard foil of Parcel Way Bill and guard foil of summary is handed over to the Guard and his signature will be obtained on the record of foil of the summary. Loading of Parcels - IRCA Coaching Tariff No. 25, P - I, V - III Rule No. 239 Parcel will be loaded in Brake van /VPU/VPH. 1. The parcels to be loaded should be entered in the loading book and after loading, guard’s signature will be obtained. 2. Loading should be done in geographic and scientific method. 3. In Brake van / VPU/ VPH, loading should not exceed the carrying capacity. 4. Loading and unloading in leased SLR should be done by the party. 5. Offensive parcels should not be loaded with perishable / general parcels. 6. At the time of accepting the parcels for loading, the guard should tally the parcels with parcel summary and guard foil of the PWB. 7. Separate summary should be prepared for the following parcels a. Restricted articles b. Dangerous and Explosive goods c. Empty cash bag. d. Loaded / empty cash safe e. Articles to be carried free 172 Unloading of Parcels - 1. After unloading parcels, their entry should be made in unloading register. 2. If the packages are short or in defective condition, parcel clerk/ Station Master should obtain remark from the guard on the unloading summary. 3. While unloading parcels at the destination station, the unloaded packages should be tallied with the guard foil of PWB and parcel summary. If any shortage is detected, Parcel clerk / Station Master should obtain remark from the guard. Penal charge for over loading:- a. For SLR: i. If overloading is within Tolerance limit of 5% over PCC :- Normal freight for actual excess weight. Ii If overloading is beyond loading tolerance :- Lump sum leased freight for excess loading + 2 time freight at scale “R” for excess weight from Source to point of detection + ₹.10000/- Penalty per compartment/vehicle. B. For VP: Over Loading Punitive Charge If overloading is Only Lump sum leased freight for actual excess within Tolerance weight. limit of 1 Tone: Lump sum leased freight for excess loading + 2 time freight at scale “R” for excess weight from If overloading is Source to point of detection + ₹.10000/- Penaltyper upto 3 Tone compartment/vehicle. Lump sum leased freight for excess loading + 6 time freight at scale “R” for excess weight from If overloading is Source to point of detection + ₹.10000/- Penaltyper beyond 3 Tone compartment/vehicle. 173 Hand Held Terminal used in Parcel Management System – Objective – To provide ‘Track & Trace’ facility to consignee and consigners and thus enhancing customer satisfaction. Advantages – 1. Quick booking and transit 2. Optimum utilization of space 3. Revenue optimization 4. Loading as per priority 5. Curbing over carriage of packages 6. Latest status to customers through website and SMS alerts 7. Curbing loss of packages and thus eliminating claims Key Points - 1. Hand Held Terminal (HHT) is connected to CRIS PMS server through GPRS. 2. It is capable of scanning the packages having barcodes containing package details, PRR number, station from and to, package weight, etc. 3. Labels are generated on barcode printers. 4. Up to 2 number of barcode labels can be generated per package as per requirement. 5. The bar code labels should be pasted on all visible sides of the package. 6. PMS application has the provision to enter all packages booked from non- PMS locations and CBO/ CBA so that barcode can be generated for tracking purpose. 7. Loading Guidance Summery is generated by goods clerk, 4 hours before the schedule departure of the train. 8. Loading summary is to be saved in HHT before loading workby the loading clerk. 9. The HHT keeps on attempting uploading the data for up to 5 hours at a regular intervals of 30 minutes each 174  10. At destination, unloading summery will be prepared by unloading clerk using HHT. 11. All data will be automatically sent to the server of CRIS and customer get SMS alerts about unloading of the consignment. 12. All divisional officers keep close watch that all procedure is being followed. Percentage Charges on Excess Value (PCEV) IRCA Coaching Tariff No. 25, P – I, V – III, Rule No. 901 1. Special valuable items :- Gold, Silver, Pearls, Jewellery, Precious stone, currency notes and coins other than Government treasure, Government stamps and stamped paper other than Postal stationary and Stamps and motor cycle / scooter. 2. Payment of percentage charges is compulsory on above articles. 3. Percentage charges are calculated on excess value. After payment of percentage charges, Railway liability will be up to the declared value. 4. Excess value = Declared value - Railway’s Monetary liability 5. As per Section 103 of Railway Act Railway’s Monetary liability is as under - a. For Luggage - Rs 100/- per kg. b. For Parcel / Goods - Rs 50/- per kg. c. Elephant - Rs 6000/- per animal. d. Horse - Rs 3000/- per animal. e. Mule, Horned cattle, Camel - Rs 800/- per animal. f. Small bird / animal - Rs 120/- per animal / bird 6. Rate for Percentage charges per Rs 100/- : a. Specials valuable goods and motor cycle / scooter - 13 paisa. b. Other articles - 25 paisa. c. Animals – Birds - Rs. 1/-. 