7_ADMINISTRATIVE TASKS DUTIES OF THE SCHOOL HEAD.pptx

EDC 242 8/15/24 1  ADMINISTRATIVE TASKS/DUTIES OF THE SCHOOL HEAD 8/15/24 2  From a humble beginning 8/15/24 3  02:07 AM Agenda Introduction...

EDC 242 8/15/24 1  ADMINISTRATIVE TASKS/DUTIES OF THE SCHOOL HEAD 8/15/24 2  From a humble beginning 8/15/24 3  02:07 AM Agenda Introduction Identify the main administrative tasks or duties that the school head is expected to perform to ensure effective teaching and 8/15/24 4 4  Click icon to add picture Introduction 8/15/24 5  Introduction The head is the chief executive of the school organisation s/he is ultimately responsible for the success or failure of the school. 8/15/24 6  Introduction The head is expected to perform the main administrative tasks or duties to ensure effective teaching and learning. 8/15/24 7  Click icon to add picture Curriculum, Instruction and Appraisal 8/15/24 8  Curriculum The curriculum refers to all educationally valuable experiences that learners undergo under the guidance of the school. 8/15/24 9  Curriculum 1. academic programme 2. games and sports, 3. clubs and societies, 4. dining and entertainment. 8/15/24 10  Curriculum The curriculum helps to shape the personalities of learners in desirable ways. 8/15/24 11 Curriculum – duties of the school head a. They ensure that appropriate curriculum objectives are formulated; 8/15/24 12 Curriculum – duties of the school head b. They help to determine the content and learning experiences to be provided for learners; 8/15/24 13 Curriculum – duties of the school head c. They make sure that the time table, course contents. textbooks, and teaching and learning materials are provided for lessons to proceed smoothly; 8/15/24 14 Curriculum – duties of the school head d. They make sure that adequate supervision is undertaken for the teachers to perform their teaching duties as expected; 8/15/24 15 Curriculum – duties of the school head e. They make sure there are opportunities for teachers to upgrade their knowledge and skills through in-service courses and subject association meetings. 8/15/24 16 Curriculum – duties of the school head f. They make sure instructions are properly appraised through various forms of assessment; 8/15/24 17 Curriculum – duties of the school head Forms of assessments: i. quizzes, ii. class tests, iii. end of term iv. end of year examinations, v. class exercises, etc: 8/15/24 18  Pupil personnel services Services rendered to pupils 8/15/24 19  Head must organise and supervise Guidance and counselling services; 8/15/24 20  Head must organise and supervise Orientation programmes for learners; 8/15/24 21  Head must organise and supervise School attendance policies and procedures for dealing with late comers and absentees; 8/15/24 22  Head must organise and supervise Keeping school records, such as school registers, files on individual students, testimonials, etc. 8/15/24 23  Head must organise and supervise Procedures for dealing with classroom and school wide indiscipline and other conduct problems; 8/15/24 24  Head must organise and supervise Policies and procedures for enhancing the health and safety of learners in school; 8/15/24 25  Head must organise and supervise Religious services for the spiritual growth of learners; 8/15/24 26  Head must organise and supervise Domestic administration in the houses of residence and affiliation; 8/15/24 27  Head must organise and supervise Entertainment programmes for the amusement of learners; 8/15/24 28  Head must organise and supervise Voluntary clubs and societies for meeting the socialisation and other needs of learners; 8/15/24 29  Head must organise and supervise Student government or prefectorial system. 8/15/24 30 Staff personnel services create a satisfactory and satisfied work force 8/15/24 31  Create a satisfied work force Helping to undertake manpower planning and to formulate personnel policies for handling personnel issues: 8/15/24 32  Create a satisfied work force Recruitment, selection and placement of teaching and non-teaching staff: 8/15/24 33  Create a satisfied work force Creating good conditions for workers to enjoy their work: 8/15/24 34  Create a satisfied work force Motivating workers with attractive incentives in the form of benefits and services; 8/15/24 35  Create a satisfied work force Establishing clear and effective lines of communication for the clarification of policies programmes, rules and regulations, etc. to workers and for effective ventilation of grievances of workers: 8/15/24 36  Create a satisfied work force Ensuring that there are enough avenues for both teaching and non -teaching staff to participate in the decision - making process; 8/15/24 37  Create a satisfied work force Explaining personnel policies, conditions of service, code of ethics, etc. to workers and ensuring that they are properly implemented. 8/15/24 38  Create a satisfied work force Effectively evaluating the work efforts of teaching and non- teaching service workers for the purposes of promotion, pay increases, transfers, etc. 8/15/24 39  Create a satisfied work force Disciplining workers for ill- conduct or failure to perform duties vested in their offices or assigned to them: 8/15/24 40  Create a satisfied work force Writing confidential reports on members of staff; 8/15/24 41  Create a satisfied work force Stimulating and providing opportunities for the professional growth of staff; 8/15/24 42  Create a satisfied work force Keeping up-to-date records on workers; 8/15/24 43  Create a satisfied work force Developing espirit de corps among all grades of workers in the schools. 