Questions and Answers
How am I notified of records freeze or if a freeze has been lifted?
Notification from ARMD
Emails sent or received using a personal or non-official account must be copied or forwarded to your official Army email account within how many days?
20 days
What is the life cycle of a record?
Creation/receipt, maintenance and use, disposition
How many years of possible imprisonment can you receive for deliberately destroying Federal records?
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Who is responsible for records management?
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The Army does not produce permanent records.
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Personal Papers include:
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Which Armywide policy governs the Army Records Management Program?
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Army is required to submit a formal loss report through RMD to ____.
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Program managers of systems and system owners are responsible for ensuring that all records, within their systems throughout the Army, are managed by an approved records schedule.
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There are consequences for removing or accidentally removing records.
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Non-records must be identified and filed separately from records and personal papers.
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Records are considered lost when the following conditions are true; Check all that apply.
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Which of the following is considered a Federal record?
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Permanent records can be destroyed.
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Transition plans are required for systems being subsumed or decommissioned.
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Which of the following describes the definition of a record?
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What are the types of essential records?
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The Army's file plan is better known as:
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A Records Freeze includes which of the following? Check all that apply.
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Study Notes
Records Management Overview
- Notification of Records Freeze: Accounts for updates regarding status changes communicated by ARMD.
- Email Forwarding Requirement: Official protocol mandates forwarding of emails from personal accounts to official Army email within 20 days.
Life Cycle and Responsibilities
- Life Cycle of Records: Consists of three stages - creation/receipt, maintenance/use, and final disposition.
- Responsibility for Records Management: All personnel are accountable for adhering to records management protocols.
Legal and Policy Aspects
- Imprisonment for Record Destruction: Deliberate destruction of Federal records could result in up to 3 years of imprisonment.
- Armywide Policy: Governed by AR 25-400-2, which outlines the Army Records Management Program.
Types of Records
- Personal Papers: Encompasses a broad range of documents and is included in records management practices.
- Federal Records: Examples include briefing documents, which are crucial for operational continuity.
- Non-Records: Must be clearly identified and filed separately from official records and personal papers.
Permanent Records
- Nature of Permanent Records: Cannot be destroyed, highlighting their importance in historical and legal contexts.
- Essential Records: Include emergency operating records and legal/financial rights records, crucial for maintaining continuity of operations.
System Management and Loss Reporting
- Responsibility of Program Managers: Required to manage all records within their systems in accordance with approved records schedules.
- Formal Loss Reporting: Loss reports must be submitted to NARA through the RMD system if records are lost.
Consequences and Transition Plans
- Consequences of Record Removal: There are serious implications for both intentional and accidental removal of records, emphasizing the need for careful management.
- Transition Plans: Required for systems being decommissioned or subsumed, ensuring proper record handling during such changes.
Definitions and Characteristics
- Definition of a Record: Encompasses a range of documentation, reflecting the need for comprehensive understanding by personnel.
- Records Freeze Components: Includes certain specific protocols, all of which must be adhered to during a records freeze to ensure compliance.
Terminology
- Army's File Plan: Also referred to as the Office Records List (ORL), which defines the file structure for efficient records management.
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Description
Test your knowledge on records management practices with this annual training quiz. This quiz covers key concepts such as records notification, email protocols, and the life cycle of a record. Perfect for enhancing your understanding of proper records management in the Army.
