Questions and Answers
What is the primary document that governs the Records Management program?
AFI 33-322
Which statement is correct pertaining to the evolution of changes made to AFI 33-322?
Who holds primary responsibility for properly maintaining Air Force records?
Where are the National Archives and Records Administration (NARA) approved disposition instructions listed?
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What is the role of the Base Records Manager in the Records Management hierarchy?
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Poorly managed records can result in:
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Who ensures that the Base Records Manager (BRM) role is filled?
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After assuming command, how long does a commander have to publish a record management plan or affirm the existing plan is in use?
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Who records responses for record searches in AFRIMS?
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How are records that are identified during a Litigation/Records Search treated?
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What are Useful Records?
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What are Essential Records?
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What are Necessary Records?
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What is an Essential Records Disaster Plan?
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Study Notes
Records Management Overview
- Governing document for the Records Management program: AFI 33-322
- The Secretary of the Air Force can override federal mandates regarding records management programs, making compliance optional.
Responsibilities and Authorities
- Primary responsibility for maintaining Air Force records lies with all personnel involved in records management.
- Base Records Manager ensures compliance with all records management statutes, regulations, and policies.
- Command Records Manager and Installation Commander are responsible for filling the Base Records Manager role.
National Archives and Records Administration (NARA)
- NARA approved disposition instructions can be found on the Electronic Records Management (ERM) drive.
- Records Disposition Schedule (RDS) consists of Tables and Rules (T&R) governing records management procedures.
Commander's Obligations
- After assuming command, commanders have 60 days to publish a records management plan or affirm the existing plan's use.
Record Search and Litigation
- Designated Points of Contact (POCs) record responses for record searches in the Air Force Records Information Management System (AFRIMS).
- Records identified during a Litigation/Records Search are subject to specific protocols: normal disposition is suspended until the Litigation Hold is lifted.
Record Categorization
- Useful Records: Typically retained for 4-6 months.
- Essential Records: Critical records that must be accessible within 12-72 hours.
- Necessary Records: Records needed within 2-6 weeks.
- Essential Records Disaster Plan requires consideration of various factors (represented by options A, B, & D).
Risks of Poor Records Management
- Poorly managed records can lead to significant issues, classified under categories A, B, C, & D, emphasizing the importance of effective records management.
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Description
Test your knowledge on the Records Management program and AFI 33-322 with this interactive quiz. Cover essential aspects such as the primary governing document and changes made over time. Perfect for Commanders and designated points of contact.
