FR-H-301 Use of Sick Leave

Questions and Answers

Which scenario does NOT warrant the use of sick leave according to the outlined policy?

Hospitalization of a family member

Personal vacation plans made prior to the work schedule (correct)

Prescribed medical treatment scheduled on workdays

Attendance may jeopardize the health of co-workers

What is a requirement for Fire Operations employees returning from sick leave?

They must notify the Fire Operations Officer prior to returning (correct)

They must return with the permission of the Battalion Chief

They can return as many times as needed during a shift

They only need to report to their unit once they return

Which of the following is true concerning the care of an immediate family member?

Sick leave can be taken for any family member regardless of residence

All family members must reside with the employee for sick leave to apply

Care must be provided when no other person is available (correct)

Sick leave is only applicable if the family member is hospitalized

What conditions allow for personnel assigned to a 40-hour workweek to utilize sick leave?

For scheduled medical examinations that must be approved Signup and view all the answers

How many times may an employee return to work during a single shift after using sick leave?

Once, with the proper authorization Signup and view all the answers

What must Operations employees do before returning to work from sick leave?

Notify the Fire Operations Officer Signup and view all the answers

Which of the following correctly describes the protocol upon an employee's return from sick leave?

The Fire Operations Officer notifies the Battalion Chief of the approval Signup and view all the answers

What is the primary purpose of the sick leave policy outlined?

To define the process for sick leave use and misuse Signup and view all the answers

Who is responsible for approving sick leave requests?

Supervisors within the bargaining unit Signup and view all the answers

Which of the following is NOT a reason for which sick leave may be approved?

Vacation or personal leave Signup and view all the answers

In what increments can employees use their approved sick leave?

In hour for hour basis Signup and view all the answers

What document outlines the actions taken for inappropriate use of sick leave?

Sick Disincentive Notification Signup and view all the answers

Which personnel are subject to the sick leave policy?

Fire Rescue bargaining unit personnel Signup and view all the answers

What should an employee do if they feel ill after arriving at work?

They must notify the Battalion Chief/Supervisor for approval. Signup and view all the answers

Under who’s authority will future updates to the sick leave policy be made?

The Fire Rescue Administrator Signup and view all the answers

What happens if a Battalion Chief/Supervisor determines an employee is too ill to work?

The employee will be sent home and charged sick leave. Signup and view all the answers

Upon returning to work after sick leave, what is required of operational employees regarding Telestaff?

They must ensure their sick leave is noted in Telestaff. Signup and view all the answers

What is a condition of employment regarding attendance as stated in the policy?

Good attendance is expected Signup and view all the answers

What must an employee do if the deadline for submitting sick leave into Telestaff and Kronos has passed?

They must complete and submit an Employee Leave Request form. Signup and view all the answers

When are permanent twenty-four hour shift employees allotted sick leave?

After the cutoff date on November 1 each year. Signup and view all the answers

How many hours of sick leave are allotted to permanent twenty-four hour shift employees annually?

One hundred and twenty (120) hours Signup and view all the answers

What should employees who do not work on a 24-hour shift expect regarding sick leave allotment?

Their allotment will be calculated based on hours worked. Signup and view all the answers

What can employees do with their unused sick leave?

Transfer up to one hundred twenty (120) hours into their reserve vacation bank. Signup and view all the answers

What is the maximum balance an employee’s reserve vacation bank can hold?

120 hours Signup and view all the answers

When must an employee submit a Sick Leave Transfer Request to transfer unused sick leave to the vacation bank?

Before October 1st of the year Signup and view all the answers

What defines an occurrence of sick leave for a bargaining unit employee?

Working less than one-half of a normal shift Signup and view all the answers

How many hours of sick leave are allotted to Division and Deputy Chiefs each year?

104 hours Signup and view all the answers

Who is responsible for notifying employees about the levels of disincentives reached?

The Battalion Chief/Supervisor Signup and view all the answers

Which of the following is NOT a consideration in determining occurrences of sick leave?