7. Formula for calculation of Percentage charges - = Rate  Part of Rs 100/- of Excess value  Part of Distance of 160 kms. Note : Minimum Percentage charges for Special valuable goods and motor cycle / scooter is Rs 2/- and maximum 1% of the excess value. For Animals – Birds minimum percentage charges is Rs 2/-. 175 Delivery of parcels - 1. Party has to produce the receipt foil of Parcel way bill. 2. Railway Receipt will be checked by the Railway employee and tallied with the guard foil of PWB. It should bear station stamp. There should be no alterations on the RR. 3. The parcels should be tallied with the guard foil of PWB at the destination station. 4. If the parcels are received in damaged condition or received short, remark should be passed on the parcel summary and guard foil of PWB. 5. The damaged package is reweighed or opened in the presence of RPF and DDPC or DD wire is issued as per rule. 6. The entries are made in the delivery book, on the basis of guard foil of PWB. Date of unloading, consigner’s name and address, consignee’s name and address, description of parcels, demurrage charges, wharfages etc. are mentioned in it. 7. If guard foil of PWB is not available, the entries are made in the memo delivery book on the basis of particulars on the packages. 8. All due charges should be collected before delivery. 9. If there is any difference between the guard foil of PWB and receipt foil, detail should be called from booking station. 10. After collecting RR and obtaining consignee’s signature the parcel will be delivered to the party. Value Payable System:- While booking goods in this system, consignee’s name and address is not written on the Forwarding Note, instead ‘Self’ and name of destination station is written. On the packages and Railway receipt also, ‘Self’ and name of destination station is written. Railway Receipt will be endorsed on consignee’s name by consignor. Consignor will send Railway Receipt and other documents to a Bank or Post Office at Destination Station. By depositing cost of goods in the Bank or Post Office consignee will obtain Railway Receipt. On presenting Railway Receipt in goods shed, delivery will be granted. 176  Memo Delivery – 1. When the perishable goods are unloaded without guard foil of PWB, and party demands for delivery of such parcels without, then memo delivery is granted to the party 2. The cost of the perishable goods is collected on the basis of market rate prevailing on the day. 3. Money receipt is issued to the party. 4. After this, on presenting the RR and money receipt in the parcel office, the amount deposited will be refunded. 5. The validity of the money receipt is six months from the date of issue at the station and 03 years for refund ( at CCM refund.) Partial Delivery – IRCM V – II - Para 1850 to 1852 Partial delivery is granted as per provisions of Section 82 of Railway Act. On receipt of partial consignment, the same will be connected to related invoice and will be made available for delivery. Partial consignment will be reweighed and DD Message will be issued, copies of which will be sent to Intermediate and Forwarding Station. At the time of delivery, party should surrender Railway Receipt and pay all the charges due. For the remaining packages Partial Delivery Certificate (PDC) will be issued. Appropriate remark will be passed in delivery book on receipt of remaining packages of the consignment delivery will be granted on surrender of Partial Delivery Certificate. Signature will be obtained in delivery book in token of having received full consignment. Open Delivery – 1. Open delivery will be granted in following circumstances :- a. Packages found in broken condition. b. Packages found in damaged condition c. Packages found in torn condition. d. Packages found loose e. While granting partial delivery 2. Railway Administration is empowered to grant open delivery as per provisions of section 81 of Rly Act. 3. Open delivery is granted by Commercial Inspector/Station Master and if their monetary limits are exceeded, then by Competent Commercial Officers. 4. Presence of R.P.F. is mandatory. 5. Damaged packages will be reweighed and entry will be done in Re-weighment Register. 177 6. Remark regarding compliance of external packing conditions should be passed in the report. 7. Packages should be opened from the broken side. 8. After opening the packages, Remark regarding compliance of internal packing conditions should be passed in the report. 9. Condition of goods found in the package will be examined. 10. It will be checked as to whether there was sufficient space in the package to accommodate the missing contents. 11. Goods will be tallied with invoice. 12. If it is found that goods are misdecleared, penalty as per rules will be collected. 13. On tallying actual goods with beejuck (invoice) , extent of damage will be evaluated. 14. Cost of missing / damaged goods is calculated according to beejuck rate. Open delivery report will be prepared. Assessment Delivery: - 1. Assessment delivery will be granted following circumstances. a. Packages / goods damaged by water. b. Packages / goods damaged by colour. c. Packages / goods damaged by liquid substances. 