Questions and Answers
Ensuring proper collection, preservation, and safeguarding of federal records is the responsibility of ____________________.
All Department of the Air Force Personnel (military, civilians, contractors)
Which statement is NOT true as it pertains to maintaining an effective records management program?
Match the document to the correct record type:
Routing Slip = Administrative Record Air Force Times = Informational Record CMSAF Post on Twitter = Informational Record Signed Appointment Letter = Official Record Selfie with the First Sergeant = Casual Record AF Achievement Medal with Order Number = Official Record
This type of document is created or received during peacetime, wartime, or contingency operations and once released it cannot be altered.
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Match the appropriate statement to its records disposition category:
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Emergency Operating records and Legal and Financial Rights records are considered ____________________.
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Arrange the record's lifecycle phases into the appropriate sequence.
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To be considered an official record the document must be ____________________.
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An action that requires you to search for information and prevent it from being destroyed until the freeze is lifted is known as a ____________________.
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At a minimum, members leaving federal service require permission from their records professional to remove documents, with the exception of ____________________.
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Study Notes
Records Management Responsibility
- All Department of the Air Force Personnel (including military, civilians, and contractors) are responsible for proper collection, preservation, and safeguarding of federal records.
Records Management Program Liability
- Individuals can be held liable for records that are not maintained or disposed of properly.
Document and Record Type Matching
- Understanding the correct categorization of records and their types is essential for effective records management.
Definition of a Record
- A record is a document that is created or received and cannot be altered once released, applicable in peacetime, wartime, or contingency operations.
Records Disposition Categories
- Temporary records can be held from 1 day to 100 years, while Permanent records are transferred to the National Archives for preservation or have enduring historical value.
Essential Records
- Emergency Operating records and Legal and Financial Rights records are classified as Essential Records due to their importance in continuity and legal compliance.
Record Lifecycle Phases
- The lifecycle of a record includes three main phases:
- Creation
- Maintenance and Use
- Disposition
Official Record Criteria
- A document must be signed, approved, or released to be classified as an official record.
Litigation Hold
- A Litigation Hold is an action requiring the search for information and the prevention of its destruction until the hold is lifted.
Document Removal for Departing Members
- Departing federal service members must obtain permission from records professionals to remove documents, except for personal documents.
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Description
This quiz focuses on the essential principles of records management relevant to the Department of the Air Force personnel, including their responsibilities in preserving federal records. Test your knowledge on effective records management practices and the roles involved in maintaining compliance.
