AFI 33-322 Records Management Quiz & Flashcards

What is the primary document that governs the Records Management program?

Which statement is correct pertaining to the evolution of changes made to AFI 33-322?

Who holds primary responsibility for properly maintaining Air Force records?

Where are the National Archives and Records Administration (NARA) approved disposition instructions listed?

What is the role of the Base Records Manager in the Records Management hierarchy?

Poorly managed records can result in:

Who ensures that the Base Records Manager (BRM) role is filled?

After assuming command, how long does a commander have to publish a record management plan or affirm the existing plan is in use?

Who records responses for record searches in AFRIMS?

How are records that are identified during a Litigation/Records Search treated?

What are Useful Records?

What are Essential Records?

What are Necessary Records?

What is an Essential Records Disaster Plan?

Records Management Overview

Governing document for the Records Management program: AFI 33-322
The Secretary of the Air Force can override federal mandates regarding records management programs, making compliance optional.

Responsibilities and Authorities

Primary responsibility for maintaining Air Force records lies with all personnel involved in records management.
Base Records Manager ensures compliance with all records management statutes, regulations, and policies.
Command Records Manager and Installation Commander are responsible for filling the Base Records Manager role.

National Archives and Records Administration (NARA)

NARA approved disposition instructions can be found on the Electronic Records Management (ERM) drive.
Records Disposition Schedule (RDS) consists of Tables and Rules (T&R) governing records management procedures.

Commander's Obligations

After assuming command, commanders have 60 days to publish a records management plan or affirm the existing plan's use.

Record Search and Litigation

Designated Points of Contact (POCs) record responses for record searches in the Air Force Records Information Management System (AFRIMS).
Records identified during a Litigation/Records Search are subject to specific protocols: normal disposition is suspended until the Litigation Hold is lifted.

Record Categorization

Useful Records: Typically retained for 4-6 months.
Essential Records: Critical records that must be accessible within 12-72 hours.
Necessary Records: Records needed within 2-6 weeks.
Essential Records Disaster Plan requires consideration of various factors (represented by options A, B, & D).

Risks of Poor Records Management

Poorly managed records can lead to significant issues, classified under categories A, B, C, & D, emphasizing the importance of effective records management.

Test your knowledge on the Records Management program and AFI 33-322 with this interactive quiz. Cover essential aspects such as the primary governing document and changes made over time. Perfect for Commanders and designated points of contact.