2. Application should be given by party for assessment delivery mentioning the approximate extent of damage as per him. 3. Damaged goods will be reweighed and entry will be done in reweighment register. 4. Damaged goods will be sorted in lots according to extent of damage and assessment delivery is granted on percentage basis. 5. Remarks if any on Railway receipt should be taken into consideration at the time of granting assessment delivery. 6. If goods are mechanical nature, help of employees of concerned department must be taken. 7. Assessment delivery report will be prepared a. Party b. Claims Department c. Record Monetary limits for granting open & assessment delivery:- Sr No. Designation Monetary Limits 1 DRM / ADRM / OSD Full Powers 178  2 SrDCM Full Powers 3 DCM / DTM / AM(Sr. Scale) Full Powers 4 ACM / AM (Jr. Scale) / SM(Gaz) Rs 2 Lakhs per case 5 DCI / CCI / SCI / CI Rs 5000/- per case 6 CPS / CGS Rs 2500/- per case Note :- Stations where there is no post of CCI, delivery will be granted by Station Master Delivery in absence of RR (Delivery on the basis of Indemnity Note ) Section 76 of Railway Act:-According to this Section, if Railway Receipt is forthcoming, Delivery of goods may be granted on execution of on indemnity note. Or if a consignment is claimed by two or more persons, then delivery will be withheld and may be granted to person who executes an Indemnity Note. Indemnity note is a legal document on which stamp duty is levied. Stamp duty differs from state to state. Indemnity note can be obtained from goods sheds or Station Master’s office. Station Master can grant delivery of goods costing up to Rs. 1 lakh on the basis of indemnity note. If cost of goods exceeds this limit, delivery will be granted by DCM’s permission. Following information is written on an Indemnity Note:- 1. Booking particulars 2. Description of goods 3. Cost of goods 4. Name and signature of consignee 5. Signature of one surety 6. Signature of two witnesses and their complete details 7. Signature of Station Master, date and Station Seal. Types of Indemnity Note :- 1. Stamped indemnity note 2. Unstamped indemnity note 3. General indemnity note 1. Stamped Indemnity Note: - Indemnity Note executed on a stamp paper is known as Stamped Indemnity Note. If goods have been booked on consignee’s name and consignee is unable to produce Railway Receipt, then delivery will be granted on execution of an Indemnity 179 Note by consignee at destination station. If goods are booked to self and consignee is unable to produce Railway Receipt, then delivery will be granted on execution of 2 indemnity note. Out of which one should be executed by consignor with signature and stamp of Station Master of Forwarding Station and date. Also it should be endorse on the name of consignee. On the basis of it consignee will execute another indemnity note and delivery will be granted on production of both indemnity notes. 2. Unstamped Indemnity Note :-This is a printed form and is free from stamp duty. It can be obtained free of cost from goods shed or Station Master’s office. This indemnity note is accepted in following circumstances :- a. Goods booked to Government officials in their official capacity. b. Goods booked to registered co-operative societies. c. At the time of delivery of law value goods (This facility is given to certain businessmen with object of vacating space in goods sheds) 3. General Indemnity Note: -If goods of a particulars businessman are received regularly at a station and he is unable to produce railway receipt on a regular basic, such businessman have been given the facility of General Indemnity Note. After the businessman has executed the Indemnity Note, it will be sent to Sr. DCM office for approval. Post approval, it will be sent back to the station, which will be recorded in the specific register and kept as record. Validity of General Indemnity is 3 years. On taking delivery on the basis of general indemnity note, railway receipt or stamped indemnity note should be produced within 10 days from the date of delivery otherwise the facility of general indemnity note will be terminated. Note: - Delivery of goods booked to “Self” will not be granted on the basis of general indemnity note. Re-booking of Goods: - Without effecting delivery of parcel consignment at destination station, if the consignment is booked to a new destination station or to their original forwarding station, it is known as Rebooking. Following rules are applicable for Rebooking: 1. Party should give a written application. 2. Forwarding note and original Railway receipt should be enclosed with the application 3. If party is unable to produce railway receipt indemnity note should be executed. 180  4. Adequate number of postal stamps should be enclosed. 5. Rebooking will not done in following cases : a. Perishable goods b. Goods on which percentage charges have been paid c. Partial consignments. d. For rebooking of wagon load or trainload consignments. Permission of DCM will be taken. 