Sheriff's Policy Manual: Definitions and Leave

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Questions and Answers

What is the duration of BSO's payroll period?

30 calendar days

20 calendar days

10 calendar days

14 calendar days (correct)

What constitutes pay status for an employee?

Receiving payment for services performed or on paid leave (correct)

Receiving Workers' Compensation payments

Being on unpaid leave

Being on administrative leave

What is the limitation on working hours within a pay period as a result of shift substitution?

90 hours

70 hours

80 hours (correct)

60 hours

What is required for shift substitution to be approved?

All of the above Signup and view all the answers

What is the purpose of documenting shift substitution in memo form?

To keep a record of shift changes Signup and view all the answers

Who has the right to approve or disapprove shift substitutions?

Management Signup and view all the answers

What is the primary purpose of shift substitution?

To facilitate mutually agreed switching of shifts Signup and view all the answers

Can employees exchange their pay with a substitute?

No, employees are prohibited from exchanging their pay Signup and view all the answers

When does an employee's sick time accumulation start?

From the date of hire through date of separation Signup and view all the answers

What is the purpose of administrative leave?

To excuse time from work with pay under certain circumstances Signup and view all the answers

Under what circumstances may an employee be granted administrative leave?

When appearing for a BSO employment interview Signup and view all the answers

What is the anniversary date for an employee hired on the 10th of the month?

The 1st day of the current month Signup and view all the answers

What determines an employee's anniversary date?

The date of hire or change in personnel or pay status Signup and view all the answers

Can administrative leave be used in place of sick leave?

No, under any circumstances Signup and view all the answers

Who approves the use of administrative leave?

The employee's supervisor Signup and view all the answers

What is the purpose of the anniversary date?

To calculate employee benefits and pay Signup and view all the answers

What is considered continuous service for an employee?

Employee service from date of hire to date of separation, excluding unpaid status Signup and view all the answers

What happens to an employee's prior continuous service when they are reinstated from a layoff list?

It is preserved and no new probationary period is served Signup and view all the answers

What is a domestic partner, according to the given criteria?

Two adults who are parties to a valid domestic partnership relationship Signup and view all the answers

What is the minimum notification period required for a resignation to be considered in good standing?

Two weeks Signup and view all the answers

What is the purpose of holiday time, according to the given content?

To provide time off for employees to use for annual leave purposes Signup and view all the answers

Who is considered an immediate family member, according to the given content?

A spouse, county registered domestic partner, children, mother, father, step-mother, step-father, step-child, sister, brother, and more Signup and view all the answers

What is the length of a leave year, according to the given content?

26 biweekly pay periods Signup and view all the answers

What happens to an employee's leave record when they are rehired following a separation other than layoff?

Their prior leave record is lost and they start a new one Signup and view all the answers

Study Notes

Definitions

Accumulated Sick Time: starts from the employee's date of hire through date of separation.
Administrative Leave:
- Excused time from work with pay
- Granted at the Sheriff's discretion for:
  - Appearing for BSO employment interviews
  - Full-time employees working excess hours
  - For the good of BSO
  - Nonessential employees during extreme weather or emergency situations
- Requires supervisory approval before use
- Not given in place of sick leave for exhausting accumulated sick leave

Anniversary Date

Determined by the date of hire or change in personnel/pay status:
- 1st-15th of the month: anniversary date is the 1st day of that month
- 16th-last day of the month: anniversary date is the 1st day of the following month

Continuous Service

Means employee service between date of hire and date of separation
Excludes pay periods with unpaid status for half or more of assigned work hours
Unpaid status does not break continuous service
Employees rehired after separation (except layoff) are considered new employees for annual and sick leave purposes
Persons reinstated from layoff list have prior continuous service preserved

Domestic Partners

Two adults in a valid domestic partnership relationship
Criteria and registration are established by Human Resources/Employee Benefits SOP

Good Standing

Resignation with no charges pending and minimum two weeks' notification

Holiday Time

Time given to employees required to work or whose regular day off falls on a BSO holiday
Can be used for the same purpose as annual leave and is payable on separation

Immediate Family

Includes spouse, county registered domestic partner, children, parents, stepparents, stepchildren, siblings, grandparents, and grandchildren

Leave Year

Base period for maintaining an employee's leave record
Comprises 26 biweekly pay periods in a pay status

Pay Period

BSO's 14 calendar day payroll period

Pay Status

Employee receives payment for services performed or on paid leave time (annual, disability, administrative, etc.)
Workers' Compensation payments alone do not constitute pay status

Shift Substitution

Mutually agreed switching of shifts between two employees holding the same job titles in the same district/division
Rules:
- Only pertains to hours actually worked
- Hour for hour substitution
- No exchanging pay with a substitute
- Only during the same pay period
- No working over 80 hours within the pay period as a result
- Requires written agreement and supervisor's approval
- Documented in memo form with signatures prior to initiating substitution
- Management reserves the right to approve or disapprove mutually agreed shift substitutions

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Description

This quiz covers definitions and leave policies in the Sheriff's Policy Manual, including accumulated sick time and administrative leave.