Sick Leave Policy (10/01/2022)

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Questions and Answers

What is the maximum acceptable sick leave usage percentage prior to investigating potential abuse?

60%

90%

80% (correct)

70%

How many occurrences of sick leave in a 12-month period trigger an investigation if it exceeds a specified number?

Three

Two

Four (correct)

Five

Which of the following is NOT considered a red flag for sick leave abuse?

Calling off sick during on-call period

Having one unexcused occurrence in a year (correct)

Sick leave taken on a holiday

Three instances of leave on weekend days

What should be compared to sick leave usage when monitoring vacation day requests?

V-day requests and denials Signup and view all the answers

Who is responsible for monitoring sick leave usage and reporting findings?

Battalion Chiefs/managers Signup and view all the answers

In a 12-month period, how many occurrences of sick leave during a weekend day cause concern?

Three Signup and view all the answers

When must an employee report sick leave after being ordered to detail?

Within 4 hours of reporting Signup and view all the answers

What is a key requirement for employees submitting a sick leave form?

Must be presented in person during specific hours Signup and view all the answers

What must an employee provide to avoid a sick leave investigation?

Acceptable medical documentation Signup and view all the answers

For how long is an employee required to provide medical documentation once mandated by the Shift Deputy Chief?

Twelve months Signup and view all the answers

When does the twelve-month period of required medical documentation begin?

The date of the last unexcused sick leave occurrence Signup and view all the answers

Who is responsible for maintaining copies of excused absence forms during a sick leave investigation?

The Emergency Services Assistant Signup and view all the answers

How many red flags are necessary to warrant a sick leave investigation?

One red flag Signup and view all the answers

What is required from an employee who calls off sick during a mandatory overtime period?

A medical note each time Signup and view all the answers

If an employee has six occurrences of sick leave, how many need to be unexcused for an investigation to be necessary?

At least one occurrence Signup and view all the answers

Which statement about sick leave documentation is accurate?

Acceptable documentation exempts the employee from any investigation. Signup and view all the answers

Who should emergency response field personnel first report their sick leave absence to if they are assigned to a Battalion?

The assigned battalion chief's office Signup and view all the answers

What is the purpose of the sick leave policy?

To provide a method for tracking sick leave usage Signup and view all the answers

If emergency response field personnel assigned to Eastwood cannot reach the EMS Field Division Chief to report their sick leave, whom should they contact next?

The Chief Medical Officer Signup and view all the answers

Which personnel does the sick leave policy apply to?

All uniformed personnel Signup and view all the answers

What should be done if no contact is made with the assigned battalion chief's office?

Report absence to the Fire Communications Center Signup and view all the answers

What is NOT part of the sick leave policy's structure?

Monitoring of overtime hours Signup and view all the answers

What is the effective date of the sick leave policy?

10/01/2022 Signup and view all the answers

Which group is NOT mentioned as part of the sick leave policy reporting structure?

The Fire Marshal Signup and view all the answers

What is the maximum time frame for submitting investigation reports to the Shift Deputy/manager after an investigation?

Two shifts Signup and view all the answers

Which document must be attached to the summary report of an investigation?

Requests for Excused Absence forms Signup and view all the answers

What must a Shift Deputy/manager do if sick leave abuse is determined?

Notify the member, the respective union, and the relevant supervisor in writing. Signup and view all the answers

What triggers a possible sick leave investigation?

Employee's sick leave occurrences triggering Red Flags. Signup and view all the answers

What happens if an employee is approved for Family Medical Leave regarding sick leave investigations?

Investigations are not warranted. Signup and view all the answers

How should reports of investigations be evaluated?

By a collective assessment of multiple factors. Signup and view all the answers

What is required for the Shift Deputy/manager to convene a sick leave investigation?

Red Flags with no approved FML reasons. Signup and view all the answers

What is the effective date of the Sick Leave policy mentioned?

10/1/2022 Signup and view all the answers

What information must be included about the patient's visit on the sick leave form?

Name and relationship to the employee Signup and view all the answers

Where should the completed sick leave form be submitted?

To the Emergency Services Assistant in person Signup and view all the answers

What is not required to be included on the sick leave form regarding the health care provider?

Provider's medical specialty Signup and view all the answers

What is the purpose of the employee's signature on the sick leave form?

To affirm the accuracy of provided information Signup and view all the answers

If a family member is visiting a provider, what must be noted on the sick leave form?

The relationship of the family member to the employee Signup and view all the answers

What specific instruction is given regarding the time of the visit?

Include specific hours, such as 8 am -- 10:15 pm Signup and view all the answers

What is the address where the sick leave form should be delivered?

635 Woodland Suite 2100, Kansas City MO 64106 Signup and view all the answers

What is the phone number provided for questions regarding the sick leave form?

(816) 513-4613 Signup and view all the answers

Study Notes

Sick Leave Policy Overview

Effective from October 1, 2022, applicable to all uniformed personnel of the Kansas City, Missouri Fire Department.
Supersedes previous policies from May 1, 1998, and April 25, 2010.

Purpose and Scope

Aims to create consistent monitoring of sick leave (SL) usage by Fire Department personnel.

Accrued Sick Leave Balance

Employees accrue sick leave, subject to monitoring and reporting requirements.

Proper Use and Notification for Sick Leave

Field personnel must report SL absences to the on-duty captain, battalion chief's office, or Fire Communications Center if necessary.
Specific reporting chain for personnel assigned to Eastwood involves the EMS Field Division Chief first.
Required medical documentation must be submitted during specified hours to the Emergency Services Assistant.

Investigation of Possible Sick Leave Abuse

Abuse triggers include using more than 80% of accrued sick leave with one unexcused absence in a year.
Four or more occurrences of SL in a year are grounds for investigation.
Targeted scrutiny for sick leave taken on weekends or holidays, especially for 24-hour shift workers.
Violations include calling in sick after a vacation request denial or during mandatory on-call periods.

Battalion Chief/Manager Responsibilities

Monthly reports must be generated to track sick leave usage.
Investigating chiefs must provide summaries to their supervisors with all relevant documentation within two shifts of investigations.
Review process for potential abuse is outlined, where no single factor solely determines abuse.

Guidelines for Sick Leave Investigation

Family Medical Leave does not necessitate an investigation unless unapproved.
Acceptable medical documentation from an employee eliminates the need for an investigation.
Requirements for documentation may persist for twelve months following an abuse determination.
The Emergency Services Assistant holds the responsibility for maintaining absence records, not the Battalion Chief.
At least one "red flag" indicates grounds for a sick leave investigation.

Documentation and Forms

Sick Leave Form must include patient visit details without medical specifics.
Completed forms should be submitted in person at designated times to the Emergency Services Assistant.

Contact Information

Kansas City Fire Department's Human Resources can be reached for questions at (816) 513-4613.

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Description

This quiz covers the Sick Leave Policy applicable to all uniformed personnel. It outlines the effective date and details regarding sick leave practices. Familiarize yourself with the guidelines and regulations to ensure compliance within your department.