6. While rebooking of goods on which payment of freight is compulsory, freight will be collected at the time of booking. 7. Damaged and broken consignments will not be rebooked normally, but after taking the remark on the Forwarding Note from the party.Rebooking can be done. 8. Prepayment of freight is compulsory. 9. At the time of rebooking, old marks will be obliterated and new making will be done. 10. Consignment will be reweighed. 11. All charges to be collected at new destination station will be shown in the new railway receipt as Paid on To Pay charges. 12. Following remark will be passed on new railway receipt – “Goods were originally booked from------- station to ----- station under invoice No.------ and railway receipt No.----- This consignment has been rebooked and all charges should be collected prior to deliver.” Diversion: - Changing the route of a wagon/trainload consignment route to a new destination station is known as diversion. There is no guarantee of desired of Diversion. Following rules are applicable to diversion. 1. Only wagon load or trainload consignment can be diverted. 2. For diversion the party should give a written application at the forwarding station. 3. Diversion fee at the rate of Rs. 300 per four wheeler wagon and Rs. 750 per eight wheeler wagon will be collected. 4. Railway receipt will be presented along with forwarding note. Railway employee will examine the railway receipt to verify genuineness of the applicant and railway receipt will be returned. 5. Following aspects will be examined at time of diversion. a. New destination is open for that goods or not 181  b. Whether there are any restrictions on that route c. Train has not crossed the junction station from where goods are to be diverted. 6. Orders of Diversion will be given by Divisional Railway Manager. 7. Diversion message will be issued to concerned junction station, new destination and accounts office. 8. On receipt of message at concerned junction station, station manager will after the name of destination station on seal cards and pocket labels and then wagons will be dispatched for new Destination station. 9. After diversion a message will be issued by station manager of junction station to forwarding station, Original and new destination and officer ordering diversion. 10. At forwarding station original railway receipt will be collected and a new railway receipt will be issued in super session of the original railway receipt. This will be known as “Super Sessional Railway Receipt”. 11. It party fails to submit original railway receipt at forwarding station. New Railway receipt will be issued with following remark on it.-‘Consignment should be delivered after collection of Original railway receipt No ----’ 12. Outstanding amount at original destination station will be cleared through certified over charge sheet. Note: - Delivery short of booked destination will be treated as diversion. Lost Articles/Lost Property: If articles of any passenger are left behind in train or at station, or any unclaimed property should be handed over to the Station master. Station master will open the package in presence of GRP and will prepare duplicate list of items found in the package. One copy will be kept in the package and other will be kept as record with Station master. Such packages will be retained for 7 days at train terminating station and 48 hours at other stations. If claimed by any person being owner within stipulated time, will be delivered free of charge after verification. If not claimed by any person being owner within stipulated time, these commodities will be sent to Lost Property Office under Free service way bill. If delivery is claimed by owner at Lost Property Office, then will be delivered after collecting Rs 10/- per package per month or part there off else unclaimed goods will be auctioned. However following commodities will not be auctioned – 182  1. Dangerous Goods 2. Inflammable Goods 3. Explosive Goods 4. Intoxicating Goods 5. Contraband Goods. Parcel Management System 1. Objectives: i. To increase the parcel traffic ii. Optimum utilization of parcel space. iii. To minimize the claims. iv. To bring the transparency in the system. v. To curtail the corruption. vi. To improve the railways image with customer satisfaction. 2. Main Features: i. Direct capture of parcel weight electronically. ii. Universal windows for all destinations for booking. iii. Single window for weigh-ment and cash payment possible. iv. Advance unloading guidance about inward parcel from the system at destination. v. Tracking parcel with help of barcode technology and through SMS. vi. Current details of Parcel are available on the website www.parcel.indianrail.gov.in. 3. Modules i. Forwarding note module ii. Booking module -Parcel, luggage, Parcel Van iii. Loading module -Loading guidance, Loading summary iv. Unloading module -Unloading guidance, Unloading summary v. Inward godown module vi. Delivery module vii. Lease module viii. FSLA (Freight service and ledger account) Module ix. Training Module x. Bug reporting module 183  xi. Data Warehouse module 4. PLUTO i. Tracking of parcels through online information of parcels on internet site www.parcel.indianrail.gov.in ii. Customer can track its parcel against PRR no. on the parcel receipt. iii. This tracking has been integrated with NTES system for expected time of arrival at destination. 