Podcast
Questions and Answers
What is the maximum acceptable sick leave usage percentage prior to investigating potential abuse?
What is the maximum acceptable sick leave usage percentage prior to investigating potential abuse?
- 60%
- 90%
- 80% (correct)
- 70%
How many occurrences of sick leave in a 12-month period trigger an investigation if it exceeds a specified number?
How many occurrences of sick leave in a 12-month period trigger an investigation if it exceeds a specified number?
- Three
- Two
- Four (correct)
- Five
Which of the following is NOT considered a red flag for sick leave abuse?
Which of the following is NOT considered a red flag for sick leave abuse?
- Calling off sick during on-call period
- Having one unexcused occurrence in a year (correct)
- Sick leave taken on a holiday
- Three instances of leave on weekend days
What should be compared to sick leave usage when monitoring vacation day requests?
What should be compared to sick leave usage when monitoring vacation day requests?
Who is responsible for monitoring sick leave usage and reporting findings?
Who is responsible for monitoring sick leave usage and reporting findings?
In a 12-month period, how many occurrences of sick leave during a weekend day cause concern?
In a 12-month period, how many occurrences of sick leave during a weekend day cause concern?
When must an employee report sick leave after being ordered to detail?
When must an employee report sick leave after being ordered to detail?
What is a key requirement for employees submitting a sick leave form?
What is a key requirement for employees submitting a sick leave form?
What must an employee provide to avoid a sick leave investigation?
What must an employee provide to avoid a sick leave investigation?
For how long is an employee required to provide medical documentation once mandated by the Shift Deputy Chief?
For how long is an employee required to provide medical documentation once mandated by the Shift Deputy Chief?
When does the twelve-month period of required medical documentation begin?
When does the twelve-month period of required medical documentation begin?
Who is responsible for maintaining copies of excused absence forms during a sick leave investigation?
Who is responsible for maintaining copies of excused absence forms during a sick leave investigation?
How many red flags are necessary to warrant a sick leave investigation?
How many red flags are necessary to warrant a sick leave investigation?
What is required from an employee who calls off sick during a mandatory overtime period?
What is required from an employee who calls off sick during a mandatory overtime period?
If an employee has six occurrences of sick leave, how many need to be unexcused for an investigation to be necessary?
If an employee has six occurrences of sick leave, how many need to be unexcused for an investigation to be necessary?
Which statement about sick leave documentation is accurate?
Which statement about sick leave documentation is accurate?
Who should emergency response field personnel first report their sick leave absence to if they are assigned to a Battalion?
Who should emergency response field personnel first report their sick leave absence to if they are assigned to a Battalion?
What is the purpose of the sick leave policy?
What is the purpose of the sick leave policy?
If emergency response field personnel assigned to Eastwood cannot reach the EMS Field Division Chief to report their sick leave, whom should they contact next?
If emergency response field personnel assigned to Eastwood cannot reach the EMS Field Division Chief to report their sick leave, whom should they contact next?
Which personnel does the sick leave policy apply to?
Which personnel does the sick leave policy apply to?
What should be done if no contact is made with the assigned battalion chief's office?
What should be done if no contact is made with the assigned battalion chief's office?
What is NOT part of the sick leave policy's structure?
What is NOT part of the sick leave policy's structure?
What is the effective date of the sick leave policy?
What is the effective date of the sick leave policy?
Which group is NOT mentioned as part of the sick leave policy reporting structure?
Which group is NOT mentioned as part of the sick leave policy reporting structure?
What is the maximum time frame for submitting investigation reports to the Shift Deputy/manager after an investigation?
What is the maximum time frame for submitting investigation reports to the Shift Deputy/manager after an investigation?
Which document must be attached to the summary report of an investigation?
Which document must be attached to the summary report of an investigation?
What must a Shift Deputy/manager do if sick leave abuse is determined?
What must a Shift Deputy/manager do if sick leave abuse is determined?
What triggers a possible sick leave investigation?
What triggers a possible sick leave investigation?
What happens if an employee is approved for Family Medical Leave regarding sick leave investigations?
What happens if an employee is approved for Family Medical Leave regarding sick leave investigations?
How should reports of investigations be evaluated?
How should reports of investigations be evaluated?
What is required for the Shift Deputy/manager to convene a sick leave investigation?
What is required for the Shift Deputy/manager to convene a sick leave investigation?
What is the effective date of the Sick Leave policy mentioned?
What is the effective date of the Sick Leave policy mentioned?
What information must be included about the patient's visit on the sick leave form?
What information must be included about the patient's visit on the sick leave form?
Where should the completed sick leave form be submitted?
Where should the completed sick leave form be submitted?
What is not required to be included on the sick leave form regarding the health care provider?
What is not required to be included on the sick leave form regarding the health care provider?
What is the purpose of the employee's signature on the sick leave form?
What is the purpose of the employee's signature on the sick leave form?
If a family member is visiting a provider, what must be noted on the sick leave form?
If a family member is visiting a provider, what must be noted on the sick leave form?
What specific instruction is given regarding the time of the visit?
What specific instruction is given regarding the time of the visit?
What is the address where the sick leave form should be delivered?
What is the address where the sick leave form should be delivered?
What is the phone number provided for questions regarding the sick leave form?
What is the phone number provided for questions regarding the sick leave form?
Study Notes
Sick Leave Policy Overview
- Effective from October 1, 2022, applicable to all uniformed personnel of the Kansas City, Missouri Fire Department.
- Supersedes previous policies from May 1, 1998, and April 25, 2010.
Purpose and Scope
- Aims to create consistent monitoring of sick leave (SL) usage by Fire Department personnel.
Accrued Sick Leave Balance
- Employees accrue sick leave, subject to monitoring and reporting requirements.
Proper Use and Notification for Sick Leave
- Field personnel must report SL absences to the on-duty captain, battalion chief's office, or Fire Communications Center if necessary.
- Specific reporting chain for personnel assigned to Eastwood involves the EMS Field Division Chief first.
- Required medical documentation must be submitted during specified hours to the Emergency Services Assistant.
Investigation of Possible Sick Leave Abuse
- Abuse triggers include using more than 80% of accrued sick leave with one unexcused absence in a year.
- Four or more occurrences of SL in a year are grounds for investigation.
- Targeted scrutiny for sick leave taken on weekends or holidays, especially for 24-hour shift workers.
- Violations include calling in sick after a vacation request denial or during mandatory on-call periods.
Battalion Chief/Manager Responsibilities
- Monthly reports must be generated to track sick leave usage.
- Investigating chiefs must provide summaries to their supervisors with all relevant documentation within two shifts of investigations.
- Review process for potential abuse is outlined, where no single factor solely determines abuse.
Guidelines for Sick Leave Investigation
- Family Medical Leave does not necessitate an investigation unless unapproved.
- Acceptable medical documentation from an employee eliminates the need for an investigation.
- Requirements for documentation may persist for twelve months following an abuse determination.
- The Emergency Services Assistant holds the responsibility for maintaining absence records, not the Battalion Chief.
- At least one "red flag" indicates grounds for a sick leave investigation.
Documentation and Forms
- Sick Leave Form must include patient visit details without medical specifics.
- Completed forms should be submitted in person at designated times to the Emergency Services Assistant.
Contact Information
- Kansas City Fire Department's Human Resources can be reached for questions at (816) 513-4613.
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Description
This quiz covers the Sick Leave Policy applicable to all uniformed personnel. It outlines the effective date and details regarding sick leave practices. Familiarize yourself with the guidelines and regulations to ensure compliance within your department.