8/15/24 44 Click icon to add picture School - Community Relations The school head must relate positively to the school community 8/15/24 45 Head must relate to community Determine the nature of the community, whether rural or urban, and the kind of occupations, religion, culture etc engaged in. He must be aware of the beliefs, cultural practices, traditions, values, aspirations, norms and morals, etc of the society in order to relate to the community/country appropriately: 8/15/24 46 Head must relate to community Develop and administer policies, procedures and programmes that will be suited to the circumstances of the community and must ensure the participation of parents, various groups and interested members of the community in the school's activities; 8/15/24 47 Head must relate to community Ensure that educational services provided by the school are functional in the sense that they are tailored to the needs and aspirations of the community/nation. 8/15/24 48 Head must relate to community Represent the school by participating in community activities and play the role of a change agent in trying to move the community/nation forward: 8/15/24 49 Head must relate to community Co-operate with other community agencies to improve the total learning environment of the pupils: 8/15/24 50 Head must relate to community Confer with parents on issues connected with the education of their children and handle parental complaints intelligently and competently: 8/15/24 51 Head must relate to community Identify and engage people with some knowledge, skills, values to impart and use them as resource persons in the education of the learners; 8/15/24 52 Head must relate to community Keep the community informed and favourably disposed to the activities of the school and the educational setup as a whole. For example, the school head must see to educate the public about the New Educational Reforms and the FCUBE, and guide the community not only to take advantage of new educational programmes but to be supportive towards their effective implementation; 8/15/24 53 Head must relate to community Establish an effective Guidance and Counselling service in the school and encourage parent and other interested community members to help their wards to take advantage of it: 8/15/24 54 Head must relate to community Set up a Parent - Teacher Association (PTA) to help the school take important decisions concerning the education of learners and to implement such decisions effectively: 8/15/24 55 Head must relate to community Organise open days, speech and prize giving days occasional clean- up campaigns and the like with the purpose of keeping the community informed, interested and supportive of the activities of the school 8/15/24 56  Head must relate to community Make school facilities available for use of the community where possible - E.g., The school field may be used for games, funeral and other activities of the community. The classrooms may also be used for church activities. 8/15/24 57 School finance and business management 8/15/24 58  Head is responsible for raising money Prepare a budget detailing all income and expenditure as well as the purposes for which school funds will be used: 8/15/24 59  Head is responsible for raising money Disburse money in the execution of school projects and in funding other school activities on more less daily basis; 8/15/24 60  Head is responsible for raising money Provide for the purchase of stationary, school equipment t and other items requiring substantial sums of money; 8/15/24 61  Head is responsible for raising money Account for school monies and property; 8/15/24 62  Head is responsible for raising money Maintain a system of internal auditing and accounting: 8/15/24 63  Head is responsible for raising money Ensure that school funds and others resources are used judiciously. 8/15/24 64  Physical Facilities and Education Materials 8/15/24 65 Head is responsible for material resources Determine the school plant needs of the community; 8/15/24 66 Head is responsible for material resources Collaborate with the community, the government, and other agencies to provide for the plant needs of the school; 8/15/24 67 Head is responsible for material resources Develop and implement a comprehensive plan for the orderly growth and improvement of plant facilities; 8/15/24 68 Head is responsible for material resources Develop an effective and efficient programme of maintenance of the school plant and other facilities: 8/15/24 69 Head is responsible for material resources Supervise the use of teaching and learning resources to ensure a longer life span for and them: 8/15/24 70 Head is responsible for material resources Supervise all staff keeping or making use of school property to ensure that they do not get lost or damaged and that they are kept in good condition at all times 8/15/24 71  General Administrativ e Duties/Tasks 8/15/24 72  Head’s all other duties Organising and conducting meetings and conferences on various issues; 8/15/24 73  Head’s all other duties Handling delicate interpersonal situations; 8/15/24 74  Head’s all other duties Directing the work activities of administrative staff; 8/15/24 75  Head’s all other duties Publicising the activities of the school and securing the support, goodwill and co- operation of the public; 8/15/24 76  Head’s all other duties Attending meetings of school heads; 8/15/24 77  Head’s all other duties Monitoring the strengths and weaknesses of educational programmes and offering insightful advice to government and other authorities for improvement; 8/15/24 78  Head’s all other duties Preparing reports for the local/district administration, school boards and the like. 8/15/24 79 Final tip & takeaway it is important to note that the school head does not personally undertake all these duties or tasks all alone. In many instances he relies upon the efforts of his subordinates for whom he must provide the needed guidance and supervision all the time. 8/15/24 80  Thank you Raphael Kwasi Dzakpasu 0200 91 0000 [email protected]. gh www.aamusted.edu.gh 8/15/24 81 THE END 8/15/24 82