5. Benefits to Railways from Parcel Management System: i. Loading generally according to priority thereby curtailing malpractices and complaints ii. Beneficial to Accounts for internal check iii. Information easily available for management. iv. Increase in parcel earnings due to increase in parcel traffic. v. Intermediate stations have advance information about the parcels being loaded, leading to optimum utilization of parcel space and control over overcarried packages. vi. Reduction in Claims vii. Potential for revenue generation based on improvement in service. 6. Benefits to Railway employees from Parcel Management System: i. Automatic freight calculation based on latest rules ii. Reduction in human errors. 7. Benefit to customers From Parcel Management System: i. Track latest status of the parcel through internet and SMS ii. Reduction in time required for weighment and booking. COMPREHENSIVE PARCEL LEASING POLICY (CPLP):- 1. Objective:- a. To increase parcel income. b. Promotion of shipments in unused or in-use compartments. 2. Lease Space: a. SLR - One compartment of 4/5 ton. b. VP for 18/25 tons 184 3. Two compartment of the front SLR and one compartment of rear SLR of all trains will be leased out. 4. The SLR will be leased from originating station to destination station for only one direction. 5. VP will be leased by the owning railway on the round trip basis. 6. Duration of Agreement: i. Long term – five years ii. Short term – two years iii. Temporary lease for 30/60/90 days but not more than six months iv. For day to day - up to 10 days. (only for SLR) v. VP will be leased out for only long term basis for 5 year. 7. Registration: a. In case a person wishes to lease the SLR / VP, he must get himself registered at the Division / Zonal level, and has to pay registration fee as follows: Category Lease Space Annual Turn over Registration Fee (₹.) A VP/SLR 2 Crore 1,00,000/- B SLR 50 Lakh 50,000/- b. For leasing of SLR registration in “B” Category should be done at Division level and for leasing of VPH/VHU registration should be in category “A” at Zonal level. c. Separate registration should be done in each Division for participating in tender. d. Along with the certificate of Registration the leaseholder will also be issued a numbered Photo Identity Card duly signed by competent Commercial Officer. e. Validity of registration certificate is 5 years. f. A leaseholder Registered in A category can participate in all tender. g. Registration can be renewed before the expiry of the validity of the certificate, no additional charges will be charged for it. h. If registered leaseholder wants to cancel the registration then the registration fee will be refunded. 185 8. Earnest Money Deposit: i. All the registered leaseholder participating in the tender will have to deposit an Earnest Money as under : Lease Space Earnest Money Deposit (₹.) SLR 1,00,000/- VPH/VPU 4,00,000/- ii. Earnest Money will be refunded to unsuccessful bidder/bidder. iii. Earnest Money can be deposited in cash/bank draft. iv. Earnest Money of successful bidder can be converted in security deposit. 9. Security Deposit/ Performance Guarantee a. Successful bidder to have submitted security deposit as under: Lease Security Deposit (₹.) Minimum SD (₹.) Space SLR 05% Annual lump sum lease 1,00,000/- freight VP 05% Annual lump sum lease 4,00,000/- freight b. The security deposit amount will be refunded after three months of the expiry of the contract period. c. The security deposit will be seized in the following circumstances. i. If the contract is cancelled on punitive measure. ii. Non commencement of loading within stipulated time period on account of over bidding. iii. Loading discontinuing without proper notice. 10. Reserved Price: A. For SLR - Normal freight which will be according to the scale of the vehicle. B. Reserved Price for VP: Type Train scale Reserve price For all origin- For train scale-R” 1.5 X scale “R” destination For train scale-“P” or “S” 1.5 X scale “P” including NFR 186 11. Inviting tender: a. Tender of SLR will be invited by Division and of VPH by Zonal headquarter. b. Tender will be published in Hindi, English and regional newspapers at least 21 days before the tender opening. c. Only registered leaseholders can participate in the bidding. d. Cost of tender form: Lease space Cost of tender form (₹.) SLR 1000/- VPH 2000/- e. Tender should include full details such as reserve price, leased space, date and place of tender opening etc. f. The contract will be awarded to the highest bidder irrespective of the cost of tender form. g. The tender committee consisting 3 officers from commerce, accounts and any other department will be formed by the tender accepting authority. 