Questions and Answers
What are the types of essential records? (Select all that apply)
Records are considered lost when the following conditions are true? (Select all that apply)
Program managers of systems and system owners are responsible for ensuring that all records, within their systems throughout the Army, are managed by an approved records schedule.
True
What is the lifecycle of a record?
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The Army does not produce permanent records.
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A records freeze includes which of the following? (Select all that apply)
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How am I notified of a records freeze or if a freeze has been lifted?
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Non-records must be identified and filed separately from records and personal papers.
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How many years of possible imprisonment can you receive for deliberately destroying federal records?
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Which Army policy governs the Army Records Management Program?
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Which of the following describes the definition of a record? (Select all that apply)
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There are consequences for removing or accidentally removing records.
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Transition plans are required for systems being subsumed or decommissioned.
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Personal papers include:
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Who is responsible for records management?
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Emails sent or received using a personal or non-official account must be copied and forwarded to your official Army email within how many days?
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The Army's file plan is better known as:
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Permanent records can be destroyed.
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Which of the following is considered a federal document?
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Army is required to submit a formal loss report through Records Management Directorate to ___?
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Study Notes
Essential Records
- Types include emergency operating records and legal/financial rights records.
Lost Records Criteria
- Records deemed lost if they are official, removed without authorization, damaged, or unrecoverable.
Responsibility in Records Management
- Program managers and system owners accountable for managing records within their systems across the Army.
Record Lifecycle
- Involves creation/receipt, maintenance/use, and disposition.
Permanent Records
- The Army does produce permanent records, contrary to some beliefs.
Records Freeze
- A records freeze applies to ongoing litigation, investigations, audits, and system updates.
Notification of Records Freeze
- Notifications come from the Army Records Management Directorate.
Non-Records Handling
- Non-records must be identified and filed separately from official records and personal papers.
Consequences of Record Destruction
- Deliberate destruction of federal records can lead to up to 3 years imprisonment.
Governing Policy
- The Army Records Management Program is governed by AR 25-400-2.
Definition of a Record
- Includes chats, emails, policy papers, and correspondence; all forms considered records.
Consequences of Removing Records
- There are penalties for both intentional and accidental removal of records.
Transition Plans
- Required for systems being subsumed or decommissioned.
Definition of Personal Papers
- Includes family correspondence, community service information, and personal diaries, not related to agency business.
Universal Responsibility
- Records management is a shared responsibility among civilian employees, military personnel, contractors, and everyone in the Army.
Email Management
- Emails from personal accounts must be forwarded to official Army email within 20 days.
Army File Plan
- Commonly referred to as the Office Records List (ORL).
Destruction of Permanent Records
- Permanent records cannot be destroyed.
Federal Document Identification
- Briefings are categorized as federal documents, while drafts and copies of novels are not.
Reporting Loss
- The Army must report formal losses to NARA through the Records Management Directorate.
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Description
Test your knowledge on essential records within the US Army's Records Management Training Course. This quiz covers various types of records and their classifications, focusing on emergency and legal records. Perfect for those preparing for mandatory training or needing a refresher.
