Sheriff's Policy Manual: Pay Plan and Pay Periods

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Questions and Answers

What is the purpose of a pay plan?

To provide a set salary amount for each classification

To determine the number of pay periods in a year

To provide a minimum and maximum salary range for each classification (correct)

To calculate overtime pay

How often will employees receive a paycheck?

Quarterly

Monthly

Biweekly (correct)

Weekly

What happens if a pay day falls on a legal holiday?

Paychecks will be delayed until the next pay period

Paychecks will be mailed to employees

Paychecks will be distributed on the following workday

Paychecks will be distributed on the preceding workday if possible (correct)

How can employees enter Direct Deposit information?

By using the Employee Self Service system Signup and view all the answers

What is required when submitting a paper Direct Deposit form?

The form must be completed in its entirety, including the employee's signature, CCN, and supporting documentation Signup and view all the answers

What happens to employees who receive a salary in excess of the maximum rate for their classification?

They will receive no further increases Signup and view all the answers

Which of the following is not applicable to classifications subject to bargaining unit agreements?

All of the above, unless otherwise provided in the agreement Signup and view all the answers

Where can employees submit a paper Direct Deposit form?

To the Finance Division Signup and view all the answers

What should an employee submit instead of only a résumé when applying for a position?

An Application for Employment Signup and view all the answers

When can a new hire or promotional probationary employee apply for another position within BSO?

After completing their probationary period Signup and view all the answers

What is provided to the Sheriff or designee upon completion of the selection or promotional process?

An eligibility list of successful candidates Signup and view all the answers

What happens to existing eligibility lists when a new list is published?

They expire Signup and view all the answers

Who gives preference to veterans as prescribed?

BSO as an equal opportunity employer Signup and view all the answers

What determines the duration of a sworn promotional eligibility list?

The applicable collective bargaining unit agreement Signup and view all the answers

When can the duration of a sworn promotional eligibility list be extended?

Upon the Sheriff's approval Signup and view all the answers

What is required for qualified employees with a disability?

Reasonable accommodations Signup and view all the answers

What type of job announcements can anyone apply for?

Open competitive announcements Signup and view all the answers

How long will job announcements be posted for?

At least five (5) days Signup and view all the answers

Who will process recruitments for open competitive and in-house postings?

Human Resources Signup and view all the answers

Who is responsible for administering the promotional testing process?

The Human Resources Director or designee Signup and view all the answers

What is noted on the promotional job announcements?

All of the above Signup and view all the answers

What is the purpose of documenting the promotional testing process?

For CALEA compliance and internal record-keeping Signup and view all the answers

What is the purpose of the job classification description in promotional job announcements?

To prepare the promotional job announcement Signup and view all the answers

Who will close the Position Fill Request in PeopleSoft once a vacancy has been filled?

The Selection and Assessment staff Signup and view all the answers

What is the default duration of eligibility lists for other positions?

One year Signup and view all the answers

What is required of individuals or employees sponsored by BSO in an academy?

Signing a reimbursement agreement Signup and view all the answers

What can affect the duration of eligibility lists for other positions?

Both A and B Signup and view all the answers

Where can descriptions of various testing components be found?

In Human Resources Signup and view all the answers

What is the effective date of the revised policy?

07/12/2017 Signup and view all the answers

What is the purpose of the reimbursement agreement?

To reimburse BSO for academy costs Signup and view all the answers

Who is responsible for job posting/advertising in the selection process?

Human Resources Signup and view all the answers

What is the purpose of the Position Fill Request section of the Personnel Requisition Form?

To initiate the hiring process Signup and view all the answers

Who completes the Personnel Requisition Form?

The hiring component Signup and view all the answers

What happens if the personnel requisition is denied?

The form is returned to the originating component with an explanation Signup and view all the answers

Where is the information from the Personnel Requisition Form entered?

PeopleSoft Signup and view all the answers

Who receives email notifications after the personnel requisition is approved?

The originating component, Budget staff, and Classification and Compensation staff Signup and view all the answers

What happens after all approvals have been granted for the personnel requisition?

The hiring process is initiated Signup and view all the answers

Who initiates the hiring process after final approval?

Selection and Assessment staff in Human Resources Signup and view all the answers

Study Notes

Pay Plan

Pay plans provide a minimum and maximum salary range for each classification.
Pay rates will be adjusted to conform with the salary range for the classification where the position is allocated.
Employees receiving a salary in excess of the maximum rate for that classification will not receive further increases.
Pay plans and provisions for longevity pay, overtime, education incentive, and other compensation provisions do not apply to classifications subject to bargaining unit agreements unless otherwise provided in the agreement.

Pay Periods

The payroll will be computed biweekly.
Employees will receive a paycheck every two weeks.
If a pay day is on a legal holiday, pay checks will be distributed on the preceding workday if possible.

Payroll Direct Deposit

Employees can enter Direct Deposit information using the PeopleSoft System through Employee Self Service.
To use Employee Self Service, navigate to myBSO Self Service > Payroll and Compensation > Direct Deposit.
The Direct Deposit Form (BSO A#10) is not required if the employee self service is utilized.
Paper Direct Deposit forms (BSO A#10) will only be accepted from employees via a BSO email address and must be submitted to [email protected] or hand delivered to the Finance Division.
Fax forms will not be accepted.
The form must be completed in its entirety, including the employee's signature, CCN, and a copy of the required supporting documentation.

Selection/Assessment Process

Human Resources is responsible for job posting/advertising, candidate processing, test development, test administration, rater training, and eligibility list development for open and promotional selection processes.

Filling Vacant Positions

The hiring process is initiated by completing a Personnel Requisition Form (BSO AP#26) by the hiring component.
The form is routed through the hiring component's chain-of-command for approval or denial.
Once approved, the form is entered into PeopleSoft, which prompts e-mail notifications to the originating component and Budget staff for approval or denial.
If approved, PeopleSoft prompts e-mail notifications to the Classification and Compensation staff in Human Resources for approval or denial.
Once final approval is granted, PeopleSoft prompts an e-mail notification to the originating component and Selection and Assessment staff in Human Resources, authorizing the initiation of the hiring process.

Job Announcements

There are two types of job announcements: open competitive (any person can apply) and in-house (only current BSO employees can apply).
Job announcements are posted for at least five (5) days, but may be posted for a longer time period if needed.
Human Resources processes recruitments for open competitive and in-house postings.

Promotional Testing Process

The Human Resources Director or designee is responsible for administering the promotional testing process.
Promotional testing processes are developed, administered, evaluated, and documented via Human Resources.
Promotional job announcements are prepared in accordance with the job classification description, applicable collective bargaining unit agreement, and standard BSO advertisement layout.
The types of assessment procedures required for qualification are noted on the posting and may include the percentage or weight given to each component.

Applying for Positions

Requesting employees submit an on-line Application for Employment by the time and closing date listed on the job posting.
Applications for Employment are not accepted for positions not posted or after the closing date.
A résumé alone is not accepted unless an Application for Employment has been submitted.
New hire or promotional probationary employees may not apply for another position within BSO until their probationary period is successfully completed.

Eligibility Lists

Human Resources provides eligibility lists of successful candidates to the Sheriff or designee upon completion of the selection or promotional process.
Eligibility lists remain active for a specified period, which can be extended upon approval from the Sheriff.

Entry-level Testing

BSO maintains high standards in entry-level testing for job positions.
Descriptions of various testing components are available in Human Resources.

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Description

This quiz covers the Sheriff's Policy Manual, specifically the pay plan and pay periods, including salary ranges and pay rate adjustments.