Favorable weather conditions Signup and view all the answers

Which email address must the Sick Leave Transfer Request be submitted to?

<a href="mailto:[email protected]">[email protected]</a> Signup and view all the answers

What is the role of the District Chief regarding employee disincentives?

To notify the Wellness Coordinator for EAP referrals Signup and view all the answers

What should an employee do before returning to work after being on sick leave for 5 consecutive 8-hour days?

Obtain clearance from the Occupational Health Clinic Signup and view all the answers

If an employee comes back to work without clearance from the Occupational Health Clinic, what is the consequence?

They will be placed on sick leave until they receive appropriate clearance Signup and view all the answers

What must an employee do if they are unable to obtain clearance from the OHC due to a holiday or weekend?

Return to work if no longer ill and without limitations Signup and view all the answers

What are the conditions under which clearance from the Occupational Health Clinic is required?

After receiving outpatient surgery or hospitalization Signup and view all the answers

What action is taken if an employee is found to have accepted outside employment during their sick leave?

They shall be denied sick leave and face disciplinary action Signup and view all the answers

Who is responsible for notifying the Battalion Chief/Supervisor about the clearance received from the OHC?

The employee themselves Signup and view all the answers

What must the Occupational Health Clinic do after providing clearance for an employee to return to work?

Fax or email the clearance to the Wellness Coordinator Signup and view all the answers

What is the outcome if an employee fails to provide necessary clearance after a period of sick leave?

They may be placed on sick leave until clearance is obtained Signup and view all the answers

Study Notes

Purpose and Authority

Policy FR-H-301 establishes guidelines for the use of sick leave by Fire Rescue bargaining unit personnel.
Updates will be managed by the Wellness Coordinator in collaboration with the PPM Committee.
Authority is granted under the Fire Rescue Administrator and the Collective Bargaining Agreement (CBA).

Scope and Policy Overview

Applies to all personnel in Palm Beach County Fire Rescue bargaining units.
Attendance is mandatory; good attendance is a condition of employment.
Absences due to genuine illness or non-work-related injuries are eligible for sick leave.

Sick Leave Approval and Notification

Sick leave can be used in hourly increments for non-job-related health issues including:
- Illness or injury incapacitating the employee.
- Contagious illness jeopardizing co-worker health.
- Medical appointments that cannot be scheduled off-duty.
- Caring for an immediate family member without alternative care options.
Employees must report absences as outlined in PPM FR-A-206.

Return to Work Protocol

Operations employees must receive approval from the Fire Operations Officer to return from sick leave.
One-time return to work allowed per shift; unit assignment determined by the Fire Operations Officer.
Non-Operations personnel must also secure approval from their Supervisor/Division Head for return.

Documentation and Sick Leave Allotment

Employees must document sick leave in Telestaff (operations) or Kronos (non-operations).
Annually, employees on 24-hour shifts receive 120 hours of sick leave; others receive a proportionate amount.
Employees may transfer up to 120 hours of unused sick leave to their reserve vacation bank.

Disincentives and Disciplinary Actions

The CBA outlines disincentives related to sick leave use.
Employees misusing sick leave may face denial of their request and potential disciplinary actions per PPM FR-A-101.

Clearance and Sick Leave Board

Clearance from Occupational Health Clinic (OHC) is mandatory after specific conditions such as:
- Three consecutive shifts of sick leave.
- Five consecutive eight-hour workdays of sick leave.
- Outpatient surgery or hospitalization.
Employee responsibility to inform supervisors of OHC clearance prior to returning to work.
The Sick Leave Board operates under outlined procedures for management and oversight of sick leave practices.

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Description

This quiz covers the guidelines and procedures regarding the use of sick leave for Palm Beach County Fire Rescue personnel. Familiarize yourself with the policies outlined in PPM FR-H-301, effective from July 30, 2019. Ensure compliance and understanding of personal and departmental responsibilities related to sick leave.