Effective Oral Presentation in a Workplace PDF

Effective Oral Presentation in a Workplace 1. identify strategies and styles for conducting effective oral presentations 2. prepare and deliver an oral presentation in a manner that effectively delivers the message and meets the needs of the target audience 3. identif...

Effective Oral Presentation in a Workplace 1. identify strategies and styles for conducting effective oral presentations 2. prepare and deliver an oral presentation in a manner that effectively delivers the message and meets the needs of the target audience 3. identify personal action steps to improve oral presentation skills  Enduring Understanding Effective Communication  Communicating effectively is an indispensable tool not only in academic setting but as well as in working environment.  Through this, success in any organization is dependent upon how one communicates in a certain environment.  Enduring Understanding  In the workplace, people are ceaselessly engaging in communication in which there are certain times that catastrophic circumstances occur with co-workers’ daily interfaces.  Enduring Understanding  In every communicative act, an interlocutor’s style, manner, belief, etc. are always subconsciously carried as one engages in a conversation.  Unknowingly, it creates conflict among other employees thus establishing boundaries within the organization.  Emotion, communication and conflict are present in all human interactions and affects each of us in different ways.  Enduring Understanding  In fact, it is said that more than fifty percent of workplace problems is related to communication.  This is where the breakdown of oneness in a working environment begins.  So how can success then be achieved?  Enduring Understanding  Success in the workplace can simply be attained through effective communication for it is an indication of one’s intellectual capacity.  This speaking ability allows one to influence others in working together in realizing one common goal of the workplace.  Enduring Understanding  Without communication in the workplace, no transaction can be done any sort.  Enduring Understanding Presentation skills will help in the following workplace or professional circumstances: At networking functions, meeting new people or getting to know the ones you already know. At interviews, as the interviewer or interviewee At meetings, face to face or in a conference call  Enduring Understanding Delivering a presentation to clients detailing a technical topic or selling a product Presenting at conferences Speaking at large internal meetings Speaking at Chamber of Commerce or Rotary promoting your business  Enduring Understanding  Oral presentation is an activity that professionals are expected to do as part of their job.  However, according to Lake (2015), “around 75% of the population struggles with a fear of public speaking to a certain degree.”  It simply implies that roughly 238 million people have butterflies in their stomach when they talk publicly.  Enduring Understanding  It doesn’t matter how big or small the group, there are some people who struggle to give presentations.  And this have an impact on their work.  Enduring Understanding So what are the areas that are important in the workplace, with respect to presentation skills? “Presentation skills and public speaking are a “learnt” skill – by working on these skills, the quiet and shy person can learn to present with confidence and evidentially “Find his/her voice””  Enduring Understanding 1. Know Your Audience Understand what the audience wants to get out of the presentation. You need to be mindful of the people in the meeting or in the conference room. This is so your presentation will meet and exceed the audience’s expectations, and so your audience gets what they came for.  Enduring Understanding 2. Plan your Presentation Planning the structure of your presentation – and knowing what structure works for your audience – is very important. For your audience to absorb your information, it needs to be delivered in an easy-to-follow format.  Enduring Understanding 3. Make it Interesting Attention spans are not long, no matter how advanced the audience is. Make sure you’ve included some really interesting points, and vary the type of interest points, as this will help to keep the attention of the meeting. “A Gallup Poll found that 40% of the population have a fear of speaking in public … Does this have an impact on their work? Potentially, yes”  Enduring Understanding 4. Power Dressing Your appearance in the workplace matters. Not only are you meant to be a thought leader in your chosen presentation topic, you are also in competition with others wanting to advance. If you are not well presented, with respect to clothes, hair, shoes, paperwork, etc., people will notice and it will have an impact  Enduring Understanding 5. Show you Care Your enthusiasm for the topic is essential. If you seem disinterested in the topic you are talking about, your audience will pick up on this.  Enduring Understanding 6. Be Organized Your audience will appreciate you being organized for a meeting or a presentation. If there are little changes or hiccups, your audience will understand. If you are unorganized and you appear to have not put in an effort, the attendees will not sympathize, and they will get annoyed.  Enduring Understanding 6. Be Organized “Make sure you’ve included some really interesting points … this will help to keep the attention of the meeting”  Enduring Understanding 7. Discuss the “Elephant in the Room” If there is an issue, if something isn’t working, you are experiencing a problem, then make a mention of whatever it is and then move on. If we hold back from discussing something important (which may not have an impact on the meeting topic), then get this discussion done, and then move on.  Enduring Understanding 7. Discuss the “Elephant in the Room” If you don’t, the attendees will be thinking about that rather than the actual topic at hand.  Enduring Understanding 8. Get a Grip on your Nerves Handling nervousness and building confidence is important – you will struggle to get your message across if you struggle here. Being mindful of how you present at work will really help with your interactions with colleagues and clients. This will ultimately impact on whether you get that important raise, or that desired new job.  Enduring Understanding Communication Styles  In an oral presentation, speakers carry with them their communication styles.  These communication styles are classified into four, and with a fifth as the combination of any of the four.  Each of the four styles describes how a communicator acts in the majority of communications.  Enduring Understanding For example, do you usually: Take an active role in the communications? Connect and empathize with others? Take time to think and respond? Follow a logical path? Or do you find that you usually use a combination of the four?  Enduring Understanding  Each person's communication style is a unique combination of their own innate skills and those learnt both formally and through experience.  What makes some people better than others at communicating is their ability to adapt their style to suit the message, environment, and exchange.  Enduring Understanding  Communicating effectively in the workplace is an essential life skill and everyone has their own style that they naturally adapt and develop to suit the different environments they operate in.  Our need to educate, inform, persuade, or entertain drives our communications.  Enduring Understanding Communication Style Assessment C:Purposive Communication\ UNIT 4\Communication Style Assessment.docx