12. Schedule of powers of officers related to the Tender Committee: Tender value (₹.) Level of Tender Tender Accepting committee Authority Upto 50 Lakh Direct Acceptance Sr DCM, DCM > 50 Lakh to 2 Crore Two Jr Scale Officers DCM i. 2 Crore to 2.5 Crore Junior Scale DCM >2.5 Crore to 5 Crore Senior Scale Sr DCM >5 and up to 50 Crore JAG ADRM >50 and up to 100 Crore JAG DRM >100 Crore CCM(FM), CCM(PHOD)/ FA&CAO(T),CPTM AGM 13. One day's leave will be given for loading for 30 days. If the train does not run every day, then one day leave will be available after loading of 30 trips. 14. If there is no demand for lease at the originating station of the train for SLR, then the lease can also be leased from the intermediate station. For this, the train halt at that intermediate station must be at least 10 minutes. 187 15. For this purpose, the Divisional office of the intermediate station will have to give NOC (No Objection Certificate) to the Divisional office of the originating station of the train. This certificate should be issued within 15 days of receipt of the application. 16. The following priority will be giving while tendering - i. From originating station to destination station ii. From originating station to intermediate station iii. From intermediate station to destination station iv. From intermediate station to intermediate station 17. Loading / unloading will be done by the party. 18. Thirty (30) minutes time will be given for loading /unloading of SLR at originating and destination. 19. Three hours for VP will be given for loading and landing. 20. At intermediate stations where the train stops 5 minutes or more, loading/unloading may be permitted. 21. The lease holder can stack the goods 2 hours before departure of the train in case of SLR and it will be 3 hours for the VP. The same time will be available to remove the goods at the destination station. 22. If train departure is 6 A.M. the lease holder can stack the goods after 22 o'clock. 23. Time exemption for stacking and removal of goods at intermediate station is 1 hour. 24. Penal charge for over loading:- b. For SLR: j. If overloading is within Tolerance limit of 5% over PCC :- Normal freight for actual excess weight. ii. If overloading is beyond loading tolerance :- Lump sum leased freight for excess loading + 2 time freight at scale “R” for excess weight from Source to point of detection + ₹.10000/- Penalty per compartment/vehicle. C. For VP: D. For VP: Over Loading Punitive Charge If overloading is Only Lump sum leased freight for actual excess within Tolerance weight. 188  limit of 1 Tone: Lump sum leased freight for excess loading + 2 time freight at scale “R” for excess weight from If overloading is Source to point of detection + ₹.10000/- Penaltyper upto 3 Tone compartment/vehicle. Lump sum leased freight for excess loading + 6 time freight at scale “R” for excess weight from If overloading is Source to point of detection + ₹.10000/- Penaltyper beyond 3 Tone compartment/vehicle. 25. Other Rules: i. Lease payment should be paid one day advance of the loading date, on payment on the loading date 5% surcharge will be applicable. ii. 2% DC and 5% Goods & Service Tax(GST) will be collected. iii. Loading manifest along with declaration form will be submitted at loading point by the leaseholder in 4 copies. iv. Photo Identity Card for 3 representatives of leaseholder and free platform permit for labourers will be issued by railway. v. Lease may be terminated by lease holder after operation of one year on giving 60 days advance notice. vi. Commodities listed in red tariff, offensive, contraband, dangerous, explosive, inflammable materials and other commodities prohibited or banned by railway or government are not allowed to load in lease. On detection of such loading penalty of ₹. 50000/- will be imposed and contact may be terminated with applicable legal action. vii. Similarly on derailment due to uneven/excess loading penalty of ₹. 50000/- will be imposed and contact may be terminated. 189 PASSENGER PROFILE MANAGEMENT SYSTEM (PPMS):- All the zonal Railways have launched the PPM Project. The work of rationalization of trains has to be undertaken so as to enhance the occupation of trains and augment the passenger earning.All possible steps have to be taken to achieve augmentation in passenger earnings. There are eleven points on which time bound action plan is required to be drawn up for taking urgent action. These items are as follow. 1. Strengthening PPM system 2. Effective monitoring of class wise occupancy of passenger trains and developing a computerized reporting system on the line of freight loading. 3. Effective measures for utilization of available coaching stock including increasing the number of coaches in well patronized trains. 4. Review of train timings of such trains which have poor patronization. 5. Controlling ticketless travel. 6. Ensuring easy available of tickets by installation of ticket vending machines, UTS, PRS.etc. 7. Overcoming shortage of ticket checking staff. 8. Augmenting trains up to 24 coaches and developing adequate terminal facilities for them. 9. Speeding up of trains and conversion of mail /exp. trains in superfast trains. 10. Review of lie over rakes. 11. Rationalization of procedure for train examination. 190