Podcast
Questions and Answers
How am I notified of records freeze or if a freeze has been lifted?
How am I notified of records freeze or if a freeze has been lifted?
Notification from ARMD
Emails sent or received using a personal or non-official account must be copied or forwarded to your official Army email account within how many days?
Emails sent or received using a personal or non-official account must be copied or forwarded to your official Army email account within how many days?
20 days
What is the life cycle of a record?
What is the life cycle of a record?
Creation/receipt, maintenance and use, disposition
How many years of possible imprisonment can you receive for deliberately destroying Federal records?
How many years of possible imprisonment can you receive for deliberately destroying Federal records?
Who is responsible for records management?
Who is responsible for records management?
The Army does not produce permanent records.
The Army does not produce permanent records.
Personal Papers include:
Personal Papers include:
Which Armywide policy governs the Army Records Management Program?
Which Armywide policy governs the Army Records Management Program?
Army is required to submit a formal loss report through RMD to ____.
Army is required to submit a formal loss report through RMD to ____.
Program managers of systems and system owners are responsible for ensuring that all records, within their systems throughout the Army, are managed by an approved records schedule.
Program managers of systems and system owners are responsible for ensuring that all records, within their systems throughout the Army, are managed by an approved records schedule.
There are consequences for removing or accidentally removing records.
There are consequences for removing or accidentally removing records.
Non-records must be identified and filed separately from records and personal papers.
Non-records must be identified and filed separately from records and personal papers.
Records are considered lost when the following conditions are true; Check all that apply.
Records are considered lost when the following conditions are true; Check all that apply.
Which of the following is considered a Federal record?
Which of the following is considered a Federal record?
Permanent records can be destroyed.
Permanent records can be destroyed.
Transition plans are required for systems being subsumed or decommissioned.
Transition plans are required for systems being subsumed or decommissioned.
Which of the following describes the definition of a record?
Which of the following describes the definition of a record?
What are the types of essential records?
What are the types of essential records?
The Army's file plan is better known as:
The Army's file plan is better known as:
A Records Freeze includes which of the following? Check all that apply.
A Records Freeze includes which of the following? Check all that apply.
Flashcards
Notification of Records Freeze
Notification of Records Freeze
Official notification from ARMD about changes to record status.
Email Forwarding Requirement
Email Forwarding Requirement
Mandatory forwarding of emails from personal to official Army accounts within 20 days.
Life Cycle of Records
Life Cycle of Records
Creation/receipt, maintenance/use, and final disposition.
Responsibility for Records Management
Responsibility for Records Management
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Imprisonment for Record Destruction
Imprisonment for Record Destruction
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Armywide Policy
Armywide Policy
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Personal Papers
Personal Papers
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Federal Records
Federal Records
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Non-Records
Non-Records
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Nature of Permanent Records
Nature of Permanent Records
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Essential Records
Essential Records
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Responsibility of Program Managers
Responsibility of Program Managers
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Formal Loss Reporting
Formal Loss Reporting
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Consequences of Record Removal
Consequences of Record Removal
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Transition Plans
Transition Plans
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Definition of a Record
Definition of a Record
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Records Freeze Components
Records Freeze Components
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Army's File Plan
Army's File Plan
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Study Notes
Records Management Overview
- Notification of Records Freeze: Accounts for updates regarding status changes communicated by ARMD.
- Email Forwarding Requirement: Official protocol mandates forwarding of emails from personal accounts to official Army email within 20 days.
Life Cycle and Responsibilities
- Life Cycle of Records: Consists of three stages - creation/receipt, maintenance/use, and final disposition.
- Responsibility for Records Management: All personnel are accountable for adhering to records management protocols.
Legal and Policy Aspects
- Imprisonment for Record Destruction: Deliberate destruction of Federal records could result in up to 3 years of imprisonment.
- Armywide Policy: Governed by AR 25-400-2, which outlines the Army Records Management Program.
Types of Records
- Personal Papers: Encompasses a broad range of documents and is included in records management practices.
- Federal Records: Examples include briefing documents, which are crucial for operational continuity.
- Non-Records: Must be clearly identified and filed separately from official records and personal papers.
Permanent Records
- Nature of Permanent Records: Cannot be destroyed, highlighting their importance in historical and legal contexts.
- Essential Records: Include emergency operating records and legal/financial rights records, crucial for maintaining continuity of operations.
System Management and Loss Reporting
- Responsibility of Program Managers: Required to manage all records within their systems in accordance with approved records schedules.
- Formal Loss Reporting: Loss reports must be submitted to NARA through the RMD system if records are lost.
Consequences and Transition Plans
- Consequences of Record Removal: There are serious implications for both intentional and accidental removal of records, emphasizing the need for careful management.
- Transition Plans: Required for systems being decommissioned or subsumed, ensuring proper record handling during such changes.
Definitions and Characteristics
- Definition of a Record: Encompasses a range of documentation, reflecting the need for comprehensive understanding by personnel.
- Records Freeze Components: Includes certain specific protocols, all of which must be adhered to during a records freeze to ensure compliance.
Terminology
- Army's File Plan: Also referred to as the Office Records List (ORL), which defines the file structure for efficient records management.
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